Atch 1 16-1092B SOW_20240213.pdf

1.0 INTRODUCTION

The Architect-Engineer (A-E) shall conduct field investigation and prepare a complete and usable

Conceptual Design/35% Design with all relevant design contract documents for the Government. This

Statement of Work (SOW) sets forth the requirements for a full and complete Design delivery method for this effort at Vandenberg SFB, CA. The A-E is to provide the government with an engineering design for a new HVAC system for Bldg. 8500.

1.1 CURRENT SITUATION

The current HVAC system was upgraded approximately twelve (12) years ago. However, not long after the upgrade, the system was found to still be inadequate to handle the square footage of the building, as well as the system was not operating properly. The inadequate nature of the system affects the numerous organizations in the building that depend on temperature-controlled environments, thus affecting their ability to perform their mission support objectives.

2.0 SCOPE OF WORK

The A-E shall perform the services described in this document.

2.1 GENERAL DESCRIPTION OF PROJECT

The A-E shall investigate, research, and design a solution to bring the below issues up to code compliance and to meet all base, state, federal, and user requirements and standards. This is not a description of construction, rather a statement of performance. The A-E shall develop a Concept Design that researches the current situation and provides an engineering solution to meet these performance requirements with sufficient information to perform a Cost Analysis, Environmental Analysis, and Design Specifications.

The A-E’s scope includes, but is not limited to, all research, investigation, and design to:

2.1.1 Design to remove, update, and replace the existing HVAC systems in Building 8500. The A-E shall develop a phased work approach that will allow the facility to remain occupied during repair efforts to maintain all facility users’ missions.

2.1.2 Determine temperature and/or humidity requirements of Building 8500.

2.1.3 Determine which existing HVAC System are to be replaced.

2.1.4 Design new HVAC system to include but not limited to: chillers, air handlers, VAV’s, fan coils, and computer room air conditioning units.

2.1.5 Design to repair all chilled or hot water piping systems. The Contractor shall verify the piping to be in good working order and flush the line.

XUMU 16-1092B

Attachment 1

STATEMENT OF WORK

CONCEPT DESIGN

Project Title: Repair HVAC, Building 8500

Project Location: Vandenberg SFB, CA

Base Project Number: XUMU 16-1092B

Date: 13 February 2024

2.1.6 Design all auxiliary equipment with new equipment.

2.1.7 All Exterior equipment shall be designed to include corrosion control to prevent rapid deterioration due to the proximity of the Ocean to Vandenberg SFB. Any and all condensing units shall be coated to meet ASTM B117 Salt Spray Test.

2.1.8 Determine if utilization of existing ductwork is possible.

2.1.9 Determine if new ductwork including intake and exhaust registers are needed. During determination if old ductwork is to remain, identify ductwork that needs cleaning, including air registers.

2.1.10 Direct Digital Control (DDC) needs to be updated and connected to WebCTRL (base wide

Energy Management Control System). Any existing HVAC equipment that is to remain in place shall be tied into the DDC system.

2.1.11 The A-E shall draft up and provide Mechanical HVAC drawings to reflect new site configuration according to VSFB CAD Standards (see section 2.10).

2.1.12 The A-E shall investigate and determine the electrical demand and determine the degree of upgrading/installation of electrical equipment needed to meet requirements determined by the new HVAC system.

2.1.13 Provide Class III Cost Estimation in PACES software format and pdf. The cost estimate shall be developed for the phased work approach, and shall cover all identified work in a manner that accounts for executing the work in a phased manner

2.1.14 Research, investigate, field verify, and provide concept design for all additional work required to implement any unspecified items necessary to complete this project.

2.1.15 The A-E shall develop a 35% concept design that can be used to execute the phased work approach as a design-build (DB) repair effort, either as separate phases or as one complete repair effort award executed in phases by a single contractor.

2.1.16 The A-E shall provide a phased execution schedule that describes how work will be accomplished with minimal impact to occupants of the building.

2.2 GENERAL DESIGN REQUIREMENTS

The A-E is responsible for researching and implementing all applicable codes, standards, laws, etc. that pertain to the project.

