Atachment 1 - PWS - Oil Water Separator 5 Aug 2021.pdf

PERFORMANCE WORK STATEMENT

FOR

PUMP OUT AND CLEANING SERVICES OF

OIL/WATER SEPARATORS AND HOLDING

TANKS

Kadena Air Base

Okinawa, Japan

18CES/CEOES

5 Aug 2021

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

Section Number and Title Page Number

1. DESCRIPTION OF SERVICES

1.2. FIRST MAJOR TASK

2. SERVICES SUMMARY

2.1. PERFORMANCE ASSESSMENT

3. FACILITIES, EQUIPMENT, AND SERVICES

3.1 GOVERNMENT FURNISHED

3.2. CONTRACTOR FURNISHED

4. GENERAL INFORMATION

4.1. QUALITY CONTROL

4.2. QUALITY ASSURANCE

4.3. SECURITY REQUIREMENTS

4.4. PHYSICAL SECURITY

4.5. HOURS OF OPERATION

4.6. CONSERVATION OF UTILITIES

4.7. RECORDS

4.8. ENVIRONMENTAL CONTROLS

4.9. GOVERNMENT OBSERVATIONS

4.10. SAFETY REQUIREMENTS

4.11. 18th MUNITIONS (18 MUNS) AREA REQUIREMENTS

4.12. CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES DURING CRISIS

4.13. TYPHOON SERVICES

4.14. PHASE IN/ PHASE OUT

4.15. PUBLICATIONS

4.16. CONTRACTOR PERSONNEL

4.17. CONTRACTOR MANPOWER REPORTING

4.18. JAPANESE ROAD LAWS

4.19. REQUIRED INSURANCE BY JAPANESE LAW

4.20. CONTRACTOR VEHICLES

4.21. DAMAGES TO GOVERNMENT BUILDING, EQUIPMENT, OR VEGETATION

4.22. PERMITS, LICENSES, CERTIFICATIONS

4.23. GOVERNMENT INTERFACES

5. APPENDICES

Appendix A: Acronyms and Abbreviations List

Appendix B: Facility List and Service Frequency

Appendix C: Historical Volume Data

Appendix D: OWS Inspection Questionaire

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, personnel/labor, equipment, tools, materials, vehicles, supervision, appropriate license(s)/qualification and other items and services necessary to perform PUMP OUT, CLEANING and INSPECTION SERVICES of OIL/WATER SEPARATORS AND HOLDING TANKS as defined in this Performance Work Statement (PWS) at all O&M facilities on various military installations, Kadena Air Base and Okuma Resort in Okinawa, Japan.

1.1. REQUIREMENTS

1.1.1. BASIC SERVICES. The Contractor shall pump out and clean oil and all other floating waste from separators and designated holding tanks in accordance with (IAW) the frequency schedule listed in PWS Appendix B and unscheduled services. All removed contents shall be disposed of IAW PWS para. 1.2.

1.1.1.1. Pump out and Cleaning Oil/Water Separators. As scheduled and/or upon receipt of service calls from a Government Contracting Officer’s Representative (COR), the Contractor shall respond within 48 hours and pump out contaminated water and tank bottom water from the water separator(s) or designated holding tank(s). The Contractor shall ensure that sufficient clear water is placed back into the separator to enable the proper functioning when a baffle type oil/water separator is pumped out and cleaned.

1.1.1.2. Separators will continue to be utilized during Contractor services. The Contractor shall perform work so as not to cause unnecessary interference with normal conduct of Government business. The Contractor shall coordinate activity with the COR in advance in order to give user sufficient time to schedule if cleaning services require temporary facility shutdown.

1.1.1.3. The Contractor shall collect and dispose of all refuse and litter at each job site that is created as a result of these operations. The Contractor shall maintain each work site in a clean condition, free of fire hazards such as spills of oil, grease, solvents or similar flammable materials.

1.1.1.4. The Contractor shall notify the COR at each site after pump out and cleaning service is completed so the COR can conduct an evaluation of performance.

1.1.1.5 Inspection. Based on an established schedule, each OWS will be inspected once per year.

The contractor shall completely drain the OWS, to include any sludge material sitting in the bottom of the tank. If applicable, the contractor will clean, using any method necessary (such as power washing), to ensure all surfaces are clean and visible. Once the tank is empty and all portions of the tank can be observed from the top of the tank, the contractor shall perform a visual inspection of the tank, IAW Appendix D, OWS Inspection Questionnaire (Appendix D).

The contractor will fill out the questionnaire and submit the form to the COR at the end of the day on the same day of the inspection.

1.1.1.6 Unscheduled Service is defined as an emergency service and require the Contractor’s immediate action. Contractor must complete pump out and cleaning of oil/water separator and holding tank within 24 hours of notification.

1.1.2. Monthly Schedules. No later than the 25th of each month, the Contractor shall submit a schedule to the COR showing dates in which the Contractor plans to provide services for the following month. The contractor will work with the COR to ensure that each OWS is serviced according to the schedule in Appendix B.

