Asphalt_Services_for_Cherry_Park_Trail.pdf

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Asphalt Services for Cherry Park Trail
Solicitation number
2118-RFP
Issued by
York County, South Carolina

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Request for Proposals Summary

This is a Request for Proposals (RFP #2118-RFP) issued by the City of Rock Hill, South Carolina, seeking qualified asphalt paving contractors to provide services for the Cherry Park Trail. The City is requesting proposals for asphalt paving services on identified sections of the 2.5-mile trail system, specifically three designated areas: Trail Light Pole #27 to #29, Trail Light Pole #30 to #34 (both sides), and Trail Light Pole #39 to #44 (bike route path only). The project includes surface preparation, removal of damaged asphalt sections, installation of stone base and new asphalt overlay, drainage correction, and reapplication of trail markings. The RFP was released on July 30, 2026, with a question submission deadline of August 25, 2026, and a proposal response deadline of August 31, 2026, at 2:00 pm through the City's electronic procurement portal. A non-mandatory pre-proposal meeting and site inspection will be held on August 13, 2026, at 10:00 am at Cherry Park. All work must be completed by November 1, 2026, with work hours limited to Monday through Friday, 7:00 am to 5:00 pm.

Proposals will be evaluated on a weighted scoring system comprised of Qualifications and Experience (40 points), Approach to Project and Capacity (40 points), and Price (20 points). A bid guaranty of not less than 5 percent of the bid amount, up to a maximum of $25,000, is required in the form of a certified check or bid bond. The awarded contractor must provide performance and payment bonds equal to 100 percent of the contract value, though the City reserves the right to waive this requirement and reduce the contract price accordingly. Contractors must maintain a South Carolina General Contractor's License with either an Asphalt Paving (AP) or Concrete Paving (CP) classification throughout the contract term. The project is funded in part by South Carolina Parks Recreation and Tourism through the Federal Highway Administration, making Code of Federal Regulations 2 CFR 200 applicable. Required insurance includes general liability coverage of $2,000,000 per occurrence and aggregate, automobile liability of $1,000,000 per occurrence and aggregate, and workers' compensation insurance. The City will retain up to 10 percent of invoiced amounts as retainage until project completion and resolution of all issues.

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REQUEST FOR PROPOSALS (RFP)

2118-RFP

ASPHALT SERVICES FOR CHERRY PARK TRAIL

City of Rock Hill

757 S. Anderson Road, Building 103

Rock Hill, SC 29730

RELEASE DATE: July 30, 2026

DEADLINE FOR QUESTIONS: August 25, 2026

RESPONSE DEADLINE: August 31, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofrockhill

City of Rock Hill

REQUEST FOR PROPOSALS (RFP)

2118-RFP

Asphalt Services for Cherry Park Trail

I. Introduction II. Request for Proposals

III. Scope of Work IV. Terms & Conditions V. Evaluation

VI. Pricing Proposal VII. Vendor Questionnaire

Attachments:

A - FHWA Contract Provisions

B - Lobbying

C - DebarmentSuspension

D - SAMPLE Agreement for Goods & Services

Request for Proposals (RFP) #2118-RFP Title: Asphalt Services for Cherry Park Trail

1. Introduction

1.1. Summary

The City of Rock Hill, South Carolina ("City") is seeking proposals from qualified companies to provide the City with asphalt paving services for identified areas of the Cherry Park Trail.

This project is funded in part by South Carolina Parks Recreation and Tourism (SCPRT) through the

Federal Highway Administration (FHWA). Therefore, the Code of Federal Regulations 2 CFR 200 is applicable. Accordingly, the federal clauses in Attachment A are required to be included. If any federal clauses are inconsistent with provisions found elsewhere in City documents and are irreconcilable with such provisions, the requirements in Attachment A “FHWA Contract Provisions” will prevail to the extent that they are applicable.

Note: Davis-Bacon is not applicable to this project.

1.2. Background

Cherry Park's 2.5-mile trail system is 10 feet wide with an asphalt surface, making it ideal for multi-use recreation for pedestrians and cyclists. Approximately 3,000 people use the trail monthly, which includes an outside loop with internal trail connections. Much of the 1.5-mile outside trail loop is in need of renovation. Areas have been identified and listed in this solicitation.

