AT PWS OCONUS USAREUR 23SEP26.docx

Performance Work Statement (PWS): 23SEP26 Holistic Health and Fitness (H2F) System – OCONUS Athletic Trainer (AT) Support Services for USAREUR

1.0 GENERAL INFORMATION

1.1. Title: Holistic Health and Fitness (H2F) System – Athletic Trainer (AT) Support Services.

1.2. Background: The United States Army is operationalizing the Holistic Health and Fitness (H2F) System as its premier enterprise investment in Soldier readiness, lethality, and physical and non-physical performance optimization. The overarching goal of the H2F System is to empower and equip Soldiers to take charge of their health, fitness, and well-being, while simultaneously mitigating injury risk, reducing medical attrition, expediting rehabilitation and reconditioning, and optimizing the operational effectiveness of the Total Army.

Soldiers routinely perform physically demanding, repetitive warrior tasks and battle drills (such as prolonged foot marching, rifle marksmanship, physical readiness training, obstacle courses, and tactical maneuvers), which frequently result in acute and overuse musculoskeletal injuries (MSKIs) including sprains, strains, tendonitis, and stress fractures. The H2F operating concept embeds multidisciplinary human performance assets directly into military units at the brigade and below echelons. Embedding Athletic Trainers (ATs) within the training environment—rather than confining care to traditional Military Treatment Facilities (MTFs) or distant clinical settings—enables early identification of MSK injuries, delivers forward-deployed MSK triage and care, enhances physical resiliency, and significantly reduces lost duty and training time.

1.3. Type of Contract & Personal Services:

1.3.1. Contract Type: Firm-Fixed-Price (FFP).

1.3.2. Personal Services Authorization: This is a personal services contract for OCONUS locations. Services provided by ATs are personal and intended to create an employer-employee relationship between the Government and the individual contract ATs only to the extent necessary to deliver the direct healthcare and forward musculoskeletal services required under this contract. The performance of healthcare services by individual contract ATs is subject to day-to-day supervision (direct, line of sight, virtual, or telephonic) by Government healthcare facility personnel comparable to that exercised over military and civil service healthcare professionals engaged in similar care. This contract does not create an employer-employee relationship between the Government and any corporation, partnership, or business entity with which the contract ATs are associated. The statutory authority for personal services under this contract is 10 United States Code (U.S.C.) § 1091 and Secretary of Defense (SECDEF) Approval Memorandum, Request Delegation of Authority to Execute Personal Services Contracts for the U.S. Army Holistic Health and Fitness System, dated 15 September 2025.

1.3.3. Professional Liability & Lawsuits: In accordance with personal services authorities under 10 U.S.C. § 1091, any personal injury claims alleging negligence by an individual contract AT acting within the scope of their performance of authorized personal services shall be processed by the Department of Defense (DoD) in the same manner as claims alleging negligence by military or civil service Health Care Workers. Neither the Contractor nor the AT is required to maintain medical malpractice liability insurance for personal services, and the Government will not reimburse such insurance if purchased. The Contractor shall immediately notify the Contracting Officer’s Representative (COR) of any lawsuit, action, or claim filed against an AT arising from contract performance. The Contractor and AT shall cooperate fully with the Government in the defense, processing, and settlement of any claim or litigation.

1.4. Period of Performance (PoP): The contract includes a 60-day Phase-In period, a seven and one ten (10) month Base Period, and four (4) 12-month Option Periods:

Phase-In Period: 60 Calendar Days Base Period: 10 Months Option Period 1: 12 Months Option Period 2: 12 Months Option Period 3: 12 Months Option Period 4: 12 Months

1.5. Place of Performance: Services shall be performed at designated military installations, Brigades (BDEs), throughout USAREUR, as detailed in Technical Exhibit B (Places of Performance & Staffing Plan). Support is currently executed across six (6) Brigades and (5) military installations. Performance primarily takes place within the military training environment (gymnasiums, fitness centers, Soldier Performance Readiness Centers [SPRCs], unit administrative spaces, obstacle courses, drop zones, ranges, and field training environments). While assigned to a primary duty location, the Government retains the right to reassign an AT temporarily or permanently within a 50-mile radius to another H2F-resourced unit providing similar services. For permanent reassignments, two weeks' advance notice will be provided unless mutually waived.

1.6. Hours of Operation & Scheduling:

1.6.1. Operating Schedule: The Contractor shall conduct business and provide services aligned with supported unit training schedules, generally Monday through Friday, with flexibility to accommodate early morning Physical Readiness Training (PRT), weekend training, or evening events. The standard work requirement is based on a 40-hour workweek and/or 80 hours per two-week pay period. Hours worked begin at the first place of duty for the day and end at the last place of duty. No overtime is authorized.

1.6.2. Federal & Training Holidays: Contractor personnel are not required to observe Federal holidays; however, when Government facilities are closed, schedules shall be adjusted to maintain continuity. Military Training Holidays (e.g., four-day holiday weekends) and unit organizational days do not apply to Contractor personnel. On such days, ATs shall perform duties as scheduled or telework if approved.