XUMU 16-1092B

Attachment 1

All designs shall comply with DoD Unified Facility Criteria (UFC), Unified Facility Guide Specifications

(UFGS), and the Vandenberg SFB Installation Facilities Standards which may be found on the Whole

Building Design Guide (WBDG) website or by contacting the PM. All designs shall comply with local, state (California) Standards, Federal standards included but not limited to those outlined in the local specifications and Presidential Executive Orders. All designs shall research and comply with all applicable DoD Instructions, Air Force Instructions, Engineering Technical Letters (ETL), 30SW

Instructions (SWI), etc. The A-E shall ensure all equipment, mechanical, electrical, architectural elements, etc. meet all applicable codes, standards, etc.

Whenever two codes conflict, the more stringent code shall apply. In any case where a conflict is found the A-E shall document it in writing to the CO for clarification.

Primary technical service shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to:

fire protection engineers, architects, landscape architects, interior designers, engineering disciplines typically associated with design and construction, cost estimators, specification writers/editors, technical writers, graphic artists, Geographic Information Systems (GIS) analysts, planners, urban designers, economists, and financial analysts. Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer) to practice in the state where a facility is located and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task to be identified at the task order level. A minimum of one Leadership in Energy and Environmental Design (LEED) Accredited

Professional (AP) is required.

2.2.1 General Naming Convention Requirements

The contractor shall comply with the most current email and document naming conventions provided by the Government. These naming conventions may change during the life of the contract and the Contractor will be expected to utilize any updates after notification of such changes.

2.3 APPLICABLE DOCUMENTS

The A-E shall identify and comply with all applicable federal, state and local statutes including but not limited to:

• Air Force/ Military instructions, manuals, handbooks, regulations, guidance, and policy letters

• Executive Orders

• Unified Facilities Guide Specifications (UFGS)

• Whole Building Design Guide (WBDG)

• American Petroleum Institute Codes

• National Association of Corrosion Engineers

• National Fire Protection Association

• Steel Structures and Painting Council

• National Electrical Code, NFPA No. 70

• National Electric Safety Code (ANSI C2)

• Uniform Fire Code

• National Fire Protection Association (NFPA 101) Life Safety Code

• Occupational Safety and Health Administration (OSHA) regulations

• Environmental Protection Agency regulations, and

• International Building Code (IBC)

• International Mechanical Code 9IMC)

• Mechanical systems – ASHRAE and SMACNA Standards

• International Plumbing Code (IPC)

• ANSI B31.8 (1968) and B31.8b (1969) Gas Transmission and Distribution Piping Systems

• All Applicable UFC including but not limited to o UFC 1-200-02 High Performance And Sustainable Building Requirements o UFC 3-400-01 Energy Conservation o UFC 3-600-01 Fire Protection Engineering for Facilities o UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• Applicable Federal, DoD and AF regulations and policies

• Energy Policy Act of 2005

• Applicable State, City, and County codes and regulations

• The latest Vandenberg SFB Electrical Guidelines

• The A-E shall utilize all changes and amendments in effect on the date of issuance of the contract. It is the A-E’s responsibility to identify and comply with all applicable and relevant requirements.

2.4 ENVIRONMENTAL REQUIREMENTS

1. Investigate, design, and meet any requirements for work.

2. Construction General Permit and Storm Water Pollution Plan (SWPP) required for site disturbance over 1ac.

3. Low Impact Development (LID) standards shall be applied.

4. Meet requirements as defined in the Air Force (AF) Form 813 (if applicable), AF Form 332, and Environmental Specification Section 01 57 20. 01 57 20 is not to be modified without permission from CO and PM.

5. Field investigation work may require AF Form 103 Work Clearance Request; see 01 00 00

General Requirements for more information.

2.5 MONITOR REQUIREMENTS

Any and all monitoring (including but not limited to unexploded ordinance (UXO) monitoring, biological monitoring, and avoidance of biologically or culturally sensitive areas) is the responsibility of the A-E.

This may be required based on what is described in the AF Form 103 and AF Form 332. It is the responsibility of the A-E to follow all the proper requirements when performing investigative and research activities. 30CES may be able to provide some assistance with monitoring, but this does not relieve A-E of responsibility.

2.6 PROPOSAL

2.6.1 Project Orientation Visit

Prior to negotiations and delivery order award, the A-E is highly encouraged to conduct a Project

Orientation Visit with the SF 30 CES Project Manager (PM) and SF 30 CONS Contracting Officer (CO).

2.6.2 List of Existing Deficiencies

The A-E shall prepare a List of Exisiting Deficiencies related to each project.

