Atch 1 FA462524Q1004 PWS Lime Sludge Hauling.pdf

509 Civil Engineer Squadron

660 Tenth Street, Suite 201

Whiteman AFB MO 65305

U.S. Air Force

1/3/2024

PERFORMANCE WORK STATEMENT (PWS)

Lime Sludge Hauling

Lime Sludge Hauling Services January 3, 2024 Page 2 of 10

TABLE OF CONTENTS

1. Requirement

2. Contractor Responsibility

Task 1 Removal

Task 2 Storage

Task 3 Disposal, Testing, and Cleaning

Task 4 Equipment

Task 5 Vehicles

Task 6 Inspections

Task 7 Safety

Task 8 Invoicing

3. General

TECHNICAL EXHIBIT 1 Services Summary (SS)

Lime Sludge Hauling Services January 3, 2024 Page 3 of 10

1. Requirement

1.1. Background. Whiteman Air Force Base (WAFB) generates sludge as a result of water treatment for the base community. Sludge is a white lime slurry material made up of average 20% lime sludge and 80% water. These percentages are estimates and may vary depending on the temperature. A Government Contractor provides removal, storage, and disposal of the waste.

1.2 Scope. The Contractor shall provide all services, materials, equipment, personnel, parts, and labor necessary for removal, storage, and disposal of thickened lime sludge from the Water Treatment Facility located on Whiteman AFB, Missouri, in accordance with this performance work statement (PWS).

1.3 Permits. Contractor shall obtain and maintain all required operating permits for removal, disposal, and storage of lime sludge as required by the State of Missouri Department of Natural Resources (MO DNR). The Contractor shall be liable for any monetary fines that result from the wrongful or neglectful discharge of lime sludge. At the time of notice of potential award, the potential awardee must provide proof of application submission to MO DNR. The permit must be obtained from MO DNR NLT 1 June 2024. For reference, Whiteman AFB’s Missouri State Operating Permit can be found at: https://dnr.mo.gov/water/business-industry-other-entities/permits-certification-engineering-fees/wastewater/water-treatment-plant-settling-basins-mo-g640000

2. Contractor Responsibility

Task 1 Removal

2.1.1. Lime sludge shall be removed from the lime sludge holding tank and the spent wash basin located within the fenced area of the Whiteman AFB Water Treatment Facility. The holding tank is located on Whiteman AFB South/West of intersection Mitchell Avenue and Tinian Loop. The spent wash basin is located in the south corner of the enclosed area, adjacent to a gravel driveway. Due to space limitations within the Water Treatment Facility, a semi-truck (18-wheeled) shall not be utilized to haul lime sludge.

2.1.2. Under normal circumstances, full truckloads of thickened lime sludge shall be removed per scheduled service call. The Contractor shall coordinate with an Operator whenever a load of lime sludge is removed. Operators shall check the level of lime sludge in the contractor’s hauling tank to determine if it is at the level that corresponds to the certified capacity. If a partial load of lime sludge is removed, the volume of lime sludge shall be measured by a contractor-furnished dipstick or sight-glass with the truck parked on reasonably level ground. All readings shall be taken by Operators and will be rounded off to the nearest 25 gallons. If the Contractor believes the readings taken by the Operators are inaccurate, they shall notify the Contracting Officer (CO) to have the problem resolved prior to emptying the truck tank. Once the truck tank has been emptied, the quantity entered in the Water Treatment Facility log shall be final.

https://dnr.mo.gov/water/business-industry-other-entities/permits-certification-engineering-fees/wastewater/water-treatment-plant-settling-basins-mo-g640000 https://dnr.mo.gov/water/business-industry-other-entities/permits-certification-engineering-fees/wastewater/water-treatment-plant-settling-basins-mo-g640000 https://dnr.mo.gov/water/business-industry-other-entities/permits-certification-engineering-fees/wastewater/water-treatment-plant-settling-basins-mo-g640000

Lime Sludge Hauling Services January 3, 2024 Page 4 of 10

2.1.3. Gravity Lime Sludge Holding Tank. The Contractor shall remove approximately 12,000 gallons of lime sludge per week from the gravity lime sludge holding tank discharge pipe, which is 12 feet above the pavement. The lime sludge holding tank is 24 feet in diameter, and 20 feet high (19 feet water level) and has a 4-inch pipe outlet that is 12 feet above ground. This is a gravity flow only tank, no pumps or pumping shall be used. The current system consists of a 4” pipe threat extends 10’ horizontally from the tank and suspends 12’ above the road that allows trucks to pull underneath to dispense the lime slurry. A valve is used to control the flow of the lime slurry. The above weekly gallonage is an estimation for reference only and does not limit the actual quantity or frequency of amounts removed.