1.6.3. Telework: Telework may be authorized when determined to be in the Government's best interest (e.g., during weather closures, installation emergencies, or Continuity of Operations Planning [COOP]). The Contractor shall submit a comprehensive Telework Plan to the Contracting Officer (KO) and COR within 30 days of award. Telework requires advance written approval from the BDE/AST Program Director (PD), except during unexpected installation closures where retroactive notification is permitted. Telework shall be executed at no additional cost to the Government. Personal or commercial computers shall not access Government networks without approved security protocols.

1.6.4. Absences and Substitution:

Planned Absences: Requests for scheduled time off must be submitted in writing to the BDE/AST PD at least 14 calendar days in advance.

Unplanned Absences: Notice must be provided to the BDE/AST PD no later than two (2) hours prior to the start of the scheduled duty shift.

Extended Absences (>3 days): The Contractor shall notify the BDE/AST PD and COR within two (2) hours of the shift start. The Contractor shall provide a fully qualified and credentialed substitute AT in accordance with substitution procedures.

Permanent Replacement Timeframe: Permanent vacancies shall not exceed thirty (30) consecutive calendar days at any assigned location, starting the day the incumbent departs. Within ten (10) calendar days of departure notice, the Contractor shall submit the replacement candidate's security package, qualifications, and initiate credentialing. If a vacancy exceeds 30 calendar days, the Government will deduct payment for each unperformed day at the established contract rate.

1.7. Contractor Furnished Equipment (CFE) and Services: Except for the property and services explicitly identified in Section 7.0 and Technical Exhibit 5, the Contractor shall furnish all necessary labor, tools, training, materials, and administrative support needed to fulfill the requirements of this PWS. The Government assumes no responsibility or liability for damage to or loss of the Contractor's equipment, supplies, or employee personal property resulting from fire, theft, accident, or disaster.

1.8. Travel and Transportation:

1.8.1. Travel Requirements: AT personnel may be required to travel 10% to 25% of the time to support subordinate dispersed units, off-site training exercises, conferences, and program synchronization meetings. Travel beyond a 50-mile radius from the assigned installation requires advance coordination through the BDE/AST PD and written approval from the Installation ACOR or primary COR. Travel beyond 250 miles requires 180-day advance notification and Government approval. Funding for off-site training exercises, conferences, and program synchronization meetings must be supported by the requesting organization if funds are not available.

1.8.2. Travel Regulations: Travel reimbursement is strictly governed by FAR 31.205-46, the Joint Travel Regulations (JTR), and the Federal Travel Regulation (FTR). Relocation costs are not reimbursable. No travel reimbursement is authorized for local travel within a 50-mile radius of the assigned place of performance.

1.8.3. Travel Authorizations & Invoicing: All long-distance travel requests must be submitted via Technical Exhibit J (Travel Authorization Request) at least ten (10) business days prior to departure. Within ten (10) business days following travel completion, the Contractor shall submit a detailed Travel Expense Report (Technical Exhibit K) with all supporting receipts for COR approval prior to invoicing in Wide Area WorkFlow (WAWF).

2.0 OBJECTIVES

The primary objective of this contract is to enhance Warfighter deployability, physical resilience, and functional mission capability by providing embedded Athletic Training and musculoskeletal care within Army Brigade formations and designated Area Support Teams. Specifically, this contract aims to:

Embed certified Athletic Trainers within operational units to deliver forward MSK care, injury triage, acute treatment, and early medical intervention.

Implement aggressive Injury Risk Mitigation (IRM) and reconditioning programs to reduce acute and chronic overuse injuries.

Deliver evidence-based educational curricula synchronized with the unit training calendar, empowering Soldiers and unit leadership in proper movement biomechanics, prophylactic techniques, and work-rest cycles.

Accelerate safe Return-to-Duty (RTD) timelines for injured Soldiers through structured, individualized reconditioning aligned with FM 7-22 and privileged provider oversight.

Maximize military manpower availability and reduce permanent medical attrition across supported units.

3.0 SCOPE

The Contractor shall provide full-time equivalent (FTE) certified Athletic Trainers (ATs) and Lead Athletic Trainers (Lead ATs) who meet all Department of Defense (DoD) and Defense Health Agency (DHA) credentialing standards to support six (6) Brigades (5) military installations ATs operate as integrated components of the multi-disciplinary H2F Performance Team (HPT) working alongside Cognitive Performance Specialists, Registered Dietitians, Strength and Conditioning Coaches, Physical Therapists, and Occupational Therapists. The majority of work is performed within the unit's operational and training environment. ATs shall not deploy or support extended combat training center rotations (e.g., NTC, JRTC) but may participate in short-duration OCONUS field training exercises. ATs deliver forward-based MSK care within their established scope of practice under the clinical supervision of a designated privileged Government healthcare provider with physician (MD/DO) oversight.

3.1. General Limitations and Conduct:

Not-Mission Essential: Contract AT personnel are designated as not-mission essential. During weather emergencies, delayed openings, or base closures, ATs shall follow local installation operating guidance.