1.3. Contact Information

Sarah Kesler

Procurement Analyst

Email: sarah.kesler@cityofrockhill.com

Phone: (803) 329-7070

Department:

Parks, Recreation, & Tourism

1.4. Timeline

Solicitation Release Date July 30, 2026

Pre-Proposal Meeting (Non-Mandatory) August 13, 2026, 10:00am

Cherry Park, Main Parking Lot

1466 Cherry Road

Rock Hill, SC 29732

Question Submission Deadline August 25, 2026, 4:00pm mailto:sarah.kesler@cityofrockhill.com tel:(803)329-7070

Proposal Submission Deadline August 31, 2026, 2:00pm

The City of Rock Hill's eProcurement Portal only.

NOTE: The proposal opening is virtual. No in-person meeting will be held.

2. Request for Proposals

PROJECT: Asphalt Services for Cherry Park Trail

RFP Number: 2118-RFP

Proposal DUE DATE: Monday, August 31, 2026 before 2:00 pm

2.1. General Information

Electronic submissions will be received by the Procurement Division of the City of Rock Hill, South

Carolina via the City's eProcurement Portal up to but not later than the published date and time. The eProcurement Portal clock is the official timekeeper for determining all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline, regardless of any technical difficulties, such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

2.2. Non-Mandatory Pre-Proposal Meeting

A non-mandatory pre-proposal meeting will be held at 10:00 am on Thursday, August 13, 2026 in the following location:

Cherry Park, Main Parking Lot 1466 Cherry Road Rock Hill, SC 29732

Inspection, questions, and work review will take place at this time. Please RSVP if a representative from your company will be attending the non-mandatory pre-proposal meeting.

2.3. Purpose

The City of Rock Hill, South Carolina is seeking proposals from qualified companies to provide the City with Asphalt Services for Cherry Park Trail. All work must be completed by November 1, 2026. Time is of the essence because work is weather-dependent.

2.4. Competition Intended

The process of responding to this Request for Proposals (RFP) should involve interested companies reviewing and analyzing the information provided herein and responding to all items where a response is requested.

2.5. Definitions

Proposer/Company/Vendor/Contractor/Supplier: These terms are used to encompass the party seeking to have an agreement with the City of Rock Hill.

City: This term is defined as the City of Rock Hill, South Carolina. All communications relating to the procurement process or the resulting purchase should be directed to the City’s Procurement Office.

Purchase: This term means the agreement to be executed by the City and the successful company.

2.6. Discrepancies and Questions

Companies shall have no contact related to this project with the City of Rock Hill elected or appointed officials or employees during the solicitation process, other than the contact person specified within this solicitation. Any such contact will subject the Company to immediate disqualification for consideration for this project.

Should the Company have questions, find discrepancies in the plans and/or specifications, or be in doubt as to the meaning or intent of any part thereof, the Company shall request clarification from the City via the eProcurement Portal, not later than 4:00 pm on Tuesday, August 25, 2026.

All questions will be answered, and any changes will be communicated through an addendum posted on the City’s eProcurement Portal. As a registered Company, you will also receive addenda notifications in your email by clicking “Follow” on this project. It is the Company's responsibility to check the website for this information before submitting. Failure to request such clarification is a waiver of any claim by the

Company for additional expenses because its interpretation was different from the City’s.

2.7. Proposer's Minimum Qualification

A qualified company is defined for this purpose as one that meets, or by the date of proposal acceptance can meet, all requirements for licensing, insurance, and service contained within this RFP.

The Bidder must have at the time of submission and maintain throughout the life of the project a SC

General Contractor's License with an AP (Asphalt Paving) or CP (Concrete Paving) license classification.

2.8. Proposal Preparation

All proposal responses shall be:

1. Prepared and submitted electronically via the City's eProcurement Portal by an authorized company representative.

2. Each proposal constitutes an offer and may not be withdrawn except as provided herein. Prices are to remain firm for the period stated in the Request for Proposals.

3. Each proposal shall include the name, address, telephone number, and e-mail address of at least three (3) current customers for whom they have provided similar products or services. These references may be contacted, and if so, their responses may constitute a significant part of the proposal evaluation process.

