AT2015-115_FIRE_ALARM_INSPECTION-REPAIRS_(2).pdf

Atterbury Job Corps Center

SCOPE OF WORK ID #: AT2015-115

FIRE ALARM INSPECTION-REPAIRS

This is a procurement opportunity with Adams and Associates at the Atterbury Job

Corps Center and not with the Federal Government.

Adams and Associates, Inc., contracting for the U.S. Department of Labor for the operation of the Atterbury Job Corps Center - a 410 student residential training facility located at 3129 E. Edinburgh Street, Edinburgh, is currently soliciting written bids for

Fire alarm inspection-repairs.

A mandatory walk through will be conducted on Thursday, 9/17 at 9:00 am eastern time. Bidder must be present for walk through for bid to be considered.

All quotes should be submitted in writing to the Purchasing Department by

Monday, September 28, 2015, 3 pm eastern time. Quotes received after the deadline and/or without all requested documentation will not be considered.

Vendor is to return written bid on vendor letterhead, vendor paperwork, and all licenses for doing business in the State of Indiana, all employee licenses required for performing work in the state of Indiana, Certificate of Liability insurance and list of references if no past experience with Center.

Vendor must include the Scope of Work Identification number on submitted bid.

The period of performance is effective 10/1/2015-9/30/2016.

Submitted bid will show at minimum breakdown as follows:

Breakdown of Annual Services

Fire Extinguisher Service as Mandated by State Code – Annual

Kitchen Fire Suppression Service – Perform Semi-Annual

Fire Sprinkler System Service – Annual

Fire Alarm System Service

Labor Cost per Hour for Service Calls as needed to maintain system through out the year in addition to annual services

Printed name and Signature of authorized person submitting bid

If your quote deviates from specifications in any way, such exceptions must be noted on bid sheet. If unable to quote please indicate ‘No Bid’ and return bid package to us.

Adams and Associates, Inc. reserves the right to reject any bids and select the bid deemed most responsible. Bidders should be aware of bid requirements for federally funded projects and act accordingly.

Bidders are placed on notice that this is a competitive bid process and cost is an important factor. Overall low bid does not constitute bid award.

Atterbury Job Corps Center is a federally funded facility and entitled to GSA pricing.

Payment terms are Net 30 days from date of invoice. Vendor is required to show number of hours billed and hourly rate on invoice, list of materials used to complete service and provide certified payroll records with invoice.

Payments for award are to be billed in (12) equal payments.

All wages are to be paid per Service Contract Act.

All question regarding the Invitation to Bid and/or scope of work must be submitted in writing to: purchasing.atterbury@adamsaai.com. No phone calls will be accepted.

Bids, vendor questionnaire, W9, Authority to Commit and all licensures needed to do business may be faxed to 812-314-6290, Attn: Karla Chester, Purchasing Department;

emailed to: purchasing.atterbury@adamsaai.com or mailed to:

Attn: Karla Chester

3129 E. Edinburgh Street

P O Box 187

Edinburgh, Indiana 46124 mailto:purchasing.atterbury@adamsaai.com mailto:purchasing.atterbury@adamsaai.com

SCOPE OF WORK ID #: AT2015-115

FIRE ALARM INSPECTION-REPAIRS

Vendor to provide all required Fire alarm inspection-repairs as deemed necessary by Atterbury Job Corps Center.

With services as follows:

PAYMENTS FOR AWARD TO BE BILLED IN TWELVE (12) EQUAL

PAYMENTS WITH BILLING AND PAID NET 30 DAYS. VENDOR TO

SUPPLY DETAILED REPORT WITHIN 10 DAYS AFTER EACH

INSPECTION.

Per Item Cost for

Period

Breakdown of Services Annual:

Inspection of Fire Extinguishers (Approximately 250)

Inspection of Fire Alarm Detection Systems (Test and Inspect)

Inspection of Kitchen Fire Suppression Systems (Test and Inspect)

Inspection of Fire Sprinkler System (Test and Inspect)

Fire Extinguisher Service as Mandated by State Code - Annual:

Visually inspect extinguishers

Check test and maintenance dates

Weigh the extinguisher

Visually inspect pressure gauge

Remove safety pull pin

Install new tamper seal

Remove hose and check continuity

Inspect valve assembly

Hang extinguisher

Clean extinguisher

Attach new certification tag

Fill out fire and Safety Report

Kitchen Fire Suppression Service – Perform semi-annual:

Check cylinder condition

Check hydrostatic and regulator test dates

Check all piping and conduit for rigidity

Check and verify nozzles are free of blockage and properly aimed

Kitchen Fire Suppression Service (continued)

Dry test system using a test link

Replace all fusible links

Dry test system with manual pull station

Check operation of gas/electric shut down

Weigh or replace firing cartridges as required

Check all nozzles for proper type of cap/covers

Check chemical type and quantity

Verify filter type in hood

Reconnect system and remove locking tools

Complete restaurant inspection report and attach inspection tag

Check for proper type of portable extinguisher in kitchen area (K Class)

Fire Sprinkler System Service – Annual:

Perform a main drain test on all risers noting static and residual water pressure

Inspect all fire department connections

Dry Pip Valves – Inspect for proper air and water pressure and priming water level

Verify that monitoring station receives signal from water flow supervisory

Perform an annual partial trip test and drain all low points on dry system

Verify monitoring station receives signal from water flow supervisory

Perform a walk through visual inspection of sprinkler heads from floor level

Annual inspection on DC backflow prevention devices

Semi annual inspection on RPZ backflow prevent devices

Fire Alarm System Service:

Check fire alarm panel to ensure that the alarm initiating devices are functioning properly

Verify the alarm indicating devices are functioning properly

Clean detectors with compressed air

Functionally test detectors with test smoke

Perform sensitivity test on smoke detectors on a bi-annual basis

Pull every pull station and check their accessibility

If the system is monitored, verify the signal reaches monitoring station

The above listed unit pricing includes necessary labor, materials, equipment, transportation, and supervision required to accomplish the Scope of Work.

Any additional charges for services or product that are not included in the above items shall be noted in bid proposal.

A schedule will be provided (once the project is awarded) to the winning bidder as to approximate month and day each service is to be performed.

The winning bidder will be required to work around our schedule and meet our deadlines for completion of work. The work hours will be determined for each individual section.

Vendor is to include hourly wage for service calls as needed to maintain system. Emergency calls will be responded to within 4 hours or sooner as determined by Purchasing Agent.

Vendor shall hold all licenses necessary to do business in the state of Indiana and provide copies of all licenses with bid package.

Vendor is to provide invoice that includes BPA number and show times for each pickup.

The vendor shall obtain and maintain insurance coverage as follows:

Workers Compensation

Comprehensive General Liability with Atterbury Job Corps

Center listed as additional insured. ($1,000,000 per occurrence).

Comprehensive Automobile Liability ($1,000,000/combined single limit)

Fire Legal Liability ($500,000 per occurrence)

The proposed shall cover all expenses not covered by said insurance including all deductibles.