ATA 2025 PWS_Scott AFB Shuttle Service_Reviewed 1.pdf
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This Performance Work Statement (PWS) details bus transportation services for the 2025 A/TA (Airlift/Tanker Association) Symposium, involving transportation between Scott Air Force Base, Illinois, and the Gaylord Opryland Resort & Convention Center in Nashville, Tennessee. The requirement includes renting four commercial charter buses capable of carrying 50-55 passengers with luggage, operating on two specific dates: 6 November 2025 (Base Exchange to Gaylord) and 9 November 2025 (Gaylord to Base Exchange). Buses must depart at 0800 CDT on each date, with up to two comfort stops determined by a bus captain from HQ AMC, and all buses must be in position by 0730 CDT at their respective starting locations.
Key specifications include buses being clean, safe, and functional, with separate baggage compartments, functioning restrooms, and drivers possessing current REAL ID-compliant licenses. Drivers are required to be uniformed, professionally presented, and assist passengers with baggage storage. The primary priorities for the transportation service are passenger safety, clear communication with the bus company, clean and functioning vehicles and restrooms, and providing adequate space for passengers and luggage. The contract requires the bus company to have authorization to operate on Scott Air Force Base, with all necessary certifications obtained at no additional cost to the Government.
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Performance Work Statement (PWS) 2025 A/TA (Airlift/Tanker Association) Symposium
Scott Air Force Base, IL – Nashville, TN Transportation Service
A/TA Conference Bus Transportation Services – 6 and 9 November 2025 (Scott AFB, IL - Nashville, TN / Nashville, TN – Scott AFB, IL)
1. GENERAL REQUIREMENTS
1.1 This requirement includes the rental of commercial charter buses for 6 and 9 November 2025. Buses shall have the capacity to carry approximately 50-55 passengers each as well as their luggage.
1.2 On 6 November 2025, four buses are required to transport passengers and their luggage from:
The Scott Main Exchange (207 W. Winters St, Scott Air Force Base, Illinois 62225) (the Base Exchange) to the Gaylord Opryland Resort & Convention Center (2800 Opryland Dr, Nashville, TN 37214) (the Gaylord).
1.3 On 9 November 2025, four buses are required to make the opposite route transporting personnel and their luggage from:
The Gaylord to the Base Exchange.
1.4 The contracted company shall have the authorization to operate on Scott Air Force Base. All certifications required to operate a vehicle on Scott Air Force Base are the sole responsibility of the contractor and shall be obtained at no additional cost to the Government.
2. PROJECT SCOPE:
2.1 The following bus service itinerary is required:
A. Thursday, 6 November 2025 – Four buses shall provide transportation from the Base Exchange to the Gaylord. This shall consist of the following:
Four buses shall provide transportation from the Base Exchange to the Gaylord main drop-off location. The four buses shall depart from the Base Exchange enroute to the Gaylord at 0800 CDT. Up to 2 comfort stops will be made. The duration and location of the comfort stops will be determined by the assigned bus captain (to be assigned by HQ AMC at a later date) and the bus driver. All four buses shall be in position at the Base Exchange no later than [0730 CDT].
B. Sunday, 9 November 2025 – Four buses shall provide transportation from the Gaylord to the Base Exchange. This shall consist of the following:
Four buses shall provide transportation from the Gaylord to the Base Exchange. The four buses shall depart the Gaylord enroute to the Base Exchange at 0800 CDT. Up to 2 comfort stops will be made. The duration and location of the comfort stops will be determined by the assigned bus captain (to be assigned by HQ AMC at a later date)
Performance Work Statement (PWS) 2025 A/TA (Airlift/Tanker Association) Symposium
Scott Air Force Base, IL – Nashville, TN Transportation Service and the bus driver. All four buses shall be in position at the Gaylord no later than
[0730 CDT].
C. All the above itineraries are subject to minor time changes on the day of execution due to operational requirements. The Government will coordinate minor time changes with the bus charter company point of contact (POC). Dates and locations shall not change.
3. SPECIFICATIONS
3.1 Buses shall be clean, safe, and functional. Seats shall be in good working order without tears and rips. All buses shall have separate underside compartments for baggage. Drivers shall be in possession of a current, REAL ID-compliant, state-issued driver’s license. All buses shall have a functioning restroom that is clean and in good working order. Drivers shall be uniformed and shall display a professional standard of appearance. Drivers shall assist passengers in accessing baggage compartments for storage. Passengers shall be responsible for loading/unloading of baggage. Drivers shall only make the stops that are outlined in Section 2-Project Scope.
3.2 All buses must be prepositioned at operation starting locations as described in this Performance Work Statement.
4. PRIORITIES
4.1 The following priorities are required for the bus transportation service:
Passenger safety.
Clear communication with the bus company.
Clean and functioning vehicles.
Clean and functioning restrooms.
Adequate space for passengers and luggage.
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