Atch 1 - PWS_AVB Mx (21MAR24).pdf

PERFORMANCE WORK STATEMENT

FOR

ACTIVE VEHICLE BARRIER (AVB)

MAINTENANCE SERVICES

F.E. Warren Air Force Base, Wyoming

21 March 2024

Active Vehicle Barrier Maintenance

Table of Contents

1. Description of Services

1.1. Full Preventative Maintenance and Inspection (FPMI)

1.2. Over and Above Work

1.3. Paint/Corrosion Control

1.4. Callbacks

1.5. Communication and Response Time

1.6. Service Reports

1.7. Initial Barrier Assessment Report

1.8. Authorized Personnel

2. Services Summary

2.1 Overview

2.2. Performance Evaluation

2.3. Deliverables

3. Government Furnished Property and/or Services

3.1. Government Furnished Property

3.2. Government Furnished Services

3.3. Government Property Incidental to the Place of Performance

4. General Information

4.1. Quality Control

4.2. Quality Assurance

4.3. Location/Hours of Operation

4.4. Environmental Controls

4.5. Safety Requirements

4.6. Safety and Health Standard

4.7. Performance Continuation of Essential Services During Crisis

4.8. Contractor Personnel

4.9. Contractor Vehicles

4.10. Records

4.11. Special Qualifications and Training

4.12. Welding Permit

4.13. Excavation Permit/”Dig” Permit

4.14. Warranty

4.15. Environmental Controls

5. Security Requirements

5.1. Security Requirements

5.2. Traffic Regulations

5.3. Random Personnel and Vehicle Searches

5.4. Weapons, Firearms, and Ammunition

5.5. Operational Security (OPSEC)

5.6. Anti-Terrorism

5.7. Work Area

6. Appendices

APPENDIX A - Definitions

APPENDIX B - Acronyms

APPENDIX C – Barrier System Chart

APPENDIX D – Workload Estimates

APPENDIX E - References

APPENDIX F – Additional Active Vehicle Barrier (AVB) Inspection Items

1. Description of Services.

The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, and other items and services necessary to provide regular periodic maintenance, inspection, and repairs for the active vehicle barriers (AVB) at F.E. Warren Air Force Base, as listed in Appendix C herein. Work shall comply with commercial standards for maintenance and repair of these units as well as all commercial, federal, state, and local requirements that may apply. Barriers consist of actuators, control wiring, circuitry, structural framework, lighting, spring assembly, hydraulic related equipment, corresponding traffic lights, associated computerized systems and control cabinets.

1.1. Full Preventative Maintenance and Inspection (FPMI).

The Contractor shall provide full preventive maintenance and inspection (FPMI) and repair in accordance with equipment manufacturer’s specifications/recommendations, industry standards and Air Force mandatory practices to include checking and maintaining any computerized systems that support the active vehicle barrier, along with the Air Force specific non-waiverable items identified in Appendix F.

The Contractor shall respond to service calls and perform periodic inspections, and be responsible for repair and replacement of all worn or failed components, installed additional systems and parts— including those parts which have reached their life expectancy and are prone to fail. Replacement parts shall be fully compatible with existing systems. Contractor shall provide trained mechanics and inspectors for all barrier maintenance. An inspection report and checklist (CDRL A001) shall be provided to the Contracting Officer’s Representative (COR) and the Contracting Officer (CO) upon completion of all inspections. This bimonthly maintenance and inspection is billed under CLIN X001.

1.1.1. Preventative Maintenance and Inspection Program.

The Contractor shall perform preventive maintenance during each inspection to ensure reliable and continuous safe operation. A preventive maintenance and inspection program shall be submitted to the COR/CO prior to implementation. Contractor shall ensure barriers meet their respective manufacturer’s maintenance & performance specifications.

1.1.2. Maintenance and Inspection Records.

1.1.2.1. Maintenance Log. The Barrier’s Operations and Maintenance Manual/Logs will be updated and maintained by the Contractor (CDRL A001). The maintenance log shall include a complete history of maintenance and repairs, indicating dates, and name(s) of technician(s) who performed the work.

Maintenance logs may be requested by the CO/COR at anytime and shall be provided within two (2) business days of request.

1.1.2.2. Inspection Checklist. An Inspection Checklist (example is provided in Appendix F) shall be filled out with each inspection of the AVB by the Contractor and turned in with each FPMI to the COR (CDRL A001).

1.1.3. Inspections.

1.1.3.1. The Contractor shall perform FPMI and repair on all barrier and barrier systems in accordance with the contract schedule.

1.1.3.2. Specific schedules and levels of service (i.e. during business hours, weekdays) are identified in paragraph 4.3.