Non-Compete Restrictions: The use of non-compete clauses that prohibit incumbent contractor employees or subcontractors from interviewing or accepting employment with successor contractors on follow-on requirements is strictly prohibited.

Media, Public Inquiries, and Social Media: ATs shall not respond to media inquiries, make public statements, or release photographs/data concerning Soldiers or contract activities. Posting unit details, Soldier information, or contract operational matters on personal social media accounts is strictly forbidden.

Fraternization and Ethics: ATs shall adhere to AR 600-20 regarding fraternization and maintain strict professional decorum. Undue familiarity, socializing outside of official duties, or entering into unauthorized business relationships with Soldiers is grounds for immediate contract removal.

Billing and Compensation: The Contractor and ATs shall never request or accept compensation, gifts, commercial samples, or gratuities from beneficiaries or commercial vendors for any services or equipment rendered under this contract.

4.0 SPECIFIC TASKS

4.1. General Tasks for All Athletic Training Personnel:

Scope of Practice & Clinical Oversight: Provide healthcare and forward MSK care strictly within the scope of practice established by the National Athletic Trainers' Association (NATA), Board of Certification (BOC), and applicable State licensing boards, under the clinical supervision of a privileged Government provider with MD/DO oversight. ATs shall not perform dry needling, acupuncture, prescribe medications, or order laboratory/radiological studies unless specifically privileged by the Government.

Electronic Health Record (EHR) Documentation: In accordance with DHA-AI 5015.01, document all patient encounters involving the evaluation, observation, treatment, or care of a medical condition into the official Electronic Health Record (e.g., MHS GENESIS, ADS, or CIS). All encounters must be documented the same duty day (and NLT 72 hours post-encounter) utilizing appropriate International Classification of Diseases (ICD) and Current Procedural Terminology (CPT) codes, containing subjective history, objective findings, assessment, and comprehensive treatment plans.

Medical Screening & Acute Triage: Screen target populations for musculoskeletal conditions impacting readiness and deployability. Provide immediate first aid and acute care for soft-tissue trauma, acute inflammation, edema, and musculoskeletal pain.

Prophylactic Equipment & Taping: Apply, evaluate, fit, and modify prophylactic and protective equipment, taping, bracing, and orthotics to mitigate injury risk during operational training.

Physical Profiles: Formulate temporary physical profiles documenting functional limitations for up to seven (7) calendar days, with authorization for no more than one additional 7-day extension, coordinating complex profiles with the clinical supervisor.

Peer Review & Clinical Competency: Participate actively in regular peer review processes in accordance with the H2F Peer Review SOP and Technical Exhibit H. Demonstrate baseline and recurring competency across all tasks identified in the Clinical Competency Assessment Tool (CCAT - Technical Exhibit F).

Field Training Support & Physical Demands: Accompany units to observe training in diverse military environments (ranges, obstacle courses, drop zones, combatives). ATs must maintain the physical stamina to hike over rough terrain in austere environments carrying up to 45 pounds of specialized medical and athletic training gear (representing <20% of duty time).

Data Tracking & H2FMS: Accurately record encounter counts, treatment modalities, reconditioning attendance, and unit readiness metrics in the Holistic Health and Fitness Management System (H2FMS) and designated command databases.

Mandatory Quality Assurance: Adhere to the Contractor's approved Quality Control Plan (QCP), maintain patient confidentiality under HIPAA and the Privacy Act, and adhere to infection control, CDC Universal Precautions, and bloodborne pathogen protocols.

4.2. Lead Athletic Trainer (Lead AT) Specific Tasks:

BDE/AST Leadership & Clinical Liaison: Serve as the principal advisor to the supported unit BDE/AST Injury Control Director and clinical supervisor on acute MSK care, injury mitigation, reconditioning, and human performance optimization.

Program Synchronization: Synchronize all injury prevention, reconditioning, and athletic training education with the unit Yearly Training Calendar (YTC), ensuring integration with the Commander’s intent and mission essential task lists (METL).

Multi-Disciplinary Integration: Coordinate routinely with the BDE Lead Strength and Conditioning Coach, H2F Integrator (H2F-I), Brigade Command Sergeant Major, and medical personnel to synchronize physical reconditioning and special conditioning programs IAW FM 7-22.

Educational Briefings & In-Processing: Deliver AT orientation briefings during Soldier in-processing, educating personnel on available services, clinic hours, injury prevention principles, and direct access procedures.

Safety & Equipment Management: Oversee the safe operation, maintenance, and tracking of athletic training supplies and equipment within the facility. Promptly report any supply or facility deficiencies to the BDE/AST PD.

Reporting & Data Aggregation: Consolidate team performance data, clinical encounter metrics, and qualitative readiness assessments for incorporation into the Monthly Status Report (MSR). Participate in regular H2F program reviews to share enterprise best practices and recommend continuous improvements.

Supervision of Subordinate ATs: Provide technical mentorship, work distribution, and operational coordination for assigned unit ATs across the Brigade or AST footprint.