2.6.3 Design Criteria

The A-E shall obtain design criteria from the SF PM, using agency, and other base officals and prepare a

List of Construction Requirements and Pre-Design Cost estimate for the project.

2.6.4 Environmental Reports

The A-E shall obtain any existing asbestos, lead-based paint, polychlorinated biphenyls (PCBs), or underground storage tanks (USTs) reports from the SF PM or other 30 CES representatives pertaining to the project. These are provided as available and are not necessarily reflective of current conditions. If unavailable, the contractor shall identify if asbestos, lead-based paint, polychlorinated biphenyls (PCBs), or underground storage tanks (USTs) reports required; for any required perform analysis/reports.

2.7 AE TECHNICAL PRE-AWARD SUBMITTAL

In accordance with the Request for Proposal (RFP) the A-E shall submit their Technical Approach

Proposal and Fee Proposal.

2.7.1 Technical Approach Proposal Submittal

The A-E shall submit for approval a technical Approach Proposal for each project. This document is required to ensure that the A-E understands the objective of the project. It is intended to supplement the scope of work detailed in this document and will not replace it. Whenever there is a conflict the more stringent requirement shall apply unless expressly and formally directed by the CO. The Technical

Approach Proposal (TAP) will be evaluated before the Fee Proposal. The A-E shall re-submit the

Technical Approach if the TAP does not meet the SOW. The Technical Approach Proposal shall include the following:

1. List of Existing Deficiencies

2. List of Construction Requirements (Any unique items? What does the contractor think is the roadblock?)

3. List of Projected Drawing Sheets

4. List of Drawing Sheets

5. List of Constraints

6. List of Assumptions

7. List of Exceptions

Once the Technical Approach Proposal has been approved by 30 CES, the A-E shall not alter the

Technical Approach Proposal in any way, unless expressly directed by the Contracting Officer via written notification.

2.7.2 A-E Fee Proposal

After the Project Orientation Visit, the A-E shall submit along with the Basis of Design Submittal, the CO will request the A-E submit a fee proposal on the attached A-E Fee Proposal form, to be followed by negotiations, (if applicable) and task order award. The Contractor shall follow contracting disciplines/rates. The SF PM will not evaluate the Fee Proposal until acceptance of the Technical

Approach Proposal.

3.0 POST AWARD:

3.1 FIELD INVESTIGATION

After contract award, the A-E shall conduct additional field investigation as needed that will include, but is not limited to, the following:

3.1.1 Record Drawings

The A-E shall research any available electronic and/or hard copy information from the Government

Record Drawing Vault that pertains to the project. The A-E shall not rely on the accuracy of the reference information and must conduct independent site verification of all conditions.

3.1.2 Verification of Existing Conditions and Site Surveys

Use of existing condition data provided by the Government conveys acceptance and as such does not relieve the A-E of liability associated with performance as the Designer of Record. The A-E shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment. The

A-E shall visit each site and facility to verify existing conditions that are significant to the project.

Additional site visits may be required as necessary. The A-E shall perform instrument surveys, as required. All site visits shall be coordinated with the CO and PM.

3.1.3 Environmental Surveys

If applicable, the A-E shall prepare, using individuals certified for asbestos, lead-based paint, polychlorinated biphenyls (PCBs), and underground storage tanks (USTs) identification, up-to-date surveys identifying all asbestos, lead-based paint, PCBs, and USTs pertaining to each project. Existing environmental surveys obtained from the Government PM shall be used only as a template for updating.

Environmental surveys shall be included in the proposed cost.

3.1.4 Hazardous Materials Surveys

If applicable, the A-E shall perform an Asbestos Survey and Lead Based Paint Survey prior to the construction phase of this project. This information shall be reviewed and a Hazardous Materials

Abatement Plan produced to address these hazardous materials, if found. The A-E shall conform to the requirements of Vandenberg SFB Environmental Specifications 01 57 20.

3.1.5 Subsurface Features

Unless determined by the scope of work, the A-E is not required to perform excavation or other physical labor in connection with location of underground utilities, conduits, pipelines, or other subsurface features; however, if this is necessary for verifying existing conditions, the A-E shall request assistance from the Government PM in identification of these subsurface features.

3.1.6 Coordination

The A-E is responsible for design coordination with the CO and PM, using agency, facility managers, and other base officials.

3.1.7 Surveying/GIS Files

All projects that include surveying and/or GIS data collection must provide results in CAD/GIS formats according to the formats designated in Vandenberg SFB Specification Section 01 00 00. This is in addition to any other report or files generated by the survey work.