1.4.1. Bi-Monthly FPMI Schedule.

1.4.1.1. The Contractor shall perform bi-Monthly inspections on all Barriers and Barrier Systems for a total of 6 inspections per year: January, March, May, July, September, November.

1.4.1.2. The Contractor shall submit an Inspection Checklist (CDRL A001) and schedule to the Contracting Officer and COR within 10 business days of contract award and before any inspection work is permitted.

1.1.5. Repairs.

During any scheduled FPMI, the Contractor shall immediately service any system that is not operating properly under the stipulation that no additional parts are required.

1.1.6. Barrier Pit.

The Contractor shall maintain the cleanliness of barrier pits and shafts while performing the scheduled FPMI. The barrier pits shall be free of trash, debris, oil, absorbents, dirt, silt, pine-needles, and/or any other obstructions.

1.1.6.1. Winter Weather. From 1 October to 30 April, the Contractor shall ensure that all scheduled FPMIs include procedures to ensure barrier heaters (as applicable), drainage systems, in-ground vehicle detection and IR detection systems are operating properly. The Contractor shall remove snow/water and dirt buildup from the barrier pit. Ice shall be removed from the barrier and barrier pits to prevent damage to barrier components and the operation of barrier systems.

1.1.7. Coordination.

1.1.7.1. The Contractor shall coordinate all maintenance, repairs, and inspections with the COR and base Security Forces Squadron (SFS), so inspections are conducted during the hours of operation specified in paragraph 4.3. This coordination shall be completed seven (7) business days prior to the performance of work to allow adequate time for gate closure and notification to base population.

1.1.7.2. Maintenance, inspection, and repair services are normally provided during non-peak hours and business days, excluding Federal Holidays. Air Force Global Strike Command (AFGSC) designated Family Days occur in conjunction with Federal Holidays. Family Days are considered down days and therefore, the Contractor have limited support and should plan maintenance and repair schedule accordingly. The Contractor shall coordinate the work schedule with the COR/CO.

1.2. Over and Above Work.

1.2.1. Over and Above is defined as repairs required outside of reoccurring maintenance. This is billed under CLIN X002. In the event that the Contractor encounters deficiencies that require parts and/or materials, or responding to a Routine or Emergency Service call (denoted below) necessary to bring the barrier back to operation, the Contractor shall promptly report the situation to the COR/CO.

1.2.2. The report (CDRL A001) shall include: the work location, the deficient barrier, a detailed scope of the required work, required parts and/or materials, recommended corrective action, and justification for classifying as over and above work. The CO/COR shall review the work request, verify that the proposed work is required and not covered under FPMI, and verify the proposed corrective action is appropriate.

1.2.3. Over and Above may be in the form of service calls (Routine or Emergency) and/or the requirement of parts and/or materials necessary to bring the barrier back to operation.

1.2.4. Service Calls. Service call repairs may be in the form of either Routine or Emergency calls when a barrier system is non-operational. The COR will identify calls as Routine or Emergency before notifying the Contractor. The Contractor shall provide a Letter of Superintendence and a direct contact information for routine and emergency services to the COR/CO.

1.2.4.1. Routine Service Calls.

1.2.4.1.1. In the event that a mechanical or electrical system failure occurs during normal business hours, a service call shall be placed to the Contractor by the COR. Service calls are unscheduled maintenance requests pertaining to situations that hinder normal operational efficiency or serviceability of the barrier systems.

1.2.4.1.2. Required Response Time. The Contractor shall respond to routine service calls within a 72 hour period, Monday through Friday, 7:30 am – 4:30 pm, or during the business hours specified in para. 4.3.

The Contractor shall submit a description of the problem with a cost estimate to the COR/CO within three

(3) business days before any work is initiated. If the malfunctioning barrier will be inoperable for more than three (3) business days, (e.g. parts have to be ordered or a corrective action falling outside the scope of this PWS is identified), the COR/CO shall be notified immediately.

1.2.4.2. Emergency Service Calls.

1.2.4.2.1. Emergency service calls placed by the for the purpose of this contract are defined as failures or deficiencies that constitute an immediate safety issue or risk of property damage after normal work hours identified in para. 4.3., weekends, and federal holidays.

1.2.4.2.2. Required Response Time. The Contractor shall begin the emergency service within 24 hours after notification, regardless of the time of notification, and complete required work to a point of safe utilization. When a complete repair cannot be completed within one (1) business day, the Contractor shall immediately notify the COR/CO.

