Asphalt_and_Striping_Services_(Addendum_#1_Revision).pdf

INVITATION FOR BID

IFB 26-FMD-030

ASPHALT AND STRIPING SERVICES

CITY OF PHOENIX

PUBLIC WORKS

200 W. WASHINGTON ST.

PHOENIX, AZ

85003

RELEASE DATE: September 24, 2025

DEADLINE FOR QUESTIONS: October 7, 2025

RESPONSE DEADLINE: October 15, 2025, 11:00 am

City of Phoenix

INVITATION FOR BID

IFB 26-FMD-030

Asphalt and Striping Services

1. INTRODUCTION

2. INSTRUCTIONS

3. SCOPE OF WORK

4. EVALUATION PROCESS

5. STANDARD TERMS AND CONDITIONS

6. SPECIAL TERMS AND CONDITIONS

7. DEFENSE AND INDEMNIFICATION

8. INSURANCE REQUIREMENTS

9. SUBMITTALS

10. PRICING PROPOSAL

Attachments:

A - Acceptance of Offer Form 2025

B - Exhibit A - Supplemental Terms and Conditions

C - Exhibit B - Aviation Insurance Requirements

Invitation For Bid #IFB 26-FMD-030 Title: Asphalt and Striping Services

1. Introduction

1.1. Contact Information

Audrey Mims

Public Works

Email: audrey.mims@phoenix.gov

Phone: (602) 256-4361

1.2. Schedule of Events

The City reserves the right to change dates, times, and locations, as necessary. The City does not always hold a Pre-Offer Conference or Site Visit. All times in the Schedule of Events are

Local Phoenix, AZ Time.

To request a reasonable accommodation or alternative format for any public meeting, please contact the Procurement Officer (Audrey Mims) at (602) 256-4361/Voice or 711/TTY, or audrey.mims@phoenix.gov, no later than two (2) weeks prior to the meeting.

Solicitation Issue Date: September 24, 2025

Pre-Offer Conference (Non-Mandatory): October 2, 2025, 10:00am

Microsoft teams

Written Inquiries Due Date: October 7, 2025, 1:00pm

Offer Due Date: October 15, 2025, 11:00am

2. Instructions

2.1. Description – Statement of Need

The City of Phoenix invites sealed offers for Asphalt and Striping Services for a two-year term with three 1-year options, commencing on or about February 1, 2026, in accordance with the specifications and provisions contained herein or the “Effective Date” which is upon award by

City Council, conditioned upon signature and recording by the City Clerk’s department, as required by the Phoenix City Code, whichever is later.

This solicitation is available through the City’s Procurement Portal. For technical support issues related to the City's Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information.

Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.

2.2. Preparation of Offer

All forms provided must be completed and submitted with the Offer. The signed and completed

Conflict of Interest and Transparency form must be included or your Offer may be deemed non-responsive.

It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other modifications of the Offer must be initialed in original ink by the authorized person signing the

Offer. No offer will be altered, amended or withdrawn after the specified offer due date and time.

The City is not responsible for Offeror’s errors or omissions.

All time periods stated as a number of days will be calendar days.

It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting an offer. Negligence in preparing an offer confers no right of withdrawal after due date and time. Offerors are strongly encouraged to:

A. Consider applicable laws and/or economic conditions that may affect cost, progress, performance, or furnishing of the products or services.

B. Study and carefully correlate Offeror’s knowledge and observations with the solicitation and other related data.

C. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that Offeror has discovered in or between the solicitation and other related documents.

D. The City does not reimburse the cost of developing, presenting or providing any response to this solicitation. Offers submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner. The Offeror is responsible for all costs incurred in responding to this mailto:procurement-support@opengov.com solicitation. All materials and documents submitted in response to this solicitation become the property of the City and will not be returned.

E. Offerors are reminded that the specifications stated in the solicitation are the minimum level required and that offers submitted must be for products or services that meet or exceed the minimum level of all features specifically listed in this solicitation. Offers offering less than any minimum specifications or criteria specified are not responsive and should not be submitted.

F. Offer responses submitted for products considered by the seller to be acceptable alternates to the brand names or manufacturer’s catalog references specified herein must be submitted with technical literature and/or detailed product brochures for the

City’s use to evaluate the products offered. Offers submitted without this product information may be considered as non-responsive and rejected. The City will be the sole judge as to the acceptability of alternate products offered.

G. Prices will be submitted on a per unit basis by line item, when applicable. In the event of a disparity between the unit price and extended price, the unit price will prevail unless obviously in error.

2.3. Fixed Offer Price Period

All offers shall be firm and fixed for a period of 180 calendar days from the solicitation opening date.

2.4. Obtaining a Copy of the Solicitation and Addenda

Interested Offerors may download the complete solicitation and addenda from the City's

Procurement Portal: https://procurement.opengov.com/portal/phoenix/projects/199388. Any interested Offerors without internet access may obtain this solicitation by calling the

Procurement Officer or picking up a copy during regular business hours at the City of Phoenix, Public Works Department, 200 W. Washington Street, 7th Floor, Phoenix, AZ 85003. It is the

Offeror’s responsibility to check the City's Procurement Portal, read the entire solicitation, and verify all required information is submitted with their Offer.