2.1.4. Spent Wash Basin. The Contractor shall remove lime sludge from the spent wash basin as needed per direction and advanced notice from Whiteman AFB’s Water Treatment Facility management. The Government shall provide the required pumps and hoses for the Contractor to use when removing lime sludge from the spent wash basin.

2.1.5. Removal of the lime sludge shall be completed on a regular basis as scheduled with Whiteman AFB’s Water Treatment Facility management. Any changes shall be coordinated with and approved by Whiteman AFB’s Water Treatment Facility management.

Task 2 Storage

2.2.1. As needed, the Contractor shall be responsible for providing off-base storage facilities to store lime sludge for periods of time when it is not feasible or permitted by regulations to land apply the lime sludge. The storage facility shall be designed and maintained to prevent accidental discharge of the storage pond/tank into waterways. Upon award, the Contractor shall identify to the CO any storage facility to be used and provide a copy of the required permit issued by the State of Missouri. The Contractor shall have use of the storage facility within two months of notification of potential award. Contractor shall be responsible for obtaining appropriate permits and doing all necessary testing for proper disposal.

Task 3 Disposal, Testing, and Cleaning

2.3.1. The Contractor shall dispose of lime sludge in accordance with requirements established by MO DNR (see Master General Permit MO-G640000 at https://dnr.mo.gov/water/business-industry-other-entities/permits-certification-engineering-fees/wastewater/water-treatment-plant-settling-basins-mo-g640000 for requirements). Disposal location and process is at the discretion of the Contractor. The Government does not offer a disposal site. The Contractor is responsible for the proper handling and disposal of solid waste. The Contractor shall also be responsible for any enforcement action that may be taken by the State of Missouri, other state or the federal government related to handling, transportation, and the proper disposal of solid waste materials.

If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted. The Contractor shall prepare https://dnr.mo.gov/water/business-industry-other-entities/permits-certification-engineering-fees/wastewater/water-treatment-plant-settling-basins-mo-g640000 https://dnr.mo.gov/water/business-industry-other-entities/permits-certification-engineering-fees/wastewater/water-treatment-plant-settling-basins-mo-g640000 https://dnr.mo.gov/water/business-industry-other-entities/permits-certification-engineering-fees/wastewater/water-treatment-plant-settling-basins-mo-g640000

Lime Sludge Hauling Services January 3, 2024 Page 5 of 10 same and provide a written copy to the CO and COR. Any action, which violates permit requirements for compliance, must be reported to the CO and 509 CES/CEIE at (660) 687-6347 immediately.

2.3.2. Contractor shall provide a description and location of the land to which lime sludge will be applied and the quantity of lime sludge applied in a monthly report. The Contractor is required to perform soil testing. Soil testing for each parcel of land where lime sludge is applied shall be conducted at least once every five years, or more frequently as permit indicates. If land application is to occur on a field for the first time, soil testing must be conducted NLT 30 days after notice of potential award. Before land application may begin, soil pH values must be within the acceptable ranges as stated in the Government’s Operating Permit. Laboratory results/reports of the soil shall be provided to the CO, CENS, and 509 CES/CEOIA (Water Treatment Facility) within five business days of receipt from the laboratories. no later than 10 December of the current period of performance year. Reports can be provided more frequently.

Frequency of testing and analytics to be tested shall be determined by the permit.

Task 4 Equipment

2.4.1. The Contractor shall provide suitable equipment for hauling lime sludge from the lime sludge holding tank or spent wash basin to the disposal site. The Contractors hauling equipment shall be compatible with the Government’s system/piping. The hauling container shall consist of a tank or tanks capable of being filled through an opening on top and designed to prevent leakage or splashing of lime sludge while in transit. The tank shall be equipped with the Contractor’s preferred measuring device calibrated in 25-gallon increments. A document certifying the tanks total capacity shall be provided to the CO within 30 days of contract award. The Contractor shall provide equipment for disposal.