1.2.4.3. Parts and Materials.

1.2.4.3.1. No replacement parts shall be ordered by the Contractor for repair of barriers or barrier systems prior to written approval from the CO. The Contractor shall submit its proposed repair costs in accordance with para 1.2.2. and 1.6.. The Government is under no obligation to store any long lead time parts/items for repairs on-base. The purchase of any parts or materials in bulk by the Contractor is at its discretion. The Government shall only pay for items required/used for the identified repairs.

1.2.4.3.2. Original Equipment Manufacturer (OEM) Replacement Parts. All parts and materials shall be of OEM replacement parts or equal, recommended by the manufacturer. All parts shall be U.L.

(Underwriters Laboratories) approved/listed. Only new standard parts shall be used in completed repairs.

1.2.4.3.3. The Contractor shall procure parts and materials on a competitive basis for single items in excess of $500.00 per item. Contractor shall provide at least two independent price estimates on similar repairs to the CO/COR. The CO determines price fair and reasonable for any Over and Above Work, prior to Contractor performance. Otherwise, the Contractor may be held liable for performance work that was not approved by the CO.

1.2.4.4. Performance of Over and Above Work.

1.2.4.4.1. The Contractor shall submit an Over and Above Proposal (CDRL A001) to the CO/COR and identify the over and above work, as appropriate. The Contractor and CO shall negotiate a firm-fixed price settlement for the work. The Contractor shall not begin over and above performance until receipt of a signed/approved work request from the CO. At a minimum, Contractor will provide the same information in para. 1.2.2 and 1.6..

1.2.4.4.2. If the Contractor and CO cannot agree upon a firm-fixed price for over and above work, the Government has the right to openly compete this over and above requirement.

1.3. Paint/Corrosion Control.

1.3.1. Paint Period of Performance. The Contractor shall clean (pressure wash), remove corrosion, and repaint the entire barrier structure during the summer FPMI session (Apr-Aug) to include all metal parts below grade, the surface of the barrier, and surrounding pavement. Summer FPMI will be established in accordance with the manufacturer’s recommended temperature and environmental recommendations for application.

1.3.2. Paint Type. Barrier systems shall be maintained with High Adhesion Paint such as Grip-Tite® paint or an equivalent adhesive paint. Paints used for pavement marking and delineation shall conform to all Federal, State, and local laws and regulations.

For hot dipped steel component touch-up, the Contractor shall use zinc-rich paint applied to a clean, dry steel surface by either a brush or spray. Zinc-rich paints must contain either between 65 percent to 69 percent metallic zinc by weight or greater than 92 percent metallic zinc by weight in dry film. Paints containing zinc dust are classified as organic or inorganic, depending on the binder they contain.

Inorganic binders are particularly suitable for paints applied in touch-up applications of undamaged hot-dip galvanized areas. The coating thickness for the paint must be fifty percent (50%) more than the surrounding coating thickness, but not greater than 4.0 mils (100 μm).

1.3.3. Sandblast and Repainting.

If the barriers require sandblasting, the Contractor shall sandblast to bare metal and re-paint the entire barrier structure during summer PM including all metal parts below grade and the surface of the barrier and surrounding pavement, apply primer compatible with surface and topcoat, and apply applicable topcoat for the application in compliance with industry and safety standards.

1.3.4. Painting Frequency.

Sandblasting and painting shall occur during summer PM (Apr-Aug) of the base year for all operational barriers. Repainting of the barriers shall then occur during the summer PM of each following option year.

1.4. Callbacks.

Defective repairs shall require reperformance within five (5) business days at no additional cost to the Government.

1.5. Communication and Response Time.

The Contractor will provide the Government with at least one primary and one alternate emergency contact phone number to initiate response. The Contractor shall have a recording type system or answering service for use when personnel are not available to receive a service call requirement.

1.6. Service Reports.

1.6.1. All parts and materials and actual labor used for FPMI and any service calls shall be itemized in the report (CDRL A001). Both the Contractor and the COR must sign the report before the service call can be officially closed. In addition to the required signature, the report shall include the date and time, location of barrier system, repairs performed, date and times repairs were completed, description of parts/materials replaced, actual cost, contract number, and name of the technician performing the repairs.

1.6.2. Safety Data Sheet.

The Contractor shall provide a copy of an SDS for each of the product(s) used and container size to perform services to the base CES Operations Flight 10 business days prior to use.

1.7. Initial Barrier Assessment Report.

The Contractor shall prepare and submit a written report, including the Inspection Checklist (CDRL A001), to the COR/CO within 10 business days of the first FPMI performed. The report shall include identification of each barrier system, location, maintenance, and repair performed if applicable, additional repairs needed, date of inspection, inspector, and overall condition of the barrier system. The Contractor shall submit one report, sectioned with tabs according to barrier system location, to the designated COR/CO.