4.3. Athletic Trainer (AT) Specific Tasks:

Unit Support & Execution: Assist the Lead AT and serve as the primary embedded athletic training advisor at the Battalion (BN) and Company (CO) echelons.

Education & Reconditioning Instruction: Deliver small-group and unit-level educational sessions on movement mechanics, recovery strategies, injury mitigation, and dynamic warm-up protocols aligned with FM 7-22.

Unit Synchronization: Coordinate directly with Company First Sergeants, Battalion CSMs, and unit Strength Coaches to plan and execute modified physical training and reconditioning for Soldiers on profile or recovering from injury.

Facility & Field Care Delivery: Conduct daily triage, assessment, and forward rehabilitation sessions within the SPRC, gym facilities, or tactical field training locations.

Data Submission: Maintain individual daily encounter logs and input clinical encounters and readiness statistics into H2FMS and local databases, forwarding verified records to the Lead AT.

4.4. Contract Administrative & Operational Management Tasks:

Post-Award Orientation: Participate in a formal Post-Award Conference within ten (10) business days of contract award with the KO, COR, and Government leadership.

Contractor Representative: Designate a Contractor's Representative and Alternate within ten (10) business days of award, available Monday through Friday from 0800 to 1700 local time, authorized to resolve contractual, administrative, and operational matters.

Quality Control Plan (QCP): Develop, implement, and maintain a comprehensive QCP submitted to the KO and COR within thirty (30) calendar days of contract award, addressing all surveillance metrics, business ethics, emergency operations, and patient data safeguards.

4.5 Personal Mobile Device Use for Official Business

a. Authorization. The Contractor’s athletic trainer (AT) is authorized to use their personally owned mobile phone to conduct official business with Army organizations throughout the duration of this contract. This includes communications related to scheduling, care coordination, emergent consultations, and documentation in support of assigned units.

b. Cost Responsibility. Use of the personal mobile device is entirely at the AT’s own expense. The Government will not reimburse any costs—such as voice, data, text, or related fees—incurred through such usage.

c. Security Requirements. In accordance with FAR 52.204-21 (Basic Safeguarding of Covered Contractor Information Systems), the AT must ensure that any system used to transmit, store, or process Federal Contract Information (FCI) meets the required baseline safeguards, including access control, authentication, secure connections, communications monitoring, malware protection, encryption, automated updates, and patching.

d. Usage Guidelines. Personal use during official duty hours must be limited and must not interfere with service delivery. The AT will not use personal mobile devices in situations that compromise operational security or violate Army regulations. All messages, calls, and data associated with official duties are considered government records and must be preserved in accordance with Army records management policy.

e. Responsibility & Liability. The Government assumes no liability for loss, damage, or compromise of personal mobile devices. The AT is responsible for maintaining necessary service coverage, security configurations, and the operational status of the device. Upon Government request or contract termination, the AT will provide copies of any official communications retained on their device.

f. Non-Reimbursable Provision. There is no entitlement to any financial or in-kind reimbursement for providing and using a personal mobile device under this contract. The Government will not cover any costs related to service plans, equipment, maintenance, or data usage.

5.0 PERSONNEL QUALIFICATIONS

All contract personnel shall be fully qualified, credentialed, and certified prior to commencing performance. Contractor personnel must be U.S. Citizens or Lawful Permanent Residents and must read, write, and speak fluent English.

5.1. Lead Athletic Trainer (Lead AT):

Education: Minimum of a bachelor’s degree from an athletic training program accredited by the Commission on Accreditation of Athletic Training Education (CAATE), AND a master’s degree in a related field (e.g., Exercise Science, Kinesiology, Sports Medicine) from an accredited institution. (Note: The Master's degree requirement may be waived by the COR upon demonstration of a CAATE-accredited bachelor’s degree and five [5] full years of qualifying AT experience).

Certification & Licensure: Passing score on the Board of Certification (BOC) examination for Athletic Trainers; current Athletic Trainer, Certified (ATC) credential; and a current, active, valid, and unrestricted state license to practice athletic training in one of the 50 U.S. States, District of Columbia, or U.S. territories IAW DHAPM 6025.13, Vol. 4.

National Provider Identifier (NPI): Must possess an active NPI prior to contract performance.

Life Support Certification: Current Basic Life Support (BLS) for Healthcare Providers from the American Heart Association (AHA) or American Red Cross (ARC) with Automated External Defibrillator (AED) certification (hands-on certification required; 100% online courses are unallowable).

Experience: Minimum of five (5) years of professional AT experience, with at least two (2) of the last three (3) years actively practicing as an AT immediately prior to contract start. Experience gained as a student athletic trainer does not count. Relevant experience must involve designing and executing functional injury control, reconditioning, and health/wellness programs for athletes, military tactical populations, or law enforcement/fire rescue entities. Demonstrated experience in collegiate, professional, or military operational environments is required.

Physical Demands: Must be physically capable of lifting and handling equipment loads up to 45 pounds and walking/hiking in austere, outdoor training environments carrying a backpack of medical gear.

5.2. Athletic Trainer (AT - Staff Level):

Education: Minimum of a bachelor’s degree or higher from a college or university accredited by CAATE.

