Atch 1 - SOW - MWD Solution Screens Repair BPA.pdf

STAATEMENT OF WORK (SOW)

FOR

MILITARY WORKING DOG (MWD) KENNELS

SOLUTION SCREEN SYSTEMS REPAIR(S) AND REPLACEMENT

BLANKET PURCHASE AGREEMENT (BPA)

JOINT BASE SAN ANTONIO (JBSA)

LACKLAND – TX

BUILDINGS: 7599, 7600, 7634, 7638, 7640, 7642

5 AUGUST 2025

1. SCOPE OF WORK: The Contractor shall provide all equipment, materials, labor, and supervision necessary to repair solution screen systems in Military Working Dog (MWD) kennels at locations specified in Attachment A – Military Working Dog Compound. The goal is to ensure a comfortable and healthy environment for the animals. This includes:

• Assessment: Conducting initial and post-work site surveys to ensure compliance with relevant industry standards, state and federal codes, and regulations. Prior to commencing work on each call, the Contractor will conduct a site visit to assess specific conditions and determine necessary repairs or replacements to restore solution screens to operational status.

• Proposal & Approval: Submitting a detailed work proposal for Government review and approval. The proposal shall include the Contractor’s approach, repair timeline, and Blanket Purchase Agreement (BPA) Call Cost Estimate.

• Execution: Repairing or replacing solution screens as needed.

• Environment: Maintaining a clean and safe work environment by removing and properly disposing of all debris daily and ensuring the surrounding area remains clear.

2. Existing Conditions

2.1 Documentation of Existing Conditions: The Contractor shall document the existing conditions of the work area and any adjacent structures or facilities potentially affected by the repairs. This documentation shall include, but is not limited to, digital photographs showing the condition of structures and facilities adjacent to the work areas prior to the commencement of any work. This documentation will serve as an official record of pre-existing conditions and will be used to assess any potential damage claims. The Contractor shall obtain written authorization from the COR to take photographs in and around Buildings 7599, 7600, 7634, 7638, 7640, 7642.

3. Building Description: The work will be performed on six (6) carport-style kennels, each measuring approximately 50 feet by 150 feet. These kennels house Military Working Dogs (MWDs).

3.1 Operational Considerations: The MWD compound is an active training area, and the kennels are actively occupied. Contractor personnel must always be aware of ongoing MWD training activities in the vicinity and exercise caution.

3.2 Access and Coordination: Access to certain areas within the MWD compound may require escorts.

Contractor personnel shall coordinate all activities with the Kennel Management Supervisor and strictly adhere to their instructions to ensure the safety of personnel and the MWDs.

4. Crank-Pulley Operated System, Pulley Assembly, and Solution Screen Repair/Replacement: The

Contractor shall provide repair and replacement services for Crank-Pulley Operated Systems, Pulley Assemblies, and Solution Screens. These services include the provision of all necessary assembly parts and associated labor. All pricing for these services will be in accordance with the Approved Blanket Purchase Agreement (BPA) Price List.

4.1 Equipment Placement and Installation. The contractor is responsible for ensuring that the terrain is stable, level, and capable of supporting all equipment used during the repair and replacement of the solution screen systems. Prior to deployment, the contractor shall conduct a site assessment to verify terrain suitability.

If trailer-mounted equipment is utilized, the contractor shall immediately secure the trailer upon placement by properly chalking the wheels on both sides to prevent any movement or rollback. The contractor will verify that all equipment is securely fastened, in good working order, and properly grounded. A comprehensive Lockout/Tagout (LOTO) procedure shall be implemented by the contractor as needed to isolate energy sources and prevent accidental activation or release of hazardous energy during installation, maintenance, and repair activities. All personnel involved must be trained on and adhere to the LOTO procedure.

4.2 Cleanup and Final Inspection. Thoroughly clean the work area, removing all debris and installation materials. Conduct a final walkthrough with the Contracting Officer’s Representative (COR) to ensure satisfaction with the completed work and proper equipment functionality.

5. Protection of Government Property. The contractor shall take all necessary precautions to protect government property, personnel and equipment.

5.1. Damaged Property. The contractor shall make all necessary repairs to government property if damaged during the performance of service calls. Repairs of damaged government property or replacement of damaged components shall be made at no additional cost to the government.

6. Site Safety. The Contractor is responsible for actively monitoring the work site and implementing immediate measures to safeguard all personnel working in and around the project area. Strict adherence to all applicable safety codes and regulations is always mandatory.