1.1.3. SPECIAL REQUIREMENTS. IAW Waste Management and Public Cleaning Act of Japan, Article 14, the Contractor must possess and maintain a valid license from the prefectural governor to collect, transport, and dispose of oil and waste. This license must include sludge and waste oil. Contractor personnel must also be up-to-date on professional licenses and certifications to handle and dispose of industrial waste. Contractor must provide proof of valid licenses/certifications to the CO and COR upon request.

1.2. TRANSPORT and DISPOSAL. The Contractor shall transport and dispose of residual materials from all pump out and cleaning locations to an authorized off-base disposal site. The Contractor is responsible for disposal IAW U.S. federal regulations and JEGS and local prefectural industrial waste laws and regulations. The manifest generated in the procedure of disposal shall be submitted to the COR. The Contractor shall be responsible for all transportation costs and any permits or fees associated with the use of off-base disposal locations.

1.3. CONTRACTOR FURNISHED ITEMS

1.3.1. VEHICLE. The Contractor shall furnish a fully functional truck with mounted pumping equipment. The truck shall be clean and leak-free at all times.

1.3.2. The Contractor’s pump truck shall be equipped with a certified POL Class B fires extinguisher or Japanese equivalent for petroleum-based fires.

1.3.3. The name of the contractor’s company will be displayed in English on both sides of the vehicle.

1.3.4. The vehicle shall be operated IAW base traffic regulations. If equipped with communications devices, equipment shall comply will all base and local frequency regulations.

For specific requirements please contact the respective base security force (refer to para 4.9.11.).

1.4. DOCUMENTATION. The Contractor shall be responsible for creating, maintaining and disposing of only those Government required records that are specifically cited in this PWS. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request unless otherwise specified.

1.4.1. The Contractor is required to provide weight ticket(s) each time oil/water separator tank residual materials is pumped out from the facilities listed in Appendix B. The work performance date, location and gallons pumped out shall be indicated on all the weight tickets. The weight tickets shall be submitted to the COR for quantity verification prior to payment.

2. SERVICES SUMMARY. The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable.

Performance Objective PWS Para Performance Threshold Scheduled Pump Out and Clean Oil/Water Separators and Holding Tanks.

Para 1.1.1 The oil/water separator and holding tanks are pumped out and cleaned in accordance with the established schedule, 90% of the time.

Unscheduled Pump Out and Clean Oil/Water Separators and Holding Tanks.

Para 1.1.1.6 95% of unscheduled oil/water separator and holding tanks are pumped out and cleaned within 24 hours of notification.

OWS Inspections Para 1.1.1.5. The oil/water separator and holding tanks are pumped out and inspected in accordance with the established schedule, 90% of the time.

No more than 3 late submittals per year.

Transport and Disposal of Collected Material.

Para 1.2 100% of all collected material is transported and disposed of at a certified, off-base disposal location.

Records submittal: work schedules, weight ticket.

Para 1.4.1 No more than 3 late submittals per year

Monthly Schedules Para 1.1.2 No more than 2 late submittals per year

2.1. The Contractor will be allowed to re-perform tasks if not initially accepted by the Government.

3. FACILITIES, EQUIPEMENT, AND SERVICES. The Government will provide for the accomplishment of this contract the following items:

3.1. Utilities. Water and electricity, where available from the worksite, will be provided to the Contractor without cost. The Contractor will only be required to provide necessary utilities such as water at sites where utilities are unavailable. The Contractor shall adhere to the guidance provided in PWS para. 4.6. Conservation of Utilities.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL

4.1.1. The Contractor must control the quality of service delivered. Services provided must meet the specified performance thresholds for each requirement in the Services Summary (Para 2.1 Performance Assessment).

4.1.2. Quality Control Plan. “Contracts for commercial items shall rely on contractors’ existing quality assurance systems as a substitute for Government inspection and testing before tender for acceptance unless customary market practices for the commercial item being acquired include in-process inspection. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.”

4.2. QUALITY ASSURANCE.

4.2.1. The Government will periodically evaluate the Contractor’s performance by appointing a COR to monitor performance to ensure services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's QCP and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will also investigate complaints received from various customers located on the installation. The Contractor is responsible for initially validating customer complaints. However the COR, with coordination through the CO as required, has the final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.2. Subsequent to contract award, the identity of the COR, with a letter defining his/her duties and authority will be promptly furnished to the successful contract awardee.

4.2.3. The COR will inform the contract manager when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on his/her surveillance checklist with the date and time the discrepancy was noted and will request the Contractor’s contract manager (or authorized representative) to initial the entry on the checklist.

4.2.4. Any matter concerning a change to the scope, prices, terms or conditions of this contract must be referred to the CO in writing and not to the COR.

4.2.5. The services to be performed by the Contractor during the period of this contract are subject to review by the CO or COR at any time.

4.3. SECURITY REQUIREMENTS.

4.3.1. Security and base access requirements are contained in Air Force FARS (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations (Oct 2019). Contractor employees are required to obtain and display identification badges. The Contractor should anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.2. ID Passes, Badges and Vehicle Stickers: The Contractor is responsible to obtain such clearances and/or passes as required for its employees to enter military installations after contract award and prior to the start of work. The Contractor must be responsible for all passes issued to his/her employees under this contract. Applications must be coordinated through the CO or COR. At the time of application, the 18th Security Forces Squadron (18 SFS) may conduct background checks on any or all employees. Upon termination of employment of any personnel, the Contractor must be responsible for returning identification cards and base passes to 18 SFS within 24 hours.

