CITY OF JEFFERSON

JEFFERSON CITY, MISSOURI

REQUEST FOR BIDS

Bid No.: IFB4394

Subject: Asbestos Inspection and Abatement Planning and Protective Services Department

Closing Date: Sealed bids will be received until 1:30 p.m. on September 03, 2026 at the following address with the bid number and subject indicated on the envelope:

Office of the Purchasing Agent City of Jefferson 320 E McCarty St, Room 202 Jefferson City, MO 65101

Pre-Bid Conference: A prebid conference will not be held. Questions regarding the bid specifications must be directed to Megan Stephenson.

Purchasing Agent: Megan Stephenson Mstephenson@jeffersoncitymo.gov 573-634-6324 mailto:Mstephenson@jeffersoncitymo.gov

REQUEST FOR BIDS

ASBESTOS INSPECTION AND ABATEMENT

1. Information for Bidders

A. Invitation

The City of Jefferson, herein referred to as City, invites interested, qualified vendors, hereinafter referred to as contractors or bidders, capable of providing the required services, to submit bids to provide asbestos inspection and abatement services on an as-needed, if-needed bases for the City.

B. Notice to Bidders

Before submitting the bid, each contractor shall become fully informed as to the extent and character of the work required.

No consideration will be granted for any alleged misunderstanding of the equipment to be used or services to be required, it being understood that the submission of a proposal is an agreement to all items and conditions referred to herein.

C. Prebid Conference

A pre-bid conference will not be held. Questions regarding the bid specifications must be directed to Megan Stephenson (lcorrigan@jeffersoncitymo.gov or 573-634-6324).

Replies will be issued to all offerors of record as an addenda to the specifications and will become a part of the contract documents. The City will not be responsible for oral clarifications.

D. Receipt of Bids

Sealed bids will be received until 1:30 p.m. on September 03, 2026 at the Office of the Purchasing Agent, 320 East McCarty Street, Room 202, Jefferson City, Missouri 65101.

Bids should have the bid number (B3126) notated on the outside of the envelope. Bids will be publically opened at 1:30 p.m. at 320 E McCarty in City Council Chambers on that day.

E. Bid Submittal

Bids must include the following:

• Experience and qualifications;

• Pricing Form (Attachment A) – Proposers shall state firm, fixed pricing for supplies and services as described. Proposers may provide alternate pricing if desired;

• Supplemental Bid Information Form (Attachment B)

• References – List three similar projects including contact information of the owner of the project within the past three years (Attachment C);

• Anti-Collusion Form (Attachment F);

mailto:lcorrigan@jeffersoncitymo.gov

• E-Verify Affidavit and copy of the signature page of the MOU between the bidder and Homeland Security (Attachment D); and

• Authority to Execute Statement (Attachment E)

• Disadvantage Business Utilization Agreement (Attachment G) – Note, the City does not have a specific goal that bidders are required to meet

Bids should be submitted electronically through Bonfire, the City’s free electronic procurement system: https://jeffersoncitymo.bonfirehub.com.

Bids may also be submitted hard-copy with the bid number (IFB4394) indicated on the outside of the envelope and must be submitted to the following address:

City of Jefferson Purchasing Agent 320 E McCarty Street Jefferson City, MO 65101

Bids must be received no later than 1:30 p.m. on September 03, 2026.

Bids will be publicly opened at 1:30 p.m. on September 03, 2026 in City Council Chambers at 320 E McCarty St, Jefferson City, MO.

F. Subcontractor Listing

The general contractor shall submit the names of all principal subcontractors, if any, with the bid. Subcontractors shall be pre-approved by the City of Jefferson before commencement of any work on the project. Subcontractors should be identified on Attachment A – Pricing Form.

G. Evaluation and Award

Award will be made to the responsible offeror whose proposal conforms to the solicitation that will be most advantageous to the City. Bids will be evaluated according to the following criteria.

