ASU24011-SS PA Hilton.pdf

This document is a Sole Source Justification form from Adams State University (ASU) for procuring specialized Mechanical Engineering Laboratory equipment from PA Hilton Ltd, a UK-based vendor. The procurement involves purchasing several technical components for the MECH 338 Thermal/Fluid Sciences lab, including a Heat Transfer Service Unit Computer, Linear Heat Conduction Module, Combined Convection and Radiation Module, Sterling Engine Computer, Refrigeration Laboratory Unit Computer, and Pressure Enthalpy Software Upgrade, with a total cost of $51,563. The equipment is specifically designed to be compatible with existing lab equipment and curriculum in partnership with CSU's Engineering program, providing hands-on learning experiences for students in the Mechanical Engineering field.

PA Hilton is identified as the preferred vendor due to the unique and specialized nature of their equipment, which is not available through other suppliers. The vendor requires payment terms of 50% with purchase order and 50% after receipt (net 30), with electrical specifications of 115V - 1Ph - 60Hz and/or 220V - 3Ph - 60Hz. The procurement is part of an extended grant partnership with CSU's established Mechanical Engineering program, and the vendor's pricing is considered fair and reasonable given their specialization in building lab demonstration models for universities globally. The sole source justification emphasizes that the equipment provides unique learning opportunities and cannot be purchased elsewhere, with considerations for safety, compatibility, and consistency with the university's equipment standards.