Assessment Planning Accreditation Survey Course Eval Scope of Work 2-4-2025.docx
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- Attached to
- Assessment, Planning, Course Evaluation Software
- Solicitation number
- 2131393
- Issued by
- Allegany County, Albany City, New York
About this file
Summary
This is a Scope of Work document for Alfred State College's Assessment, Planning, Accreditation Survey and Course Evaluation Software procurement. The college seeks a highly secure, cloud-based Software-as-a-Service (SaaS) platform that integrates comprehensive academic and organizational assessment, accreditation, program planning, strategic planning, and course evaluation capabilities. The system must support systematic organizational management with customizable assessment planning, unlimited assessment and strategic plan generation, institutional structure mapping, and course-to-program-to-institutional learning outcome alignment. Key functional requirements include both course- and program-level academic assessment, robust curriculum mapping with program assessment timelines, integration with Banner and Brightspace D2L learning management systems, the ability to host historical assessment data dating back ten years, and support for multiple accreditation bodies including MSCHE, ACEN, ABET, IACBE, and JRCERT. The platform must accommodate unlimited user accounts, support assessment teams of 10-25 members, enable unlimited survey projects with customizable permissions, automated response tracking and non-respondent follow-up, and provide user-friendly dashboarding for reporting and follow-up activities.
The procurement is being conducted under New York State Education Law 355(5)(a) discretionary authority as a sealed bid waiver requiring interested vendors to contact the designated campus contact within 15 business days of the advertisement notice. The incumbent contractor previously awarded an identical or substantially similar contract within the past five years is Watermark Insights LLC. Interested vendors must submit proposals directly to Alfred State College rather than through a formal sealed bid process.
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Text version
Scope of work Highly secure cloud-based/SaaS academic and organizational assessment, accreditation, program planning, strategic planning, and course evaluation/survey system with the following functions and features:
· Systematic organizational management with customizable organizational and academic assessment planning, tracking and reporting
· Ability to generate and manage unlimited number of assessment, institutional effectiveness and strategic plans
· Ability to map institutional and strategic planning across the entire institutional structure as well as within schools/departments/divisions
· Ability to map course, program, and general education learning outcomes to institutional-level student learning outcomes (ISLOs)
· Ability to conduct both course- and program-level academic assessment
· Ability to enter, track and measure achievement of follow up academic and organizational improvement actions
· Robust curriculum mapping that visualizes program level assessment timelines, courses mapped to program student learning outcomes, and assessments used to measure student learning in programs
· Integration with Banner and Brightspace D2L and ability to import completed assessments and artifacts directly from the LMS to the assessment management system
· Ability to host the institution’s historical assessment data and reporting dating back 10 years
· SSO integration
· Ability to generate and conduct program reviews using assessment data and reports built into or integrated with the system
· Ability to complete accreditation reviews and generate reports for institutional (MSCHE) and a wide range of programmatic accreditation bodies (ie ACEN, ABET, IACBE, JRCERT)
· Unlimited user accounts
· Ability to assign larger assessment teams (10-25) as assessment leads for assigned areas/programs
· Survey and course evaluation functions integrate with the LMS (Brightspace D2L) and ability to launch surveys from the LMS
· Survey/course evaluation functions include ability to launch unlimited number of survey projects, customizable permissions for end users, robust response rate tracking and automated follow up with non-respondents, ability to manage opt outs
· Survey and course evaluation results integrated with the assessment management system
· Dashboarding functions that are easy for end users to read, understand and conduct follow ups
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