ITEM POINTS

Ability, capacity, and skill of the contractor and its employees to perform required services

Quality of performance of previous contracts or service with the City, other governmental bodies or private sector

Cost 60 Total 100

Cost will be based on the following list of estimated hours and quantities. Bidders are advised that the number of hours and quantities used are estimates only and to be used to evaluate cost. These quantities in no way guarantee a minimum or maximum level of required services.

https://jeffersoncitymo.bonfirehub.com/

Item Description

Unit of Measure

Quantity

Certified Asbestos Building Inspector: Regular Time Per Hour 12 Certified Asbestos Building Inspector: Overtime Per Hour 4 Project Manager: Regular Time Per Hour 40 Project Manager: Overtime Per Hour 6 Asbestos Removal Foreman: Regular Time Per Hour 40 Asbestos Removal Foreman: Overtime Per Hour 8 Semi-Skilled Laborer: Regular Time Per Hour 40 Semi-Skilled Laborer: Overtime Per Hour 8 Skilled Laborer: Regular Time Per Hour 40 Skilled Laborer: Overtime Per Hour 8 HEPA Exhaust Fan Per Day 3 HEPA Exhaust Fan Per Week 1 HEPA Vacuum Per Day 3 HEPA Vacuum Per Week 1 DECON Shower Unit Per Day 3 DECON Shower Unit Per Week 1 Airless Sprayer Per Day 3 Airless Sprayer Per Week 1 Water Filter System Per Day 3 Water Filter System Per Week 1 Full-Faced Powered Air Purifying Respirator Per Day 3 Full-Faced Powered Air Purifying Respirator Per Week 1 Air Monitoring Equipment Per Day 3 Air Monitoring Equipment Per Week 1 Mobile DECON Trailer Per Day 3 Mobile DECON Trailer Per Week 1 Pneumatic Spud Hose Per Day 3 Pneumatic Spud Hose Per Week 1 Infra-red Vinyl Asbestos Tile Machine Per Day 3 Infra-red Vinyl Asbestos Tile Machine Per Week 1 Hi-Pressure Washer (3,000 psi) Per Day 3 Hi-Pressure Washer (3,000 psi) Per Week 1 Gas-Powered Portable Electric Generator Per Day 3 Gas-Powered Portable Electric Generator Per Week 1 Piranha Flooring Demolition Machine Per Day 3 Piranha Flooring Demolition Machine Per Week 1

Upon selection of awardee, the City will issue a formal contract with the selected vendor. A sample contract can be found in Exhibit 1 – Sample Contract.

H. References

In the spaces provided on the proposal sheet the contractor shall provide three (3) commercial and/or governmental agencies who have utilized their services within the last three (3) years. The contractor is to provide the name of the business/agency, phone number, and contact persons. References shall be submitted on Attachment C – References.

I. Invoices

The contractor shall submit invoices for asbestos services to the City of Jefferson, Planning and Protective Services, 320 East McCarty Street, Jefferson City, Missouri

65101. The City shall only be liable for charges as indicated on the Pricing Form.

J. Contract Period

The initial contract period will be for one (1) year from date of contract award, approximately September 25, 2026 through September 25, 2024. The contract, its terms, prices, conditions and specifications may be automatically renewed for up to two (2) additional one-year periods. Any such extension will be contingent upon satisfactory performance of the contractor. Each year is subject to the annual appropriation of funds.

Renewal pricing will be set at the time of renewal and shall be based off the original contract period pricing but shall not exceed the percentage increase indicated on the Pricing Form.

K. Withdrawal of Bids

Bidders may withdraw their bid after depositing with the Purchasing Agent at any time prior to the stipulated time for opening of such bids. No bid may be withdrawn within thirty (30) days after the opening thereof, unless obvious errors are apparent.

L. Right to Accept or Reject Bids

The right is hereby reserved to accept or reject all or part of any bid, to waive informalities and to request new bids as the interest of the City may require.

M. Tax Exempt Status

The City of Jefferson is tax exempt by law. Do not include tax in bidding. A federal tax-exempt certificate will be furnished when requested.

N. Cooperative Procurement.

The City has entered into cooperative purchasing agreements with Cole County and the Jefferson City Housing Authority. Cole County and/or the Jefferson City Housing Authority may or may not request an unknown quantity of goods or service under this bid during the bid period or resulting agreement period at the same prices, terms and conditions stated herein.

It is understood and agreed that each participating political subdivision will make its own separate contract with the successful bidder, that each participating political subdivision shall only be liable to the successful bidder for materials or supplies contracted for by such political subdivision without any liability for purchases contracted for by any other participating political subdivision, and each successful bidder shall be required to bill each participating political subdivision directly for the materials or supplies purchased by it.

O. Restrictive Clause

Bidders must contact the Office of the Purchasing Agent at least five (5) days prior to the bid opening if any of the specification contains restrictive language or requirements that render him unable to bid.

