Atch 1 - FA520525QB017 - PWS FY25 Sports Officials.pdf

FA520525QB017

Atch 1 – Performance-Based Work Statement

Performance-Based Work Statement (PWS)

For

Sports Officials, Misawa AB

(Non-Personal Service)

35TH CONTRACTING SQUADRON

MISAWA AIR BASE, JAPAN

(March 2025)

TABLE OF CONTENTS

FOR

Sports Officials for Adult Sports

Paragraph Title Page

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. 2

1.1 Sports Officials 2

1.2 Officiated Sports Events 2

1.3 Qualifications 3

1.4 Safety 3

1.5 Head Official Duties 3

1.6 Sports By-Laws 4

1.7 Contest Time Limits 4

1.8 Hours of Operation 4

1.9 Special Security Requirements 5

1.10 Quality Assurance 7

1.11 Payment 7

1.12 Cancellations 7

1.13 Base Access 8

1.14 Contractor Personnel 8

2. GOVERNMENT FURNISHED PROPERTY 8

2.1 Facilities 8

2.2 Equipment and Supplies 8

2.3 Bylaws and Special Bylaws 9

2.4 Meetings 9

2.5 Schedules 9

2.6 Security Services 9

2.7 Misawa Air Base Fire Prevention 9

2.8 Government Furnished Support 9

3. CONTRACTOR FURNISHED ITEMS AND SERVICES 10

4. SERVICES SUMMARY 11

5. APPENDIX A 12

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall provide/furnish all labor, uniforms, supervision, and transportation necessary to provide Sports Officiating and Scorekeeping services for the Adult Sports Program, Misawa Air Base (Misawa AB), Japan for all recreational sport activities as defined in this performance work statement. The Contractor must employ qualified Program Manager and Trainers to execute this contract meeting the standards within this PWS.

1.1. Sports Officials. Contractor shall have experience with sports, officiating, training of officials and scheduling. Contractor must have retainability equal to the period of the contract.

Contractor shall prepare all officials for each sport prior to the officials first competitions.

Contractor maintains training for each referee, timekeeper, and scorekeeper will provide to Potter Fitness Sports as requested.

1.2. Officiated Sports Events. The following types of officials will be required for the following sports. Officials shall not participate as players or coaches within leagues which they are officiating. At a minimum, the following number of officials are required per game, per sport. This information is provided to illustrate the types of positions needed and the contractor should provide a price for each type of official and season identified:

Adult Sports

Sporting Event Minimum Officials Needed** Intramural/Varsity Basketball (2 Man Mechanics)

1 Head official, 1 Assistant official, and 1 Scorekeeper

Intramural/Varsity Volleyball (2 Man Mechanics)

1-head up official, 1 down official and 1 scorekeeper

Intramural/Varsity Soccer (2 Man Mechanics)

1 Center referee, and 1 Linesman

Intramural/Varsity Softball (2 Man Mechanics)

1 Plate (Head), 1 Base umpire and 1 Scorekeeper

Intramural/Varsity Flag Football (2 Man Mechanics)

1 Head official, 1 assistant official, and 1 scorekeeper

** At the fitness centers discretion, they can request additional mechanics for games, The above only notes the minimal.

1.3. Qualifications. Officials shall, at a minimum, be trained and certified by a local officiating organization prior to the start of the intramural season with general knowledge in the game rules and mechanics and be fully capable of properly officiating all sports as mentioned in paragraph 1.2. At the minimum, one of the head officials (preferably the Head Official) shall be able to read, speak, write, and understand English fluently.

Officials must be able to clearly articulate to the respective coaches and players regarding rules.

1.3.1. Officials will dress in the appropriate referee attire and adhere to professional standards of dress and appearance suitable for athletic programs pursuant to established National Collegiate Athletic Association, National Intramural Recreations Sports Association, United States of America Volleyball Association, Federation Internationale de Football Association, Amateur Softball Association of America, Little League Baseball, and National Federation of State High School Associations standards.

1.3.2. The Contractor is responsible to train each official on the specific rules/by-laws governing the upcoming sports season with employed officials. Contractor will maintain training records for employed officials.

1.4. Safety. Officials will comply with all Air Force safety requirements when officiating on Misawa Air Base and identify safety concerns prior to the season referencing rules for each sport. Safety requirements will be outlined within the by-laws for each sport or special by-laws must waive national governing rules alleviating liability on the officials for non-compliant facilities. By-laws will be distributed to the head official for distribution to all officials for each sport season.

1.5. Head Official Duties. The head official shall review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials and scorekeepers names. The head official’s duties are not complete until the official scorebook/sheet is approved by and signed by all officials and scorekeepers at the end of each contest. It is the fitness center’s responsibility enforcing eligibility and rules for all programs.