4. The City of Rock Hill assumes no responsibility for costs incurred in responding to this RFP.

2.9. Proposal Submission

Proposals must be received before 2:00 pm on Monday, August 31, 2026 to be considered.

The City assumes no responsibility for late proposals. No proposal may be withdrawn for a period of sixty (60) calendar days after the date set for the opening thereof unless approved in writing by the

Procurement Manager. All proposals must be approved by the Rock Hill City Manager and the department(s) in charge of the project. Failing an agreement, the City may reject all proposals and resubmit for new proposals or make any other decisions it deems to be in its own best interest.

The e-Procurement Portal uses an 'electronic lock box' system to receive and protect all Company responses. Only the Company can see that they have submitted a response and the information contained in that response. The Company may withdraw its submission and resubmit anytime until the https://procurement.opengov.com/portal/cityofrockhill due date and time. Once the submission phase has ended, the City can view the proposals and begin the evaluation of all received.

2.10. Availability of the e-Procurement Portal

All responses to the Solicitation must be submitted electronically through the e-Procurement Portal.

Should there be any technical issues with the Portal (not user/Supplier issues) that prevent any Supplier from submitting a response within the two (2) hours immediately before the due time, the Solicitation due date and time shall be extended for a period of 24 hours. The technical issue must be with the

Portal provider (OpenGov) and affects all participating Suppliers. The City shall verify the technical issue or unavailability of the Portal with OpenGov, the system provider. Technical issues localized to a single supplier will not be considered a cause for an extension.

The e-Procurement Portal will not allow submissions after the established due date and time have passed.

2.11. Errors in Proposal

Proposers or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. Failure to do so will be at the company's own risk. In case of an error in the extension of prices in the proposal, the unit price shall govern. If an error is made before submitting the proposal, the company may withdraw its proposal electronically through the City's eProcurement Portal and may resubmit prior to the stated proposal submission deadline. The City reserves the right to waive any informalities, technical defects, and minor irregularities in proposals received.

2.12. Award Criteria

The award shall be made to a company that submits the highest-scoring proposal, taking into consideration product or service quality, past performance, and compliance with the stated terms, conditions, and specifications. Notwithstanding the foregoing, the City of Rock Hill reserves the right to negotiate with the low Proposer(s) on any changes that the City of Rock Hill considers necessary or desirable for its own interests. The City alone shall make such determination.

In addition, the City of Rock Hill's Procurement Policies and Procedures Manual, as amended or supplemented from time to time, is hereby incorporated by this reference and shall apply to this

Request for Proposals. The City reserves all alternatives, terms, and conditions as set forth therein.

2.13. Compliance with Laws

The successful Proposer shall obtain and maintain all licenses, permits, liability insurance, and workers' compensation insurance, and comply with all other standards or regulations required by federal, state, county, or City statutes, ordinances, and rules during the performance of any purchase between the company and the City. Any such requirement specifically outlined in any purchasing document between the company and the City shall be supplementary to this section and not in substitution thereof.

2.14. Suspension and Debarment

The Proposer certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal, state, or local agency. Where the Proposer is unable to certify any of the statements in this certification, such Offeror shall attach an explanation to this proposal.

2.15. Subcontractors

The awarded Company agrees that it shall not delegate, subcontract, or assign all or any portion of the project to any third party without the express written consent of the City.

2.16. Brand Name

The use of a brand name is for the sole purpose of describing the standard of quality, performance, and a characteristic desired, and is not intended to limit or restrict competition.

2.17. Retainage

The City reserves the right to hold up to 10% of the invoice amount in retainage to ensure that the project, materials, and services are delivered to the City’s satisfaction. All retainages will be paid when all issues, in the sole opinion of the City, have been resolved, and retainage may be held until the project completion.

2.18. Local Providers

Proposers should keep in mind the City’s goal of supporting local businesses and supply houses for materials and labor whenever practicable, so long as pricing and other contract conditions are not adversely affected.

2.19. Bid Security and Bonds

Each proposal must be accompanied by a “Bid Guaranty” of not less than five percent (5%) of the amount of the Bid, up to a maximum amount of $25,000, to guarantee that the successful Proposer will, within ten (10) days from the date of the notice of award of the Final Contract, enter into a contract with the City, and execute to the City bonds as required. The Bid Guaranty shall be in the form of either a certified check or a “Bid Bond.” The surety company on a Bid Bond shall be authorized to do business in South Carolina. An attorney-in-fact who signs a Bid Bond must file with each a certified and effectively dated copy of their power of attorney. Bid Bonds and surety thereon shall be subject to approval by the attorney for the City.