3.2 COMPUTER – AIDED DRAFTING (CAD)

The A-E shall prepare and submit CAD drawing files and GIS files with each of its design submittals.

All projects that include surveying and/or GIS data collection must provide results in CAD/GIS formats according to the formats designated in Vandenberg SFB Specification Section 01 00 00.

The A-E shall use the XUMU (or equivalent) project number as the CAD project number.

3.2.1 Electronic Media

3.2.1.1 The A-E shall ensure to submit the electronic files including all drawing files, X-REFS, and images for the project, including PDF and DWG versions.

3.2.1.2 The A-E shall ensure the electronic drawings are in compliance with the VSFB CAD Standards.

Coordination of the drawings with the 30CES Design Vault is required.

3.2.1.3 The A-E shall submit the electronic drawings on CD-ROM or DVD.

3.2.1.4 The A-E shall ensure the electronic drawings are readable by AutoCAD, using Microsoft

Windows format, without any additional hardware or software.

3.2.1.5 The A-E shall label their disks and their cases with a minimum of A-E firm name, project number, project title, percentage designed, CUI, and the Government PM.

3.2.1.6 Design drawings and other files for projects become US Government property and shall become part of the 30 CES drawing records or used by the US Government.

3.2.2 Drawings

The A-E shall submit the required size, media, and number of sets, as specified in the table of deliverables.

3.2.3 CAD Project File List

The A-E shall submit a CAD Project File List. The CAD Project File List is a document that describes all of the files in a project. The A-E shall ensure the CAD Project File List includes the following specific information:

3.2.3.1 A description of the project

3.2.3.1.1 Project number and title (if multiple projects, list all).

3.2.3.1.2 Any related projects.

3.2.3.1.3 Percentage designed.

3.2.3.2 A description of the project development

3.2.3.2.1 List of drawing numbers from record drawings or Base Comprehensive Plan tabs that were used to create the drawing files.

3.2.3.2.2 Type of site surveys or investigations performed.

3.2.3.2.3 Site conditions that differ from above drawings.

3.2.3.3 Drawing files

3.2.3.3.1 File names.

3.2.3.3.2 Descriptions.

3.2.3.3.3 Files referenced.

3.2.4 CAD Compliance

The A-E shall perform a batch check and submit results with all electronic submittals. The A-E shall ensure that all submittals meet the CAD requirements of the Vandenberg SFB prior to submission.

3.3 NON-GRAPHIC DOCUMENTATION

The A-E shall use a computer to produce all non-graphic documentation as follows:

3.3.1.1 All word processing documents shall be submitted as .docx format. A word processing program other than MS Word may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure. All word processing documents must use 11-point Times New Roman as the font.

3.3.1.2 All spreadsheet applications shall be submitted as .xlsx format. A spreadsheet program other than MS Excel may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure.

3.3.1.3 Non-graphic documentation requirements may change at any time during the design for the convenience of the Government.

3.4 AF FORM 103 WORK CLEARANCE REQUEST

The A-E shall adhere to all 30 CES Work Clearance Request Requirements. These can be found on the

AF Form 332 and the AF Form 103 (completed by the A-E). The Base CES Customer Service (Building

11439) will assist the A-E with efforts to fully complete the Base Civil Engineering Work Clearance

Request (AF Form 103). The Base CES/CEO will assist in locating underground utilities and issue the AF

Form 103 to the A-E. It is the A-E’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, laydown, mobilization, grubbing, exploratory geophysical work, etc. Coordination of the AF Form 103 requires a physical presence to carry the document around to multiple agencies on VSFB for coordination. See 01 00 00 and 01 57 20 for more detail.

4.0 DESIGN

The A-E shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide Concept Design drawings (both electronically and in hard copy) for retention by the Government. The A-E shall be responsible for implementation, research, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract. Any concept design provided to the A-E is for reference and design coordination use only, may not reflect final design conditions, and shall not be assumed to meet all specifications or CAD standards. The A-E is responsible for all research, interviews, and investigation required for the project.

4.1 PROJECT

The A-E shall accomplish this project as agreed upon by the Base civil engineers (CE) and production staff. All telecoms and meetings shall be coordinated by the A-E with the CO and PM. The A-E shall submit meeting minutes within 2 working days after each teleconference or in-person meeting.

