Atch_01_Scope_of_Work.pdf

RFQ 140P8523Q0039 – Theater AV Upgrade for Yosemite NP Page 1 of 4

Scope of Work

THEATER AUDIOVISUAL UPGRADE

Yosemite National Park

BACKGROUND

In 1999, Yosemite invested in a state-of-the-art theater which included access to six different languages, closed captioning and audio descriptions and was in a high-definition format. The theater shows several films in high-rotation, ten hours a day, seven days a week, to the public.

The audiovisual system is an older piece of equipment, with a newer operating system, and components have recently become obsolete and are impeding use. The movie players are 10 years old and have reached and surpassed their expected functional duration. The legacy movie players fail to display video properly on a regular basis. The film stalls (green screen) which is taking staff time to correct each time it occurs.

SCOPE

The scope of this requirement includes replacement of the two legacy players with two new digital HD movie players which are compatible with the current theater system controls and maintains all functionality; install new digital audio hardware and software which is compatible with the new movie players so the audio visual and control systems function properly; and maintain and build off of the current Crestron Control code, programming, custom automation code, and add new code that is an extension of the previous code so that the theater continues to operate under these parameters.

OBJECTIVE

The objective of this upgrade is to replace equipment that is end of life and/or no longer supported and bring the theater back to optimum performance. Upgrades include installing and integrating two new digital movie players and new audio hardware devices into the theater system, while maintaining existing control system functionality and automation.

TASKS

The Contract shall provide the National Park Service with all labor, materials, tools, and services necessary to upgrade the audiovisual system for the existing theater at Yosemite National Park.

The Contractor shall:

1. Replace the existing Extron media players with Aja KiPro Ultra 12G-SDIs.

2. Replace existing audio processing with QSC Q-Sys.

3. Upgrade the existing network switches to support Dante, Q-LAN and control.

4. Modify the existing custom Crestron control software to operate the Aja Ki Pro Ultra 12G-

SDI players in place of the existing Extron media players.

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5. Modify the existing custom Crestron control software to operate the QSC Q-Sys digital signal processor in place of the existing Peavey Nion digital signal processor.

6. Maintain compatibility with the existing custom show scheduling software.

7. Port the existing custom audio processing files from the Nion to the Q-Sys DSP while maintaining all functionality and system settings.

8. Prior to arriving on site, encode Yosemite media files, install on Aja KiPro Ultra 12G-SDI players, and demonstrate playback of video and audio channels.

9. Replace existing PC with a PC running Windows 11 Pro 64 suitable for editing and formatting video files as well as running Crestron, Q-Sys and Aja configuration tools.

10. Expand amount of audio channels for Foreign Language and AL audio output.

11. Provide, test, and install all audio and video equipment, cabling, coding, and programming required for a fully functional system

12. Furnish and install equipment as indicated on the equipment list (see attached). Provide all cable, connectors, hardware, programming, and configuration to make a complete and working system.

13. Install media files into the video players for successful playback.

14. Create programing and code so system can be automated and operated manually from a touchscreen panel or automatically through the programming and Crestron code.

15. Expand and build off existing Crestron Control code so system so new and previous system functionality is maintained.

16. Provide training to NPS employees in the operation and routine maintenance of the system.

DELIVERABLES

Upon completion, the Contractor shall deliver the following:

1. A successfully upgraded and fully functional theater system with optimum performance.

2. demonstrate that the installed hardware and systems are integrated with all other theater functions and that the whole system is operating and performing as expected.

3. As-built drawings, manufacturer manuals, and an operating instruction sheet (1-2 pages) on memory stick.

GOVERNMENT FURNISHED PROPERTY

None.

ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

PLACE OF PERFORMANCE

Work will be performed on-site at the Yosemite Theater, Yosemite National Park Visitor Center, 9035 Village Dr, Yosemite Valley, CA 95389

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TRAVEL

The contractor shall travel to the park to perform installation and testing.

In accordance with Public Law 99-234, “Federal Civilian Employee and Contractor Travel Expense Act of 195,” travel-related expenditures for Contractor’s personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a Contractor’s normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The Contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CIN.

If the Contractor has reason t believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer. Profit, fee, G&A, or overhead may not be incurred on travel costs.

WARRANTY

The contractor shall guarantee the workmanship against defects in work and material for a minimum of two (2) years. The warranty period shall commence with final acceptance of work.

This shall include all labor and parts at no additional cost to the government.

If during this warranty period, the government identifies defective workmanship, materials, or equipment, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government. Action may include, but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, material, or equipment that may have been guaranteed under another contract.

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Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the Notice of Corrective Action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor's obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. Point or the point of acceptance) to the contractor's plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

Warranties included in the contractor’s proposal will become a part of the resultant contract.

PERIOD OF PERFORMANCE

Work will begin at time of awarded purchase order, which is anticipated to begin around July 25, 2023, and be completed no later than October 31, 2023.