4.3.3. Flight Line Access: If flight line access is necessary, the Contractor must obtain all required training and coordination from 18th Operations Support Squadron (18 OSS) Airfield Management to ensure that any Contractor vehicle within the airfield area is operated IAW U.S.

Air Force (USAF) directives. The COR will provide any necessary instructions.

4.4. PHYSICAL SECURITY. 4.4.1.

4.4.2. Key Control: The Contractor must establish and implement methods of ensuring that no keys/key cards issued to the Contractor by the Government are lost or misplaced, and are not used by unauthorized persons. Such procedures must include turn-in procedures for any issued keys by personnel who no longer require access to locked areas. (NOTE: All references to keys also include key cards.) The contractor must not duplicate keys issued by the government.

4.4.2.1. The Contractor must immediately report the occurrences of a loss of any key to the

COR.

4.4.2.2. In the event a master key is lost or duplicated, the Government is required to replace all locks and keys for that system.

4.4.2.2. In the event keys are lost or stolen, and dependent on the risk associated with the lost or stolen keys the Government may:

1. Request the Contractor replace the lost key(s) at no cost to the Government,

2. Request the Contractor replace the full locking system at no cost to the Government,

3. Replace the key(s) or the full locking system at the Government’s expense. When re-keying or lock replacement is required at Government expense, the Government may establish a contract debt if the funds expended are not otherwise resolved favorably by the contractor.

4.4.2.4. The Contractor must not allow the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor must not allow employees to open any locked areas for any person(s) other than the Contractor’s employees and/or personnel authorized by the CO, who are engaged in the performance of assigned work.

4.4.3. Lock Combinations: The Contractor must establish and implement methods of ensuring that lock combinations are not revealed to unauthorized persons. The Contractor must ensure that lock combinations are changed when personnel having access to the combinations no longer need to know such combinations. These procedures must be included in the Contractor’s key control plan.

4.5. HOURS OF OPERATION

4.5.1. NORMAL HOURS OF OPERATION. The Contractor shall perform the services required under this contract during the following hours: Mon - Fri from 0730 – 1700. No work shall be scheduled or performed on Saturdays, Sundays, or holidays unless previously approved by the CO. The Contractor may work extended hours, with prior approval of the CO to ensure timely completion of work, at no additional cost to the Government.

4.5.1.1. RECOGNIZED HOLIDAYS. The Contractor is not required to provide service on the following days (except to respond to emergency service calls):

Day Holiday

January 1st New Year’s Day*

Third Monday of January Martin Luther King’s Birthday

Third Monday of February President’s Day

Last Monday of May Memorial Day

June 19th Juneteenth*

July 4th Independence Day*

First Monday of September Labor Day

Second Monday of October Columbus Day

November 11th Veteran’s Day*

Fourth Thursday of November Thanksgiving Day

December 25th Christmas Day*

* If the holiday falls on Saturday, it is observed on the Friday before. If the holiday falls on a Sunday, it is observed on the following Monday.

4.5.2. PERFORMANCE PERIOD. The performance period shall be as follows:

a. Basic Year: 17 August 2021 – 16 August 2022

4.6. CONSERVATION OF UTILITIES. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2. Mechanical equipment controls for heating, ventilation and air conditioning systems shall not be adjusted by the Contractor or by Contractor employees unless authorized.

4.6.3. Water shall be used “only” for work related purposes when and where work is actually being performed. Water faucets or valves shall be turned off after the required usage has been accomplished.

4.6.4. Government telephones shall be used only for official Government business.

4.7. Records.

4.7.1. The Contractor must be responsible for creating, maintaining, and handing over all government-required records specifically cited in this PWS or required in Appendix D (Report Requirements). If requested by the Government, the Contractor must provide the original record or a reproducible copy of any record within five business days of receipt of the request. Any reports not specifically mentioned in this PWS that are required by local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA), appropriate Final Governing Standards (FGS), Japan Environmental Governing Standards (JEGS) or Overseas Environmental Baseline Guidance Document (OEBGD) must be available to the COR.

4.8. Environmental Control. The Contractor shall conduct all operations under this contract in accordance with Japan Environmental Governing Standards (current version), all chapters, United States Air Force Instruction (AFI) 32-7086, Hazardous Materials Management, and 29 CFR 1910. Prior to bringing any chemicals to any base, the Contractor shall submit the COR for approval the following.

a. A list of hazardous materials and approved USAF Form (s) AF-3952 attached to the Material Safety Data Sheets (MSDSs) to be used for this contract. (JEGS, Chapter 5; Paragraph 5-3.4e) (AFI 32-7086, Sec. 2.6.5)

b. Hazardous Materials: Any hazardous materials brought onto Kadena Air Base must have an approved USAF Form AF-3952 coordinated through the 18LRS/LGRMHS (Kadena Hazmart Pharmacy) and approved by 18th Wing Safety, 18 MG Bioenvironmental and 718 CES/CEIE Environmental authorities. (AFI 32- 7086, Section 2.6.5).

c. MSDSs and approved Form AF-3952 must be presented to the COR before bringing hazardous materials on the base.