2.4.2. All the Contractor’s equipment shall have the proper safety and noise limiting devices and will be in safe operating condition.

Task 5 Vehicles

2.5.1. The Contractor shall provide and maintain all vehicles necessary to perform the requirements of this contract. The Contractor vehicle shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a clean, professional appearance.

2.5.2. All vehicles used in the performance of this contract shall be in an operable condition and meet the federal, state, and local safety and licensing requirements. Vehicles found to be unsafe and unable to function as designed, shall be removed from the installation at Contractor’s

Lime Sludge Hauling Services January 3, 2024 Page 6 of 10 expense. The CO may inspect the Contractor’s vehicle(s) at any time and direct the removal of any unsafe or objectionable vehicle from the installation.

2.5.3. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

Task 6 Inspections

2.6.1. All work performed, the methods and manner of performance, all areas used by the Contractor, and all equipment, materials, and supplies used for the work shall be subject to inspection at any time by the CO and authorized representatives. The CO will issue all notices of unsatisfactory conditions or services in writing to the Contractor.

2.6.2. The CO will have access to all the Contractor’s equipment and sites of operation for inspection purposes.

Task 7 Safety

2.7.1. Compliance with DoDI 6055.04 DOD Motor Vehicle and Traffic Safety, AFI 91-202 The US Air Force Mishap Prevention Program, AFI 91-207 The US Air Force Traffic Safety Program, DAFMAN 91-203 Air Force Occupational Safety, Fire and Health Standard, NFPA, OSHA, Title 29 CFR, Occupational Safety and Health Act, and other laws and regulations for the protection of employees is exclusively the obligation of the Contractor and shall be monitored by the appropriate Government agencies.

2.7.2. Environmental and Health. The Contractor shall follow NFPA Life Safety Code and take necessary actions to avoid conditions that may be hazardous to health and safety of base personnel. Any apparent conflict between compliance and the above information and satisfying the requirements of the contract shall be brought to the immediate attention of the Contracting Officer for resolution, prior to the performance of the work in question. Prior to using any material or substance that the Contractor suspects to be a potentially toxic or hazardous, the Contractor shall submit Safety Data Sheets (SDS) to the Contracting Officer for review by the appropriate base agency. The Contractor must receive approval from the Contracting Officer prior to use of the hazardous material.

2.7.3. Notification of Environmental Spills. If the Contractor spills or releases any substance into the environment, the Contractor shall follow base policy and procedures in handling the situation. The Contractor shall immediately report the incident to the Base Fire Department and the Contracting Officer. The Contractor shall be liable for the spill or release of such substances, Lime Sludge Hauling Services January 3, 2024 Page 7 of 10 including clean-up costs and reimbursement to the Air Force for any fines and penalties imposed because of said release.

Task 8 Invoicing

2.8.1. Invoicing. Invoicing/billing shall be done via Wide Area Workflow (WAWF) at https://piee.eb.mil/. The invoice description in WAWF shall include the date(s) the service was provided in Period of Performance. At a minimum the tickets/logs shall reflect the date, time, and number of gallons removed. A copy of the tickets/logs shall be sent to the CO, COR, and 509 CES/CEOIA (Water Treatment Facility). The Contractor shall submit a full and complete invoice in WAWF within 30 days of service. Deliverables are due at time of invoice. Invoice will not be paid without deliverables.

3. General

3.3. The following shall serve as general guidance and performance objectives as required by the Government. Unmentioned tasks shall not limit the Contractor’s obligation to conform to all Air Force, federal, state, and local regulations/laws, to include safety and environmental, IAW standard industry and commercial practice.

3.4. Document Formats. Documents, plans, reports, etc., will be provided electronically using Microsoft Office products to the Contracting Officer/Contract Administrator, unless forms already exist in Adobe Acrobat PDF format. Errors shall be corrected within two business days of notification.

3.5. Travel and Transportation. The Contractor is responsible for mobilization of personnel and equipment to and from all individual facilities including all shipping, delivery of materials, loading and offloading of materials, tools, and necessary equipment, including storage, to perform the required activities to accomplish the PWS.

