Atch 1 SOW SunShade Maintenance_v3.pdf

STATEMENT OF WORK (SOW)

FOR

MAINTENANCE AND REPAIR OF

AIRCRAFT SUNSHADES

28 April 2021

PART 1 GENERAL

1.1 PROJECT SCOPE:

To supply all necessary materials and labor required to maintain/repair 34 aircraft sun shelters on the 96 MXG parking area, behind buildings 100, 102, 103, and 138. Specific requirements are below in paragraph 1.3. The design and installation shall provide a means to safeguard F-15 and F-16 aircraft and equipment during inclement weather (lightning protection) and damaging UV rays. It must also withstand harsh weather conditions here at Eglin AFB.

1.2 GENERAL DESCRIPTION:

1.2.1. The project is located at Eglin AFB, 96th Aircraft Maintenance Group Area, AF aircraft parking apron near buildings 100, 102, 103, 138. There are 33 sunshades on the AF parking apron. There is one sunshade behind building 138, fuel cell maintenance hangar. The Contractor shall be required to furnish all materials, equipment, plant, labor and personnel necessary to design, manage, and accomplish this task order in accordance with the contract requirements unless otherwise noted in this SOW.

1.2.2. The contractor shall perform all survey and design work required to determine the full amount of actual work and materials required for this requirement. All work shall be completed IAW appropriate manufacturer specifications. The contractor shall field verify all existing conditions prior to beginning any work and shall immediately notify the Government POC of any discrepancies not already identified herein. Failure to do so indicates the contractor accepts the conditions as they exist and shall perform the work to bring each sunshade to the OEM specification required.

1.2.3 Contractors must provide adequate documentation and explanation of their recommended installation plan or strategy, as well as pricing and specifications of equipment intended to be installed in their quote. Must meet airfield requirements set forth with Air Force Instruction (AFI) 21-101, Chapter 15, Aircraft Sun Shade Sustainment, as well as Unified Facilities Criteria (UFC) 3-260-01, construction phasing plan and operational safety on airfields during construction. While this requirement is not a construction project, contractor must abide by the guidance in the UFC pertaining to this requirement.

1.2.4. All contractor employee drivers shall obtain an Airfield Drivers training prior to on-site work starting. Contact Eglin Base Operations, (850)882-2614, for airfield driving training requirements.

1.2.5. All contractor employees shall meet all flight line safety, FOD (Foreign Object Damage) prevention procedures while working on the flight line. Each contractor employee working on the flightline shall have double hearing protection to protect themselves from noise during aircraft operations on the flightline.

1.2.6. Only company owned/labeled vehicles are allowed on site.

1.2.7. Aircraft operations will occur during the entirety of the sunshade work. The contractor will only have access to only a portion of the 33 sunshades located on the 96 MXG aircraft parking apron at one time. The minimum will be seven sunshades and the maximum will be 10 sunshades. The exact number will be coordinated at the pre-performance conference before the commencement of work. The 96 MXG and associated units using the aircraft parking apron for daily operations will provide escorts during all periods of work for the contractor’s personnel working on the aircraft parking apron which is a restricted area.

1.3 SCOPE OF WORK

The material will meet all specifications and tolerances required for BigTop shelter frames and canopy. The contractor shall provide all materials, supervision, labor, and equipment to repair 34 Aircraft Sunshades manufactured by BigTop Shelters (34 each 70’ x 70’ x 30.5’ shelters) as follows:

1.3.1 GENERAL MAINTENANCE AND REPAIR (34 Sunshades Total)

The contractor shall:

1. Clean, prepare, and apply a zinc-rich coating to all metal sections of the sunshade structure exhibiting corrosion IAW with the Zinc-rich coating manufacturer’s instructions.