Certification & Licensure: Passing score on the BOC examination; current ATC credential; and a current, active, valid, and unrestricted state license in one of the 50 U.S. States, District of Columbia, or U.S. territories IAW DHAPM 6025.13, Vol. 4.

National Provider Identifier (NPI): Must possess an active NPI prior to performance.

Life Support Certification: Current hands-on BLS for Healthcare Providers certification through the AHA or ARC with AED.

Experience: Minimum of three (3) years of relevant post-graduation and post-certification professional AT work experience within the last five (5) years. Student training hours do not qualify. Experience must involve functional injury control and athletic performance programs with collegiate, military, professional, performing arts, or occupational tactical populations.

Physical Demands: Must be capable of lifting/manipulating loads up to 45 pounds and hiking across rough terrain during field training events.

5.3. Experience Waivers: Experience waivers may be considered by the KO, COR, or ACOR on a strict case-by-case basis based on exceptional candidate qualifications. The granting of a waiver in an individual instance establishes no precedent and does not alter the baseline PWS terms.

5.4. Disqualifying Factors: The Contractor shall not hire or retain any individual:

Who has been convicted of a felony.

Who has had professional credentials, licenses, or clinical privileges suspended, revoked, or voluntarily surrendered in any jurisdiction.

Who is currently under pending investigation, hearing, or adverse action by any state licensing authority or healthcare entity.

Whose name appears on the Department of Health and Human Services (HHS) List of Excluded Individuals and Entities (LEIE).

Whose name appears on the Defense Health Agency / TRICARE Sanctions List.

6.0 SECURITY REQUIREMENTS

Performance under this contract is unclassified; however, because personnel require regular physical access to military installations, tactical command facilities, and sensitive healthcare IT networks containing Personally Identifiable Information (PII) and Protected Health Information (PHI), all personnel must satisfy comprehensive background screening and access requirements.

6.1. Clearance & Background Investigations:

Personnel Security Clearance: Contractor personnel must obtain and maintain a favorable Tier 1 (T1) Personnel Background Investigation (formerly National Agency Check with Inquiries [NACI]) for Public Trust positions, submitted via Standard Form 85 (SF-85) through the installation S2/G2 security office.

Child Background Checks (CBC): Personnel providing healthcare services or instruction to individuals under 18 years of age (including trainees at Initial Entry Training installations such as Fort Jackson, Fort Moore/Benning, Fort Eisenhower/Gordon, Fort Leonard Wood, Fort Sill, Fort Gregg-Adams/Lee, Fort Eustis, Fort Huachuca, and Presidio of Monterey) must undergo a Criminal History Background Check / Child Care National Agency Check with Inquiries (CNACI) in accordance with DoD Instruction 1402.05 and Army Directive 2014-23.

Common Access Card (CAC) & Badges: Contractor personnel must obtain and maintain a Common Access Card (CAC) and local installation identification badge. The Contractor shall sponsor and process all candidates through Military Personnel Identity, Credential, and Access Management (MP ICAM) / Trusted Associate Sponsorship System (TASS). CACs and badges must be worn visibly at all times and turned in to the Government within 48 hours of employee departure or contract completion.

6.2. Mandatory Security & Compliance Training: The Contractor shall ensure all personnel complete the following mandatory Government training courses within the established timelines, maintaining certificates in their Competency Assessment Folder (CAF) and reporting completion in the Monthly Status Report:

6.2.1. Antiterrorism (AT) Level I Awareness: Complete within five (5) calendar days of CAC issuance and annually thereafter via Joint Knowledge Online (JKO) (Course JS-US007).

6.2.2. iWATCH Army Awareness: Briefing on local suspicious activity reporting protocols within thirty (30) calendar days of award and within 30 days of onboarding new personnel.

6.2.3. Operations Security (OPSEC) Level I: Complete Level I OPSEC awareness within thirty (30) calendar days of reporting for duty and annually thereafter IAW AR 530-1.

6.2.4. DoD Cyber Awareness Challenge & AVS: Complete prior to obtaining network access, within fourteen (14) days of employment, and annually thereafter via ATIS. Personnel must maintain account validation in the Account Validation System (AVS).

6.2.5. HIPAA and Privacy Act: Complete within thirty (30) calendar days of employment and annually during the employee's birth month via JKO (DHA-US001).

6.2.6. Controlled Unclassified Information (CUI): Complete within thirty (30) calendar days of employment and annually thereafter via Defense Counterintelligence and Security Agency (DCSA) / Security Education Hub.

6.2.7. Sexual Assault Prevention and Response (SAPR): Initial training within seven (7) calendar days of onboarding; participate in annual Government-led face-to-face training thereafter.

6.2.8. Combating Trafficking in Persons (CTIP): Complete upon hire and every three (3) years thereafter IAW DoDI 2200.01.

6.2.9. Counterintelligence Awareness and Reporting (CIAR): Complete within thirty (30) calendar days of hire and every 12 months thereafter IAW AR 381-12.