2.5. Exceptions

Offeror must not take any exceptions to any terms, conditions or material requirements of this solicitation. Offers submitted with exceptions may be deemed non-responsive and disqualified from further consideration in the City’s sole discretion. Offerors must conform to all the requirements specified in the solicitation. The City encourages Offerors to send inquiries to the

Procurement Officer rather than including exceptions in their Offer.

2.6. Inquiries

All questions that arise relating to this solicitation should be directed via City’s Procurement

Portal and must be received by the due date indicated in the Schedule of Events. The City will not consider questions received after the deadline.

https://procurement.opengov.com/portal/phoenix/projects/199388

No informal contact initiated by Offerors on the proposed service will be allowed with members of City’s staff from date of distribution of this solicitation until after city council awards the contract. All questions concerning or issues related to this solicitation must be presented in writing.

The Procurement Officer will answer written inquiries in an addendum and publish any addenda on the City’s Procurement Portal.

2.7. Addenda

The City of Phoenix will not be responsible for any oral instructions made by any employees or officers of the City of Phoenix regarding this solicitation. Any changes will be in the form of an addendum. The Offeror must acknowledge receipt of any/all addenda through the City's

Procurement Portal.

2.8. Licenses

If required by law for the operation of the business or work related to this Offer, Offeror must possess all valid certifications and/or licenses as required by federal, state or local laws at the time of submittal.

2.9. Certifications

By signature in the Offer section of the Offer and Acceptance page(s), Offeror certifies:

• The submission of the Offer did not involve collusion or other anti-competitive practices.

• The Offeror must not discriminate against any employee, or applicant for employment in violation of Federal or State Law.

• The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Offer.

2.10. Submission of Offer

The City of Phoenix Public Works Department is accepting only electronic Offers for this solicitation. Offerors are responsible for submitting the Offer before the due date and time of the solicitation deadline.

The Offeror is responsible for managing potential delays due to delays caused by the Carrier or technical difficulties.

Submission of Offer – Electronic Submission:

Offers shall be submitted electronically via the City’s Procurement Portal by clicking on “Draft

Response” via https://procurement.opengov.com/portal/phoenix/projects/199388. Offerors must be registered with OpenGov by signing up via https://procurement.opengov.com/signup. Vendor training guides can be found at: https://opengov.my.site.com/support/s/article/ca6d1285-1e48-

4a21-bb0d-715edb7794ed.

Any original documents (such as bonds, guaranties, powers of attorney), if required by the solicitation, must be separately delivered to and received by the City on or prior to the exact https://procurement.opengov.com/portal/phoenix/projects/199388 https://procurement.opengov.com/signup https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed time and date indicated in the Schedule of Events, with a clear indication of the Offer for which it is attributed.

It is the responsibility of the Offeror to ensure that the Offer is timely and to confirm that there are no technical reasons that any offer submitted electronically may be delayed. The date and time on the upload as received/stamped by the City’s Procurement Portal will provide proof of submission and verification whether the Offer was received on or prior to the exact time and date indicated in the Schedule of Events.

For assistance with submittals, vendors are welcome to use the OpenGov support chat (blue chat bubble in the bottom right corner) to connect with a member of OpenGov's support team who will be able to assist you with your submission.

Please DO NOT submit links to Google Docs, Dropbox Paper, or similar services. Your offer may be deemed non-responsive if your offer is supplied utilizing these services.

2.11. Withdrawal of Offer

At any time prior to the solicitation due date and time, an Offeror (or designated representative) may withdraw the Offer by clicking “Unsubmit Response” on the Offer submission via the City’s

Procurement Portal.

2.12. Offer Results

Offers will be opened on the offer due date, time and location indicated in the Schedule of

Events, at which time the name of each Offeror, and the prices may be read. Offers and other information received in response to the solicitation will be shown only to authorized City personnel having a legitimate interest in them or persons assisting the City in the evaluation.

Offers are not available for public inspection until after the City has posted the award recommendation on the City's Procurement Portal.

The City will post a preliminary offer tabulation on the City's Procurement Portal:

https://procurement.opengov.com/portal/phoenix/projects/199388 within five business days of the offer opening. The City will post the information on the preliminary tabulation as it was read during the offer opening. The City makes no guarantee as to the accuracy of any information on the preliminary tabulation. Once the City has evaluated the offers, the City will post an award recommendation on the City's Procurement Portal. By signing and submitting its Offer, each

Offeror agrees that this posting of the award recommendation to the City's Procurement Portal effectively serves as the Offeror’s receipt of that notice of award recommendation. The City has no obligation to provide any further notification to unsuccessful Offerors.

2.13. Pre-Award Qualifications

Offeror must have been in operation a minimum of five (5) years. The Offeror’s normal business activity during the past five (5) years will have been for providing the goods or services in this solicitation.

