Atc_1_CAIRS PWS 052126.pdf

Attachment 1 to Solicitation# FA520926Q0047

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PERFORMANCE WORK STATEMENT (PWS)

FOR

CAIRS MIGRATION TO AIR FORCE STACK, BILLING, AND TRAINING AT YOKOTA

AIR BASE, JAPAN

21 May 2026

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to install new CAIRS servers and successfully migrate associated data for the 374th Communications Squadron (CS) at Yokota Air Base, Japan. The work includes hardware installation, software configuration, database conversion, system migration, and comprehensive user training.

The result of this effort will be a modernized, secure, and fully functional CAIRS and billing system, integrated as part of the Air Force’s enterprise CAIRS solution. All parts and materials must be compliant with the Trade Agreement Act (TAA).

2. OBJECTIVES: The contractor shall achieve the following objectives to modernize the virtual environment:

• Objective 2.1: System Implementation: Successfully install and configure all required hardware and software to achieve a fully functional and operational CAIRS system.

• Objective 2.2: Data Integrity: Successfully perform database conversion and data load for billing codes and accounts with zero data loss or corruption.

• Objective 2.3: Secure Environment: Implement a secure and DISA STIG-compliant environment for the new servers and services.

• Objective 2.4: Effective Knowledge Transfer: Provide comprehensive training that enables 374th CS personnel to effectively manage and operate the new CAIRS system and associated billing functions.

3. SCOPE: Procure, install, configure, and test the CAIRS hardware and software required to migrate the 374th CS to the Air Force’s enterprise CAIRS solution. The solution will provide a modernized CAIRS environment, including geo-redundant ALIson services, billing code migration, and associated training.

4. REQUIREMENTS: The contractor shall fulfill the following requirements to meet the objectives outlined in Section 2:

4.1 Task 1 – Hardware Installation

4.1.1 Subtask 1 – Manage and coordinate the shipping and handling of all hardware to the site.

4.1.2 Subtask 2 – Install four (4) OpenGear ACM-7004-2 Terminal Severs inside building 400 1stnd floor communication racks.

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4.2 Task 2 – Professional Services and Migration

4.2.1 Subtask 1 – Provide one week (approx. 40 hours) of on-site support for installation and system cutover.

4.2.2 Subtask 2 – Provide one week (approx. 40 hours) of remote support for system migration.

4.2.3 Subtask 3 – Perform database conversion and data load for all required billing codes and accounts into the new system with zero data loss or corruption.

4.2.4 Subtask 4 – Arrange travel, car rental, and hotel (21 days) for on-site personnel.

4.3 Task 3 – Training

4.3.1 Subtask 1 – Provide two weeks (approx. 80 hours) of on-site CAIRS training to 374th CS personnel. Training shall cover system administration, operation, billing management, and maintenance.

5. DELIVERABLES

CRDL Deliverables Frequency Distribution Qty A001 Schedule 30 days after award 374th CS/SCXP 225-6610 1 A002 Equipment Shipped 60 days after award 374th CS/SCXP 225-6610 1 A003 Installation &

Migration 90-180 days after award 374th CS/SCXP 225-6610 1

A004 Training Before Acceptance 374th CS/SCXP 225-6610 1 A005 System As-Built

Documentation Upon Completion 374th CS/SCXP 225-6610 1

Shipping Information All products shall be shipped to direct shipping:

Yokota AB

374 CS/SCXP

Attn: TSgt CARLOS J. VAZQUEZ Bldg. 400 Fussa, Tokyo 197-0001 Japan

Inspection/Acceptance: The following Government officials are responsible for receiving the products and performing inspection:

Primary POC: TSgt CARLOS J. VAZQUEZ Alternate POC: MSgt CESAR SALILICAN

6. PLACE OF PERFORMANCE: All on-site work shall be performed at Building 400, Yokota AB, Japan. All training shall be performed at Building 650 or Building 653, Yokota, AB, Japan. Remote work may be performed from the contractor’s facility.

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7. PERIOD OF PERFORMANCE: All work shall be completed within six (6) months after date of award. However, the vendor should quote their best estimate in terms of the amount of time to complete the project. The vendor shall be available for a kickoff meeting with the customer no later than two weeks after the award date. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the Site POC. No on-site work will be started until after base passes have been issued.

8. INSTALLATION PLAN: The Contractor shall arrange a schedule with the Site POC, and obtain approval from the Site POC prior to the commencement of the work

9. ARRANGEMENTS OF THE PERFORMANCE TIME: Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the PM and shall do so at no additional cost to the government.