7. Materials and Repairs Testing and Inspections. The Contractor shall coordinate all required materials testing and repair inspections, proactively scheduling these evaluations to ensure timely verification that all materials and workmanship meet specified requirements and that all equipment is fully operational.

8. Contractor Point of Contact: The Contractor shall designate a single individual to serve as the primary point of contact for all communications related to this agreement. Contact information for this individual, including name, phone number, and email address, must be provided to the COR prior to the commencement of work.

9. Hours of Operation/Federal Holidays: All work shall be performed during standard business hours, 8:00 AM to 4:00 PM, Monday through Friday, excluding Federal holidays and unforeseen requirements. With approval from authorized government personnel and when facility access permits, service may commence outside of hours of operation.

The Contractor is not required to provide routine services on the following Federal holidays:

• New Year’s Day (January 1st)

• Martin Luther King, Jr.'s Birthday (Third Monday in January)

• President's Day (Third Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth National Independence Day (June 19th)

• Independence Day (July 4th)

• Labor Day (First Monday in September)

• Columbus Day (Second Monday in October)

• Veterans Day (November 11th)

• Thanksgiving Day (Fourth Thursday in November)

• Christmas Day (December 25th)

Holiday Observance: When a holiday falls on a Saturday, it will be observed on the preceding Friday. When a holiday falls on a Sunday, it will be observed on the following Monday.

10. Security Requirements: The Contractor shall comply with all security requirements and procedures in accordance with the Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) "Contractor Access to Air Force Installations." As part of this compliance, the Contractor shall obtain and retrieve Identification Media (ID).

10.1 Identification Badges: All Contractor employees performing work under this Blanket Purchase Agreement shall be required to obtain and visibly display identification badges at all times while on the installation.

10.2 Base Access: The Contractor acknowledges that commercial vehicle access to the base may be subject to delays. The Contractor shall factor in potential delays when scheduling work and ensure that commercial vehicles adhere to designated routes and posted speed limits while on base. The Contractor understands that procedures for commercial vehicle access are subject to change without prior notice.

10.2.1. The Contractor shall obtain personnel identification badges as required for entry to the installation. The Government will provide all forms and procedures to the contractor to obtain personnel identification, and vehicle passes prior to BPA start. The contractor shall provide the Government designated point of contact (POC) with a current list of employees needing access within 3 working days after receiving award or Notice of Award. The list shall include the employee’s name, date of birth, state driver’s license/state ID number and state of issue. Within 10 business days after the Government POC submits the list to the JBSA Security Office(s), the Contractor will be notified that installation access passes are available for those employees to clear the criminal history check. The duration of any pass issued will not exceed one year or the duration of the BPA, whichever is shorter. Contractor personnel and property shall be subject to search and seizure upon entering the confines of JBSA installations, while on JBSA installations, and upon leaving the confines of JBSA installations.

Submission of late, inaccurate, or incomplete information could delay issuance of access credentials. During performance of the BPA, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials to the Government designated POC for any employee who no longer requires access to the work site. Upon completion or termination of the BPA, or expiration of the identification passes; the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the office where they were issued.

10.3 Reporting Requirements. The Contractor shall comply with Air Force Instruction (AFI) 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees are to be briefed by their immediate supervisor upon initial on- base assignment and as required thereafter.

10.4 Physical Security. Areas controlled by Contractor employees shall comply with base Operations Plans/instructions for Force Protection Conditions (FPCON) procedures, Random Anti-terrorism Measures (RAMS) and local search/identification requirements. The Contractor shall safeguard all government property, including controlled forms, provided for Contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials will be secured.

11. Traffic Laws. The Contractor and their employees shall comply with base traffic regulations.

12. Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure repair services are received IAW requirements set forth in this SOW. The COR shall inspect by validating actual work performance, physically checking the attribute of the completed task, or otherwise inspecting the task or its results to determine whether the performance meets the standards contained in this SOW.

13. Placement of Call/Job Orders. The performance of services shall be accomplished by call orders placed against the established BPA. Each service call will be assigned a number and issued to the contractor by authorized individual(s) designated by the CO. Work assigned to a contractor shall consist of individual items:

the exact number, quantities and dollar amount of each item involved. Each call order service requested will vary according to specific requirements of each job.

ATTACHMENT A - Military Working Dog Compound

Site Location of Facilities covered in this BPA