Upon notification of a recommended award, the Offeror will have 14 calendar days to submit a complete certificate of insurance in the minimum amounts and the coverages as required in the

Insurance Requirements of this agreement. Insurance requirements are non-negotiable.

https://procurement.opengov.com/portal/phoenix/projects/199388

2.14. Certificates of Insurance

Upon notification of a recommended award, the Offeror will have 14 calendar days to submit a complete certificate of insurance in the minimum amounts and the coverages as required in the

Insurance Requirements of this solicitation. Insurance requirements are non-negotiable.

2.15. Award of Contract

Unless otherwise indicated, award(s) will be made to responsive, responsible Offeror(s) who are regularly established in the service, or providing the goods, contained in this solicitation and who have demonstrated the ability to perform in an acceptable manner.

A. Factors that may be considered by the City include:

1. Technical capability of the Offeror to accomplish the scope of work required in the

Solicitation. This may include performance history on past and current government or industrial contracts; and,

2. Demonstrated availability of the necessary manpower (both supervisory and operational personnel) and necessary equipment to accomplish the scope of work in the Solicitation; and,

3. Safety record; and,

4. Offeror history of complaints and termination for convenience or cause.

B. Notwithstanding any other provision of this solicitation, the City reserves the right to: (1) waive any immaterial defect or informality; or (2) reject any or all offers or portions thereof; or (3) reissue a solicitation.

C. A response to a solicitation is an offer to contract with the City based upon the terms, conditions, and specifications contained in the City’s solicitation. Offers do not become contracts until they are executed by the Chief Procurement Officer or Department

Director. A contract has its inception in the award, eliminating a formal signing of a separate contract. For that reason, all of the terms, conditions and specifications of the procurement contract are contained in the solicitation, and in any addendum or contract amendment.

2.16. Solicitation Transparency Policy

Commencing on the date and time a solicitation is published, potential or actual Offerors or respondents (including their representatives) shall only discuss matters associated with the solicitation with the Mayor, any members of City Council, the City Manager, any Deputy City

Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated Procurement Officer) at a public meeting, posted under Arizona Statutes, until the resulting contract(s) are awarded to all offers or responses are rejected and the solicitation is cancelled without any announcement by the

Procurement Officer of the City’s intent to reissue the same or similar solicitation.

As long as the solicitation is not discussed, Offerors may continue to conduct business with the

City and discuss business that is unrelated to the solicitation with the City staff. Offerors may not discuss the solicitation with any City employees or evaluation panel members.

Offerors may discuss their proposal or the solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the Procurement

Officer, and are posted as open meetings with the City Clerk at least 24 hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

With respect to the selection of the successful Offerors, the City Manager and/or City Manager's

Office will continue the past practice of exerting no undue influence on the process. In all solicitations of bids and proposals, any direction on the selection from the City Manager and/or

City Manager's Office and Department Head (or representative) to the proposal review panel or selecting authority must be provided in writing to all prospective Offerors.

This policy is intended to create a level playing field for all Offerors, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT

VIOLATE THIS POLICY SHALL BE DISQUALIFIED. After official Notice is received by the City for disqualification, the Offeror may follow the Protest process, unless the Solicitation is cancelled without notice of intent to re-issue.

“To discuss” means any contact by the Offeror, regardless of whether the City responds to the contact. Offerors that violate this policy will be disqualified until the resulting contract(s) are awarded, or all offers or responses are rejected and the solicitation is cancelled without any announcement by the Procurement Officer of the City’s intent to reissue the same or a similar solicitation. The City interprets the policy as continuing through a cancellation of a solicitation until Council award of the contract, as long as the City cancels with a statement that the City will rebid the solicitation.

2.17. Protest Process

Offeror may protest the contents of a solicitation no later than seven days before the solicitation deadline when the protest is based on an apparent alleged mistake, impropriety or defect in the solicitation. Protests filed regarding the solicitation may be addressed by an amendment to the solicitation or denied by the City. If denied, the opening and award will proceed unless the City determines that it is in the City’s best interests to set new deadlines, amend the solicitation, cancel or re-bid.

Therefore, unless otherwise notified by a formal amendment, the Protester must adhere to all solicitation dates and deadlines, including timely filing of an offer, regardless of filing a protest.

Offeror may protest an adverse determination issued by the City regarding responsibility and responsiveness, within seven days of the date the Offeror was notified of the adverse determination.

Offeror may protest an award recommendation if the Offeror can establish that it had a substantial chance of being awarded the contract and will be harmed by the recommended award. The City will post recommendations on the City’s Procurement Portal to award the contract(s) to an Offeror(s). Offeror must submit award protests within seven days after the posting of the award recommendation, with exceptions only for good cause shown, within the

City’s full and final discretion.

All protests will be in writing, filed with the Procurement Officer identified in the solicitation and include the following:

• Identification of the solicitation number;

• The name, address and telephone number of the protester;

• A detailed statement describing the legal and factual grounds for the protest, including copies of relevant documents;

• The form of relief requested; and

• The signature of the protester or its authorized representative.

The Procurement Officer will render a written decision within a reasonable period after the protest is filed. The City will not request City Council authorization to award the contract until the protest process is complete. All protests and appeals must be submitted in accordance with the

City’s Procurement Code, (Phoenix City Code, Ch. 43) and any protests or appeals not submitted within the time requirements will not be considered. Protests must be filed with the

Procurement Officer.