4.8.1. COMPLIANCE WITH LAWS and REGULATIONS. The Contractor shall be knowledgeable of and comply with all applicable JEGS and requirements regarding environmental protection. In the event that environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

Hazardous materials must be transported, stored, handled, used, and disposed of, in accordance with Occupational Safety and Health Act (OSHA2206) General Industry, Occupational Safety and Health Standards (29 CFR 1910) and JEGS, chapter 5, para 5-3.4e. No Hazardous materials shall be stored by the Contractor on Kadena Air Base Property.

MATERIAL STORAGE and USE. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.8.2. The Contractor may consult with the Kadena HAZMART Pharmacy at extension 634- 7724 or 634-7728 for a determination of whether a product is a hazardous material.

4.8.3. NOTIFICATION OF ENVIRONMENTAL SPILLS. If the Contractor spills or releases any substance contained into the environment, the Contractor or its agent shall immediately report the incident to the KAB Fire Department at 098-934-5911. The liability for the spill or release of such substances rests solely with the Contractor and its agent. All containers with hazardous materials shall be correctly marked, labeled with their contents, and protected from damage.

4.9. GOVERNMENT OBSERVATIONS.

4.9.1. With CO/COR coordination, Government personnel other than the CO and COR may, from time to time observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract. The Contractor will make no changes unless directed by the CO in writing.

4.10. SAFETY REQUIREMENTS. In performing work under this contract, the Contractor must:

4.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2. Perform work in a safe manner as required by OSHA 2206, Occupational Safety and Health Standards (29 CFR 1910) and JEGS.

4.10.3. Develop and provide, at the start of the orientation period or the start of the first operational performance period (if there is no orientation period), a safety plan to provide a safe work environment for the protection of Government facilities and property as well as Contractor personnel.

4.10.4. Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

4.10.5. Include a clause in all subcontracts to require sub-Contractors to comply with the safety provisions of this contract, to comply with FAR Clause 52.212-5, Contract Terms and

Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Aug 2020), as applicable.

4.10.6. Record and report promptly (within one hour) to the CO or COR, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

4.10.7. In the event of an accident/mishap, take quick and reasonable action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.10.8. If the Government elects to conduct an investigation of the accident/mishap, the Contractor must cooperate fully and assist Government personnel in the conduct of the investigation until the government completes the investigation.

4.10.9. Include a clause in each applicable subcontract requiring the sub-Contractor’s cooperation and assistance in accident reporting and investigation.

4.10.10. Ensure personnel have the following on-base emergency services phone numbers available and programmed into their cell phones as needed:

KAB, Okuma, Camp

Shields, or Torii Station Camp Foster, Camp Courtney, Camp Hansen, Camp Schwab, or Camp Kinser

Emergency (Base Phone) 911 911 Fire Protection 634-6011 645-3776 Security Police 634-1880 645-7441 Emergency (From Cell Phone) 098-934-5911 098-911-1911

4.11. 18TH MUNITIONS (18 MUNS) AREA REQUIREMENTS.

4.11.1. All Contractor personnel whose work assignment is in the Munitions Storage Area (MSA) must schedule and attend a munitions area specific safety briefing. The COR will coordinate with the Contractor to ensure Contractor personnel receive this briefing. The COR will keep records of personnel in attendance in the COR and CO working file. This briefing can be provided in English or in Japanese. Please schedule this briefing by contacting the MUNS Chief of Japanese Operations at DSN 632-5059/5499.

4.11.2. Prior to starting any maintenance on structures, or within 100 feet of structures, in the MSA, all Contractor personnel must coordinate the nature of the task through Munitions Control via telephone at 632-5255 or MUNS Chief of Japanese Operations 632-5059/5499. Munitions Control will ensure that the nature of the maintenance performed does not adversely affect any nearby munitions.

4.11.3. Contractor personnel may only smoke in posted MUNS approved areas. Approved locations in the MSA will be provided upon request. Open flames are prohibited in the MSA without prior coordination with Munitions Control.

4.11.4. Photography is NOT permitted in the MSA. Exceptions must be routed through the 18th Munitions Squadron Security Manager.

4.11.5. Speed limits in the MSA are strictly enforced. Contractors operating vehicles must be aware that munitions operations take place throughout the MSA and may impede traffic flow.

Do not pass operations, equipment or munitions laden vehicles unless directed by the on scene supervisor.

4.11.6. All Contractor personnel whose work assignment is in the 18 MUNS area must have immediate access to at least one (1) Class 2A10B/C, or larger, fire extinguisher (Contractor provided) if they are preforming work within 100 feet of locations containing explosives.

4.11.7. In the event of an emergency, or inclement weather (lightning, floods, etc.) 18 MUNS may require any or all activities to stop temporarily. If directed by a MUNS area Government supervisor, temporarily cease work in the area, follow all directions provided and report the instructions, to include name of the Government person involved, to the COR immediately by the most expedient means.