For any reason whatever, if a Proposer (i) withdraws its proposal after the bids have been opened or, (ii) after acceptance of its proposal, refuses to execute the Final Contract and bonds, then in such case, the

City may retain the amount of the certified check or proceeds on the Bid Bond.

Performance and payment bonds in the amount of 100% of the contract value will be required from the awarded company.

The City, at its sole discretion, reserves the right to waive the performance and payment bond requirement after the contract award and, if waived, the contract price shall be reduced by the amount of the costs related to providing such payment and performance bond that are included in the proposal pricing, provided that the Company is willing to waive the charged bond fees from the contract price.

2.20. Proposal Format

1. Qualifications & Experience of the Company:

Brief history and organization of the company, the legal entity that will enter into the contract, the location of the office where the work will be performed, and the name and title of the person who is authorized to enter into a master contract agreement (must be an officer, partner, or member of the company). List any sub-consultants that will support your company, if any. Provide a narrative of your company's prior experience and qualifications as it pertains to the Scope of Work, and provide a list of projects with similar scopes.

2. Project Management, Approach to the Project, & Quality Control:

Demonstrate project management, approach to the project, and quality control methods that will be employed by your company. This section shall also include an organizational chart for each team member (including sub-consultant supervisors) and list their roles with responsibilities.

3. Capacity and Response Capability:

Provide a statement of the company's current workload and capacity to meet the project schedules.

Deadline for completion is November 1, 2026.

4. References:

Provide the name, address, and telephone number of at least three (3) references familiar with the quality of work done by your company of a similar nature as contained in the Scope of Work. By submission of the references, you are authorizing the City of Rock Hill to contact these references.

5. Legal, Safety, Insurance, and Financial:

The company's submittal shall provide documentation of any history of litigation associated with project performance or professional liability during the past ten years. A short statement of any safety problems that the company may have encountered in projects designed or inspected. Provide a statement or other information to describe the company's general financial standing and current insurance coverage.

6. Other Supporting Data:

Include any other information relevant to the selection of your company.

3. Scope of Work

3.1. Identified Areas for Services

The following areas have been identified for repair:

• Trail Light Pole #27 to Trail Light Pole #29

• Trail Light Pole #30 to Trail Light Pole #34 (both sides)

• Trail Light Pole #39 to Trail Light Pole #44 (bike route path only - inside portion of the trail)

All areas are marked with paint on the asphalt to show the distance and direction the repair is to take place.

Please note that not all areas identified may be completed depending on available funds. Additional areas may be identified at a later date should funding allow.

3.2. Project Scope

• The contractor will complete inspection and planning to assess damage that has not already been identified by City Staff in the areas listed above.

• Required permits will be obtained by the contractor after the inspection and plan is finalized.

• The contractor will mobilize on site, to include installing erosion control measures.

o The contractor will complete surface preparation, to include cleaning, repairing holes, cracks, and crumbling sections, and leveling low spots to ensure proper drainage.

▪ Remove the old trail in cracked or bad areas and dig down four inches (4").

▪ Add three inches (3") of new stone and pack.

▪ The contractor can mill the trail down and overlay to the height of the replaced areas if it is in better condition.

▪ If possible, adjust the new trail around any large roots to minimize damage to trees. City

Staff will approve any adjustments.

o The contractor will complete tack coat application to ensure the new asphalt sticks appropriately to the old.

o The contractor will add two inches (2") of new asphalt at the width of the existing trail, including compaction to remove air voids and achieve desired density and smoothness.

• Any painted trail markings will be reapplied by the contractor.

• A final inspection will be conducted and the trail will be reopened to the public.

3.3. Additional Requirements

• A SC General Contractor's License with either an Asphalt Paving (AP) or Concrete Paving (CP) license certification is required for the work in this solicitation. It must be obtained prior to bidding and held throughout the life of the contract. A copy must be submitted with the company's proposal.

• ADA regulations must be followed for all work listed.