2.18. Public Record

All Offers submitted in response to this solicitation will become the property of the City and become a matter of public record available for review pursuant to Arizona State law. If an

Offeror believes that a specific section of its Offer response is confidential, the Offeror will isolate the pages marked confidential in a specific and clearly labeled section of its Offer response. An Offeror may request specific information contained within its Offer is treated by the

Procurement Officer as confidential provided the Offeror clearly labels the information

“confidential.” To the extent necessary for the evaluation process, information marked as

“confidential” will not be treated as confidential. Once the procurement file becomes available for public inspection, the Procurement Officer will not make any information identified by the

Offerors as “confidential” available to the public unless necessary to support the evaluation process or if specifically requested in accordance with applicable public records law. When a public records request for such information is received, the Procurement Officer will notify the

Offeror in writing of any request to view any portion of its Offer marked “confidential.” The

Offeror will have the time set forth in the notice to obtain a court order enjoining such disclosure.

If the Offeror does not provide the Procurement Officer with a court order enjoining release of the information during the designated time, the Procurement Officer will make the information requested available for inspection.

2.19. Late Offers

Late Offers must be rejected, except for good cause. If a late Offer is submitted, the Department will document the date and time of the submittal of the late Offer, keep the Offer and notify the

Offeror that its Offer was disqualified for being a late Offer.

2.20. Right to Disqualify

The City reserves the right to disqualify any Offeror who fails to provide information or data requested or who provides materially inaccurate or misleading information or data. The City further reserves the right to disqualify any Offeror on the basis of any real or apparent conflict of interest that is disclosed by the Offer submitted or any other data or information available to the

City. This disqualification is at the sole discretion of the City. By submission of a solicitation response, the Offeror waives any right to object now or at any future time, before any agency or body including, but not limited to, the City Council of the City or any court as to the exercise by the City of such right to disqualify or as to any disqualification by reason of real or apparent conflict of interest determined by the City. The City reserves the right to replace the disqualified

Offeror.

2.21. Contract Award

In accordance with the City of Phoenix Code, Chapter 43, Section 43-12, Competitive Sealed

Bidding, award(s) shall be made to the lowest responsive and responsible offeror(s) whose offer conforms in all material respects to the requirements set forth in this solicitation. The City reserves the right to award a contract by individual line items, by group, all or none, or any other combination most advantageous to the City. The City reserves the right to award multiple contracts.

2.22. Determining Responsiveness and Responsibility

Offers will be reviewed for documentation of any required minimum qualifications, and completeness and compliance with the solicitation requirements. The City reserves sole discretion to determine responsiveness and responsibility.

Responsiveness: Nonresponsive Offers will not be considered in the evaluation process. The solicitation states criteria that determine responsiveness, and the solicitation includes terms and conditions that if included or excluded from Offers will render an Offer nonresponsive.

Responsibility: To obtain true economy, the City must conduct solicitations to minimize the possibility of a subsequent default by the Offeror, late deliveries, or other unsatisfactory performance that may result in additional administrative costs. It is important that the Offeror be a responsible Offeror. Responsibility includes the Offeror’s integrity, skill, capacity, experience, and facilities for conducting the work to be performed.

2.23. Equal Low Offer

Contract award will be made by putting the names of the tied vendors in a cup for a blind drawing limited to those bidders with tied offers. If time permits, the offerors involved will be given an opportunity to attend the drawing. The drawing will be witnessed by at least three persons, and the contract file will contain the names and addresses of the witnesses.

3. Scope of Work

3.1. PURPOSE:

The City of Phoenix ("City") Public Works and Aviation Departments require services from a

Contractor experienced in providing Asphalt and Striping Services, which includes but is not limited to asphalt paving, crack filling, sealing, milling, saw cutting, safety bollards, wheel stops, handicap signage, and striping.

3.2. BACKGROUND:

The Public Works Department ("PWD") is responsible for maintenance and repairs for asphalt paving, striping, and ancillary services on foundations, driveways, and walkways. The City does not guarantee that the Contractor will receive a specific amount of work. The City reserves the right to make multiple contract awards.

3.3. CONTRACTOR REQUIREMENTS:

The Contractor is responsible for providing all labor, materials, equipment, tools, accessories, supervision, and all overhead burdens associated with the cost to perform asphalt and striping services as described in the specifications included herein. The Scope of Work and minimum specifications define the quality and characteristics of the desired materials and application.

They are based upon specifications for known acceptable processes and materials. All work will be performed on an as-needed basis.