10. HOURS OF SERVICE: The contractor’s personnel shall perform scheduled work on weekdays, Monday through Friday Japan time (exclusive of the below U.S. legal and other designated holidays), during normal duty hours, 0800 - 1630 hours, Japan Standard Time (JST), unless prior arrangements have been made with the Site POCs.

Wing Goal Day 24 April 2026 Memorial Day 25 May 2026 Juneteenth 19 June 2026 Independence Day 3 – 6 July 2026 Wing Goal Day 17 August 2026 Labor Day 7 September 2026 Columbus Day 12 October 2026 Veteran’s Day 11-12 November 2026 Thanksgiving Day 26-27 November 2026 Christmas Day 24-25 December 2026

11. Base Passes. The contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on Yokota Air Base and remote sites. The contractor shall submit written requests for issuance of base passes to the Contracting Officer and shall be responsible for all base passes issued to his/her employees. The contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract. If Contractor requires access to restricted areas, contractor will be escorted at all times by authorized pers

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12. SITE POC: The Site POCs for this contract is the Plans and Programs Shop (SCXP) at the 374th Communication Squadron and can be reached at DSN: 225-6610 or 374CS.SCXP.Plans@us.af.mil. The contractor shall coordinate all aspects of this project with the Site POC. Completed work shall be subject to inspection and acceptance by the Site POCs.

13. SECURITY: All contractor personnel will require a base pass and be escorted in the Communications Room. Work will be performed in areas that may contain Controlled Unclassified Information (CUI)..

14. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS: During the initial kick-off meeting, the Contractors shall be responsible for gathering all information needed for the work to be completed. All parts and materials must be compliant with the Trade Agreement Act (19 U.S.C.& 2501-2581).

The contractor shall provide personnel with at least five (5) years of experience with CAIRS, database management, and network equipment. Personnel should have a professional knowledge of communications engineering concepts and principles.

The Site POC will provide any applicable forms regarding site visits. The Contractor shall provide all necessary site visit information to the government’s Site POC (374th CS/SCXP) at least 14 days prior to any site visit. The Contractor shall coordinate all deliveries with the Site POC at least 14 days prior to delivery and provide any site visit information required for the delivery. This will ensure visit clearances can be obtained from the local Security/Visitor Control Office. Visits include, but are not limited to, meetings, surveys, testing, etc.

The Contractor shall provide a standard commercial warranty to correct possible defects in materials and workmanship. The warranty shall be provided for one year commencing at the time of final system acceptance and shall include all equipment purchased, including but not limited to, infrastructure equipment.

15. TECHNICAL STANDARDS: The following are technical standards. The Contractor will use the most up to date version.

- AFI 91-203, Air Force Consolidated Occupational Safety Instruction

- ANSI/TIA-568-C, Commercial Building Telecommunications Cabling Standard

- ANSI/TIA-568-C.0, Generic Telecommunications Cabling for Customer Premises

- ANSI/TIA-568-C.3, Optical Fiber Cabling Components Standard

- ANSI/TIA 568A, Commercial Building Telecommunications Wiring

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- ANSI/TIA 569B, Commercial Building Standard for Telecommunications Pathways and Spaces

- ANSI/TIA-606, Administration Standard for the Telecommunications Infrastructure of Commercial Buildings

- ANSI/TIA-606-C, Administration Standard for Telecommunications Infrastructure

- ANSI/TIA 607, Ground and Bonding Requirements for Telecommunications in Commercial Buildings

- ANSI/TIA 942, Telecommunications Infrastructure Standard for Data Centers

- ANSI/TIA 942-B, Data Center Telecommunications Infrastructure Standard

- BICSI Telecommunications Cabling Installation Manual, 10th Edition, 2003

- Cisco Validated Designs (CVDs), Reference Architectures and Implementation Guide

- CNSSI 1001 June 2021, National Instruction on Classified Information Spillage

- DOD MANUAL 5220.22, VOLUME 2 September 2020, Industrial Security

- FED-STD-1037B, Telecommunications: Glossary of Telecommunication Terms

- IEEE-315-1975, Graphic Symbols for Electrical and Electronic Diagrams

- IEEE-315A-1994, Supplement to Graphic Symbols for Electrical and Electronic Diagrams

- National Electric Code, NFPA 70, NEC 2002

- OSHA CFR 29 Part 1910-268 – Telecommunications

- RUS Bulletin 1751F-801 – Electrical Protection Fundamentals

- RUS Bulletin 1751F-802, Electrical Protection Grounding Fundamentals

- VMWare Compatibility Guide & vSphere Best Practices

The Technical Standards above facilitate the assurance that the maximum technical standards are provided.