2. Properly tension 4 each ¼” x 108’ roof cables with 4 each cable clamps per shelter.

3. Properly tension 8 each ¼” x 44’ roof cables with 4 each cable clamps per shelter.

4. Properly tension 2 each ¼” x 112’ cover cables per shelter.

5. Tension all nuts/bolts at truss connections, x-braces, etc. for each shelter.

6. Adjust all threaded rod tensioning and tension straps for each shelter.

7. Repair minor cuts and pin-holes in fabric of shelters.

8. Torque anchor bolts for each shelter.

1.4. SPECIFIC TASKS

1.4.1. The contractor will be required to maintain cleanliness of all work areas at all times during progression of work in order to alleviate foreign object damage (FOD). The contractor will be required to remove all materials and equipment to a safe distance from aircraft parking area at the close of each day's work or be stored under the sunshades that are being worked on. This distance will be determined by the AGR (Authorized Government Representative) in coordination with Airfield Management. The contractor will not be allowed to stockpile any materials or store any equipment within the airfield primary surfaces or parking apron unless approved by the Airfield Manager and coordinated with the AGR. Designated areas will be provided by Airfield Manager and coordinated with the AGR. FOD inspections shall be conducted daily with the contractor and Government.

1.4.2. There may be periods of time when the contractor, due to declared aircraft emergencies, will be required to vacate the work site and move their personnel and equipment a distance of several hundred feet away from the work site. Such removals, when ordered, will be given on short notice and expeditious action will be required.

1.4.3. The contractor shall comply with Air Force safety standards during weather warnings.

Upon receipt by the AGR of a severe weather warning, the AGR will notify the contractor of weather and will instruct the contractor to secure all materials and equipment. The contractor will immediately secure, remove, or protect the materials and equipment to the satisfaction of the AGR. If the contractor fails or refuses to secure, remove, or protect the materials and equipment to the satisfaction of the AGR, the work will be performed by the Government and the cost thereof charged to the contractor.

1.4.4. Flight line photography. Requests to take photos on the Eglin flightline shall be coordinated with the Government AGR. No photography is authorized on the Eglin flightline without prior coordination.

1.5 ADDITIONAL REQUIREMENTS:

1.5.1 The contractor shall provide a tentative schedule with their proposal which will be finalized and become the performance schedule prior to the start of performance. The schedule will show the proposed timeline of work. The awarded contractor shall provide the Contracting Office a revised schedule incorporating the phasing plan (see section 1.2.7 and 1.5.4) after attendance of the pre-performance conference and before on-site performance may begin. If schedule deviations are encountered during the period of performance, contractor shall provide a revised schedule to the Contracting Office as soon as these deviations are identified.

1.5.2 The following individuals are the Government Inspectors (GI) for this project requirement:

1. Mr. James C. Jarvis james.jarvis.18@us.af.mil

850-883-6049

2. Mr. Gus H. Crain gus.crain.1@us.af.mil 850-882-6417

1.5.2.1 The areas the contractor will be working is an active flight line. All precautions shall be made to minimize the possibility of lost materials being deposited around the work areas and the active flight line. At the start of each workday, the contractor shall communicate with one of the identified inspector(s) and identify the work they will be performing prior to beginning work. At the end of each workday, the contractor shall conduct a Foreign Object Debris (FOD) inspection and secure any FOD found in the work areas. The contractor shall report any FOD identified/secured to one of the identified inspector(s) and confirm a FOD inspection had been completed.

1.5.3 The contractor must put up low profile, illuminated airport barricades or traffic cones centered at the entrance and exit of each sunshade turned over to the contractor to execute this work requirement in accordance with UFC 3-260-04, paragraph 8-5.3 and Figure 8-4. The contractor is responsible for obtaining these barricades or cones, and lights for the duration of this project.

1.5.4 Designated staging area to store materials and location to park contractor’s dumpsters will be finalized at the pre-performance conference.

1.5.4.1 Wherever the contractor stages their dumpster(s), they must be covered to prevent materials from blowing out and becoming hazards to aircraft operations.

1.5.4.2 Dumpster(s) will not be allowed on the active flight line nor on any of the parking spots.

However, adjacent locations such as the tentative location identified on the map is a possible location.

1.6 REFERENCES:

1. Air Force Instruction 21-101, Chapter 15, Aircraft Sun Shade Sustainment

2. UFC 3-260-01, 4 February 2019.

3. UFC 3-260-04, 16 May 2018

1.7 RECOMMENDED PERFORMANCE PERIOD:

Actual maintenance is expected to take no longer than 80 days. Period of performance for this requirement will be 90 days from Notice to Proceed from the AGR to include: submittals, order materials, pre-performance conference/pre-survey, mobilization, demolition, prep install, clean-up and final acceptance.