3.4. REFERENCES AND DEFINITIONS:

The following references and definitions are used for the specifications:

• American Association of State Highway and Transportation Officials (AASHTO):

www.transportation.org

• American with Disabilities Act (ADA): www.ada.gov

• Arizona Department of Transportation (ADOT): www.azdot.gov

• American Society of Testing and Materials International (ASTM): http://www.astm.org/

• International Slurry Surfacing Association (ISSA): www.slurry.org

• Maricopa Association of Governments (MAG): www.mag.maricopa.gov

• Occupational Safety and Health Administration (OSHA) www.osha.gov

• Pima Association of Government (PAG) www.pagnet.org

• Portland Cement Association (PCA): www.cement.org

• FAA Advisory Circulars most current editions can be found at the link below https://www.faa.gov/airports/resources/advisory_circulars/ (applicable to Aviation, Groups C and D) http://www.transportation.org/ http://www.ada.gov/ https://www.azdot.gov/ http://www.astm.org/ https://www.slurry.org/ https://www.mag.maricopa.gov/ https://www.osha.gov/ https://www.pagnet.org/ http://www.cement.org/ http://www.faa.gov/airports/resources/advisory_circulars/ http://www.faa.gov/airports/resources/advisory_circulars/

3.5. CITY DEPARTMENT CONTRACT REPRESENTATIVE (CDCR):

The CDCR is the City employee using the resulting contract who has been specifically designated to act as the contact person to the Contractor and is responsible for monitoring and overseeing the Contractor's performance under this contract. The CDCR will coordinate all work under the contract.

3.6. CONTRACTOR MINIMUM QUALIFICATIONS:

3.6.1 The Contractor must have a minimum of five (5) years' experience in all aspects of asphalt work and services for Groups A and C.

3.6.2 The Contractor must have a minimum of five (5) years' experience in all aspects of asphalt striping work for Groups B and D.

3.6.3 The Contractor will remain properly and currently licensed for all aspects of the services to be performed during the contract term.

3.6.4 The Contractor's employees and/or any subcontractors must obtain required badging from the City as identified in Section 4 - Special Terms and Conditions, and must wear the badges at all times, while on City property.

3.7. CONTRACTOR WORK REQUIREMENTS:

3.7.1 Contractor will provide CDCR with a written quote for all projects within ten (10) calendar days from receipt of notification from CDCR.

3.7.2 Contractor will commence work within fifteen (15) calendar days from receipt of written purchase order or shopping cart number provided by CDCR or for Aviation upon approval of the

CDCR if work needs to commence more than 15 calendar days from receipt of written purchase order or shopping cart number.

3.7.3 Contractor will maintain the original site foreman for the duration of the project.

3.7.4 Site foreman will be capable of verbal communication with the CDCR and the crew/laborers.

3.7.5 Contractor will furnish the CDCR with a schedule for each project individually (schedule will cover inception to completion) within five (5) calendar days of project approval to begin from the CDCR.

3.7.6 Upon commencement of the project, the project will proceed daily as dictated by the aforementioned schedule and specified hours of work unless agreed upon by the CDCR or prohibited by other factors.

3.7.7 Any changes to the established schedule must have prior written approval by the CDCR.

3.7.8 If or when Contractor anticipates working less than a full day on any part of an assigned project, the Contractor will communicate their anticipated arrival and departure times for that specific day to the CDCR.

3.7.9 The Contractor is required to communicate to the CDCR by telephone, voicemail or email, any type of alternative work schedule within a minimum of two (2) hours prior to arrival on the project site.

3.7.10 Contractor will communicate project status to the CDCR every day from start to finish on the project.

3.7.11 Contractor will advise the CDCR immediately of equipment breakdown or other delays affecting the progress of the work.

3.7.12 Contractor will be familiar with and adhere to all special terms, conditions and requirements regarding work at City of Phoenix facilities.

3.7.13 Contractor will provide the CDCR with a document outlining the terms and conditions of all warranties.

3.7.14 Contractor will respond and adhere to all direction from the CDCR at all times.

3.7.15 Contractor will coordinate a pre-project walk-through with the CDCR to become aware of existing conditions at each project location prior to the start of any work.

3.7.16 If an approved subcontractor is being used by the Contractor, the subcontractor will attend the walk-through meeting.

3.8. GENERAL REQUIREMENTS:

3.8.1 If the Contractor uses subcontractors for asphalt or striping work under this contract, the

Contractor will guarantee that all work and materials used meet the specifications and requirements of an awarded contract. Any work that fails to meet the specifications and requirements of this contract, the Contractor will bring them up to the required specifications at no additional cost to the City, and within two (2) weeks of notification by the CDCR.

3.8.2 Standard of quality and performance indicated in the specifications and scope of work are to be understood as the minimum requirements. Unless otherwise indicated in the specifications or drawings, all work will be done in accordance with specifications and/or recommendations of the manufacturer of the product to be applied.

3.8.3 All work will conform to current applicable standards, specifications and codes.

3.8.4 Contractor will observe all current applicable safety regulations as required by OSHA and the City.

3.8.5 Hours allowed to work on projects will be established prior to the start of each project.

Weekend work may be permitted based on project scope, as long as Contractor submits this request to the CDCR and the CDCR approves it in writing.

3.8.6 Contractor will provide a performance guarantee for full-depth asphalt pavement for two

(2) years. All other asphalt work will be guaranteed for a period of one (1) year.

3.8.7 Contractor will provide a performance guarantee for cement concrete bumpers for two (2) years.

3.8.8 Contractor will provide a performance guarantee for the installation of handicap signage for two (2) years.

3.8.9 Contractor will provide a performance guarantee for asphalt striping for one (1) year.

3.8.10 All concrete materials will comply with current standard ASTM specifications for PCA.

3.8.11 Contractor will not dump or put anything into drywells, dumpsters, or on landscape areas at any time. Contractor will properly dispose of all materials or left over product according to current applicable federal, state, and local disposal regulations from job site.

