ASBP Contract Boat SOW V1.0.docx

STATEMENT OF WORK

USCG Aviation Training Requirements Coast Guard Air Station Barbers Point

1. INTRODUCTION: The work consists of providing all labor, materials, equipment, and personnel necessary to support U.S. Coast Guard (USCG) Air Station Barbers Point’s (ASBP) unit-specific aviation training program. ASBP is located at the Kalaeloa Airport in Kapolei, Hawaii. The contractor will be responsible for providing and operating a vessel in support of the U.S. Coast Guard’s unit specific aviation training program.

1.1 BACKGROUND: One of the Coast Guard's primary missions is Search and Rescue. In order for ASBP to fulfill this mission, it is necessary to maintain aircrew proficiency by conducting helicopter hoists of equipment and rescue swimmers to and from underway vessels, helicopter deployment and recovery of rescue swimmers, and airplane aerial delivery of dewatering pumps and other equipment to the water. These skill sets require both initial and proficiency training for Coast Guard pilots and aircrews. In the past, this requirement was fulfilled using Coast Guard small boats and patrol boats. The Coast Guard’s increased operational commitments and the geographic separation of Coast Guard units in the Hawaiian Islands have reduced the availability of Coast Guard small boats and crews to provide support for the required aviation training.

2. SCOPE SUMMARY: The contractor shall provide a vessel and all necessary management supervision, personnel, labor materials, fuel and equipment required for supporting over-water helicopter (MH-65E) and airplane (C-130J) training including but not limited to: aircrew hoists, rescue swimmer operations, low-approach cover, and any C-130J drop-delivered material used to fulfill ASBP’s aviation training requirements. The area of operations will be in the general vicinity of 7 nautical miles (nm) to the south of Daniel K. Inouye Airport (PHNL). Services will be provided up to 2 days each week in four (4) hour training blocks. Operations will normally be scheduled each Tuesday and Thursday between the hours of 0900 and 1300 OR 1 hour before sunset until 3 hours after sunset. ASBP and the contractor will coordinate any acute changes to these training days and/or hours should ASBP operations require alteration. The contractor shall make the vessel available for operations during designated hours. Should regularly scheduled operations be cancelled due to maintenance, weather, or mission change; ASBP and the contractor will coordinate a suitable make-up day for the missed 4 hour block.

3. TECHNICAL REQUIREMENTS

3.1 SAFETY REQUIREMENTS: The contractor shall conform to all state and local safety requirements as well as those promulgated by ASBP. The contractor and their employees shall become familiar with and obey maritime regulations including emergency, vessel traffic, and security regulations.

3.2 VESSEL DESCRIPTION: The vessel shall be similar to the Coast Guard’s 41’ Utility Boat (UTB) or 45’ Response Boat Medium (RB-M). The vessel should be capable of maneuvering and operating as a stable platform at idle and or low speeds and therefore should be of the displacement hull type.

· The contract vessel should be no smaller than 30 feet and no greater than 50 feet in length.

· Cabin area large enough to accommodate the entire crew if necessary in inclement weather.

· The vessel’s beam shall be no less than 10 feet and no greater than 20 feet.

· Mast must have no permanent structures protruding higher than 25 feet above the waterline that the crew cannot preemptively stow or fold (e.g. antennas) prior to commencing operations.

· Gross vessel weight shall be 8 tons minimum.

· Minimum speed is 0 knots (dead in the water) and able to maintain up to 10 knots for at least 4 hours.

· Ideal vessel speed for training is approximately 5-10 knots for a period of 4 hours.

· Vessel must be capable of maintaining a heading of + / - 10 degrees between 5-10 knots while operating under an MH-65E helicopter; the MH-65E is capable of producing an average peak velocity of 90 knots of rotor downwash in varying sea states and winds depending on environmental conditions.

· Draft shall be between 3 to 6 feet; an extremely shallow draft vessel is undesirable due to drift characteristics when subjected to rotor downwash.

· The minimum deck area should be at least 60 sq. ft on the aft fantail portion of the vessel, to allow a minimum of two crew members to safely conduct hoist operations.

· The vessel deck area must be free of all obstructions and must have no permanent structures protruding higher than 20 feet above the waterline that cannot be quickly stowed or folded (e.g. antennas).