• Work is to be completed Monday through Friday between the hours 7:00 AM and 5:00 PM, when a City staff member is available if necessary. Scheduling will be discussed and agreed upon by both the contractor and the City.

• The contractor shall comply with all applicable State and local laws, ordinances, codes, and regulations.

• The contractor shall maintain a safe work site and shall remove and dispose of all debris from the site appropriately.

4. Terms & Conditions

4.1. Insurance

The Company agrees that the Company shall keep and maintain general automobile liability insurance for $1,000,000 per occurrence for each vehicle and $1,000,000 in aggregate for all vehicles that the

Company brings onto City property or use in any manner in the provision of services, including transportation to and from the site(s) where the services are rendered. The Company further agrees that the Company shall maintain general liability insurance for at least $2,000,000 per incident/occurrence and $2,000,000 in aggregate for all incidents/occurrences during the policy period.

The Company agrees that the Company shall maintain Workers' Compensation Insurance on all of the

Company’s employees. In no event shall the Company serve as a self-insurer for the purpose of Workers'

Compensation Insurance.

The Company also agrees that the Company shall provide, in a form acceptable to the City, certificates of Workers' Compensation Insurance, Automobile Liability Insurance, and General Liability Insurance.

Coverages must be maintained throughout the life of the contract, including any applicable warranty period.

4.2. Illegal Immigration Reform Act Compliance

The Proposer certifies that it will comply with South Carolina Code of Laws Sections 8-14-10 through 8-4-

90 (as amended) titled, "Unauthorized Aliens and Public Employment," and agrees to provide to the City any documentation required to establish, as applicable, (i) the inapplicability of such laws to the

Proposer, its subcontractor(s) and its sub-subcontractor(s); and (ii) the compliance with these laws by the Proposer, its subcontractors, and its sub-subcontractors.

4.3. Indemnification

The Company shall indemnify and hold harmless the City from and against all liability, loss, damages, or injury, and all costs and expenses (including attorneys' fees and costs of any suit related thereto), suffered or incurred by the City, to the extent arising from the Company’s or its subcontractors' (i) negligent performance of the Work under the Final Contract; (ii) intentional misconduct, negligent acts, or omissions during the performance of the Work; and (iii) breach of any term, covenant, representation, or warranty of the Final Contract.

4.4. Freedom of Information Act

All proposals will be public information, per FOIA guidelines.

4.5. Iran Divestment Act

By signing its proposal, the Proposer certifies that it:

(i) is not identified on the list of persons determined by the Executive Director of the State Fiscal

Accountability Authority to engage in investment activities in the country of Iran as described in South

Carolina Code of Laws Section 11-57-310 (as amended), or any other list of prohibited investments created by the State legislature;

(ii) will not take any action causing it to appear on any such list during the term of the Final Contract;

and

(iii) will not utilize any subcontractor that is identified on any such list to provide goods or services thereunder.

4.6. Agreement

The selected company will be required to use the City of Rock Hill’s standard agreement. See attached sample agreement.

4.7. Non-Appropriation of Funds

This Agreement shall be subject to the availability and appropriation of funds by Management and City

Council. Management and City Council appropriate funding on an annual basis during each fiscal year. If

Management or City Council does not appropriate the funding under this agreement, the City will not be obligated to pay amounts due beyond the fiscal year for which funds were appropriated. No act or omission by the City, which is attributable to non-appropriation of funds, shall constitute a breach of or default under this Agreement.

4.8. Statement on Disadvantaged Business Enterprises (DBE)

(i) The City recognizes that business firms owned and operated by minority persons and women have been historically restricted from full participation in our free enterprise system to a degree disproportionate to other businesses.

(ii) The City believes that it should work to ameliorate past discrimination by facilitating the participation of underrepresented groups in the City’s economic community and that such participation is in its best interests and the best interests of its citizens.

(iii) The City will work to ensure that such underrepresented groups, and the businesses they own and lead, are afforded the maximum practicable opportunity—in balance with financially safe and sound business practices–to compete for and perform contracts when the City is procuring construction services, supplies, equipment contracts, lease agreements, or consultant and other services, within the laws of the State of South Carolina.

(iv) The City endeavors to develop, establish, implement, and administer its policies, programs, and procedures to promote balanced economic growth throughout its community.