3.8.12 Asphalt Contractor will supply all Safety Data Sheets (SDS) forms required for compliance with OSHA safety and health standards. This includes any products containing asphalt, artificial asphalt, asphalt rock or bituminous rock, amosite, catalyzed asphalt, petroleum asphalt, petroleum pitch, coal tar pitch, and all paints. The SDS will be supplied by the manufacturer and made available to the City upon request.

3.8.13 Striping Contractor will supply all SDS forms required for compliance with OSHA safety and health standards. This includes any products containing slurry, polymers, lime, glass beads, or thermoplastics, and all paints. The SDS will be supplied by the manufacturer and made available to the City upon request.

3.9. GENERAL REQUIREMENTS FOR ASPHALT:

3.9.1 All water will be potable and compatible with the slurry mix.

3.9.2 Slurry seal will be applied according to the manufacturer's recommendation.

3.9.3 Contractor will oversee that segregation of aggregate in storage and handling is prevented. If segregation occurs, materials will be handled in a manner to correct segregation.

3.9.4 No sealant will be applied until area to be sealed has been cleaned and prepared.

Contractor will use suitable methods to protect sealant from all types of traffic until new surface has cured sufficiently to support traffic.

3.9.5 Contractor will clean all sidewalks, driveways and other surfaces adjacent to work area of dust, dirt, rocks and any other debris prior to maintenance material being applied, unless specified by City differently prior to the start of project.

3.9.6 In final cleanup, Contractor will replace any materials disturbed as a result of erecting or removing barricades, remove and properly dispose of all debris generated, and repair defaced or disfigured finishes caused by work performed, including any concrete structures where asphalt products have been splashed.

3.9.7 Contractor must provide portable restrooms for construction employees and/or subcontractors.

3.9.8 Contractor will use Reclaimed Asphalt Pavement, Recycled Asphalt Concrete, Hot Mix and Hot In-Place Recycling, as much as possible. Current applicable specifications of MAG and

PAG will be used, or other current applicable specifications as appropriate.

3.10. EXISTING ASPHALT PAVEMENT AND CRACK SEALANT

REQUIREMENTS:

3.10.1 If routing is required, the Contractor will route cracks to ½" by ½" before sealant is applied. For Aviation, if routing is required, Contractor will route cracks to 1/4" up to 2" before sealant is applied.

3.10.2 Prior to sealing, the Contractor will have all qualifying cracks cleaned by blowing with compressed air, blowing at 150 CFM or more, until clean. If weeds or grass are present, growths will be removed and the crack cleaned. Application of any necessary sterilant by the

Contractor is not allowed.

3.10.3 Prior to application of any surface treatment, the Contractor will apply a crack sealant that meets or exceeds ASTM standards, be applied to cracks of¼" wide, or larger. Crack sealant will be hot elastomeric asphalt sealant formulated specifically to be a stiff, non tracking, yet flexible sealant specifically suited for areas subject to slow moving vehicle or pedestrian traffic or for local conditions.

3.10.4 Sealant will be heated to manufacturer's recommended temperatures. Sealant will not be applied to wet cracks. Material applied will have a softening point of not less than 208 degrees and a viscosity of greater than 2500 cps.

3.10.5 The Contractor will use a double boiler Melter to melt and apply crack sealing material.

Melter will be fully agitated and be capable of heating material to required application temperature and maintaining that temperature. Melter will be equipped with thermometers to monitor both temperature of material and heat transfer oil.

3.10.6 The Contractor will slightly overfill cracks and then level with a squeegee leaving a 1" band on both sides of the sealed crack. If high temperature or local traffic increase the possibility of pick up by foot or tire traffic, a fine mesh sand or ash blotting material will be placed over filled cracks.

3.10.7 Crack sealer will be cured according to manufacturer's instructions.

3.11. EXISTING ASPHALT PAVEMENT AND ASPHALT SURFACE

PATCHING REQUIREMENTS:

3.11.1 When skin patching is required, the Contractor will power sweep and clear the area of all loose material. Oil spots will be scraped and cleaned with a mild detergent to remove any petroleum residue. Manholes, valve boxes, drop inlets will be protected by suitable methods.

3.11.2 Asphalt material used will be 3/8" maximum size aggregate and 5.5% to 6% asphalt by total weight. If conditions warrant, a hot-mixed sand seal may be used. When patching an existing waterway such as a gutter, sand seal will be used.

3.11.3 Contractor will treat entire area to be patched with a coat of primer tack extending about one foot beyond distressed area, or industry recommended standard.

3.11.4 Contractor will mark location of edges with a chalk line or marking paint to ensure even edges. Patches will be installed with straight, even edges. Any ragged, raveled, or uneven edges will be corrected.

3.11.5 Contractor will apply patching material to a depth of not more than 1" for 3/8" maximum size aggregate or 1/4" for sand seal. Make sure edges are square or rectangular. Pavement will be installed in a manner to prevent segregation of aggregate and will be raked to feather the edges smoothly into existing pavement to prevent an abrupt edge.