· The vessel shall be capable of easily and quickly recovering personnel from the water (routine recovery of helicopter rescue swimmers or rescue of aircrew) and operating in an adverse weather environment.

· The vessel shall be capable of operating in sea states of up to 8 feet and wind speeds of up to 40 knots (see paragraph 4.3 – Weather Limitations).

3.2.1 VESSEL EQUIPMENT: The contractor shall outfit the vessel with, at a minimum, all equipment required by law in addition to the following:

· Operating depth sounder

· VHF-FM (multiple frequency capable) two-way marine radio

· Cell phone for secondary communications with the ASBP Operations Center (808-682-2771)

· Global Positioning System (GPS)

· Long distance, high beam search light.

· Radio headset or other equipment/technique required to ensure that the operator can hear radio communications between the training boat and helicopter while a helicopter is directly overhead the vessel.

3.2.2 SAFETY EQUIPMENT: The contractor shall outfit the vessel with, at a minimum, all equipment required by law in addition to the following:

· USCG approved first aid kit

· USCG approved Type III Personal Flotation Devices (PFDs) for all crew and passengers carried aboard.

· Personal protective equipment, foul weather gear, and survival suits shall for each crew member, allowing them to operate safely on deck and under rotor downwash continuously in temperatures ranging from 10° C to 43° C (50° F to 110° F).

· Helmets, double-layer hearing protection, gloves, goggles and grounding rods for use by crewmembers during helicopter operations.

· All equipment shall be used in accordance with and be of the same type or better as listed in the USCG Rescue and Survival Systems Manual, COMDTINST M10470.10F and the USCG Boat Crew Seamanship Manual, COMDTINST M16114.5C. These manuals can be found online at http://www.uscg.mil/directives/.

3.2.3 VESSEL RESPONSIBILITY AND ACCOUNTABILITY: The contractor shall retain full responsibility and accountability for the vessel(s) during non-contract hours and shall provide all vessel maintenance. The contractor shall assume full responsibility and accountability for the vessel(s) during contract hours, including preparation, fueling and cleanup time. The contractor shall be responsible for any repairs caused by negligence or abuse of contractor employees or employees of subcontractors. The contractor shall maintain all mandatory Federal and State licenses, permits, and insurance applicable to the contractor’s business.

3.2.4 REQUIRED DOCKING/MOORING FACILITY: The contractor will be responsible for providing docking/mooring facilities for their vessel.

3.2.5 INSURANCE: The contractor is responsible for ensuring they have adequate liability insurance coverage in accordance with FAR Clause 52.212-4 (p) of solicitation.

3.3 PERSONNEL: All contractor personnel are required to be U. S. citizens or legal residents of the United States, at least 18 years old, and able to read, write, and speak English fluently.

3.3.1 POINT OF CONTACT: The contractor shall provide a point of contact that will be available to discuss work performed under this contract during the normal working day and during periods of underway time or immediately thereafter. The point of contact shall be able to read, write, and speak English fluently.

3.3.2 CREW: Minimum vessel crew shall consist of 1 Master/Coxswain and 2 Deckhands. The crew shall be trained in water rescue techniques and water survival.

3.3.2.1 MASTER/CAPTAIN: The Master/Captain shall be licensed by the Coast Guard to operate uninspected passengers vessels as defined in 46 U.S.C. 2101 (42) upon near coastal waters not more than 100 miles offshore, at a minimum, for the size of the vessel being operated, including the carriage of six passengers, shall be qualified in CPR, and speak English fluently.

3.3.2.3 DECKHANDS: The deckhands shall be knowledgeable and able bodied in performing shipboard operations, rigging for helicopter operations, recovery of dropped gear (up to 120 lbs), and deck seamanship. Training in procedures for MH-65E and C-130J operations will be provided by the Government.

3.3.2.4 POINT OF CONTACT: The contractor shall provide a point of contact that shall be available to discuss work performed under this contract during the normal working day (8:00 AM to 4:00 PM local time) and during periods of underway time. The point of contact shall be able to read, write, and speak English fluently. The name(s), telephone numbers and address of the point of contact shall be provided to the Contracting Officer and COR with the proposal.

3.3.3 GEAR RETURN: Vendor will return air-dropped gear owned by the Coast Guard within 24 hours of training completion. Vendor will deliver drop gear via ground transportation to ASBP at 1 Coral Sea Rd Kapolei, HI 96707.

