Atch 1 Description of Agreement.docx

Blanket Purchase Agreement (BPA) Medical Education & Training Campus (METC) Textbooks Joint Base San Antonio (JBSA), Fort Sam Houston, TX 78234 Combined Synopsis/Solicitation FA301626Q7037 Attachment 1

1. Description of Agreement: Firm-fixed priced (pre-priced) Blanket Purchase Agreement (BPA) to provide METC Medical Textbooks to Joint Base San Antonio (JBSA) Fort Sam Houston, TX. The supplier will furnish firm price lists as required by the Contracting Officer. Such unit price list(s) will become part of this agreement for the specific ordering period stated in the price list.

2. Extent of Obligation: The Government is obligated only to the extent of the authorized Calls actually placed against this BPA. Either the Government or the vendor may dissolve this BPA at any time, as long as they provide 30-days written notice prior to dissolving it.

3. Current Price List: The Contractor's established unit prices shall serve as the maximum ceiling prices for the five (5) year life of the Agreement. In accordance with RFO procedures, the Contracting Officer will conduct an annual review of this BPA to ensure ceiling pricing remains competitive and represents fair market value. Because the Government intends to compete individual Calls among all BPA holders, the Contractor is explicitly authorized and strongly encouraged to offer dynamic, firm-fixed pricing discounts below their established ceiling prices in response to individual Call requests.

4. Product Substitution and Edition Refresh: The Government recognizes that medical textbook editions are frequently updated. In the event a textbook is superseded by a newer edition or a new ISBN during the five 5-year ordering period, the Contractor shall promptly notify the Contracting Officer. The Government and/or Contractor may propose a new edition for addition to the BPA master price list. The proposed ceiling price for the new edition must maintain the same or better discount ratio relative to commercial market pricing as the original awarded item. The Government reserves the right to evaluate the new edition for technical acceptability and price reasonableness. If accepted, the Contracting Officer will issue a bilateral modification to the master BPA to add the new ISBN, Edition, and established ceiling price to the respective columns of the master price list prior to issuing any subsequent Calls for the new item.

5. Pricing: The prices to the Government shall be as low as or lower than those charged to the supplier’s most favored customer on comparable quantities under similar items and conditions, in addition to any other discounts. All provided unit and total prices must be rounded to the nearest dollar and extended prices must be divisible by the number of units proposed.

6. BPA Master Limit: Five (5) years or $8,413,456.55, whichever is reached first. The Government estimates, but does not guarantee, that the volume of purchases through this agreement will be the master limit value over the five-year period.

7. Call Limitation: No individual Call under this agreement shall exceed $350,000.00.

8. Method of Placing Calls: This BPA will be centralized with the Contracting Officer placing Calls (Orders) against this agreement. Only contracting officers from the 502d Contracting Squadron, JBSA Randolph/Lackland, TX may place Calls. If a Call is not made by an individual listed on the authorized list, the Call will be at the sole responsibility of the contractor.

9. Delivery:

a. FOB is Destination.

b. The Contractor shall deliver the METC Textbooks ordered by delivering to:

c. Delivery/Completion 14 days after receipt of Call (Order) (ARO).

10. Delivery tickets. All shipments under the Agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

i. Name of supplier.

ii. BPA number & Call Number.

iii. Date of purchase.

iv. Itemized list of supplies furnished.

v. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

vi. Date of delivery or shipment.

11. Trackable Logistics & Delivery. The Contractor is responsible for secure, trackable shipping directly to the localized METC facilities specified in each individual Call. Real-time shipping and tracking data must be provided to the designated Government representative upon dispatch.

12. Digital Access Administrative Support. For textbook packages that include digital components, online applications, or access codes, the Contractor shall provide administrative support and troubleshooting assistance to ensure successful activation and continuous access for METC personnel.

13. Receipt and Acceptance of Supplies: Receipt of supplies shall be indicated by signature and date on the appropriate form by the authorized government representative after verification and notification. This shall be subject to acceptance by the assigned inspector or customer when compared to the documentation of the original Call.

14. Billing: Once the delivery has been accepted by the Government, the Contractor shall submit their respective invoices in accordance with R-DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions. All invoices must be submitted as a “COMBO” and have a valid BPA and Call Number identified with the invoice submission.

BPA Number is: FA301626A00XX (TBD at time of award) Call Number FA301626FXXXX (TBD at time of placing the Call)

15. Quality Assurance: Any discrepancies with the Call delivery shall be documented and the Contracting Officer will immediately be notified in writing.

16. Hours of Operation: Deliveries shall be made between the hours of 7:00 a.m. to 3:00 p.m. Monday through Friday excluding Federal Government holidays, Major Command Family Days, and/or Executive Order holidays.

The recognized Federal Government holidays are as follows:

· New Years Day

· Dr. Martin Luther King’s Birthday

· President’s Day

· Memorial Day

· Juneteenth

· Independence Day

· Labor Day

· Columbus Day

· Veteran’s Day

· Thanksgiving Day

· Christmas Day

Note 1: Contractor shall not deliver on the Federal Holidays listed above.

Note 2: Should the official holiday fall on Saturday then the observed holiday is the preceding Friday. Should the official holiday fall on Sunday then the observed holiday is the following Monday.

Note 3: Weather/Base Closures. Adverse weather conditions or national emergencies may require the installation to close. Orders shall be delivered as soon as possible after reopening of the JBSA military installation (as applicable).

17. PRESERVATION, PACKAGING, AND MARKING REQUIREMENTS: All containers and documentation will be annotated with the Blanket Purchase Agreement Number and applicable Call number. Item(s) shall be afforded the degree of commercial packaging (preservation and packaging) required to prevent deterioration and damages due to the hazards of shipment, handling, and storage. Commercial packaging shall be the kind commonly used for the items specified herein consistent with industry practice.