3.11.6 Contractor will roll and compact with a 3-5-ton static roller, if the roller can move without interruption or turning. If patch is in flow of water, or where roller would require a sharp turn, a vibratory plate will be used. Patch will be installed to fit existing grade and not block flow of water or cause damming of water behind it.

3.11.7 Contractor will allow skin patches sufficient time to cure before application of any surface treatment.

3.11.8 If a patch is installed when ambient temperature is between 32-50 degrees Fahrenheit, the Contractor will coat the patch with an asphalt-based emulsion to retard raveling.

3.12. EXISTING ASPHALT PAVEMENT AND FULL DEPTH ASPHALT

SURFACE PATCHING REQUIREMENTS:

3.12.1 Contractor will recompact subgrade and asphalt base course (ABC) to ASTM 0698 (clay soils) or ASTM 01557 (aggregate bases, sandy soils and sand) standards. Should subgrade be water saturated or inadequate, material will be removed and replaced with new ABC and compacted to at least 95% of maximum density.

3.12.2 Asphalt material used for full depth asphalt patching will meet all material specifications for E-3/8", 0-1 /2", or C-3/4".

3.12.3 New asphalt material will be ¼" to 3/8" above existing pavement before compaction or to current industry standard.

3.12.4 Contractor will roll and compact with a 3-5-ton static roller (or current ASTM specifications), compacting new pavement to 1/8" to ¼" above existing asphalt. Materials will be applied to return pavement to original condition and to prevent ponding. For Aviation, the

Contractor will compact new pavement so that the final product matches the existing pavement.

3.12.5 Contractor will allow patched areas sufficient time to cure before application of a surface treatment, usually at least thirty (30) days.

3.12.6 Contractor will have sufficient barricades and warnings to protect and prevent pedestrians and vehicles from entering the work area.

3.13. EXISTING ASPHALT PAVEMENT AND CATIONIC TYPE II

REQUIREMENTS:

3.13.1 Cationic slurry seal will consist of a mixture of an approved emulsified asphalt, mineral aggregate and water with specified additives, and be proportionally mixed and uniformly spread over properly prepared surface. Completed slurry seal will leave a homogeneous mat, adhere firmly to prepared surface and have a skid resistant surface texture.

3.13.2 Bituminous materials and mineral aggregates will be as specified in sections of the standards and specifications as distributed by MAG and PAG, or other current applicable standards and specifications.

3.13.3 Cationic slurry seal will be a Type II as outlined by ASTM, AASHTO, ISSA or local governing agencies, and meet all current applicable specifications for aggregate and mineral filler, emulsified asphalt and application.

3.13.4 After the initial slurry seal, the Contractor will check the surface for cracks and holes. If cracks are found, the surface will be sealed before the second slurry coat.

3.13.5 The Contractor and CDCR will agree on type of gradations prior to project start. Type II will be used in most applications. Grading of the aggregate will be by AASHTO and ASTM standards.

3.13.6 Contractor will use slurry-mixing equipment for a continuous flow.

3.13.7 ISSA recommended standards will be used to check calibration of equipment, if a machine manufacturer's instructions are not available. Only machines that have been calibrated and tested will be used. Mixer will thoroughly blend all materials to form a homogeneous mass before leaving mixer.

3.13.8 Slurry spreading boxes used by the Contractor will have squeegees in the front and back. Any type of drag pulled behind spreader box will not be stiffened by hardened slurry.

3.13.9 If requested, a test strip will be performed. Slurry mixtures placed in testing area will conform in design mix to what will be used on the job. Samples will be made to verify mix consistency and proportioning, as well as the rate of application. Tolerances for individual materials as well as slurry seal mixture are as follows: ±1% for asphalt content; ±4% of aggregate passing each sieve; percentage of aggregate passing will not go from high end to low end of specified range of any two successive sieves; slurry consistency will not vary more than

±0.5 cm from job mix formula after field adjustments.

3.13.10 Prior to sealing condition of the surface, Contractor will follow recommended industry standards. All loose material will have been removed; silt spots and oil spots will be cleaned. If water is used, cracks will be allowed sufficient time to dry. Manholes, valve boxes, drop inlets will be protected by suitable methods.

3.13.11 Contractor will pre-wet surface area by fogging ahead of slurry box when required by local conditions. Water used will make entire surface damp with no apparent flowing water in front of the slurry box. Rate of fog spray will vary according to the surface texture, temperature, humidity and dryness of the pavement.

3.13.12 Slurry mixture will be of desired consistency upon leaving mixer, which should not require additional materials added to the mixture. A sufficient amount of slurry will be carried in all parts of box to guarantee even spreading. Overloading of spreader will be avoided. No lumping, bailing or unmixed aggregate will be permitted.

3.13.13 Contractor will leave no streaks caused by oversized aggregate on the finished surface.

The CDCR may stop work if the situation warrants.

3.13.14 Slurry mixture will possess sufficient stability so that premature breaking of slurry seal in spreader box does not occur.

