Asphalt_Bid_Table.xlsx

This is a bid schedule table for the City of Palo Alto, California, for the procurement of hot mix asphalt (HMA) and coldmix cutback materials on an as-needed basis through a blanket purchase order. The City seeks both a primary and secondary supplier to provide materials including 3/4" medium asphalt concrete, 1/2" fine asphalt concrete, 3/8" fine asphalt concrete, 1/4" fine asphalt concrete, sheet asphalt concrete, tack coat (SS-1H), and cutback asphalt cold mix. The bid schedule specifies approximate quantities across seven line items, with total quantities ranging from 200 tons to 2,200 tons per item, though the City notes that actual material quantities may significantly differ from these bid estimates based on operational needs. The initial contract period is one year with firm pricing, and subsequent blanket purchase orders will be issued at each anniversary date thereafter.

Pricing quoted in the bid schedule shall remain firm for the initial period and must include all applicable taxes, regulatory fees, fuel surcharges, environmental fees, and all transportation and delivery charges with no additional fees permitted. The bid table includes sections for Unit Price and Total Item Price for each line item, as well as designated fields for price escalation percentages for Year 2 and Year 3, which will govern pricing for subsequent contract years. Approximate material quantities are provided without guarantee that exact amounts will be purchased, allowing the City flexibility to adjust orders based on actual operational requirements.