4.11.8. Failure to adhere to any of the above safety criteria may result in the removal of access for the offending individual, in which case, the Contractor must incur any cost associated with this removal.

4.12. CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES DURING CRISIS IAW

DoDI 3020.41. This requirement is not considered mission essential. The services will not be required when the facility is closed at the direction of the commander. This includes base closure for inclement weather. The CO or designated representative will notify the Contractor’s COR if the facility is closed due to inclement weather or for other reasons. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours. Emergency situations (i.e., accident & rescue operations, civil disturbances, natural disasters, military contingency operations, & exercises) may necessitate the Contractor provide increased or reduced support as determined by the CO. The Government will negotiate an equitable adjustment with the Contractor for the cost of these emergency requirements. If notification to discontinue services is not received, the Contractor will be expected to continue performance IAW this PWS.

4.13 TYPHOON SERVICES

4.13.1. Tropical Cyclone (Typhoon) Actions: When Tropical Cyclone Condition of Readiness (TCCOR) 2 or TC-2 is declared by KAB weather authorities, the Contractor must suspend services.

4.13.2. TCCOR 1C - When TCCOR 1C or TC-1C is declared by KAB weather authorities, the Contractor should depart military bases and monitor radio/television for changes in TCCOR Conditions.

4.13.3. TCCOR SW - When TCCOR Storm Watch (SW) or TC-SW is declared by KAB weather authorities, the Contractor must report to the COR to resume services.

4.14. PHASE OUT/PHASE IN

4.14.1. During Phase-In, the Contractor is expected to complete access requests and background checks, as applicable to this contract, if not previously accomplished. This is normally not expected to exceed 60 days from the start date of the contract. If the Contractor is not at full performance level by or before 60th day effective date of contract award, the CO may request a conference to discuss any impairments and the remedies necessary to meet full performance levels.

4.14.1.1. Whenever practical, the CO may request a post-award conference to identify Phase-In plans and schedule.

4.14.1.2. If during the Phase-In period it is believed that conditions may or will prohibit the Contractor from fully performing according to this contact, the Contractor must notify the CO and COR in writing, explaining the issues prohibiting full performance.

4.14.2. Phase-Out: If there is a change in Contractor or if the operation reverts to in-house, the incumbent Contractor must provide familiarization, to the Government or the follow-on Contractor, whichever the case may be. During the phase-out familiarization period, the incumbent must be fully responsible for the services provided under this contract.

4.14.2.1. The Government reserves the right to conduct site visits on all Contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is not awarded to the incumbent, the incumbent Contractor must cooperate to the extent required to permit an orderly transition. If approved by the CO, the Contractor’s successor may place a recruitment notice, accessible to current employees, in each facility.

4.15. PUBLICATIONS

4.15.1. Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.15.1.1. The publications pertain to procedures for materials expediting herein and where the Contractor is authorized by the PWS to accomplish the work specified in the publication, regulation or operating instructions.

4.15.1.2. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements

4.15.2. The Contractor is required to acquire and work on the latest version of the publication.

4.15.3. When, as a result of a publication change, the cost to the contactor changes, the Contractor must request an equitable adjustment to the Contracting Officer within 30 days.

4.15.4. The Contractor must notify the CO when, as a result of a publication change, the contractor is unable to complete the contract under the agreed upon terms.4.16. CONTRACTOR

PERSONNEL

4.16. CONTRACTOR PERSONNEL.

4.16.1. CONTRACT MANAGER. The Contractor shall provide a Primary and Alternate(s) Contract Manager who shall be responsible for the performance of the services. The names of the Primary and Alternate(s) Contract Manager shall be provided to the CO in writing prior to the beginning of the first performance period. The Primary and Alternate(s) Contract Manager must be able to read, write, speak and understand English.

4.16.1.1. The Primary and Alternate(s) Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract.

4.16.1.2. The Primary and Alternate(s) Contract Manager shall be available to meet during normal duty hours on the installation with Government personnel (designated by the CO) to discuss problems. After normal duty hours, the Primary and Alternate(s) Contract Manager shall be available within 12 hours.

4.16.2. CONTRACTOR EMPLOYEES. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.16.2.1. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.16.2.2. The Contractor shall not employ any person who is an employee of the U.S.

Government, if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, military or civilian, unless such person seeks and receives approval according to DoD 5500-07-R Joint Ethics Regulation; USFJINST 36-1001, Commercial Activities and Private Employment in Japan; and service component guidance applicable to that individual. The contractor must not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Contractor Labor Relations Activities.

4.16.2.3. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.17. CONTRACTOR MANPOWER REPORTING

4.17.1. The Contractor shall report all Contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for pump-out and clean sanitary sewage lift stations, holding and septic tanks via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil/.

4.17.2. Reporting inputs will be for the labor executed during the Period of Performance (PoP) for each Government Fiscal Year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk at http://www.ecmra.mil/.

4.18. JAPANESE ROAD LAWS

4.18.1. The Contractor shall comply with Japanese road laws while on U.S. Military Installations to specifically include: Article 43, The Road Law (Japan) Prohibited Acts Relative to Roads.

