Asphalt_Solvent_Terms_and_Conditions_08.rtf

ANNUAL CONTRACT

ASPHALT SOLVENT

Scope: Annual contract to cover the normal requirements of Maine Department of Transportation (MDOT), FOR ASPHALT SOLVENT, to establish a contract.

Contract Period: Beginning May1, 2008 thru April 31, 2009

Prices: Prices F.O.B destination including transportation and delivery charges fully prepaid by the contractor to Fleet Services Warehouse in Augusta, 105 Capital Street. 26 SHS Augusta, ME 04333

Product Specifications: D-Limonene, Biodiesel Asphalt Remover and Slip and Slide. MDOT will test any alternate product before purchasing and review MSDS. Vendor must provide samples to MDOT so that MDOT can disperse them to the crews for assessment.

Quantities: The quantities listed in the bid are based on the estimated requirements of the MDOT for the coming year. This is an estimate only and is neither the minimum nor maximum amounts that may be ordered:

Slip And Slide – 600 pails

Ordering Procedure: Asphalt Solvent to be order by using agencies on an “as needed” basis. Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

MSDS Clause: The Maine chemical substance identification law (26MRSA) requires all manufacturers, importers, suppliers, and distributors of hazardous chemicals doing business in the State of Maine to provide a copy of the current material safety data sheet for any direct purchaser of that chemical with a copy to be forwarded to the Procurement and Contracting Specialist at the Division of Purchases.

Report of Purchase: The successful bidder will be required to furnish the Director of Purchases with a summary of purchases made during the contract period.

Procurement Card: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition

Extension of Contract: The State Director of Purchases may with the consent of the contractor, extend the contract beyond the expiration date. The Director of Purchases reserves the right to negotiate price, terms and conditions of contract.

Cancellation: The Division of Purchases reserves the right to CANCEL a contract with a thirty-day written notice or cancel immediately if the contractor does not conform to the terms and conditions of contract.

Opportunities for Political Subdivisions and School Districts:

The Division of Purchases is committed to providing purchasing opportunities for political subdivisions and school districts in Maine by allowing them access, through our vendors, to our contract pricing. The successful bidder’s willingness to extend contract pricing to these entities will be considered in making this award.

Will you accept orders from political subdivisions and school districts in Maine at the prices quoted?

_____ Yes, unconditionally.

Point of Contact: Any questions or correspondence pertaining to this quote should be directed to:

Sherrill. L. Hallett, Buyer II Division of Purchases 9 State House Station Augusta, ME 04333-0009 Telephone 207-624-7341 Fax 207-287-6578 e-mail: Sherrill.L.Hallett@Maine.gov.