6.2.10. Equal Opportunity / EEO Fair Treatment: Complete within seven (7) calendar days of start of performance and annually thereafter.

6.3. Information Security & Data Safeguards:

Data Breach Response: The Contractor shall adhere to DoD 5400.11-R and OMB guidelines for safeguarding PII. In the event of a suspected or actual PII/PHI breach, the Contractor shall immediately notify the COR, provide affected individual identities within 24 hours, and execute remedial notification actions directed by the Government.

Communications Security (COMSEC): Contractor communications over official DoD systems are subject to COMSEC monitoring and interception. Contractor personnel shall never transmit unencrypted sensitive data over non-secure channels.

7.0 GOVERNMENT-FURNISHED INFORMATION, PROPERTY, AND SERVICES (GFIP/S)

7.1. Facilities and Workspaces: The Government will provide access to available unit workspaces, Soldier Performance Readiness Centers (SPRCs), physical training gyms, administrative offices, and classrooms necessary to perform contract tasks during scheduled operating hours.

7.2. Utilities and Office Equipment: The Government will furnish standard utilities (power, water, heating/cooling), office furniture (desks, chairs), and basic office automation equipment (scanners, printers, copiers, fax machines, standard office supplies). Officially used landline telephones will be provided. Personal long-distance calls are prohibited.

7.3. Information Technology, Hardware, & Systems: The Government will provide access to Government computer workstations connected to the Non-classified Internet Protocol Router Network (NIPRNet), standard office software (Microsoft 365/Office Suite), and official military email accounts (e.g., firstname.lastname.ctr@army.mil). The Government will grant authorized access to required clinical, readiness, and operational databases, including MHS GENESIS, ADS, CIS, H2FMS, and unit SharePoint repositories.

7.4. Medical and Fitness Equipment: The Government will provide access to operational fitness equipment, evaluation gear, and athletic training modalities located within unit SPRCs and installation fitness facilities. Personal Protective Equipment (ACH helmet, ballistic eye protection, hearing protection) will be issued when required for field operations.

7.5. Emergency Medical Care: Military Treatment Facilities (MTFs) will provide immediate emergency stabilization and treatment to contract personnel for on-duty injuries or sudden life-threatening medical emergencies. The Contractor shall reimburse the Government for medical services rendered unless otherwise covered by Government healthcare entitlements.

8.0 CONTRACT REQUIREMENTS

8.1. PRO-FILE Survey Requirement:

PRO-FILE is the means by which Army Contractors provide data to Personnel Recovery Mission Software (PRMS) which in turn utilizes this data to create digital Isolated Personnel Report (ISOPREP) files. Individual DA Contractors shall submit their PRO-FILE Survey at https://prmsglobal.prms.af.mil/prmsconv/Login/Logon NLT 90 calendar days prior to OCONUS travel. Completion of the PRO-FILE survey is mandatory for all DA Contractors traveling OCONUS for official duty purposes. PRMS digital ISOPREP files created through the PRO-FILE survey remain valid for a maximum of one (1) year from date of completion.

8.1.2 Unit Identification Codes (UICs):

In completing the PRO-FILE Survey, DA Contractors shall utilize the following Unit Identification Code (UIC) corresponding to the geographic area of employment (NOTE: Not all of the AORs are applicable to this requirement):

UIC – AOR – Country

W11111 – CENTCOM – AFGHANISTAN

W11112 – CENTCOM – IRAQ

W11113 – CENTCOM – KUWAIT

W11114 – CENTCOM – HORN OF AFRICA

W11115 – CENTCOM – OTHER

W22221 – SOUTHCOM – ALL COUNTRIES

W33331 – EUCOM – ALL EXCEPT SETAF

W33332 – EUCOM – SETAF

W44441 – PACOM – ALL EXCEPT SOUTH KOREA

W44442 – PACOM – SOUTH KOREA

W55555 – NORTHCOM – ALL COUNTRIES

W77777 – AFRICOM – ALL COUNTRIES

8.3. Insurance Requirements:

The Contractor shall provide proof of insurance IAW FAR clause 52.228-5, Insurance – Work on a Government Installation and FAR 52.228-3, Workers Compensation Insurance (Defense Base Act). A copy of the insurance policy(ies) and proof of payment shall be submitted to the HR Solutions Portal, with email copy to the CORs and KO within ten (10) calendar days of TO award and annually thereafter, or at time of policy(ies) renewal.

8.4. Automobile Liability Insurance:

The Contractor shall provide automobile liability insurance IAW 52.228-4000, Required Insurance, protecting the Contractor and DoD against third party claims arising from use of a vehicle during the performance of this TO.

8.5. Vehicle Operation Insurance Requirements:

The Contractor shall ensure their liability insurance covering bodily injury and property damage includes NTV, GSA, rental vehicle operation, protecting both the Contractor and DoD against third party claims. Operation of such vehicles must be accompanied by a valid license appropriate to the type of vehicle being operated. Proof of this insurance shall be provided to the COR-RA prior to any employee operating vehicles and upon renewal of the policy.