No person shall commit the following described acts:

4.18.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.18.1.2. Article 43-2, Measures to be taken to prevent cargo or items loaded on motor vehicles from falling out.

4.18.2. The agency managing a road may, when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle or correcting the method of loading, traveling or operation of the vehicle.

4.19. REQUIRED INSURANCE BY JAPANESE LAW

4.19.1. The Contractor shall procure and maintain during the entire PoP under this contract, the following minimum insurance on each vehicle used by the Contractor at the work site:

4.19.1.1. Type: Automobile Property Damage insurance amount: ¥3,000,000 or the dollar equivalent. Bodily Injury insurance amount: ¥30,000,000 or dollar equivalent.

http://www.ecmra.mil/ http://www.ecmra.mil/

4.19.1.2. All vehicles must be properly inspected/insured IAW Japanese Compulsory Insurance (JCI) requirements.

4.19.2. Prior to the commencement of work hereunder, the Contractor shall furnish the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the required Japanese law in which this contract is to be performed and in no event less than thirty 30 days after written notice thereof to the CO.

4.20. CONTRACTOR VEHICLES.

4.20.1. The Contractor must provide the COR with a list of all vehicles to be utilized on base.

The list must identify type of vehicle and license number. Only vehicles identified on this list will be allowed on government facilities. The Contractor must update this list as vehicle requirement changes.

4.20.2. Identification Number. Each vehicle must have clearly visible on each side, the Contractor’s name and a vehicle identification number.

4.20.3. Condition. The Contractor must ensure all vehicles are and remain in serviceable condition. All vehicles must meet prefecture safety requirements of Japanese Government and applicable vehicle safety standards.

4.20.4. Radio Communication: All radio communication equipment must meet the Radio Law of Japan. If the contractor wishes to use vehicle-to-vehicle or other mobile radio communications (i.e. Citizen Band radios, walkie-talkies, mobile vehicle mounted radios, etc.), the Contractor must notify the Contracting Officer and the COR prior to use of such equipment. All radio equipment usage must be approved by the 18th Communication Squadron prior to use on Kadena Air Base. Unless determined to be integral to the function of the contract and approved in advance, the use of mobile radio communications equipment is not guaranteed. This paragraph does not prohibit the use of cellular telephone equipment.

4.20.4.1. Communication equipment capable of collecting or transferring data (pictures, files, voice, or other data) may be restricted from use in certain facilities and may be restricted during specific times at any location. This includes, but is not limited to, cellular phones, computers, Bluetooth capable devices, two-way radios, pagers, cameras, etc. If restricted, these devices are not authorized and must be stored away from that facility/ location.

4.21. DAMAGES TO GOVERNMENT BUILDING, EQUIPMENT, OR VEGETATION.

Damage to government buildings, equipment, or vegetation is addressed in 48 CFR 52.237-2- Protection of Government Buildings, Equipment, and Vegetation.

4.22. PERMITS, LICENSES, CERTIFICATIONS.

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, Country, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI4150.07.

4.23. GOVERNMENT INTERFACES

Do not interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO/COR immediately by the most expedient means. Notify the Contracting Officer verbally of disputes with customers or other base Contractors and follow-up in writing.

5. APPENDICES.

Appendix A: Acronyms and Abbreviations List

Appendix B: Facility List and Service Frequency

Appendix C: Historical Volume Data

Appendix D: OWS Inspection Questionaire

APPENDIX A

ACRONYMS and ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AFFARS Air Force Federal Acquisition Regulation Supplement

AFI Air Force Instruction

CFR Code of Federal Regulations

CMRA Contractor Manpower Reporting Application

CO Contract Officer

COR Contract Officer Representative

DFAS Defense Finance Accounting System

DoD Department of Defense

FAR Federal Acquisition Regulation

FY Fiscal Year

GFP Government Furnished Property

IAW In Accordance With

JCI Japanese Compulsory Insurance

JEGS Japanese Environmental Governing Standards

KAB Kadena Air Base

OSHA Occupational Safety and Health Act

PoP Period of Performance

PWS Performance Work Statement

QCP Quality Control Plan

SFS Security Forces Squadron

TCCOR Tropical Cyclone Condition of Readiness

WAWF Wide Area Work Flow

USAF United States Air Force

APPENDIX B

FACILITY LIST and SERVICE FREQUENCY

ESC-

ID

Installation Building Served

Capacity

(US

Gallons)

