Assembly_program_scope_of_work__revised_2026.pdf

Scope of Work

Each Respondent is expected to have the capacity to provide up to 24 interactive and age-appropriate water education assemblies for schools located within its service area. The Respondent will be expected to develop and share program curriculum for approval from the Project Manager with an anticipated assembly rollout in January 2027, continuing through June 2027. The assemblies should be developed for upper elementary (3rd-5th grade) but are not limited to those grade levels.

The programs should cover California water resources, encourage students to practice water conservation or water stewardship, and other related topics. Proposals should include a detailed description of the proposed program (labeled Technical Approach on the proposal response form), including content covered, length of each session, and anticipated number of students served.

Water Star conservation kits are available for distribution after the assembly, to encourage students’ water conservation efforts at home. The Respondent will be responsible for picking up kit materials from the Edward C. Little Water Recycling Facility, located at 1935 S. Hughes Way, El Segundo, CA 90245 and transporting the materials to each school for distribution to participating classes. Kit materials include a cinch backpack, a shower timer, a toilet displacement bag and a manila envelope of pre-packaged paper collateral.

Materials are stored separately in cardboard boxes that can weigh up to approximately 30 pounds. The materials need to be counted for accurate distribution to the number of students present at each assembly. As long as counts are accurate, materials can be distributed to schools as separate items or the Respondent can choose to assemble the materials into complete kits—one envelope, shower timer and toilet displacement bag per backpack. The proposal should include a plan for the Water Star Kits that includes costs to prepare the materials for distribution. The Respondent will maintain the Water Star Kit inventory and give the Program Manager at least one calendar weeks’ notice to schedule a mutually agreed upon pickup date and time. If the number of students served during the term exceed the number of kits available (2,400 kits total), the Respondent will modify the program content to be engaging and relevant without the kits.

The Respondent will develop marketing materials including flyers and social media posts that can be shared by West Basin staff to promote the assembly program. All marketing materials will be approved by the Project Manager, West Basin’s graphic designer and West Basin’s digital communications specialist, with opportunities for feedback and revisions, before being released to the public. The Respondent is also responsible for coordinating with teachers and school administration to schedule the assemblies and meet each school’s requirements for on-campus visitors.

The Respondent will maintain a shared spreadsheet with the Project Manager that is updated weekly with current booking information. The Respondent will also provide a detailed end-of-year report summarizing the program outcomes, within 30 days of the final scheduled assembly.

West Basin retains the right to alter and adjust education program curriculum, focus, and scheduling based on feedback from local partners and educators.