3.6. PoP. The Period of Performance (PoP) shall be one base year of 12 months and four 12-month option years for a total period of five years. Extensions up to six months at the end of this period of performance may be determined to be in the best interest of the Government. See FAR 52.217-8. The award document will call out the PoP and is the definitive performance period.

3.7. Hours of Operation. Normal hours of operation at Whiteman AFB are Monday through Friday, 0730-1630, except for Federal Holidays. This is a 24/7 facility therefore coordination for scheduled lime removal needs to be communicated with the facility manager.

3.7.1. Federal Holidays. All federally recognized holidays may be found on:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

3.8. Base Access Requirements. The Contractor will be provided an Entry Authorization List (EAL) package for completion and return to the Civil Engineer Squadron Service Contracts

Lime Sludge Hauling Services January 3, 2024 Page 8 of 10 office (CENS) as soon as possible after award. This requirement must be returned at least two weeks prior to required access date. Contractor shall provide EAL updates annually. The Contractor shall retrieve and turn in to the CENS all identification media (including vehicle passes) from its employees who depart employment for any reason. DBIDS Cards will be issued by the Government and all cost for processing will be absorbed by the same. See FAR 52.204-9.

3.9. Identification of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The Contractor shall ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor’s status as a “Contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

3.10. Contractor Required Identification. All Contractor personnel shall be required to obtain and wear badges or Contractor specific clothing, etc., in the performance of this contract. The badges or clothing shall have the company name, employee name, and the word “Contractor” displayed prominently and in a visible location.

3.11. Any radioactive material or class 3B lasers must be coordinated with the Installation Radiation Safety Officer, 509th Bioenvironmental Engineering, prior to bringing the equipment on base.

TECHNICAL EXHIBIT 1 Services Summary (SS)

This Services Summary (SS) includes performance objectives the Government will use to determine Contractor performance and will compare Contractor performance to the Acceptable Quality Level (AQL). For those tasks listed on the SS the COR or evaluators will follow the methods of surveillance specified in this contract. Government surveillance of tasks not listed in the SS, or by methods other than those listed in the SS, or as prescribed by regulation may occur during the performance period of this contract. All surveillance will be done according to standard inspection procedures or other contract clauses. Government personnel will record all surveillance operations and will maintain a file of all inspection results. Successive months of unacceptable performance for any Performance Objective (PO) item may result in appropriate action by the CO IAW regulations and contract clauses.

COR/GSME Surveillance with Quality Assurance Surveillance Plan (QASP). The Government, through the COR, shall periodically evaluate the Contractor’s work performance in accordance with the specific contract performance requirements. The Government will evaluate the Contractor’s performance under this contract in accordance with the Services Summary. The Services Summary is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality

Lime Sludge Hauling Services January 3, 2024 Page 9 of 10 level(s) or defect rate(s). The COR and/or GSME is the primary contact for surveillance and contract performance. The COR and/or GSME does not have the authority to make any contract changes or authorize additional work only a Government appointed Contracting Officer has the authority to do so.

Reference / Performance Objective

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

S S

Para 1.1.4 Spent Wash Basin

-remove lime sludge -timely -zero instances of deficiency per contract year -changes coordinated

-100% inspection

-T/FS & CA/CO

S S

Para 2.2.1 Storage

-MO State permit obtained -facility details provided

-prior to award -maintained throughout duration of the contract

-100% inspection

-T/FS & CA/CO

S S

Para 2.3.1 Handling & Disposal

-proper IAW federal, state, and local laws, regulations incl legal and environmental -responsible for enforcement actions by external entities

-zero instances of deficiency per contract year -changes coordinated

-100% inspection

-T/FS & CA/CO

S S

Para 2.3.2 Soil Testing

-submitted 10th day December of current performance year

-timely -zero instances of deficiency per contract year

-100% inspection -due to CO/CA, CENS, and 509

CES/CEOIA

(Water Treatment Facility)

S S

Para 2.3.3 Clean up

-spillage cleaned -timely -zero instances of deficiency per contract year

-T/FS & CA/CO

Lime Sludge Hauling Services January 3, 2024 Page 10 of 10

Reference / Performance Objective

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

S S

2.5.4 Invoicing

-within 30 days of service -without mistakes or need for correction

-timely -errors corrected within 5 business days -two corrections allowed per contract year

-CA/CO

End Technical Exhibit 1

END PWS