8.6. Defense Base Act (DBA) Insurance Claims:

The Contractor shall make timely DBA insurance claims on behalf of each employee who is injured or killed in the course of their employment under this TO, and ensure similar language is included in all Subcontractor contracts.

8.7. DBA Reporting Requirements:

The Contractor’s safety officer shall report monthly to the KO, Administrative KO, and District/Center Safety and Occupational Health Manager, listing names, circumstances of injury/death, dates, claim submission dates, and claim status.

8.8. DBA Insurance Compliance:

Failure to comply with FAR 52.228-3 requirements shall be considered a material breach and may result in termination for default/cause.

8.9. DBA Waivers:

The Department of Labor (DOL) has issued waivers for compulsory workers’ compensation laws in Germany, Guam, South Korea, and Italy. Waivers do not apply to U.S. citizens, lawful residents, or individuals hired in the U.S. The Contractor shall submit letters certifying employees covered under these waivers within ten (10) calendar days of award.

8.10. Status of Forces Agreement (SOFA):

The Contractor shall coordinate with Government POCs and appropriate country authorities to obtain required authorizations in accordance with applicable SOFAs. Required documentation must be submitted to USFK FKAQ or DOCPER within three (3) days of award.

8.11. Compliance: The Contractor shall comply with all applicable laws, rules and regulations contained in this PWS.

8.12. Appropriate Use of Equipment, Supplies, and Services: The Contractor shall ensure that its ATs make use of all appropriate equipment, supplies and services made available by the Government. The Contractor shall maintain a safe, clean and sanitary work environment.

8.13. Complaints: Complaints against Contractor personnel, received by the Government or the Contractor, shall be immediately reported to the COR-RA and COR-HRS and investigated by the Contractor. Complaints received by the Government will be immediately communicated to the Contractor. The Contractor shall provide a status update of the investigation to the COR-RA and COR-HRS within 48 hours of receipt of complaint. The Contractor shall report results of all complaint investigations to the COR-RA and COR-HRS within two workdays of completion of investigation. The Contractor shall provide a corrective action plan within two workdays to the COR-RA and COR-HRS for any substantiated complaints.

8.14. Employee Recruitment, Training and Retention: The Contractor shall have a recruitment, training, and retention program that attracts and retains qualified individuals. Since the solicitation will require the vendor to be able to recruit and retain their personnel, the market and competition will decide on the pricing. A stable workforce is critical to successful performance of this mission. The Contractor shall report the most recent and accurate cumulative staffing (turnover) rate, current vacant positions, and duration of vacancies as part of the TOSR. When possible, the Contractor shall notify the BDE / AST PD of new hires no less than 5 workdays prior to the start date.

8.15. Organizational Conflict of Interest (OCI): Contractor and Subcontractor personnel performing work under this TO may receive, have access to, or participate in the development of proprietary or source selection information (e.g., budget information or analyses) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the COR immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

8.16. Special Qualifications: The Contractor shall provide personnel who are lawful residents of the United States of America for staffing locations in the Continental United States (CONUS), including Alaska, and Hawaii, and US Citizens in all other locations outside the United States (OCONUS) and meet or exceed the minimum standards described within this section. The Contractor shall ensure its ATs meet or exceed education standards and maintain current, active, valid certifications throughout the life of the TO. The Contractor shall ensure the ATs maintain current copies of all qualification documents, proof of health and immunization records, and training certificates and provide to the Government within 24 hours of request.

8.17. Certification: All Contractor employees requiring certification under this TO shall maintain certification, health and immunization requirements as required by the TO and the applicable state board. These certifications shall be maintained at no cost to the Government. However, the BDE / AST PD may approve ATs to attend Government provided Continuing Education (CE) courses on a space available basis at no additional cost to the Government. No travel reimbursement will be authorized for such training.

8.18. Key Personnel: The following labor categories are considered key personnel by the Government: Program Manager (PM) and Alternate PM (APM). The Contractor shall designate all key personnel in writing IAW CDRL D004 and updated as required per TO.

8.19. Program Manager (PM) and Alternate Program Manager (APM): The Contractor shall provide a PM who will be available Monday through Friday 0800-1700 Eastern time and shall be responsible for the performance of work, TO compliance and quality control. The name of this person and an alternate, who shall act for the Contractor when the PM is absent, shall be designated in writing IAW CDRL D004. The PM or in his/her absence the alternate shall have full authority to act for the Contractor on all TO matters relating to daily operation of this TO. The PM shall have a minimum of five years relevant experience managing and staffing geographically dispersed locations similar in size and complexity to this requirement. The Government considers relevant PM and APM (if APM is primary role) experience managing requirements with approximately 250 FTEs to meet the similar in size requirement. The Government considers program/project management of requirements requiring employee professional certifications, monthly travel requirements and performance at four or more geographically dispersed locations as similar complexity. Experience attained concurrently can be combined to satisfy the size and geographically dispersed location requirements. Military experience that includes overseeing 250 or more FTEs for a minimum of 5 years also meets the PM or APM qualifications. The PM and APM (if APM is primary role) shall, at a minimum, have a Master’s degree in any field from an accredited academic institution. A program/project management professional certification is preferred. The designated APM may serve dual roles. In this case, the APM role is considered secondary and therefore the Contractor employee shall meet the qualifications of their primary role. However, at a minimum, the dual-hatted APM shall possess a Bachelor’s degree in any field from an accredited college or university and have two years of program/project management experience. Otherwise, if APM is the primary role, the APM shall meet the same education, experience and qualifications outlined above for the PM.