1.8. Authorized Personnel.

The CO will provide the Contractor a list of CORs authorized to request/accept services for the Government. The Contractor shall only accept work from designated CO and authorized CORs.

2. Services Summary.

2.1 Overview.

The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

This Services Summary (SS) identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met. This Services Summary (SS) lists the performance objectives for the required service that the Government shall survey.

2.1.1. The absence of any contract requirement from the SS shall not detract from its enforceability, nor limit the rights or remedies of the Government under any clause of the contract.

2.1.2. The SS will be used as the baseline to develop a Quality Assurance Surveillance Plan (QASP). The QASP will be developed by the base’s Civil Engineer Squadron’s Operations Flight in conjunction with the installation’s Security Forces Squadron’s barrier expert. The QASP will identify the surveillance methods the Government will use to evaluate the Contractor’s performance.

2.1.3. Surveillance methods may include, but are not limited to: customer feedback, random inspection, and end user feedback.

2.2. Performance Evaluation.

Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The Contractor shall perform to the performance thresholds for each performance objective in Table 2-1 for evaluation and determination of acceptable performance.

Table 2-1: Services Summary

Performance Objective

PWS

Para.

Performance Threshold Method of

Surveillance

SS-1: Perform Preventive Maintenance.

Maintenance performed according to submitted timeline. Barriers are well greased and oiled.

Barriers are in good working order.

1.1

No more than 1 discrepancy per

FPMI.

Maintenance Logs are accurate and delivered within 10 business days of maintenance.

100% Inspection

SS-2: Perform Inspections. Inspections performed and an accurate report is delivered within 10 business days of inspections.

1.1

No more than 1 discrepancy per inspection.

Inspection Checklists are accurate and delivered within 10 business days of inspections.

100% Inspection

SS-3: Perform Routine Service Call Repairs.

Respond to and repair system within specified time frame.

1.6.1

No more than 3 discrepancies per year.

Responded to and repaired within specified time frame.

100% Inspection

SS-4: Perform Emergency Service Call Repairs. Respond to and repair system within specified time frame.

1.6.2

No more than 1 discrepancy per year.

Responded to and repaired within specified time frame.

100% Inspection

2.3. Deliverables.

The Contractor shall submit deliverables per the contract’s Contract Data Requirements List (CDRLs) within the timeline established (see PWS Table 2-2). Performance Standard and Acceptable Quality Level:

One hundred (100) percent on-time delivery to the Government.

Table 2-2: Contract Data Requirements List (CDRLs)

Data Item

PWS

Para.

Title Period Required

A001 1.1.2 Status/Service Reports Maintenance Logs

Inspection Checklists

Over and Above Work Proposal

Over and Above Work Report

Safety Data Sheets

Within two (2) business days upon COR/CO request.

Within 10 business days after completion of bimonthly maintenance and inspection.

Within three (3) business days after responding to routine service call.

Within 24 hours after responding to emergency service call.

Within 10 business days of repair completion.

Submitted 10 business days prior to use.

A002 4.12.

4.14.1.

License/Certifications/ Resumes/Employee Roster

Submit with proposal.

Submit any changes within 10 business days.

A003 4.14.2. CPR Certifications Submit 10 business days prior to performance.

A004 4.7.

4.16.

Mission Essential Contractor Plan

Submitted with proposal.

Submit any changes within 10 business days.

A005 4.5. Accident Safety Plan Submitted with proposal.

Submit any changes within 10 business days.

A006 4.1.12. Quality Control Plan Submitted with proposal.

Submit any changes within 10 business days.

3. Government Furnished Property and/or Services

3.1. Government Furnished Property.

3.1.1. None.

3.2. Government Furnished Services.

3.2.1. Utilities. The Government will furnish, where available, water, sewage service, and electricity at no cost to the Contractor for the sole purpose of accomplishing the requirements of this contract. Any temporary connection of electrical lines that may be required shall be installed, maintained, and removed by the Contractor at their own expense.

3.2.2. Police and Fire Protection. The Government will provide police and fire protection. Telephone numbers for Security Forces will be provided by base CES/CEO POCs. Fire Protection and Spill Response Teams will be reached via 911 from an on base phone at each base.

3.2.3. Medical. In the event of a medical emergency, dial 911 from an on base phone.

3.2.4. Technical Data. Available Plans and Specifications for all installed barriers and associated equipment are available upon request from CE/CES. Specific barrier types for each installation are described in Appendix C.

3.3. Government Property Incidental to the Place of Performance.

3.3.1. None.

4. General Information.

4.1. Quality Control.

The Contractor is required to control the quality-of-service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in Section II, Services Summary.