1.5.1. The head official shall notify the respective sports director if a contest is protested, if a player receives an ejection, or is injured. Specific procedures for officials to take will be outlined within the by-laws for each sport. Officials must report any player/coach being ejected due to unsportsmanlike conduct or inappropriate behavior; both verbal and physical; towards players, officials, or spectators. A detailed description of the situation, listing name, rank, unit, and what/why/how will be entered into the official score book/sheet, and in the case of an ejection, a written statement must be submitted to the respective sports director by 1200 of the next duty day (Monday-Friday).

1.6. Sports Bylaws. Officials will enforce the local sports by-laws in addition to referenced governing rules. The following governing rulebooks from the following list:

Basketball National Collegiate Athletic Association

(Varsity) or NIRSA Flag Football US Flag Football Association or NIRSA Soccer Federation International de Football Association (FIFA-Varsity) or NIRSA Softball USA Softball (Varsity) or NIRSA Volleyball United States of America Volleyball (USAV-

Varsity) or NIRSA Football National Collegiate Athletic Association

(Varsity) or NIRSA

1.7. Contest Time Limits:

Adult Sports Sporting Event Time Limit

Volleyball 50 minutes per match

Basketball (2) 20-minute halves, using a running clock, with a 5-minute halftime. The clock will stop on every whistle during the last two minutes of the last half. Over time will be 5 minutes.

Softball 50 minutes or 7 innings (any inning started must be completed regardless of the 50-minute time frame), whichever occurs first. There will be a 10-run rule after 5 innings and a 15-run rule after 3 innings.

Flag Football (2) 20-minute halves, using a running clock with 10-minute halftime. The clock will stop on every whistle during the last two minutes of the last half. Overtime will be based on the leagues governing rules but no more than 4 minutes.

Soccer (2) 25-minute halves, using a running clock with 10-minute halftime.

1.8. Hours of Operation

1.8.1. Adult Sports Games are typically held Monday through Friday; 1700 – 2100.

However, games are not limited to this time frame. Officials may be required to work on weekends as scheduled in advance or due to make-up contests. Officials will not officiate during Wing exercises, Holidays, and Sundays. Cancelled or postponed contests may also be added to the end of the schedule, extending the schedule. Contests will not be scheduled on Federal Holidays. All contests will be scheduled within the Fitness Center’s hours of operation. Fitness center hours of operation are as follows:

1.8.2. Normal Hours, Monday – Thursday 1700-2100; Friday 1700-2100; Saturday- Sunday 0900-2100.

1.8.3. Holiday Hours. Contractor is not required to provide services on the following Federal holidays and associated PACAF Family Days:

- New Year’s Day – 1 January

- Martin L. King Day – Third Monday in January

- Washington’s Birthday – Third Monday in February

- Memorial Day – Last Monday in May

- Juneteenth Day – 19 June

- Independence Day – 4 July

- Labor Day – First Monday in September

- Columbus Day – Second Monday in October

- Veterans Day – 11 November

- Thanksgiving Day – Forth Thursday in November

- Christmas Day – 25 December

1.9. Special Security Requirements. The contractor shall comply with all Misawa AB security requirements. The government will provide escorts for the contractor, as required.

1.9.1. Request for Contractor’s Employee Base Passes and Vehicle Passes. The contractor shall obtain the following pass and identification items and adhere to the rules regarding the passes set forth:

(a) Prior to the start of on-site work, the contractor shall submit applications for base passes (listed below) to 35 SFS/S-5 via 35 CONS/PKB, for all employees including subcontractor employees, and vehicles requiring access to Misawa Air Base in order to perform services under this purchase order.

5 AF Form 99, Application for Base Pass, for employees.

(b) The contractor, in conjunction with sponsoring unit/agency, will periodically cross-reference current employees against the base pass listing maintained by the Visitor Control Section, 35 SFS/S-5, Bldg. 301, to ensure accuracy and to verify employment status of assigned personnel. The contractor will immediately report any changes in employment status such as termination, retirement, or resignation of employed personnel in possession of base passes to the sponsoring unit/agency and/or the base contracting office. The contractor will be responsible for collection of the base pass turn-in to the sponsoring unit/agency within three

(3) working days of the employee’s termination.

(c) Upon completion of this agreement, the contractor shall return all employees and vehicle passes to the Visitor Center (35 SFS/S-5/VC), Bldg. 301, and obtain a Certification of Receipt. Final payment will be withheld until the contractor has accomplished required clearances.

1.9.3. Random Antiterrorism Measures (RAM). RAMS are conducted on Misawa Air Base at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority. Anticipate increased RAMS during implementation of elevated Force Protection Conditions (FPCONs).

