Atch 1 FA462523Q1032 UTV PWS 10 Mar 2023.pdf

UTV Maintenance March 10, 2023 Page 1 of 11

509 Civil Engineer Squadron (CES)

660 Tenth Street, Suite 201

Whiteman AFB MO 65305

U.S. Air Force

3/10/2023

PERFORMANCE WORK STATEMENT (PWS)

Utility Terrain Vehicle Maintenance

UTV Maintenance March 10, 2023 Page 2 of 11

TABLE OF CONTENTS

1. General Information

2. Contractor Responsibilities

TECHNIAL EXHIBIT 1: Service Summary (SS)

3. Government Responsibilities

4. General Information

UTV Maintenance March 10, 2023 Page 3 of 11

1. General Information

1.1. Background: The Civil Engineer Squadron owns 17 Utility Terrain Vehicles (UTV) used in the performance of their mission on Whiteman AFB. Maintenance and inspection of these utility vehicles is not covered elsewhere by Air Force guidance or regulation.

1.2. Scope: Contractor will provide inspection, maintenance, troubleshooting, and repair on squadron UTVs. Contractor will provide the Government with an inspection report for each device maintained as well as a list of additional repairs needed, if any. Contractor will respond within five business days when called to perform an operational and functional inspection of any of the UTVs identified by this PWS and provide a written quote for repair to the Government.

2. Contractor Responsibilities

2.1. Task 1, Maintenance

2.1.1. The Contractor shall provide all supervision, personnel, equipment, tools, transportation, travel, materials, supplies, and labor to facilitate the maintenance and inspection of the UTVs identified below as defined in this Performance Work Statement (PWS). Maintenance shall be performed to manufacturers’ specifications and (IAW) this performance work statement (PWS).

2.1.2. These safety and operational function inspections will be provided once annually. The contractor shall provide services between the hours of 0730-1530 as coordinating with the 509 CES Service Contracts section and the 509 CES Operations Flight, for the date to perform the first inspections then annually thereafter not to exceed 365 days between inspections. Inspection shall not be coordinated to take place on recognized US holidays or when the government facility or Whiteman AFB is closed due to local or national emergencies, administrative closings, or similar government-directed facility or Whiteman AFB closings.

Manufacturer

Model

Serial #

Kubota RTV X1100CWL-H 70759 Kubota RTV X1100CWL-H 70701 Kubota RTV-X1100C A5KC2GDBJEG016514 Kubota RTV-X1100C 70683 Kubota RTV-X1100C 71003 Kubota RTV-X1100C A5KC2GDBLKG051149 Kubota RTV-X1100C 51109 Kubota RTV-X1100C A5KC2GDBVNG070706 Kubota RTV-X1100C 31669 Kubota RTV 900 SFRTV-9 2043 Kubota RTV x900 SFRTV-X9 4688 Kubota RTV 1100 CWL-H 70705 Kubota RTV X1100CWL-H 70934

UTV Maintenance March 10, 2023 Page 4 of 11

Kubota RTV-X1100CWL -H A5KC2GDBJKG053509 Kubota RTVX1100CW-H 68346 Kubota RTV-X1100C 51149 Polaris Ranger ATT/VTT 4XARF68A47393422 Polaris Ranger 4x4 ATT/VTT 4XAHH50A292709507 Kawasaki Mule MULE 3010 JK1AFDB135B507593 Kawasaki Mule LSV 05X96857

2.1.3. The UTVs shall be inspected for proper operation and function. The following items at a minimum shall be checked:

• Normal operating and emergency controls

• Fluids

• Filters

• Belts

• Safety devices and blocks

• Personal protective devices if installed by manufacturer

• Air systems and lines if installed

• Hydraulic system to include lines and pistons

• Fuel system for leaks

• Batteries

• Cables and wiring harness

• Tires and wheels

• Lines, pistons, valves

• Safety and operation placards, warnings, and control markings

2.2. Task 2, Repairs

2.2.1. Repair UTVs. Contractor will respond within five business days to the service area provided by the Government and perform all work.