4.1.1. Quality Control Plan.

The Contractor shall develop and maintain a quality control program to ensure inspection, maintenance, and repair services are performed in accordance with applicable standards, manufacturer instructions and Air Force specific non-waiverable items. The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services.

4.1.1.1. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Section II, Services Summary. The Quality Control Plan (QCP) shall be provided to the CO as part of their initial proposal (CDRL A006). Although a QCP may have been deemed technically acceptable during the evaluation for contract award, minor modifications may be required after contract award. The Contractor shall make these modifications, if necessary, within 10 calendar days following notification from the CO.

4.2. Quality Assurance.

The Government will evaluate the Contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the Contractor’s performance through on-site inspections and receipt of customer complaints. The Government will inspect each task as completed. The Government will investigate complaints received from customers. The Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). Remedies for non-conforming services will be resolved IAW the applicable Inspection/Acceptance clause attached within the contract.

4.2.1. The Contracting Officer’s Representative (COR) is the authorized Government representative(s) who will perform assessments of the Contractor’s performance. After contract award, the identity of the COR(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2. The COR(s) will inform the contract manager when discrepancies occur and will request corrective action. The COR(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to acknowledge the discrepancy.

4.2.3. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the Contracting Officer (CO) and NOT to the COR(s).

4.2.4. The services to be performed by the Contractor during the period of this contract shall (at all times and places) be subject to review by the Contracting Officer or authorized representative(s).

4.3. Location/Hours of Operation.

4.3.1. Location.

Place of performance is at FE Warren AFB WY. Telework shall not be permitted for this contract.

4.3.2. Hours of Operation/Holidays.

The Contractor shall perform the maintenance, inspection and routine services required under this contract during the normal operational business hours identified below:

07:30 AM to 04:30 PM; Monday through Friday, excluding federal holidays.

The Contractor shall perform emergency repairs required under this contract within 24 hours of request. Service may fall during duty or nonduty hours.

4.3.3. Recognized Holidays.

The Contractor is not required to provide service on the following days, unless an emergency service call is initiated.

New Year's Day (January 1).

Birthday of Martin Luther King, Jr. (Third Monday in January).

Washington's Birthday (Third Monday in February).

Memorial Day (Last Monday in May).

Juneteenth National Independence Day (June 19).

Independence Day (July 4).

Labor Day (First Monday in September).

Columbus Day (Second Monday in October).

Veterans Day (November 11).

Thanksgiving Day (Fourth Thursday in November).

Christmas Day (December 25).

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first two (2) calendar days past the holiday observance or at a day and time agreed upon in writing by the Government and Contractor. Note AFGSC Family Days occur in conjunction with Federal Holidays. Reference Para 1.1.7.2 .

4.4. Environmental Controls.

4.4.1. Compliance with Laws and Regulations.

The Contractor shall be knowledgeable of and comply with all applicable Interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection, to include Section 01 57 19.05 32, Environmental Protection of 130005 Environmental Specifications. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the Contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

4.4.2. Notification of Environmental Spills.

If the Contractor spills or releases any substance contained in Title 40 CFR Part 302, into the environment, the Contractor or its agent shall immediately report the incident to the F.E. Warren AFB Fire Dept at 911 (landline) or 307-773-2931 (cell phone). The liability for the spill or release of such substance(s) rests solely with the Contractor and its agent.

4.4.3. Hazardous Material (HM).

If hazardous materials will be used in the execution of this contract, the Contractor shall comply with all federal, state and local regulations concerning the use, storage, and reporting of HM in accordance with AFMAN 32-7002, Environmental Compliance and Pollution Prevention.

4.4.3.1. Hazardous Material (HM) Authorization. The Contractor shall be required to obtain authorization per the Installation Hazardous Materials Management Program before ordering or purchasing any hazardous product and may not bring a HM onto F.E. Warren AFB property, nor use a HM, until the Contractor receives all required authorizations. This authorization process may take up to three weeks. The Contractor shall provide the information listed in Section 01 57 19.05 32, Environmental

Protection, to request authorization for all hazardous materials proposed for use on FE Warren AFB, WY.

The HM or “HAZMAT” Authorization shall be maintained on the site and all workers shall be familiarized with their contents.

4.4.4. Green Procurement Program (GPP).

In performance of this contract, Contractors shall use Environmental Protection Agency (EPA) designated recycled content products, Information Technology (IT) Energy Star products/appliances, Federal Energy Management Program (FEMP) Designated Energy Efficient Low Stand By Power products/appliances, U.S. Department of Agriculture (USDA) Bio based/Bio preferred products, Environmentally preferable products, Electronic Product Environmental Assessment Tool (EPEAT) registered products, Water Sense or other water efficient products, non- or Low Ozone depleting substances under the Significant New Alternatives Policy (SNAP), non or Low toxic or hazardous constituents (e.g. non-VOC paint) and any other environmentally sustainable product/method, to the greatest extent possible.