Accordingly, the City shall not discriminate and shall prohibit discrimination in its selection and retention of contractors, subcontractors, and suppliers, against any person or business on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, status as a parent, age, disability, genetic information, or military status. The City recognizes that disparate treatment on any such basis in the pursuit of economic opportunities is intolerable discrimination.

4.9. City Business License

The winning Proposer, prior to execution of the Final Contract, must possess or obtain a City of Rock Hill

Business License. Such license must be maintained throughout the duration of the Work. If the Proposer is not currently doing other business inside the City limits, the fee for such license is based on the amount of the Final Contract. If the winning Proposer is currently doing other business within the City limits and does not possess a business license, then the fee for the license is based on the total gross receipts from customers within the City limits. Contact the City Business License Office at 803-329-5590 to determine the exact amount of the fee or ask other pertinent questions regarding doing business in the City of Rock Hill.

4.10. Excluded Companies

Proposals from companies may be excluded for any of the following reasons:

(i) Reason to believe collusion exists among the companies

(ii) The Company is involved in any litigation against the City

(iii) The Company is in arrears on any existing contract or has defaulted on a previous contract with the

City

(iv) Lack of financial stability

(v) Failure to perform under previous or present contracts with the City

(vi) Is currently debarred by the State of South Carolina Procurement Services

Excluded vendors/contractors can resubmit complete company information with references for City review after a minimum of one (1) year from the last excluded Bid. The City will contact the submitting vendor/contractor with its decision within thirty (30) days of company information submittal. The City reserves the right to include or exclude said vendor/contractor based on findings.

4.11. Customer Service

Please remember, although you are a contracted City service, you each represent the City of Rock Hill during all work performed, face-to-face as well as telephone conversations. These guidelines are to give all contract employees a solid feeling of what the City of Rock Hill expects from any contracted service.

Overview:

• Be friendly, courteous, and helpful

• Company uniforms must be worn at all times

• Employees must look and act professionally at all times

Company's Employees:

Before the company's employees can enter the project site, it shall investigate and determine that its employees working on the project site are not listed on the sexual offender registry. The contractor shall require all subcontractors to make a similar investigation. One such investigation within six (6) months of commencement of the project work, by the employer, fulfills the City’s requirement for the project.

The Rock Hill Police Department along with the City of Rock Hill also reserves the right to cancel any contracts, agreements, purchasing or distribution, etc., if they feel the project, purchasing, vehicle(s), and or property(s) may be in jeopardy due to the company's employee(s) having a criminal history which may lead to ethical issues while dealing with City workings or investigative activities.

5. Evaluation

1. All responses are subject to a determination of "responsive" and "responsible" prior to award. The

City is the sole judge as to the Proposer's "responsiveness" and "responsibility." The City reserves the right to request additional information.

2. The City will review all proposals and reserves the right to request necessary modifications, waive minor technicalities, reject all proposals, reject any proposal that does not meet the mandatory requirement(s), or cancel this RFP, according to the City's best interests.

3. The City will evaluate responses on a weighted evaluation system.

4. The City's evaluation team may elect to first rank proposals with a simple numeric score and then detail score only the top tier of proposals.

5. The City's evaluation team may elect to interview one or more proposing companies before making an award. The City shall not reimburse the company for the costs associated with the interview process.

The City of Rock Hill assumes no responsibility for costs incurred in responding to this RFP.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications and Experience Points Based 40 (40% of Total)

2. Approach to Project and Capacity Points Based 40 (40% of Total)

3. Price Points Based 20 (20% of Total)

6. Pricing Proposal

Line Item Description Unit of Measure Unit Cost

1 Trail Light Pole #27 to Trail Light Pole #29 Total Cost

2 Trail Light Pole #30 to Trail Light Pole #34 (both sides) Total Cost

3 Trail Light Pole #39 to Trail Light Pole #44 (bike route path only - inside portion of the trail) Total Cost

7. Vendor Questionnaire

7.1. Company Information*

Please provide the following information as it should appear in a potential agreement with your company:

• Company (legal entity that will enter into the contract)

• Name and Title (person authorized to enter into contract)

• Address (location of the office where or from which the work will be performed)

• Telephone Number

• Email Address

*Response required

7.2. Company Confirmation*

The Company affirms that we have read and understand the enclosed RFP requirements and specifications and do submit this proposal for: Asphalt Services for Cherry Park Trail.