2.2.2. Waste Removal. All waste material from work activities shall be removed to an off-base location for disposal. At job completion, the area shall clean, dry, and oil free.

2.2.3. Reports. A detailed service report will be completed within 24 hours for each vehicle serviced. Report will list all services performed, to include cost of replacement parts and fluids.

2.3. Task 3, Troubleshooting and Miscellaneous Maintenance

2.3.1. Troubleshoot. The contractor shall provide a written repair estimate to the Contracting Officer (CO)/Contract Administrator (CA) and Contracting Officer Representative (COR) within

UTV Maintenance March 10, 2023 Page 5 of 11

24 hours of troubleshooting broken UTVs.

2.3.2. Miscellaneous Maintenance. All findings during the inspection/diagnostic requiring service not covered in paragraph 2.1.2 of this PWS will be considered miscellaneous maintenance. These findings will be reported to the CO/CA and prior to servicing. The contractor shall include a quotation for the price of servicing the additional items which will be based on the shop rate for hourly work and the cost of replacement parts and materials.

2.4. Task 4, Safety

2.4.1. Compliance with DoDI 6055.04 DOD Motor Vehicle and Traffic Safety, AFI 91-202 The US Air Force Mishap Prevention Program, AFI 91-207 The US Air Force Traffic Safety Program, DAFMAN 91-203 Air Force Occupational Safety, Fire and Health Standard, NFPA, OSHA, Title 29 CFR, Occupational Safety and Health Act, and other laws and regulations for the protection of employees is exclusively the obligation of the Contractor and shall be monitored by the appropriate Government agencies.

2.4.2. Environmental and Health. The Contractor shall follow NFPA Life Safety Code and take necessary actions to avoid conditions that may be hazardous to health and safety of base personnel. Any apparent conflict between compliance and the above information and satisfying the requirements of the contract shall be brought to the immediate attention of the CO/COR for resolution, prior to the performance of the work in question. Prior to using any material or substance that the Contractor suspects to be a potentially toxic or hazardous, the Contractor shall submit Safety Data Sheets (SDS) to the CO and/or COR for review by the appropriate base agency. The Contractor must receive approval from the CO and/or COR prior to use of the hazardous material.

2.4.3. Notification of Environmental Spills. If the Contractor spills or releases any substance into the environment, the Contractor shall follow base policy and procedures in handling the situation. The Contractor shall immediately report the incident to the Base Fire Department, CO and the COR. The Contractor shall be liable for the spill or release of such substances, including clean-up costs and reimbursement to the Air Force for any fines and penalties imposed because of said release.

2.5. Task 5, Administration

2.5.1. Reports and Records. All reports and records, etc., unless otherwise noted, shall be submitted to the COR within 24 hours of service. If these reports or records, or any portion thereof, are disapproved or returned for revision, the Contractor shall have one calendar day to correct the discrepancies from the date of return.

2.5.2. Invoicing. The Contractor shall submit a full and complete invoice in Wide Area Work Flow (WAWF) within 30 days of service. The invoice description in WAWF shall include the

UTV Maintenance March 10, 2023 Page 6 of 11 date(s) the service was provided. Deliverables are due at time of invoice. Invoice will not be paid without deliverables.

TECHNIAL EXHIBIT 1: Service Summary (SS)

This Services Summary (SS) includes performance objectives the Government will use to determine Contractor performance and will compare Contractor performance to the Acceptable Quality Level (AQL). For those tasks listed on the SS the COR or evaluators will follow the methods of surveillance specified in this contract. Government surveillance of tasks not listed in the SS, or by methods other than those listed in the SS, or as prescribed by regulation may occur during the performance period of this contract. All surveillance will be done according to standard inspection procedures or other contract clauses. Government personnel will record all surveillance operations and will maintain a file of all inspection results. Successive months of unacceptable performance for any Performance Standard item may result in appropriate action by the CO IAW regulations and contract clauses.