1.9.4. Reporting Suspicious Activity. It is the responsibility of all personnel working and residing on Misawa Air Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg. 646. All contractor-employed personnel shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa Air Base is 911 from a base phone or 0176-53- 1911 from a mobile phone or off-base.

1.9.5. Antiterrorism Awareness Training for Contractors (252.204-7004, March 2023)

(a) Definition. As used in this clause—

“Military installation” means a base, camp, post, station, yard, center, or other activity under the jurisdiction of the Secretary of a military department or, in the case of an activity in a foreign country, under the operational control of the Secretary of a military department or the Secretary of Defense (see 10 U.S.C. 2801(c)(4)).

(b) Training. Contractor personnel who require routine physical access to a Federally controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. In accordance with Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation: DoD AT Standards, Level I antiterrorism awareness training shall be completed—

(1) Through a DoD-sponsored and certified computer or web-based distance learning instruction for Level I antiterrorism awareness; or

(2) Under the instruction of a Level I antiterrorism awareness instructor.

(c) Additional information. Information and guidance pertaining to DoD antiterrorism awareness training is available at https://jko.jten.mil/ or as otherwise identified in the performance work statement.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts, including subcontracts for commercial products and commercial services, when subcontractor performance requires routine physical access to a Federally controlled facility or military installation.

1.9.6 Performance of Services During Crisis Declared by The National Command Authority or Oversea Combatant Commander. This service is not determined to be essential for performance during crisis as declared by the National Command Authority or Overseas Combatant Commander. In the event of crisis, the contractor will be notified by the CO of the need to discontinue services due to base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

1.10. Quality Assurance: In compliance with the contract clause FAR 52.212-4 entitled “Contract Terms and Conditions – Commercial Items” – the Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies for services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or performance of nonconforming services at no increase in contract price.

1.11. Payment will be paid monthly or based on the length of each BPA call upon receipt of a properly certified invoice for services rendered under this order. Contractor will only be paid for contests worked or meets other criteria listed in this PWS. The Sports Director (or designated representative in their absence) and Contracting Officer’s Representative (COR) will be the only persons authorized to certify this pay document.

1.12. Cancellations: Cancellations of scheduled contests will be handled as follows:

1.12.1. If the Fitness Sports Staff cancels a contest, they will notify the head official no later than 1100 the day of the competition. Games that are cancelled before 1100 for weekday games shall not be subtracted from the overall total. For Saturday games, the Sports Staff will notify head official at least 3 hours before the cancellation. No charges will be incurred for cancellations made 6 hours during the week and 3 hours during the weekend before the scheduled competition and games shall not be removed from the total game count. Intramurals consist of total games per day, if games are not cancelled within the proper window, the Fitness Center will be charged in full for the first game.

1.12.2. Officials will have the authority to forfeit any game due to gross misconduct and/or no show/tardiness of teams scheduled. Game time is forfeit time. Officials will be paid for forfeitures.

1.12.3. If an official must cancel a contest due to misconduct or forfeiture, the exact cause of cancellation must be recorded in score book/sheet.

1.12.4. Officials, in conjunction with the Fitness Sports Staff, will have the authority to postpone any game due to inclement weather, suitability of the playing field, or emergencies such as military recalls/alerts.

1.12.5. The first set of officials will be paid for all contests if cancellation is made after their arrival at the site based on inclement weather or other situation causing the cancellation as the officials made the commitment for the entire evening or day of games.

The only exception is if the installations FPCON conditions prevent the participation in recreational activities. In this case, the payment for all scheduled games will be reduced to only the first games. When field/area weather conditions warrant, the first head official shall cancel all scheduled competitions that night and notify other officials, scorekeepers, and timekeepers and Potter Fitness Staff of unsafe facilities.

1.12.6. The Potter Fitness Director reserves the right to revise schedules at any time, due to mission & operational requirements. The respective Sports Director will notify the contractor’s designated representative no later than 24 hours prior to the first revised competition in writing through official email. Voicemail messages are not considered an official means of communication.

1.12.7. If the contractor is not notified of schedule changes and the officials report to the site, the Government will compensate all the officials scheduled that night for the full schedule of competitions.

1.12.8. The Government reserves the right to cancel a season due real world emergencies or facility issues such as renovations, painting, etc. for the convenience of the Government. In accordance with (IAW) FAR 52.212-4(c), such cancellations and all other changes made to this PWS shall be bilaterally confirmed in writing between the contractor and the requiring activity.

1.13. Base Access. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation. The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to/or perform work on Misawa AB.

1.14. Contractor Personnel. The Government reserves the right to restrict the employment, under this contract, of any contractor employee, or prospective contractor employee who is identified as a potential threat to health, safety, security, general well-being, or the operational mission of the installation and its population.