9.0 DELIVERABLES

The Contractor shall provide the following deliverables to the designated Government recipients in accordance with the specified schedules and formats:

10.0 APPLICABLE PUBLICATIONS AND FORMS

The Contractor shall comply with all mandatory Federal, DoD, DHA, and Army publications, instructions, and standard forms. Mandatory documents are binding to the extent applicable to contract tasks; advisory documents provide guidance. Key publications include:

· FM 7-22, Holistic Health and Fitness

· AR 350-1, Army Training and Leader Development

· AR 600-9, The Army Body Composition Program

· AR 40-25, Nutrition and Menu Standards for Human Performance Optimization

· AR 350-53, Comprehensive Soldier and Family Fitness

· DoDI 1308.03, DoD Physical Fitness/Body Composition Program

· Army Reserve H2F Operational Guide

· DHA PM 6025.13 Clinical Quality Management in the Military Health System, volume 4, credentialing and privileging Technical Exhibit 1: Performance Requirements Summary (PRS) This Performance Requirements Summary (PRS) establishes the primary performance objectives, standards of performance, Acceptable Quality Levels (AQLs), and surveillance methods utilized by the Government to evaluate Contractor execution under this contract.

AT - General

Ensure all MSK care, documentation, readiness activities, and data reporting meet regulatory requirements, clinical supervision standards, H2F policies, and quality assurance protocols with zero critical deficiencies.

No more than minor deficiencies in care, documentation, readiness tasks, or data reporting; all issues corrected within required timelines with zero repeated or critical failures.

- Review of meeting minutes and attendance logs.

- COR observation.

Lead Athletic Trainer (AT)

Maintain consistent, high-quality MSK care; ensure synchronized injury‑prevention programs; uphold safety and readiness standards; deliver accurate reporting; and provide effective mentorship to optimize brigade human performance.

Deliver consistent MSK care, timely injury‑prevention support, accurate data reporting, safe equipment management, and reliable coordination with H2F partners to meet brigade readiness and performance expectations.

- Review of training schedules, AARs, and survey feedback.

- COR observation.

Athletic Trainer (AT)

Maintain consistent, high‑quality embedded AT support; deliver accurate FM 7‑22‑aligned education; coordinate effective reconditioning; provide reliable daily clinical care; and ensure timely, precise encounter documentation and data submission.

Provide consistent embedded AT support, accurate education, reliable reconditioning coordination, dependable daily care delivery, and timely, error‑free data submission meeting brigade readiness expectations.

- Review of mentorship logs and communication records.

- Stakeholder feedback.

Technical Exhibit 2: Deliverables Schedule This schedule outlines all required contractor deliverables, required submission frequencies, due dates, distribution channels, and technical formatting specifications.

HPT-Level Deliverables

Notes on Deliverables:

Distribution: Deliverables must be transmitted electronically via Government-approved encrypted email or DoD SAFE.

Review Cycle: The Government retains ten (10) business days to review and accept or reject submitted deliverables. If deficiencies are noted, the Contractor shall revise and resubmit within five (5) business days.

Technical Exhibit 3: Places of Performance & Required Staffing Plan

1.0 Purpose

This Technical Exhibit identifies the initial operational footprint, command alignments, and designated places of performance for Athletic Trainers supporting the Army's H2F System.

2.0 Primary Performance Locations

Contractor personnel shall provide embedded athletic training services across six (6) Brigades and distributed across five (5) military installations:

Installation Cluster 1 (Vilseck, Germany): V Corps, 2 Cavalry Regiment.

Installation Cluster 2 (Sembach, Germany): 21st Theater SUS CMD, 30 MED BDE.

Installation Cluster 3 (Baumholder, Germany): 21st Theater SUS CMD, 16 SUS BDE Installation Cluster 4 (Grafenwohr, Germany): V Corps, 41 FAB.

Installation Cluster 5 (Grafenwohr, Germany): 21st Theater SUS CMD, 18 MP BDE.

Installation Cluster 6 (Vicenza, Italy): 173 ABN BDE.

3.0 Staffing Composition & Organizational Hierarchy

Brigade H2F Structure: Each resourced Brigade HPT is staffed with one (1) Lead Athletic Trainer who serves as the senior technical lead and principal advisor to the Brigade Injury Control Director, supported by embedded Staff Athletic Trainers distributed to provide direct support across subordinate Battalions.

Local Realignment: The Government reserves the right to reassign AT personnel temporarily or permanently within a 50-mile radius to balance operational requirements across resourced units.

Technical Exhibit 4: Dress Code and Appearance Standards

1.0 Purpose

This Technical Exhibit…