COR/GSME Surveillance with Quality Assurance Surveillance Plan (QASP). The Government, through the COR, shall periodically evaluate the Contractor’s work performance in accordance with the specific contract performance requirements. The Government will evaluate the Contractor’s performance under this contract in accordance with the Services Summary. The Services Summary is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s). The COR and/or GSME is the primary contact for surveillance and contract performance. The COR and/or GSME does not have the authority to make any contract changes or authorize additional work only a Government appointed Contracting Officer has the authority to do so.

Reference / Performance Objective

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

Ta sk

Para 1.1 Maintenance

- proper operation and function

- timely

- annually

- as required by

COR

- zero deficiencies per contract year

- inspection by CO/CA /

COR/CENS

Ta sk

Para 1.2

Repairs

- within 5 business days

- within 5 business days

- zero deficiencies per contract year

- inspection by CO/CA /

COR/CENS

Ta sk

Para 1.3

Troubleshooting and

- contractor will provide written estimate

- timely

- zero deficiencies per contract year

-100% inspection by CO/CA / COR/CENS

UTV Maintenance March 10, 2023 Page 7 of 11

END SERVICES SUMMARY

Reference / Performance Objective

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

Miscellaneous Maintenance

Ta sk

Para 1.4

Safety

- compliance with all instructions in paragraph 1.4.1

- 100% compliance

- zero deficiencies per contract year

- periodic validation, random inspection by

CO/CA / COR/CENS

Ta sk

Para 1.5 Administration

- reports and records

- invoicing

- provided within 24 hours

- within 30 days of service

- no more than three instances of deficiency per report provided per contract year

-100% inspection by COR & CA/CO

-100% inspection by COR & CA/CO

UTV Maintenance March 10, 2023 Page 8 of 11

3. Government Responsibilities

3.1. Workspace: Space in Buildings 169 or 709 is provided.

3.2. Utilities: The Government will furnish utilities when available for contractor to perform services as described in this PWS. The contractor shall conserve use of utilities at all times.

Electricity, sewage, and water will be made available where existing. No temporary connections will be allowed until the contractor has submitted a detailed plan for the connection and has received approval from the Government for the connection. The plan shall include a detailed description on how the connection will be restored to its original condition or better. Any alterations or temporary connections to Government utilities shall be restored to original condition prior to base departure. Should the contractor require higher voltage or amperage other than available at the building, or if continual tripping of circuit breakers is due to load draw, the contractor may be required to provide their own power source at no additional cost to the Government. Specific requirements for temporary utility need or generated power will be coordinated with the COR.

4. General Information

The following shall serve as general guidance and performance objectives as required by the Government. Unmentioned tasks shall not limit the Contractor’s obligation to conform to all federal, state, and local regulations/laws, to include safety and environmental, IAW standard industry and commercial practice.

4.1. Document Formats. Documents, plans, reports, etc., will be provided electronically using Microsoft Office products to the CO/CA and COR, unless forms already exist in Adobe Acrobat PDF format. Errors shall be corrected within two business days of notification.

4.2. Travel and Transportation. The Contractor is responsible for mobilization of personnel and equipment to and from all individual facilities including all shipping, delivery of materials, loading and offloading of materials, tools, and necessary equipment, including storage, to perform the required activities to accomplish the PWS.

4.3. PoP. The Period of Performance (PoP) shall be one base year of 12 months and four 12-month option years for a total period of five years. Extensions up to six months at the end of this period of performance may be determined to be in the best interest of the Government. See FAR 52.217-8. The award document will call out the PoP and is the definitive performance period.