Requested Contract Service

SW-

Kadena Air Base 3135 970 On Call

SW-

Kadena Air Base 13 455 Annual / On Call

SW-

Kadena Air Base 26 145 Annual / On Call

SW-

Okuma Resort 140 95 Annual / On Call

SW-

Kadena Air Base 141 185 Annual / On Call

SW-

Kadena Air Base 145 130 Annual / On Call

SW-

Kadena Air Base 218 2,955 Annual / On Call

SW-

Kadena Air Base 242 1,615 Annual / On Call

WW-

Kadena Air Base 244A 575 Annual / On Call

WW-

Kadena Air Base 244B 295 Annual / On Call

SW-

Kadena Air Base 244C 2,635 Annual / On Call

WW-

Kadena Air Base 267 160 Annual / On Call

SW-

Kadena Air Base 329, 331 155 Annual / On Call

WW-

Kadena Air Base 427 150 Annual / On Call

SW-

Kadena Air Base 772 230 Annual / On Call

SW-

Kadena Air Base 839B 3,970 Annual / On Call

SW-

Kadena Air Base 889B 115 Annual / On Call

SW-

Kadena Air Base 889A 115 Annual / On Call

SW-

Kadena Air Base 887 2,755 Annual / On Call

SW-

Kadena Air Base 890 2,755 Annual / On Call

SW-

Camp Kinser 1072 140 Annual / On Call

SW-

Kadena Air Base Airfield Apron L-12

14,325 Annual / On Call

SW-

Kadena Air Base 1187B 775 Annual / On Call

WW-

Kadena Air Base 3132 2,375 Annual / On Call

SW-

Kadena Air Base 3339 90 Annual / On Call

WW-

Kadena Air Base 3355 365 Annual / On Call

WW-

Kadena Air Base 3367 700 Annual / On Call

SW-

Kadena Air Base 3408 495 Annual / On Call

WW-

Kadena Air Base 3410 190 Annual / On Call

SW-

Kadena Air Base 3437 435 Annual / On Call

SW-

Kadena Air Base 3464 1,575 Annual / On Call

WW-

Kadena Air Base 3477 6,855 Annual / On Call

SW-

Kadena Air Base 3484 16,085 Annual / On Call

SW-

Kadena Air Base 3489A 150 Annual / On Call

SW-

Kadena Air Base 3489B 150 Annual / On Call

SW-

Kadena Air Base 3489C 150 Annual / On Call

SW-

Kadena Air Base 3537B 145 Annual / On Call

SW-

Kadena Air Base 3546A 3,540 Annual / On Call

SW-

Kadena Air Base 3546B 2,305 Annual / On Call

SW-

Kadena Air Base 3522A 300 Annual / On Call

WW-

Kadena Air Base 3560 8,520 Annual / On Call

SW-

Kadena Air Base 3565 3,900 Annual / On Call

WW-

Kadena Air Base 3570 750 Annual / On Call

SW-

Kadena Air Base 3572 170 Annual / On Call

SW-

Kadena Air Base 3626AX 130 Annual / On Call

SW-

Kadena Air Base 3626BX 130 Annual / On Call

SW-

Kadena Air Base 3626CX 130 Annual / On Call

SW-

Kadena Air Base 3626DX 130 Annual / On Call

SW-

Kadena Air Base 3626EX 130 Annual / On Call

Kadena Air Base 3626FX 130 Annual / On Call

SW-

Kadena Air Base 3628X 450 Annual / On Call

SW-

Kadena Air Base 3638 185 Annual / On Call

SW-

Kadena Air Base 36,633,662 2,170 Annual / On Call

SW-

Kadena Air Base 3667 6,925 Annual / On Call

SW-

Kadena Air Base 3669 1,890 Annual / On Call

SW-

Camp Courtney 4507 35 Annual / On Call

WW-

Kadena Air Base 6208 210 Annual / On Call

SW-

Kadena Air Base Open Drainage Ditch

27,485 Annual / On Call

SW-

Kadena Air Base 9491 215 Annual / On Call

SW-

Kadena MUNS 46703 1,340 Annual / On Call

SW-

Kadena MUNS 46806 1,340 Annual / On Call

SW-

Kadena MUNS 47095 110 Annual / On Call

SW-

Kadena Air Base 53115 165 Annual / On Call

SW-

Kadena Air Base 73112 1,420 Annual / On Call

SW-

Kadena Air Base 976 145 Annual/ On Call

Kadena Air Base 981 700 Annual / On Call

SW-

Kadena Air Base 3636B 29,665 Bi-Annual / On Call

SW-

Kadena Air Base 3660 30,075 Bi-Annual / On Call

SW-

Kadena Air Base 3636A 30,185 Bi-Annual / On Call

SW-

Kadena Air Base 1058A 49,465 Bi-Annual/ On Call

SW-

Kadena Air Base 105B 49,465 Bi-Annual/ On Call

SW-

Kadena Air Base 1059A 46,000 Bi-Annual/ On Call

SW-

Kadena Air Base 1059C 46,000 Bi-Annual/ On Call

SW-

Kadena Air Base Airfield Apron M-1

29,985 Bi-Annual/ On Call

SW-

Kadena Air Base 1187A 34,200 Bi-Annual/ On Call