4.2 KICKOFF MEETING

The A-E shall attend the kickoff meeting. The kickoff meeting is a single meeting that is split between 2 parts: Contracting and Project kickoff. The meeting will allow the Government and/or A-E to discuss any specific concerns not previously addressed.

4.2.1

4.2.2 Project Kickoff:

Project Kickoff Meeting is an in-person meeting to discuss project particulars. The A-E shall document decisions and meeting minutes and provide with the 35% Design below.

4.3 DESIGN REVIEW CONFERENCE

The A-E shall attend one scheduled in-person design review conference, the 30% Design Review

Conference. Additional conferences will be necessary only if there are issues that cannot be resolved by telephone or virtual meeting, as determined by the CO. The design review conferences will be held at

Vandenberg SFB to accomplish the following:

4.3.1.1 Review design progress.

4.3.1.2 Provide guidance and design criteria.

4.3.1.3 Ensure that design criteria and regulations are met.

4.3.1.4 Discuss and resolve design review comments from the Government.

4.3.1.5 Prepare a handout and provide a short presentation to the government giving a quick overview of the design similar to the information included in the Executive Summary.

4.4 DESIGN ANALYSIS SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, the A-E shall include the following, at the minimum in each design package Executive summary with statement of work and all modifications.

4.4.1.1 Table of Contents

4.4.1.2 Minutes and sign-in sheets of all meetings pertaining to the development of the design.

4.4.1.3 Previous government review comments and A-E responses.

4.4.1.4 All appropriate Engineering Calculations.

4.4.1.5 Design Drawings. All electronic copies design drawings shall be provided in PDF, AutoCAD, and GIS formats. The AutoCAD drawings shall comply with VSFB CAD Standards.

4.4.1.6 Change log to BOD or drawings.

4.5 30% DESIGN SUBMITTAL

The 30% Design Submittal shall be representative of a 35% complete concept design and include all major scope items from the A-E. The 30% designation does not mean a 30% complete design. Rather, it denotes a milestone requiring design review. This submittal shall include all details to ensure a full environmental/regulatory review by 30CES Installation Management Flight. The A-E shall prepare the

30% Design Submittal that will include the following:

4.5.1 Design Analysis

The A-E shall prepare the 30% Design Analysis by documenting the decision-making process. The

Design Analysis shall include the following at a minimum:

4.5.1.1 Table of Contents

The A-E shall provide a table of contents. All pages of the Design Analysis including the appendices shall have a uniform numbering system. The first page of each section and appendices should be included at a minimum.

4.5.1.2 Executive Summary

The A-E shall provide a written narrative overviewing the project scope and key project information. The

Executive Summary shall be at the front of the Design Analysis. It shall also be provided as a separate

PDF file on the submitted discs. The executive summary shall be usable to explain the scope of the project and general level of disruption and impact to base and surrounding locations.

4.5.1.3 Investigation Report

The A-E shall provide a written narrative summarizing all investigative, research and survey work performed to complete the design. This narrative shall include when it was accomplished, where it was performed and what the relevant result of the work. This section is only a narrative and the supporting data and reports shall be in the Engineering Data section.

4.5.1.4 Written Explanation of Major Design Decisions

The A-E shall provide a written narrative describing key design decisions and discussing the engineering reasons behind these. Each decision shall be in its own paragraph or subsection. The discussion shall include at a minimum why the decision was needed, the decision itself, what the main alternative(s) were, and what code/engineering led to the choice. This section shall include any code conflicts and how the design addresses the conflict.

4.5.1.5 List of Section Titles and Numbers

The A-E shall prepare a List of Section Titles and Numbers to be used in each project in accordance with the Master Format - Master List of Section Titles and Numbers from the Construction Specifications

Institute (CSI) Manual of Practice. The list shall only include the titles deemed appropriate by the A-E.

4.5.1.6 Engineering Data

The A-E shall provide calculations and other supporting engineering data or analyses for all items, including but not limited to equipment or system sizing. The data shall be sufficient to justify any special requirements that require deviation from normally accepted commercial or Government standards in addition to normal engineering calculations. This should be an appendix.

4.5.1.7 Environmental Surveys

The A-E shall provide the environmental surveys and include abatement specifications if asbestos, lead-based paint, PCBs, or underground storage tanks (USTs) are affected by work pertaining to any project.

This should be an appendix.

