RFI_-_ASD06222018_-_National_Operations_&_Maintenance.pdf

General Services Administration Public Buildings Service

Office of Facilities Management

REQUEST FOR INFORMATION (RFI)

RFI# ASD06222018

National Operations and Maintenance (O&M) Specifications

June 22, 2018

This notice is issued solely for information and planning purposes - it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government-wide Point of Entry. It is the responsibility of potential offerors to monitor the Government-wide Point of Entry for additional information pertaining to this requirement.

Background:

GSA’s Public Building Service (PBS) provides workplaces to more than one million Federal employees nationwide. PBS manages a national real estate portfolio of over 9,600 buildings which includes more than 1,500 federally-owned buildings and facilities. We use a contracted workforce to operate, maintain, preserve and clean these owned real property assets. Contracts awarded for these services are typically a one (1) year base with four (4) one year options.

GSA has established a national specification for its basic operations and maintenance contracts.

The specification is revised on a periodic basis (the last one was 2012) to support new congressional and executive mandates, industry trends and changes, agency priorities and other changes that are important to improving the stewardship of our buildings and facilities and to reduce operating costs.

GSA has updated the specifications and we are requesting industry input from commercial operations/maintenance and custodial vendors that are currently under contract to GSA or may be interested in partnering with GSA in the future. Your input is valuable to help us further develop appropriate requirements that may improve our facilities, reduce costs, and simplify a contractor’s ability to maintain our facilities.

How to Submit Responses:

Questions about this RFI should be directed to erica.pelham@gsa.gov by Monday, July 2, 2018 11:00 AM EST, subject: Questions- RFI ASD06222018 - National Operations and Maintenance (O&M) Specifications

This RFI will remain open until Thursday, July 12, 2018 1:00 PM EST, Responses should be submitted to: erica.pelham@gsa.gov, subject: RFI ASD06222018 - National Operations and Maintenance (O&M) Specifications

Response Packages: THIS IS FOR INFORMATION PURPOSES ONLY. The response package should consist of two separate tabs: TAB I: Cover letter; TAB II: Company Recommendations

TAB I (Cover Letter):

The cover letter should be on the company letterhead and include: 1) GSA RFI number and title of the project; 2) Point of Contact including name, title, address, telephone number, fax number and email address.

TAB II (Company Recommendations):

GSA seeks responses to the questions relating to the draft National O&M Specification.

1. Current Draft 2018 National O&M Specification

Provided below are questions regarding the attached draft National O&M Specification. The performance work documents herein will be the current standard for all new operations and maintenance contracts.

A. Are the service requirements easily understood, interpreted and realistic? Yes or No; if No, please provide examples of the type of difficulties that could be experienced. If Yes, please share with us the potential benefits.

B. What are your general recommendations to improve service delivery and to lower overall operating cost?

C. Is there language or requirements in the specification that are ambiguous or require further clarification? Yes or No. If yes, please identify those specific areas and also provide helpful verbiage to further clarify.

D. Are proposed changes current and relevant to today’s commercial practices? Yes or No; if No please provide examples.

E. Do you anticipate that these changes increase GSA service delivery costs?

2. Building Information Sheets Template (see attached)

The O&M specification has a Building Information Sheets (a suggested item from Industry based on RFI in 2012). This information was included to assist the Contractor in his estimating process in determining their service costs. We are now considering additional https://docs.google.com/a/gsa.gov/document/d/1pKOHF6WqmRAcg5NfAZ7p54hsm_dKwWO3l5BkYuOVMtg/edit https://docs.google.com/a/gsa.gov/document/d/1pKOHF6WqmRAcg5NfAZ7p54hsm_dKwWO3l5BkYuOVMtg/edit https://docs.google.com/a/gsa.gov/document/d/1pKOHF6WqmRAcg5NfAZ7p54hsm_dKwWO3l5BkYuOVMtg/edit information that is provided through our National Computer Maintenance Management System (NCMMS) historical database such as the following:

- number and type of preventive maintenance (PM) tasks,

- number of service and emergency repair calls,

- number of major inspections due,

- copy of buildings PM schedule.

A. Is this information helpful? (red items are new)

B. What other criteria could you recommend?

3. Building Pre-inspection Visit

In the O&M solicitation process, we are proposing to recommend to our regional operations a standard length of time needed for contractors to conduct their walk though of the building or facility.

A. Buildings of 500,000 sq. ft. or more require a full 3 day walk through.

• Agree or disagree; Disagree, please provide recommendations.

B. Buildings less than 500,000 sq. ft. but more than 250,000 sq. ft. requires a full 2 day walk through.

• Agree or disagree; Disagree, please provide recommendations.

C. Buildings that are less than 250,000 sq. ft. require one full day walk through.

• Agree or disagree; Disagree, Please provide recommendations.

FAR Provision 52.215-3 is hereby incorporated in full text:

52-215-3 Request for Information or Solicitation for Planning Purposes (OCT 1997)

(a).The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal cost, of the Federal Acquisition Regulation.

(b).Although "proposal" and "offeror are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal (c).This solicitation is issued for the purpose of providing feedback on the specifications