SW- Kadena Air Base 268G 95 MONTHLY

Kadena Air Base 268B 95 MONTHLY

SW-

Kadena Air Base 268C 95 MONTHLY

SW-

Kadena Air Base 268D 95 MONTHLY

SW-

Kadena Air Base 268F 90 MONTHLY

WW-

Kadena Air Base 780, 781 4,415 Monthly

SW-

Kadena Air Base 3112A 1,840 Monthly

SW-

Camp Foster 43 200 On Call

SW-

Kadena Air Base 132 200 On Call

SW-

Kadena Air Base 176 150 On Call

SW-

Kadena Air Base 180A 115 On Call

SW-

Kadena Air Base 180B 230 On Call

SW-

Kadena Air Base 266 190 On Call

SW-

Kadena Air Base 325 165 On Call

SW-

Kadena Air Base 613 180 On Call

SW-

Kadena Air Base 630 150 On Call

SW-

Kadena Air Base 705 180 On Call

SW-

Kadena Air Base 714 175 On Call

SW-

Kadena Air Base 765 165 On Call

SW-

Kadena Air Base 782 165 On Call

SW-

Kadena Air Base 843B 175 On Call

SW-

Kadena Air Base 1207A 8830 On Call

SW-

Kadena Air Base 1232 625 On Call

SW-

Kadena Air Base 1246A 190 On Call

SW-

Kadena Air Base 1246B 150 On Call

SW-

Kadena Air Base 1632 160 On Call

SW-

Kadena Air Base 1871 150 On Call

SW- Kadena Air Base 1988X 175 On Call

Kadena Air Base 2389 150 On Call

SW-

Kadena Air Base 2578 135 On Call

SW-

Kadena Air Base 3119A 1,115 On Call

SW-

Kadena Air Base 3155 1,590 On Call

SW-

Kadena Air Base 3357 150 On Call

SW-

Kadena Air Base 3360 155 On Call

SW-

Kadena Air Base 3413 150 On Call

SW-

Kadena Air Base 3457 680 On Call

SW-

Kadena Air Base 3489D 165 On Call

SW-

Kadena Air Base 3506 145 On Call

SW-

Kadena Air Base 3521A 975 On Call

SW-

Kadena Air Base 3521B 135 On Call

SW-

Kadena Air Base 300 175 On Call

SW-

Kadena Air Base 786 180 Quarterly / On Call

SW-

Kadena Air Base 839A 5,270 Quarterly / On Call

WW-

Kadena Air Base 865 1010 Quarterly / On Call

WW-

Kadena Air Base 3167 6,100 Quarterly / On Call

SW-

Kadena Air Base 3454, 3453 150 Quarterly / On Call

SW-

Kadena Air Base 3521 500 Quarterly / On Call

WW-

Kadena Air Base 211 40 Twice a month

WW-

Kadena Air Base 211 40 Twice a month

APPENDIX C

HISTORICAL VOLUME DATA

YEAR NUMBER OF

LOCATIONS

GALLONS

2012 83 77,202 2013 52 29,429 2014 47 33,387 2015 52 31,737 2016 88 93,797 2017 121 79,237 2018 120 80,000 2019 120 73976

APPENDIX D

OWS Inspection Questionnaire

OWS #:

(分離装 番号)

Adjacent Building:

（近隣建物番号）

Inspection Activity （点検内容）

Description （詳細）

Comments （回答）

Notes: Please describe any issues you see.

（問題がある場合、ご記入くださ い。）

Grounds outside OWS （分離装周辺）

Debris/Trash/Weeds Around the OWS （分離装周辺の異物、ごみ、雑草）

( ) Weeds （雑草） ( ) Trash/Debris （ごみ、異物）

Surface of Water （水面）

Is there oil on top of water prior to draining?

（排出前、水面に油の有無）

( ) Yes （有）

( ) No （無）

Debris Floating （浮有物）

Is there Debris floating on surface of water?

（水面の浮有物の有無）

Third chamber （分離室）

Evidence of fuel on surface （表面燃料の痕跡）

Intake Pipe （給水管）

Cracks/rust/holes （亀裂、さび、穴）

( ) Cracks（亀裂）

( ) Rust （さび）

( ) Holes （穴）

Walls of OWS （分離装壁面）

Cracks/Holes （亀裂、穴）

( ) Cracks（亀裂）

( ) Holes （穴）

Baffle Condition （調整装置）

Bent/Rusted/Broken/Lose （屈曲、さび、故障、消失）

( ) Bent （屈曲）

( ) Rust （さび）

( ) Broken（故障）

( ) Lose（消失）

Screens （仕切り部）

Bent/Rusted/Broken/Lose/ Plugged （屈曲、さび、故障、消失、つまり）

( ) Bent（屈曲）

( ) Rust（さび）

( ) Broken（紛失）

( ) Lose（故障）

( ) Plugged（つまり）

Pumps （ポンプ）

Bent/Rusted/Broken/Lose （屈曲、さび、故障、消失）

( ) Bent（屈曲）

( ) Rust（さび）

( ) Lose（消失） Exposed Mechanical Parts （装置パーツ表面）

Bent/Rusted/Broken/Lose （屈曲、さび、故障、消失）

( ) Bent（屈曲）

( ) Rust（さび）

( ) Lose）（消失）

Oil Stain （油汚れ）

Are there oil stains above the normal water line?（正常水面に油汚れの有無）

( ) Yes（有）

( ) No（無）

Oil Sludge （油汚泥）

Is there an excessive oil sludge in bottom?

（底部に異常の油汚泥の有無）

( ) Yes（有）

( ) No（無）

Outlet Pipe （放出管）

Cracks/rust/holes （亀裂、さび、穴）

( ) Cracks（亀裂）

( ) Rust（さび）

( ) Holes（穴）