3.3.4 URINALYSIS: All contracted personnel shall be required to submit to a urinalysis exam to determine if there is any presence of drugs prior to commencing work under this contract. Copies of the test results shall be kept on file by the Contractor and forwarded to the COR upon request. No crewmember with a positive result (except for personnel on prescription drugs issued by a Medical Doctor) on a urinalysis shall be allowed to work under this contract. The Contractor shall develop a system for random drug screening urinalysis in which all crewmembers working under this contract are tested at least semi-annually. The Contractor shall forward a copy of this plan to the COR. Copies of all positive test results shall be forwarded to the COR. Any crewmember who is found to have positive results without a satisfactory explanation (i.e., prescription medication) or who refuses to take the test at the appointed time shall be permanently removed from providing services under this contract. Positive screening results or test refusal of the contract boat Master/Captain is grounds for termination of this contract if a suitable replacement, as defined in 3.3.2.1 above, cannot be identified and approved without impacting ASBP training requirements.

4. OPERATIONAL REQUIREMENTS

4.1 AREA OF OPERATIONS: The area of operations will normally be in the general vicinity of 7 nautical miles (nm) to the South of Daniel K. Inouye Airport. This general vicinity may shift to the East (7 nautical miles to the South of Diamond Head) or West (7 nautical miles to the South of Kalaeloa Airport) depending on environmental conditions and/or vessel traffic.

4.2 SCHEDULE: The contractor will be available at the area of operations:

· For the purposes of this contract, events will normally be scheduled between Monday and Friday, but may also be occasionally scheduled on the weekend due to operational needs. The weekly schedule will be provided to the Contractor by close-of-business on Friday of the preceding week.

· The weekly schedule is anticipated to be one training period on Tuesday and one training period on Thursday between the hours of 0900 and 1300 OR 1 hour before sunset until 3 hours after sunset. Operations will typically be conducted for on scene periods of four (4) hours in duration, extendable hourly by the Coast Guard.

· No later than one hour prior to vessel departure for any training event, the contractor shall contact the ASBP Operations Center (OPCEN) at 808-682-2771 to confirm that the training event is still scheduled. The Contractor is required to be at the operational training site within 10 minutes of the prescribed scheduled time.

· Due to the dynamic nature of scheduling aircraft training events, times and days may be adjusted on a day-to-day basis; the Coast Guard will provide specific times for services and the specific on scene location within the area of operation a minimum of twelve (12) hours in advance. Additional training periods may be conducted at a greater frequency to accommodate surge training requirements on a schedule mutually agreed upon by the parties. There will be weeks where higher than average or lower than average underway time may be requested which can be predicted to a high degree of accuracy and provided to the Contractor for planning purposes.

4.3 WEATHER LIMITATIONS: The contractor shall be capable of safely operating their vessel in environmental conditions up to and including the following limits, day or night:

· Clouds and visibility no worse than “1000-3” (cloud ceilings at least 1000’ above ground level with a minimum of 3 statute miles of visibility).

· Winds up to 35 knots sustained and/or gust-spreads no greater than 15 knots.

· Sea state up to 6 feet (combined swell and wind waves).

· Training may continue in conditions worse than listed above with the approval of ASBP Operations Officer AND concurrence from the vessel Master/Captain.

4.4 PASSENGERS: Only employees of the contractor or passengers expressly approved by the ASBP Operations Department will be aboard the vessel during training evolution. Periodically and contractor capacity permitting, ASBP approved passengers may be aboard the vessel in an observer or standby status for training familiarization.

4.5 CANCELLATION POLICY: Operations, maintenance, or other issues could force cancellations of previously scheduled training events. In the event a cancellation is anticipated with greater than 4-hours notice to the contractor, no cost will be incurred to the Coast Guard for that training block. If cancellation occurs with less than 4 hours to the previously scheduled training block, the Coast Guard agrees to pay 50% of the cost of the cancelled training event. Any training block cancellation due to exceeding weather criteria listed in Section 4.3 may be rescheduled and used without cost or penalty at a later date. The ASBP Schedules Officer (or ASBP representative) will communicate the cancellation via cell phone to the points of contact provided by the contractor. If no answer is received when an attempt is made, voice mail shall suffice for notifying the contractor of cancellation.