☐ Please confirm

*Response required

7.3. Submission of Proposal *

Upload the complete proposal here.

*Response required

7.4. SC General Contractor's License*

Upload a copy of your company's SC General Contractor's License with either an Asphalt Paving (AP) or

Concrete Paving (CP) license certification.

*Response required

7.5. Bid Guaranty*

*Response required

7.6. Upload any additional documents*

**All proposals should include the proposer's Federal Employer ID Number (FEIN) / Unique Entity ID

(UEI) or Social Security number as evidenced by a W9. Additionally, Attachments B and C (Lobbying and

Debarment Certifications) must be signed and uploaded. If available, please upload the company's

SAM.gov entity information.

*Response required

7.7. References*

Provide the name, address, email, and telephone number of at least three (3) references familiar with the quality of work done by your company of similar nature as contained in the Scope of Work. By submission of the references, you are authorizing the City of Rock Hill to contact these references.

*Response required

7.8. Suspension and Debarment Certification*

The Company certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal, state, or local agency. Where the submitting entity is unable to certify any of the statements in this certification, such company shall attach an explanation to the submission.

☐ Please confirm

*Response required

7.9. Illegal Immigration Reform Act Compliance *

The Company certifies that it will comply with the requirements of Chapter 14, Title 8 of the South

Carolina Code of Laws titled Unauthorized Aliens and Public Employment and agrees to provide to the

City of Rock Hill any documentation required to establish either; (a) the applicability of such law to the

Company, subcontractor, and sub-subcontractor; or (b) the compliance with this law by the Company and any subcontractors or sub-subcontractors.

☐ Please confirm

*Response required

7.10. Iran Divestment Act *

The Company certifies that it:

1) is not identified on the list of persons determined by the Executive Director of the State Fiscal

Accountability Authority to engage in investment activities in the country of Iran as described in South

Carolina Code of Laws Section 11-57-310 (as amended), or any other list of prohibited investments created by the State legislature;

2) will not take any action causing it to appear on any such list during the term of the Final Contract; and

3) will not utilize any subcontractor that is identified on any such list to provide goods or services thereunder.

☐ Please confirm

*Response required

7.11. Customer Service *

The Company representative has read and agrees to the standards set forth in the City's Customer

Service agreement.

☐ Please confirm

*Response required

1. Introduction
1.1. Summary
1.2. Background
1.3. Contact Information
1.4. Timeline
2. Request for Proposals
2.1. General Information
2.2. Non-Mandatory Pre-Proposal Meeting
2.3. Purpose
2.4. Competition Intended
2.5. Definitions
2.6. Discrepancies and Questions
2.7. Proposer's Minimum Qualification
2.8. Proposal Preparation
2.9. Proposal Submission
2.10. Availability of the e-Procurement Portal
2.11. Errors in Proposal
2.12. Award Criteria
2.13. Compliance with Laws
2.14. Suspension and Debarment
2.15. Subcontractors
2.16. Brand Name
2.17. Retainage
2.18. Local Providers
2.19. Bid Security and Bonds
2.20. Proposal Format
3. Scope of Work
3.1. Identified Areas for Services
3.2. Project Scope
3.3. Additional Requirements
4. Terms & Conditions
4.1. Insurance
4.2. Illegal Immigration Reform Act Compliance
4.3. Indemnification
4.4. Freedom of Information Act
4.5. Iran Divestment Act
4.6. Agreement
4.7. Non-Appropriation of Funds
4.8. Statement on Disadvantaged Business Enterprises (DBE)
4.9. City Business License
4.10. Excluded Companies
4.11. Customer Service
5. Evaluation
6. Pricing Proposal
7. Vendor Questionnaire
7.1. Company Information*
7.2. Company Confirmation*
7.3. Submission of Proposal *
7.4. SC General Contractor's License*
7.5. Bid Guaranty*
7.6. Upload any additional documents*
7.7. References*
7.8. Suspension and Debarment Certification*
7.9. Illegal Immigration Reform Act Compliance *
7.10. Iran Divestment Act *
7.11. Customer Service *

File details come from the government source that posted it. Updated .