4.5. Safety Requirements.

4.5.1. In performing work under this contract, the Contractor shall:

4.5.1.1. Safety Plan. Provide an Accident Safety Plan (CDRL A005) for all activities related to the accomplishment of the work.

4.5.1.2. If an accident occurs, call 911 or follow emergency procedures as directed by SFS/Fire Department personnel. Record and report promptly (within one hour), to the CO or designated COR, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

4.5.1.3. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.5.1.4. Safety Equipment. Personnel are required to wear appropriate personal protective equipment (PPE) as well as high visual reflective vests when working on the barriers. Contractor personnel must be identifiable by the use of attire (e.g. company name or logo visible on reflective vests, hard hats).

4.6. Safety and Health Standard.

Contractor personnel shall comply with all applicable laws and safety regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities.

4.7. Performance Continuation of Essential Services During Crisis.

4.7.1. Mission Essential/Essential Services CLINs: In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 237.7602(a), it has been determined that the following CLINs for Active Vehicle Barrier Maintenance Service have been designated as mission essential/essential service:

All CLINs under this AVB maintenance contract are identified as an essential service.

4.7.2. As such, the Contractor is expected to use all means at their disposal to continue to provide such services, in accordance with the terms and conditions of the contract, during periods of crisis, until appropriately release or evacuated by military authority. The Contractor shall be responsible to perform those services identified as essential services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Function Plan (CDRL A004).

4.7.3. Mission-Essential Function Plan. The Contractor shall provide a mission essential function plan for the support of mission essential functions (CDRL A004). The plan may be activated by the CO on an as-needed basis. This shall be submitted by the Contractor as part of its technical proposal. Any proposed changes to the plan shall be submitted to the COR/CO within 10 business days.

4.8. Contractor Personnel.

4.8.1. Personnel.

The Contractor shall be responsible for obtaining all necessary identification cards, passes, badges, buttons, and decals to perform the requirements of this PWS. Submit a contractor badge requests to the CO after award. These badge requests shall remain valid for one year and shall be the Contractor’s responsibility to renew each year.

4.8.2. Identification.

The Contractor shall obtain a Base Identification Card (or badge) for all employees. Contractor badges shall be worn at all times and must remain visible while working inside the base. In restricted access areas, (i.e. Weapon Storage Area) an appropriate Government official must escort Contractor employees with access authorization. The Contractor shall turn in pass and identification items of employees who are terminated or leave the employ of the Contractor within 48 hours. Long-term Contractor passes are issued at Pass and Registration via SFS.

4.8.3. Contract Manager.

The Contractor shall provide a contract manager who shall be responsible for enforcing contractual requirements and scheduling performance of work. The Contract Manager and/or Alternate shall be designated as the Contractor’s representative and authorized to make contractual decisions on behalf of the Contractor. The names shall be submitted in writing to the CO, including a phone number for contact 24 hours a day. The contract manager and alternate(s) shall be able to read, write, speak, and understand the English language.

4.8.4. Contractor Employees.

The contractor shall not employ persons identified as potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population. All employees and potential employees shall be subject to a local background investigation. Investigation results shall be provided to the applicable base CO for all employees prior to start of work.

4.8.4.1. Employee Roster.

The Contractor shall submit an organizational structure and a list of personnel designated to perform this contract with their proposal. The Contractor shall notify the administrative contracting office, in writing, of any additions, deletions, or changes in personnel within 10 business days of any change.

4.8.5. Attire.

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.9. Contractor Vehicles.

Contractor vehicles shall be maintained in a clean and serviceable condition. The Contractor shall operate vehicles to comply with base traffic regulations. Government provided parking space shall not be used for overnight parking of privately owned vehicles, trailers, snowmobiles, all-terrain vehicles or other conveyances. All vehicles shall be in operable condition and meet all local, state, and federal safety requirements. Each vehicle shall have Contractor name neatly exhibited on each side of the cab.

4.10. Records.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS. The Contractor shall maintain all documentation of CDRLs A001-A006 for the duration of the contract. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within two (2) business days of receipt of the request.

4.11. Special Qualifications and Training.

4.11.1. Barrier Experience Requirements. The contractor must have a minimum of three (3) year experience performing active vehicle barriers maintenance on a recurring schedule (i.e. monthly, quarterly).