1.14.1. The contractor shall not employ any person who is an employee for the United States Government if the employment of that person would create a conflict of interest such as employing off-duty Contracting employees who has authority in any capacity to this contract.

2. GOVERNENT FURNISHED PROPERTY.

2.1. Facilities. The government shall furnish or make available facilities required for competitions listed in this PWS to include lined fields and lined courts required for competitions meeting national governing organizations rules based on the schedule provided by Potter Fitness Center. The Government shall provide the maintenance and preparations of all playing areas. No alterations shall be made to furnished facilities.

The government will provide adequate lighting for all night games within acceptable installation safety standards.

2.2. Equipment and Supplies. The government shall provide equipment and supplies necessary for all competitions within national governing organization requirements to includes balls, scoreboards, time clocks, scorebooks, writing instruments, seating, tables, goals, tables chairs, down marker, line to gain chains, yard, and goal line markers, etc. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government equipment and materials shall be secured.

2.3. Bylaws and Special Bylaws. The government will provide the contractor with the Sports Program’s bylaws at the start of the fiscal years to include all guidelines for each sport for that season. Special Bylaws for each sport clearly define any deviation from the national governing organizations specific rules and guidelines to include eligibility, uniform, equipment, facility design, and all other sections from each respective rulebook.

2.4. Meetings. The government shall notify the contractor of scheduled coaches’ meetings three weeks prior to the start of the season ensuring all coaches fully understand the governing rules and special bylaws. The special bylaws will be enforced throughout the season after it is finalized at the coaches’ meetings.

2.5. Schedules. The government will provide the contractor with a projected league schedule at the start of the fiscal year and league schedules and tournaments at least two weeks prior to scheduled games/season. This provides the contractor with adequate time to properly train the officials on any governing rule deviations.

2.6. Security Services. These services shall be provided to the contractor by the Government.

• Security Forces phone number: 911/0176-53-1911

• Fire Department’s phone number: 911/0176-53-1911

2.7. Misawa Air Base Fire Prevention: The contractor shall be responsible for fire prevention in all contracted areas and be free from any potential fire hazards. The contractor shall comply with the following fire prevention guidance.

2.7.1. Fire Reporting: 1) The primary emergency reporting number on Misawa Air Base is 911or 0176-53-1911 from off base. Fire Department operations take place out of bldg.

947 and 3003 for main base, and bldg. 1940 for the north housing area. 2) On-base telephones if any, in the on-base warehouse(s) shall have “911” stickers. 3) All contractor-employed personnel shall be familiar with fire reporting numbers and procedures and shall put the number “0176-53-1911” into his/or her mobile-phone.

2.7.2. Vehicles: 1) Access for fire fighting vehicles must be maintained at all working sites. 2) Contractor’s vehicles shall not be parked within 15 feet of any fire hydrant of Fire Department connection. 3) Contractor’s vehicles shall give the right of way to responding fire/emergency vehicles.

2.8. Government Furnished Support.

225.371-3 Government support. (e) Letter of authorization. Contractor personnel must have a Synchronized Pre-deployment and Operational Tracker (SPOT)–generated letter of authorization (LOA) signed by the contracting officer. After Letter of authorization is approved the government will process a Trusted Associate Sponsorship System (TASS) application and provide contractor an DD Form 1172.

3.0. CONTRACTOR FURNISHED ITEMS AND SERVICES. Except for those items or services specifically stated in the by-laws, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions (Potter Fitness).

4. SERVICES SUMMARY.

Performance Objective PWS Paragraph Performance Threshold Provide proper number of officials for each sport at scheduled times.

Paragraph 1.2 Provides officials on time: no more than 5% contractor-caused cancellations per season or 10% games with late start

Officials must be dressed professionally in the appropriate uniforms based on the national governing organizations sports guidelines.

Paragraph 1.3.1 A roster of certified/trained head officials must be provided for each sport; 100% of the time

Maintain officials training records and provide roster of all officials training to the sports director as requested

Paragraph 1.3 Submit requested training record within 24 hours of the request

APPENDIX A: ESTIMATED ANNUAL WORKLOAD AMOUNT

Potter Fitness

IM Basketball: 40-75 games, including playoffs

IM Volleyball: 40-75 games, including playoffs

IM Soccer: 30-55 game, including playoffs

IM Softball: 40-75 games, including playoffs

IM Flag Football: 40-75 games, including playoffs

Varsity Basketball: 0-10 games

Varsity Volleyball: 0-10 games

Varsity Soccer: 0-8 games

Varsity Softball: 0-10 games

Varsity Football: 0-10 games

Total: 190 minimum -403 Maximum games annually