Atachment 0011 - Report of Discrepancy (ROD) Guidance.pdf
PDF 36 KB Posted
- Attached to
- Overhaul of the UH-60 POWER TURBINE MODULE
- Solicitation number
- W58RGZ-26-B-0012
About this file
This document is an instruction guide for completing the SF 364 (Report of Discrepancy), a federal form used to report shipping or packaging discrepancies on Department of Defense contracts. The guide provides detailed instructions for completing each block on the form, including required information such as report preparation date, report number format (12-position alphanumeric code starting with DODAAC), action and reporting activity details, shipper information, transportation and contract documentation numbers, item identification and quantities, discrepancy details with associated codes, and action codes. Key blocks requiring completion include shipper name and address, transportation document number, purchase order/contract number, NSN/part number and nomenclature, quantity received, discrepant quantity, total cost of correction, and remarks for supplemental information.
The document specifies that supporting documentation and photographs must be attached as enclosures, and each Report of Discrepancy must include a QAR (Quality Assurance Representative) stamp, signature, and date. Contractors are not responsible for completing blocks 16 through 24C. Continuation sheets may be used for multiple missing part discrepancies sharing the same report number and delivery order, and may be submitted in Excel spreadsheet format provided they maintain the ROD format and include required QAR stamp, signature, and date. Block 15 identifies distribution addresses for report copies, such as Defense Supply Center, Inventory Control Point, or Contract Administration Service.
View the file
Other files
Show all 17
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
1. Top of the form: Place 'X' inside the box marked ‘SHIPPING’ to designate the report as a shipping discrepancy or 'PACKAGING' to designate the report as a packaging discrepancy.
2. BLOCK 1 - Date of Preparation: Date report is prepared Yr/M/D
3. BLOCK 2 - Report Number: Alphanumeric code 12 positions - First six positions DOD activity address code (DODAAC); next two positions calendar year;
and last four positions number of reports prepared that calendar year.
4. BLOCK 3 - To: Name, address, zip code, and attention symbol of action activity.
5. BLOCK 4 - From: Name, address, zip code, and attention symbol of reporting activity.
6. BLOCK 5a - Shipper's Name: Name, address, and DODAAC of shipper.
7. BLOCK 5b - Number and Date of Invoice: Leave blank if (not applicable).
8. BLOCK 6 - Transportation Document Number: Type of transportation document and number assigned to document.
9. BLOCK 7a - Shipper's Number: Purchase order/contract number/delivery order or shipment number when more than one shipment is made under a contract or requisition.
10. BLOCK 7b - Office Administering Contract: Name of the office administering the contract, as in block 10 of DD Form 250, Material inspection and Receiving Report.
11. BLOCK 8 - Requisitioner's Number: Requisitioning activity's number.
12. BLOCK 9a - NSN/Part Number and Nomenclature: For serial numbered major items, sets, and kits, list the individual item serial number first, and discrepancies applicable to that serial number.
13. BLOCK 9b - Unit of Issue: Leave blank (not applicable).
14. BLOCK 9c - Quantity Shipped/Billed: Leave blank (not applicable).
15. BLOCK 9d - Quantity Received: Quantity of items received.
16. BLOCK 10a - Quantity: The discrepant quantity.
17. BLOCK 10b - Unit Price: Leave blank (not applicable).
18. BLOCK 10c - Total Cost: Total cost of correcting the discrepancy.
19. BLOCK 10d - Code: Use codes listed on the form under Discrepancy Codes.
20. BLOCK 11 - Action Code: Use codes listed on the form under Action Codes.
21. BLOCK 12 - Remarks: Use for any supplemental information or clarification to describe discrepancies or cause of the deficiencies.
22. BLOCK 13 - Funding and Accounting Data: Accounting/appropriation codes.
23. BLOCK 14a - Typed or Printed Name, Title, and Phone Number of Preparing Official: Self-explanatory.
24. BLOCK 14b - Signature: Self-explanatory.
25. BLOCK 15 - Distribution Addresses for Copies: Other addresses receiving copies of the report, e.g., Defense Supply Center, Inventory Control Point, or Contract Administration Service.
26. BLOCKS 16 THRU 24C ARE NOT APPLICABLE TO THE CONTRACTOR.
27. NOTE: Attach all supporting documents and photos to the SF 364 as enclosures.
28. NOTE: Each ROD must contain QAR Stamp, Signature and Date.
29. NOTE: Continuation sheet may be used for missing part discrepancies having the same Report Number (Block 2) and Delivery Order (Block 7a). Continuation sheet must also include QAR Stamp, Signature and Date. Continuation sheet may be in excel spreadsheet with ROD format.
File details come from the government source that posted it. Updated .