4.11.2. Electrical Requirements.

4.11.2.1. Wyoming Electrician License. Each employee performing electrical work on the barrier systems shall have a current Certificate of Fitness/License issued by the State of Wyoming and be a minimum of a Journeyman level electrician in accordance with Wyoming Administrative Code 041-5 Wyo. Code R. § 5-4, Master Electricians, Journeyman Electricians, Low Voltage Technicians and Limited Technicians. The Contractor shall provide copies of current certifications/licenses to the COR/CO for each employee 10 business days prior to the commencement of any electrical work (CDRL A002). All electrical work shall adhere to current federal, state, and local laws, and applicable National Fire Protection Association (NFPA) National Electric Code (NEC).

4.11.2.2. Cardiopulmonary Resuscitation (CPR).

A person who possesses a current Cardiopulmonary Resuscitation (CPR) certification must be present at all times when electrical work is being conducted. The Contractor shall provide copies of current certifications with their proposal. Any changes or updates will be submitted to the CO and COR for each employee 10 business days prior to the commencement of any electrical work (CDRL A003).

4.11.3. Technician Requirements.

The barrier technician performing the work shall be trained on the specific barrier(s) at the military base and have no less than three years of experience inspecting and maintaining barriers and barrier systems. The Contractor is required to submit an employee roster, their resumes, Cardiopulmonary Resuscitation (CPR) certifications, and electrician certifications as part of its proposal (CDRL A002, A003). Only certified lead and barrier technicians shall be allowed to perform all FPMIs, Over and Above work, and all other inspection, maintenance and repair activities for this AVB Maintenance Contract.

LEAD TECHNICIAN

Experience: The Lead Technician performing the work shall be trained on the specific barrier(s) at the military installation and have no less than three (3) years minimum of experience inspecting and maintaining barriers, barrier control systems, and military safety barrier control systems. The Lead Technician’s experience in barrier control systems and safety control systems must include documented experience in troubleshooting, modification, maintenance, and repair of barrier and traffic control systems.

Education/Qualifications: The Contractor is required to submit to the CO/COR qualification documentation for all employees certifying proof of qualifications regarding the employee’s background and suitability to perform relative to their criteria in the areas of FPMI work on vehicle barriers, emergency service calls, routine service calls, a safety plan, etc. within 10 business days prior to performance (CDRL A002).

A Lead Technician possessing the required qualifications shall oversee all the work including the work of Barrier Technicians on the site. The Lead Technician must be present when work is being performed for FPMI and Over and Above Work.

BARRIER TECHNICIAN

Experience: The Barrier Technicians performing the work shall be trained on the specific barrier(s) at the military installation and have no less than three (3) years minimum of experience inspecting and maintaining barriers, barrier control systems, and traffic control systems.

Education/Qualifications: The Contractor is required to submit to the CO/COR qualification documentation for all employees certifying proof of qualifications regarding the employee’s background and suitability to perform relative to their criteria in the areas of FPMI work on vehicle barriers, emergency service calls, routine service calls, a safety plan, etc. within 10 business days prior to performance (CDRL A002).

4.12. Welding Permit

4.12.1. Welding Permit Coordination.

The Contractor shall coordinate with and obtain a base specific welding and cutting permit issued by the Base Fire Department. Coordination shall be made with the installation Fire Department prior to any cutting or welding.

4.12.2. Welding Certification Requirement.

Each employee performing welding shall be certified in the Shielded Metallic Arc Welding (SMAW) process utilizing the American Welding Society Code; AWS D.1.1 in the 3G and 4G positions for 1” thick A-36 structural steel. The Contractor shall produce a current welding certification to the CO and installation COR for each employee performing welding prior to the commencement of any work involving welding.

4.13. Excavation Permit/”Dig” Permit.

4.13.1. Excavation Permit Authorization. The Contractor shall obtain, initiate, complete and have in his possession, an approved AF Form 103 (CE Work Clearance Report), prior to any digging or driving an object into the ground on FE Warren AFB. Allow up to five (5) business to process. AF Form 103s may be obtained from the CE Customer Service Desk 307-773-3175 and work locations shall be coordinated through the COR. Any digging initiated by the Contractor not covered by a digging permit shall be at the Contractor’s own risk and expense.

4.14. Warranty.

In accordance with Federal Acquisition Regulation (FAR) 12.404(b), the Contractor shall provide at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice. At a minimum, the Contractor shall provide a one-year parts and labor warranty for all components installed. The warranty shall commence upon replacement of parts or system completion and acceptance. System acceptance is defined as approval by the CO/COR. After being notified of a problem with a component under warranty, the Contractor shall investigate the issue and respond to the CO/COR within five (5) business days.