4.4. Federally Recognized Holidays:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

UTV Maintenance March 10, 2023 Page 9 of 11

4.5. Base Access. See FAR 52.204-9. The Contractor will be provided an Entry Authorization List (EAL) package for completion and return to the COR as soon as possible after award. This requirement must be returned at least two weeks prior to required access date. Contractor shall contact the COR for EAL updates. The Contractor shall comply with all applicable Whiteman AFB or facility access along with local security policies and procedures, which may be obtained from the COR. The Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Forces. The Contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of the Air Force, and local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The installation Commander has the right to deny access and access credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation. Additional information, to include frequently asked questions (FAQs), can be found at:

https://www.whiteman.af.mil/Units/509th-Mission-Support-Group/509th-SFS-Base-Entry/

4.6. DBIDS ID Return: The Contractor shall return all identification media (i.e., badges and vehicle pass) to the Government within 14 days of an employee’s departure or upon immediate request of the Government if identification is required for particular one-time or case-by-case access.

4.7. Background Investigation Requirements: All contractor and subcontractor personnel must consent to Missouri Uniform Law Enforcement System (MULES) background checks. All contractors shall also complete a MULES check before base access is allowed. Contractor and subcontractor personnel who do not consent to a MULES check will be denied access to the installation. Information required to conduct a MULES check includes full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire.

The Contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail, or via a Government system. The Contractor is cautioned that the entire process from submittal to return may routinely take from two to six weeks and shall factor this lead-time into its hiring/placement process. All employees shall have the Contractor pass in their possession at all times when on base.

4.8. Occasionally, it is necessary to require early release of Whiteman AFB personnel, late reporting, or a total base closure when weather conditions make normal travel unsafe.

When weather conditions cause one of the above situations, Contractor personnel will be denied access to the base, unless they have been notified that their contract service has been determined essential. Occasionally, real world situations or exercises may prohibit base access or ability to remain on base. Information pertaining to Whiteman AFB operating status can be accessed at the following website: http://www.whiteman.af.mil.

The Contractor shall not process recyclables during periods of base closure. Work scheduled but not accomplished because of base closure due to weather, exercise, or actual https://www.whiteman.af.mil/Units/509th-Mission-Support-Group/509th-SFS-Base-Entry/ http://www.whiteman.af.mil/

UTV Maintenance March 10, 2023 Page 10 of 11 alert will be accomplished as soon as possible after reopening of the base. In the instance of a prolonged base closure, the Contractor shall work under direction of the COR.

4.9. Unscheduled Gate Closures: As determined by the Security Police, gate closures may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

4.10. Identification of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The Contractor shall ensure that all documents or reports produced by Contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The Contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

4.11. Contractor Required Identification. All Contractor personnel shall be required to obtain and wear badges or Contractor specific clothing, etc., in the performance of this contract. The badges or clothing shall have the company name, employee name, and the word “Contractor” displayed prominently and in a visible location.

4.12. Vehicles

4.12.1. All vehicles used in the performance of this contract shall be in an operable condition and meet the federal, state, and local safety and licensing requirements. Vehicles found to be unsafe and unable to function as designed, shall be removed from the installation at Contractor’s expense. The CO and/or COR may inspect the Contractor’s vehicle(s) at any time and direct the removal of any unsafe or objectionable vehicle from the installation. Vehicles must be operated in accordance with base rules and regulations while on the base. The Contractor shall maintain all vehicular equipment used under this agreement in good repair, safe to operate, and in a clean condition. Should any contractor vehicle or equipment have any leaks, the Contractor is responsible for cleanup. The Contractor’s name shall be displayed prominently on each contractor-owned vehicle.

4.12.2. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The Contractor shall not be entitled to any compensation for delays or expenses associated with these delays.

4.1.1. Installation Regulations: The Contractor’s employees shall become familiar with and

UTV Maintenance March 10, 2023 Page 11 of 11 obey the regulations of the installation; including fire, traffic, safety, and security regulations.

The Contractor is responsible at all times for the health, welfare and safety of their staff and employees IAW all applicable federal, State and local regulations. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contract employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation that may affect performance. The Government reserves the right to direct the removal of an employee for misconduct or security reasons. Removal of contract employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

4.1.2. Any radioactive material or class 3B lasers must be coordinated with the Installation Radiation Safety Officer, 509th Bioenvironmental Engineering, prior to bringing the equipment on base.

END PWS