4.5.1.8 Interviews

The A-E shall document all discussions with the Government PM, using agency, and other base officials including names, position titles, and telephone numbers. Correspondence should be an appendix.

Investigative interviews to determine design requirements etc. should be included in a separate appendix and referenced in the narrative.

4.5.1.9 Manufacturer Data

The A-E shall provide catalog cuts or other manufacturer data of major equipment items, such as chillers, air handlers, VAV’s, fan coils, CRAC units, etc. This should be an appendix.

4.5.1.10 Kick-off Meeting Documents

The A-E shall include the Charrette documents as a reference for design review. This should be an appendix.

4.5.1.11 Other Supporting Information

Any other items determined necessary by the A-E should be included in an organized manner as individual appendices.

4.5.2 Drawings

The A-E shall submit half size copies of updated Drawings plotted on bond. Drawings shall comply with

Vandenberg CAD Standards. It is the A-E’s responsibility to contact the VSFB 30 CES Vault after award to obtain these standards.

4.5.3 CAD Project File List and Computer Files

The A-E shall make final corrections from the 30% Design Review Conference and all comments provided by the PM and submit an updated CAD Project File List and Computer Files as outlined in section 3.2, Computer-Aided Drafting (CAD).

4.5.4 Specifications

The A-E shall prepare the draft version of all project specifications and a draft list of relevant externally available specifications. The Specifications shall be bound or in notebook form and shall follow these guidelines.

4.5.4.1 The A-E shall use UFGS as the foundation for specifications. When UFGS does not apply, the A-

E may use any appropriate Government or commercial guide specification service or their own specifications; however, the specification format shall strictly follow the Construction Specifications

Institute (CSI) Manual of Practice chapters on Master Format - Master List of Section Titles and

Numbers, 3-part Section Format, and Page Format.

4.5.4.2 The A-E shall specify generic characteristics of construction materials and shall avoid the use of proprietary “brand name” specifications unless Vandenberg SFB requires a specific manufacturer for base-wide compatibility.

4.5.4.3 The following Vandenberg SFB standard specification sections shall be inserted into the

Specifications for all projects:

4.5.4.3.1 Section 01 00 00 General Requirements

4.5.4.3.2 Section 01 44 00 Contractor Quality Control

4.5.4.3.3 Section 01 57 20 Environmental Requirements

4.5.4.4 Section 01 00 00 require editing and coordination with the Government Project Manager for specific base requirements and restrictions. Section 01 00 00 provides a project description and other conditions such as occupancy, work schedule, work stoppages, security, utilities, safety, construction and welding permits, and submittals. Section 01 57 20 specifies environmental compliance and monitoring and disposal of removed materials. Special requirements may be added. All changes from the base document must be documented until the 100% when a clean specification shall be provided. Any editing of the VSFB Standard Specifications are not valid until expressly approved from the PM.

4.5.4.5 Elements from the VSFB Specifications may apply to this A-E contract. Refer to documents for details.

4.5.4.6 The A-E shall become familiar with the Vandenberg SFB standard specification sections to ensure that the remaining specification sections do not conflict with or duplicate these provisions.

4.5.4.7 The A-E shall include VSFB standard specification Section 01 44 00 Contractor Quality Control, or more stringent quality control section, as approved by the PM and the CO.

4.5.5 CAD Project File List and Computer Files

The A-E shall make final corrections from the 30% Design Review Conference and all comments provided by the PM and submit an updated CAD Project File List and Computer Files as outlined in section 3.2, Computer-Aided Drafting (CAD).

4.5.6 Draft DD 1354

The A-E shall draft and submit a DD1354 which includes all materials expected to be listed for acceptance of real property after the completed construction.

4.5.7 Draft Recycled Materials Diversion Form (RMDF)

The A-E shall draft and submit a RMDF which includes all applicable materials. Blank copies are available upon request.

4.5.8 Resubmittals

The A-E may be required to resubmit the 30% Design Submittal if after review the Government determines the submitted design does not meet the requirements set forth in the contract for the 30%

Design Submittal, if major scope items have not been addressed or if it contains sufficient errors that a

35% Design Submittal could not be achieved without major revisions, as determined by the Government.

Any submittal that upon review by the Government has technical errors or omissions will be rejected and shall be required to be resubmitted. Each resubmittal shall be labeled as “30% RX” with X being the corresponding resubmittal number.