4.15. Environmental Controls.

4.15.1. Compliance with Laws and Regulations.

The Contractor shall be knowledgeable of and comply with all applicable Interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection, to include 130005 Environmental Specifications Section 01 57 19.05 32, Environmental Protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

4.15.2. Notification of Environmental Spills.

If the Contractor spills or releases any substance contained in Title 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the F.E. Warren AFB Fire Dept at 911 (landline) or 307-773-2931 (cell phone). The liability for the spill or release of such substance(s) rests solely with the contractor and its agent.

4.15.3. Hazardous Material (HM).

If hazardous materials will be used in the execution of this contract, the contractor shall comply with all federal, state and local regulations concerning the use, storage, and reporting of HM in accordance with AFMAN 32-7002, Environmental Compliance and Pollution Prevention.

4.15.3.1. Hazardous Material Authorization. The Contractor shall be required to obtain authorization per the Installation Hazardous Materials Management Program before ordering or purchasing any hazardous product and may not bring a HM onto F.E. Warren AFB property, nor use a HM, until the contractor receives all required authorizations. This authorization process may take up to three weeks. The Contractor shall provide the information listed in Section 01 57 19.05 32 to request authorization for all hazardous materials proposed for use on FE Warren AFB.

4.15.4. Green Procurement Program (GPP).

In performance of this contract, Contractors shall use Environmental Protection Agency (EPA) designated recycled content products, Information Technology (IT) Energy Star products/appliances, Federal Energy Management Program (FEMP) Designated Energy Efficient Low Stand By Power products/appliances, U.S. Department of Agriculture (USDA) Bio based/Bio preferred products, Environmentally preferable products, Electronic Product Environmental Assessment Tool (EPEAT) registered products, Water Sense or other water efficient products, non- or Low Ozone depleting substances under the Significant New Alternatives Policy (SNAP), non or Low toxic or hazardous constituents (e.g. non-VOC paint) and any other environmentally sustainable product/method, to the greatest extent possible.

5. Security Requirements.

5.1. Security Requirements.

The Contractor shall be responsible for all passes issued to his/her/their employees under this contract.

Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the Contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours.

5.1.1. Physical Security

Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the Contractor’s use. Contractor personnel will be limited to their work area. At the end of each work period, all Government facilities, equipment, materials, and barriers shall be secured.

5.1.2. Physical Damage.

The Contractor shall immediately notify the CO/COR when damage to Government property, such as accidental, abuse, or misuse is discovered. The Contractor shall annotate the damage on the inspection report. If the Contractor accidentally damages Government property, the Contractor shall be held liable for a one-for-one replacement. Only new replacement equipment/parts shall be accepted by the Government.

5.2. Traffic Regulations.

Contractor employees shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on military bases.

5.3. Random Personnel and Vehicle Searches.

Contractor personnel are subject to random personnel and vehicle searches. If Contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

5.4. Weapons, Firearms, and Ammunition.

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within Contractor-owned vehicles or privately owned vehicles while on military bases.

5.5. Operational Security (OPSEC).

Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the Contractor’s use. At the end of each work period, all Government facilities, equipment, and materials shall be secured. The Contractor shall adhere to the following minimum requirements in support of this requirement:

5.5.1. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this PWS.

5.5.2. Because observation of events, operations, physical changes, etc. may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793. Therefore, Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data/information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

5.5.2.1. Tactics, techniques and procedures, production, or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment;

5.5.2.2. Increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements; and/or

5.5.2.3. Specialized equipment orders, deliveries, shipments, etc.

5.5.3. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the COR or CO, as applicable.

5.5.4. Government issued badges, identification shall be removed and/or concealed from plain sight when off base and shall not be left in vehicles or unprotected areas. Badges and passes may not be duplicated, copied, or loaned to others. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the COR, CO, and/or Installation Security Office.

5.5.5. Practice OPSEC and implement countermeasures to protect critical information (CI) and other sensitive unclassified information, if applicable. Protection of CI will include the adherence to and execution of countermeasures which the Contractor initiates or as provided by the COR/CO, for CI on or related to this PWS.

5.6. Anti-Terrorism.

5.6.1 Notification.

If the Contractor (contract employees/subcontractors) identify any suspicious activity, they shall contact the Base Defense Operations Center (BDOC) at 307-773-3501 (On-installation)/Weapon Storage Area (WSA) at 307-773-2190 and notify the CO and COR (if appointed) that they contacted the BDOC and/or

WSA.

5.7. Work Area.

The Contractor shall at all times, keep work areas free from any accumulation of debris, waste material, rubbish, tools, scaffolding, equipment, and materials.