5. ADMINISTRATION

5.1 AFTER AWARD OF THE CONTRACT: The contracting officer’s quality assurance evaluator (QAE – see paragraph 5.3 below) will immediately notify the contractor of the required start date. All work shall be done in accordance with this specification. Contact the ASBP Operations Department to schedule training blocks.

5.2 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance, the contractor shall commence work NLT seven (7) days after notice to proceed and work diligently to complete operations. This contract is anticipated to commence on or about 1 January 2024 and be complete no later than 31 December 2024, with four (4) additional one-year option periods.

5.3 DESIGNATED CONTRACTING OFFICER’S QAE: The designated contracting officer’s QAE and Point of Contact for this project is the ASBP Assistant Operations Officer; (808) 682-1740. Inquiries concerning any phase of the specification before or after award shall be made to ASBP’s Assistant Operations Officer.

5.4 OPERATIONAL LOG/WEEKLY OPERATIONS SYNOPSIS REPORT: The contractor shall maintain a log of all operations, which includes dates, location, times, duration and type of evolutions being performed. An operations synopsis report of the current week’s operations shall be passed to the ASBP Contracting Officer Representative (COR) within five (5) days of the previous training week’s end. An electronic copy sent via email is preferred.

5.5 ORIENTATION BRIEFING AND TRAINING: The Government shall provide an orientation brief and initial training for key contract personnel prior to the contract start date. The orientation and training will include at a minimum; safe boating practices, hoist operations, dewatering pump / litter delivery operations, C-130J drop gear retrieval, etc. The Government shall also provide annual refresher training in accordance with the USCG Boat Crew Seamanship Manual, COMDTINST M16114.5 (series) on the same items. The vessel, all equipment, and operations will be subject to inspection every three months to six months. Failure of inspection may result in deduction of the charter for hire.

5.6 PERFORMANCE EVALUATION MEETINGS: The contractor-provided weekly operational log will be used to verify the contractor’s timely arrival on station. If the contractor fails to meet the scheduled training events or is unable to complete the training activity, the frequency of not fulfilling the scheduled requirements may be the basis for a deduction in the charter hire. Meetings between the contractor and the unit’s Operations Officer and/or unit representative will be held at least twice-a-year to review the contractor’s performance. The initial meeting location will be at ASBP during initial training while subsequent meetings may be telephonic, videoconference, or other media.

5.7 DELIVERABLES:

Operational Log in accordance with Section 5.4

Within five (5) days of the previous operational weeks end

Name(s) telephone number and address of the point of contact in accordance with Section 3.3.2.4 As needed

Two, Contracting Officer and COR

With Proposal

Licenses and Permits in accordance with Section 3.2.3 As needed

One, Contracting Officer With proposal and upon renewal

5.8 ORAL MODIFICATION: No oral statements of any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

5.9 PERMITS: The contractor shall, without additional expense to the government, obtain all appointments, licenses, insurance, and permits required for the prosecution of this scope of work. The contractor shall comply with all applicable federal, state and local laws.

5.10 WORK OUTSIDE REGULAR HOURS: Due to the dynamic nature of the services provided, the contractor may occasionally, but not normally, be expected to carry out work on Saturdays, Sundays, and/or outside the station’s normal business hours.

5.11 UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

5.12 INVOICING FOR SERVICE: The contractor will provide a set price for a standard four (4) hour training block. A standard training block will include four (4) hours of contract vessel on-scene time, not including transit time to/from the training site from the contractor's mooring/docking location.

5.12.1 On scene time commences either:

· When the contract boat arrives to the specified training site, but no sooner than the scheduled time

· OR when the Coast Guard aircraft arrives on scene and requests for training to commence, whichever happens first.

5.12.2 On scene time will end when the last scheduled Coast Guard aircraft departs the scene. In the event that a Coast Guard aircraft must temporarily depart scene to refuel and/or transfer passengers, training time will continue until the aircraft departs at the completion of its last sortie with the training boat or until ASBP’s Operations Center contacts the vessel to notify them that training has concluded. In the event the Coast Guard does not use the full standard training block, the contractor will still be paid for a full standard training block. Any unused training blocks at the end of the contract will be forfeited and the Government will retain any unused funds.

5.13 DISCLAIMER: The government will assume no responsibility for any misunderstanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.