4.6 35% DESIGN SUBMITTAL

The A-E shall prepare the 35% Design Submittal by updating and completing the 30% Design Submittal.

The 35% Design package shall be in a 35% concept design state with the exception of any additional

Government corrections and modifications. This shall include, at a minimum, the following:

• Design Analysis o Adjust 35% to include 30% Design Review Comment Resolution Matrix, 30% Design

Review Meeting minutes, and decisions.

• Table of Contents

• Executive Summary

• Investigation Report

• Written Explanation of Major Design Decisions

• List of Section Titles and Numbers

• Engineering Data

• Environmental Surveys

• Interviews

• Kick-off Meetings Documents

• Other Supporting Information

• Drawings

• CAD Project File List and Computer Files

• Specifications

• Draft DD1354

• RMDF

4.6.1 Resubmittals

The A-E may be required to resubmit the 35% Design Submittal if, after review, the Government determines the submitted design does not meet the requirements set forth in the contract for the 35%

Design Submittal or if all changes from the 35% Design Review Conference or if all the comments provided by the PM were not completed. The 35% Design will not be accepted if there are any outstanding technical errors or omissions. Each resubmittal shall be labeled as “35% RX” with X being the corresponding resubmittal number.

4.7 DESIGN DEFICIENCES

Government approval of the 35% design submittal does not relieve the A-E from the responsibility to comply with all applicable codes and regulations. The A-E shall be responsible to correct design deficiencies and provide appropriate revised drawings and specifications to the Government within 5 calendar days of notification by the CO. These design deficiencies may be identified at any time between approval of the 35% design submittal and final inspection.

5.0 GENERAL REQUIREMENTS

5.1 QUALIFIED PERSONNEL

The A-E shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW.

Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field. All tradesmen performing work in a trade which has a California A-E’s license available shall be licensed or under the direct supervision of a tradesman licensed in the trade being performed.

5.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the A-E without specific written permission of the PM.

5.3 ENGINEERING REQUIREMENTS

All stamped drawings shall be reviewed and sealed by an engineer that is registered in the appropriate discipline. For Civil, Structural, Architectural drawings shall be reviewed and sealed by and engineer that is registered in the State of California.

5.4 DESIGN REQUIREMENTS

The A-E shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the

A-E shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration. The A-E is responsible for all research, interviews, and investigation required for the project.

6.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

None Specific to the project.

6.1 STAGING AREA

The A-E, in coordination with the end user and Base CE, will identify space on the jobsite or in a base A-

E staging area where the A-E may deliver nonhazardous materials within the installation. Approval of the staging area is required from Base Planning as part of the AF Form 103.

6.2 EXISTING ENGINEERING PLANS AND RECORD DRAWINGS

The Base CE will provide the A-E access to any existing, available and allowable engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. The primary method of access is for the A-E to be allowed into the 30CES Design

Vault for research on available documents. Access to the 30CES Design Vault will be granted to the A-E after award. The A-E’s use of any existing plans, drawings, diagrams, etc. does not relieve the A-E from ensuring the design matches existing site conditions or complying with Vandenberg SFB CAD Standards.

6.3 BASE REQUIREMENTS

The Base CE will advise the A-E of the location and processes to obtain the following as needed

6.3.1.1 Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

6.3.1.2 Security escorts for work in restricted areas.

6.3.1.3 A paved area where equipment can be cleaned.

6.3.1.4 A set of keys to locks as necessary.

7.0 DELIVERABLES

A description of each deliverable shall be shown below. A table of the project deliverables follows.

TABLE OF DELIVERABLES

Document Title

Copies Per

Addressee

Delivery Date

C u st o m er

B a se P

O C

C O

E le ct ro n ic

H ar d C o p y ct ro d C o ct ro d C o

Design Quality Control Plan (DQCP) 0 0 1 0 1 0 Within 14 calendar days after Award

Kick-Off Meeting 10 calendar days after Award

Progress Meetings Bi-monthly

Meeting Minutes 1 0 1 0 1 0 2 calendar days after each meeting

30% Design 1 0 1 2 1 0

Within 60 calendar days after the Kickoff

Meeting. Hard copies for 30% design phase shall be half size drawings.

The Government will provide review comments within 30 calendar days of 30% Design Submittal

35% Design 1 0 2 2 1 0

Within 30 calendar days after acceptance of

30% Design. Hard copies for 35% Design phase shall be half size drawings.