3.13.15 For areas that cannot be reached with slurry seal machine, the Contractor will use hand squeegees to provide complete and uniform coverage. Hand work area will be dampened prior to application. Hand worked areas will have same type of finished look as machine work. Hand work will be completed while machine is applying slurry.

3.13.16 If rolling is necessary in areas of slow turning traffic, 9-wheel pneumatic roller will be rolled a minimum of three times as indicated by industry standards. No rolling is permitted until slurry seal has cured enough so that no slurry is picked up on the tires of the roller. Rolling will be used to smooth ridges and finish surface, as needed.

3.13.17 Contractor will ensure straight lines along curbs and shoulders to provide an acceptable appearance. Slurry runoff will not be permitted. Excessive buildup, uncovered areas of unsightly appearance will not be permitted on longitudinal or transverse joints. Contractor will use a suitable width spreading equipment to produce a minimum number of longitudinal joints throughout the project. When possible, longitudinal joints will be placed on lane lines; half passes and odd width passes will be used only in minimum amounts. No half passes will be permitted as the last pass of any paved area.

3.13.18 All areas, such as manhole covers, walkways and gutters will have slurry seal removed.

Debris will be removed daily and deposited in a legal landfill.

3.13.19 Slurry seal will be measured and invoiced by square yards/or square foot, or weight of aggregate and weight of emulsion used on work completed. If invoiced by the weight of aggregate and emulsion, Contractor will submit a certified affidavit and delivery tickets, which show quantities of each material delivered to job site and used in project. Price will be full compensation for furnishing all materials and for all preparation, mixing and applying these materials, and for all labor, equipment, tools, test design, cleanup and incidentals necessary to complete and warrant the job.

3.13.20 Contractor may separately price extensive pre-project work that is completed thirty (30) or more days prior to application of slurry seal.

3.13.21 Additional cost of painted parking symbols and handicap parking signage, after application has cured, may be offered.

3.14. ASPHALT EMULSION SEAL COAT MATERIAL REQUIREMENTS:

3.14.1 Emulsified asphalt sealers will be used with a minimum of 2%-3% latex or co-polymer added, when specified in scope of work or by manufacturer's recommendation. Mineral filler will be added in quantities of 1 to 3 pounds of grade #60 silica sand (or approved equal mineral filler with same sieve size) per gallon and mechanically agitated. Where material has silica or other mineral additives added by the manufacturer, no additional silica would be required. When a second coat of sealer is required, second coat will contain same amount of silica as the first coat. Contractor will supply the manufacturer's guaranteed material specification sheet indicating such silica has been added, if requested by the CDCR. Dilution of material will not exceed 20% to 30% of the manufacturer's concentrate of solids for asphalt-based products, as specified in manufacturer's material product specification data sheet.

3.14.2 Specifications for this product will also follow the appropriate section of the MAG and

PAG standards and specifications for public works construction.

3.14.3 Asphalt emulsion sealer will contain at least 55% non-volatile materials when using current ASTM standards. Nonvolatile residue will be between 25 % and 35% by weight soluble in trichloroethylene. Manufacturer's required specification will be used.

3.15. EXISTING ASPHALT PAVEMENT AND FOG SEALANT

REQUIREMENTS:

3.15.1 Pavement will be in good condition with only fine cracking and little raveling of fine aggregate and ordinary wear and tear for fog sealant application.

3.15.2 Contractor will apply a light application of slow-setting emulsified asphalt diluted with water that will be used to renew old asphalt surfaces and to seal small cracks and surface voids.

3.15.3 Contractor will dilute the emulsion with an equal amount of water and sprayed at rates that meet manufacturer's specifications or current applicable industry standards.

3.15.4 When applying emulsified asphalt to a parking lot, Contractor will arrange alternative parking with the City during construction and curing period. For Aviation, the CDCR will arrange for alternative parking during construction and curing period if needed.

3.15.5 Contractor will exercise caution when spraying liquid asphalt or emulsified asphalt near building walls and concrete curbs. A movable shield or building paper will be used to protect structures and curbing.

3.15.6 When the Contractor uses a distributor spray bar, height of the bar will be no more than necessary for adequate coverage.

3.15.7 In localized areas where extensive fuel spillage is likely, Contractor will use commercially available sealers that are impervious to petroleum solvents.

3.16. APPLICATION OF NEW ASPHALT PAVEMENT STRUCTURE -

GENERAL REQUIREMENTS FOR PARKING AREAS, DRIVEWAYS,

SIDEWALKS, PLAYGROUNDS, GOLF CART, AND BICYCLE PATHS:

3.16.1 Contractor will provide asphalt pavement for bicycle, running and golf cart paths, playgrounds and sidewalks.

3.16.2 Grades will be established by Contract, in cooperation with the CDCR, and grade stakes will be set with due allowance for existing improvements, proper drainage, adjoining property rights and aesthetics.

3.16.3 Contractor will remove debris, vegetation, or other perishable materials from job site, except for trees or shrubs designated by the CDCR for preservation.

3.16.4 Contractor will be responsible for securing any necessary permits for waste removal, dust control and for providing a dumpster, if needed.

3.16.5 Contractor will remove any material in a soft spot and replace with a material that will be equal to or better than best subgrade material on-site.