SOW_AT2015-124_ACADEMIC_UNIFORM_CLOTHING.pdf

This is a Procurement Opportunity with Adams and Associates at the Atterbury Job Corps

Center and not with the Federal Government

Scope of Work for:

ACADEMIC UNIFORM CLOTHING

Atterbury Job Corps Center

3129 E. Edinburgh St. Edinburgh, Indiana 46124

Operated by Adams and Associates, Inc.

For the

U.S. Department of Labor

Prepared by: Karla Chester

Purchasing Agent

Atterbury Job Corps

Scope of Work ID: AT2015-124

Table of Contents

I. General

II. Bid Requirements

III. Extent of Work

I. GENERAL

Owner: US Department of Labor (DOL)

Center Operator: Adams and Associates, Inc.

Mailing Address: Atterbury Job Corps Center

3129 E. Edinburgh Street

Edinburgh, Indiana 46124

Site Visit: N/A

Proposal Due Date: October 27th, 2015, 3pm eastern time

Submission of Proposals: Atterbury Job Corps Center

Attn: Karla Chester, Purchasing Agent

Purchasing.atterbury@adamsaai.com

Fax: 812-314-6290

Project Summary: VOCATIONAL TRADE CLOTHING

Adams and Associates, Inc., contracting for the U.S. Department of Labor for the operation of the Atterbury Job Corps Center - a 410 student residential training facility located at

3129 E. Edinburgh Street, Edinburgh, is currently soliciting written bids for Academic

Uniform Clothing.

All quotes should be submitted in writing to the Purchasing Department by October 27th at

3:00 pm eastern time. Quotes received after the deadline and/or without all requested documentation will not be considered.

All questions regarding the Invitation to bid and/or scope of work must be submitted in writing to: purchasing.atterbury@adamsaai.com. No phone calls please.

Scope of Work ID# must be clearly labeled on submitted bid.

Period of Performance effective 12/1/15-11/30/16.

II. BID REQUIREMENTS

1. Each bidder shall submit a bid based upon Part IV - Extent of Work that includes reference to the project listed in this scope of work. Any variations from the base scope of work are to be noted as distinctly separate from the base bid.

2. This project is tax-exempt.

mailto:Purchasing.atterbury@adamsaai.com mailto:purchasing.atterbury@adamsaai.com

3. Vendor shall obtain and maintain required insurance, in amounts to cover risk as stated below:

Comprehensive Automobile Liability Insurance ( $1,000,000 combined single limit)

Workers Compensation

Comprehensive General Liability Insurance ($1,000,000 per occurrence) with

Atterbury Job Corps listed as additional insured.

Fire Legal Liability of at least ($500,000 per occurrence)

The proposed shall cover any and all expenses not covered by said insurance including all deductibles.

2. Final Bid Proposal shall be typed and submitted on official Company letterhead and must include the following:

Scope of Work ID#

References if no past experience with Center

Copies of all Insurance Certificates

Copy of all licenses and certifications relevant to this proposal

Completed Vendor Questionnaire (with DUNS# if available) and W9

Small Business Certification, if any

3. Net 30 payment terms from date of invoice.

Award will be made to the offeror who provides Best Value to the Center when all Evaluation

Criteria are considered. Lowest Price does not guarantee award of Sub Contract.

Adams and Associates retains the right to reject any and all bids.

III. EXTENT OF WORK –ACADEMIC UNIFORM CLOTHING AT2015-124

Please see attached spreadsheet for requested bid items.

Submitted bid will show at minimum breakdown as follows:

• Cost per Item

• Vendor Stock Number

• Case/Pack Size

• Printed name and Signature of authorized person submitting bid

Freight, fuel surcharge or handling charge, if any, must be noted on bid or charges will not be paid if invoiced.

Vendor is to provide clothing within three (3) days of order confirmation (purchase order) from

Atterbury Job Corps Center. Clothing will be ordered on an as needed basis.

Vendor shall hold all licenses necessary to do business in the state of Indiana and/or state business is located in and provide copies of all licenses with bid package.

Vendor must supply manufacturer name and stock number for all items bid on. Items reference a manufacturer and stock number on bid sheet for reference purpose to insure correct item is bid.

Vendor may substitute identical items under a different manufacturer or brand name but must note manufacturer and stock number on bid sheet.

Vendor is to provide a billing invoice that includes BPA number and shows individual lines for each item ordered.

Atterbury Job Corps Center does not accept backorders all orders will be considered complete upon receipt. Vendor must make Purchasing Agent aware of all shortages, via email

(purchasing.atterbury@adamsaai.com) prior to shipping order.

Bids, vendor questionnaire, W9, Authority to Commit and all licensures needed to do business may be faxed to 812-314-6290, Attn: Karla Chester, Purchasing Department; emailed to:

purchasing.atterbury@adamsaai.com or mailed to:

Atterbury Job Corps Center

Attn: Karla Chester

3129 E. Edinburgh Street

P O Box 187

Edinburgh, Indiana 46124

If your quote deviates from specifications in any way, such exceptions must be noted on bid sheet.

If unable to quote please indicate ‘No Bid’ and return bid package to us.

Adams and Associates, Inc. reserves the right to reject any bids and select the bid deemed most responsible. Bidders should be aware of bid requirements for federally funded projects and act accordingly.

Bidders are placed on notice that this is a competitive bid process and cost is an important fact.

Overall low bid does not constitute bid award.

Atterbury Job Corps Center is a federally funded facility and entitled to GSA pricing.

Bids must be received by 3 pm eastern time on October 27th, 2015.