The Government will provide review comments within 30 calendar days of 35% Design Submittal

Final 35% Design, with Drawings &

Specifications 1 1 2 2 1 0

14 calendar days after acceptance of

Government Review Comments from the 35%

Design

The Government will provide final comments within 14 calendar days of Final Design Submittal

Incidental Design Documents / Shop

Drawings (AF Form 3000) 1 0 1 0 1 0 At least 30 calendar days prior to requirement

Production or Delivery Problem Report 1 0 1 0 1 0 Same day as issue or occurrence

Draft DD 1354 1 0 1 0 1 0

14 calendar days after acceptance of

Government Review Comments from the 35%

Design

7.1 PROJECT NAMING STRUCTURE: The Contractor shall follow all naming conventions for the subject project during solicitation. Send to 161092BBldg8500HVAC@groups.af.mil

Document Title Required Email Required File Naming Format

XUMU 16-1092B

mailto:161092BBldg8500HVAC@groups.af.mil

Subject Format (examples in italic)

Requests for

Information (RFI)

RFI [No.] [Brief Description]

• RFI 07 Underground

Conductors

161092B_RFI [No.]_[Brief Description]

• 161092B_RFI 7_Underground Conductors

Submittals Submittal [No.] [Title]

• Submittal 05 COA Analysis

161092B_Sub [No.]_AF3000

• 161092B_Sub 05_AF3000

• 161092B_Sub 05_COA Analysis

Progress Schedules

& Reports (3064/5)

Invoice [No.] [Month Year]

3064-3065

• Invoice 04 2024 March

3064-3065

161092B_Invoice [No.] [Year] [Mon]_3054-3065

• 161092B_Invoice 04_2024 Mar_3064-3065

Meeting Minutes Minutes [Meeting Date]

• Minutes 20240510

161092B_Meeting_[Meeting Date]_Minutes

• 161092B_Meeting 20240510_Minutes

Meeting Agendas Agenda [Meeting Date]

• Agenda 20240510

161092B_Meeting_[Meeting Date]_Agenda

• 161092B_Meeting 20240510_Agenda

Monthly Status

Reports

MSR [Year Month]

• MSR 2024 March

161092B_MSR_[Year]_[Mo.]

• 161092B_MSR_2024 Mar

7.2 DESIGN QUALITY CONTROL PLAN (DQCP)

The A-E shall submit a DQCP that analyzes all project specific design quality concerns and addresses how the prime A-E will ensure a quality design is submitted throughout each design submittal phase and during construction of the project.

8.0 OTHER REQUIREMENTS

The A-E is also responsible for the following:

8.1 WRITTEN SUMMARIES

The A-E shall prepare written summaries of all meetings, field investigations, and design review conferences held in conjunction with this contract. The A-E shall submit them to the Air Force Project Manager for concurrence.

All action items shall clearly state the requested information and the party responsible for providing the information. This summary should be submitted within 2 calendar days.

8.2 RECYCLABLE MATERIALS

The A-E shall make every effort to use recyclable materials for all submittal documentation.

8.3 CONTRACTOR PAYMENT INVOICE

The A-E shall submit an invoice for payment in accordance with (IAW) DFARS Clause 252.232-7006 Wide Area

Work Flow.

8.4 ENERGY EFFICIENCY

Energy-efficient technology and equipment is required for all projects at Vandenberg SFB as mandated by the

Energy Policy Act of 1992.

8.5 SUSTAINABLE FACILITY DEVELOPMENT

In an effort to comply with the affirmative procurement requirements of Section 6002 of RCRA and

Executive Order 13101, the Government strongly promotes the use of recycled and recovered materials and products identified in the Environmental Protection Agency's Comprehensive Procurement

Guidelines. These materials and products must meet the requirements of the Specifications, must not delay the progress of work, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recycled/reuse materials. Other materials and products not listed, but commonly used in industry outside of the Government should also be considered.

Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content.

9.0 MAILING ADDRESSES

9.1 TEAM EMAIL ADDRESS:

161092BBldg8500HVAC@groups.af.mil

9.2 30 SLD CIVIL ENGINEERING (CE):

30 CES/CENMP

1172 Iceland Ave, Building 11433

Vandenberg SFB, CA 93437

9.3 30 SLD CONTRACTING (30 CONS):

30 CONS/PKA

1515 Iceland Ave, Bldg. 8500, Room 150

Vandenberg SFB, CA 93437