P. Proprietary Products

Any piece of equipment described herein that is a proprietary product, or the use of a manufacturer’s or vendor’s brand name, is referenced with the intent to indicate a standard of design desired by the buyer and shall not be construed to exclude other manufacturer’s products of comparable quality. The buyer reserves the right to determine the quality of the equipment offered

Q. ADA Accommodations

Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request.

R. Federal Work Authorization Program

Bidders that meet the definition of a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, providing services exceeding $5,000, shall maintain enrollment and participation in a federal work authorization program with respect to the employees hired after enrollment in the program who are proposed to work in connection with the contracted services included herein. If the contractor’s business status changes during the life of the contract to become a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, then the contractor shall, prior to the performance of any services as a business entity under the contract enroll and participate in a federal work authorization program, such as E- Verify.

Bidders must, by sworn affidavit and provision of documentation (copy of E-Verify Memo of Understanding Electronic Signature Page), affirm their enrollment and participation in a federal work authorization program. Bidders shall complete and sign the Affidavit of Compliance with Section 285.525-285.550 RSMo and submit a copy of the signature page of their MOU with Homeland Security. See Affidavit of Compliance with Section 285.525-285.550 RSMo and sample MOU, Attachment D.

For bidders that are not already enrolled and participating in a federal work authorization program, E-Verify is an example of this type of program. Information regarding E-Verify is available at https://www.e-verify.gov/.

S. Compliance with Local, State, and Federal Laws

The contractor shall comply with all applicable local, state, and federal laws and regulations related to the performance of the scope of work. In addition, the bidder’s attention is directed to City Code, Chapter 17 – Licenses, Taxation and Miscellaneous Business Regulations.

https://www.e-verify.gov/

T. Disadvantaged Business Enterprise Statement

Contractors bidding on City contracts funded in whole or in part by assistance from a federal agency shall take the following affirmative steps to assure that small, woman owned, and minority businesses are utilized when possible as sources of supplies, services and construction items.

a. Contractors will submit the name and other information, if any, about their DBE sub-contractors along with their bid submissions.

b. Sufficient and reasonable efforts will be made to use qualified DBE sub-contractors when possible on City contracts.

c. Qualified small, woman owned, and minority businesses will be included on solicitation lists as sub-contractors for City supplies, services, and construction.

d. Qualified small, woman owned, and minority businesses will be solicited whenever they are potential sources.

e. When economically feasible, contractors will divide total requirements into smaller tasks or quantities so as to permit maximum small, woman owned, and minority business participation.

f. Where the requirements permit, contractors will establish delivery schedules which will encourage participation by small, woman owned and minority businesses.

Contractors will use the services and assistance of the Small Business Administration, the Office of Equal Opportunity, and the Community Services Administration.

U. Federal Terms

These services may be paid with federal funds which required additional federal terms to apply. Projects under this contract to be paid using federal funds will be identified at the time of request for project costs. See Exhibit 2 – Federal Terms and Conditions for the terms and conditions that will apply in these situations.

V. Prevailing Wage

1. Prevailing Wage Law applies should the project cost exceed $75,000.

2. Should the bid for the project specified herein exceed $75,000.00, the principal contractor and all subcontractors shall pay not less than the prevailing wage hourly rate for each craft or type of workman required to execute this contract as determined by the Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210 through 290.340 inclusive of the Revised Statutes of Missouri, 1994 as amended. Should this bid exceed $75,000.00 Annual Wage Order 30 for Cole County may be located at:

https://laborwebapps.mo.gov/dls/prevailingwage or see Exhibit 3.

Contractor further agrees that he will keep an accurate record showing the names and occupations of all workmen employed in connection with the work to https://laborwebapps.mo.gov/dls/prevailingwage be performed under the terms of this contract. A copy of the record shall be delivered to the City each week. In accordance with Section 290.250 RSMo, Contractor shall forfeit to the City, One Hundred Dollars ($100.00) for each workman employed, for each calendar day or portion thereof that the workman is paid less than the stipulated rates for any work done under this contract, by contractor or any subcontractor under contractor.

W. Changes to Bid Documents

Changes to contract documents prior to bidding will be by addendum issued by the city.

X. Termination

The City reserves the right to terminate the contract at any time, for the convenience of the City, without penalty or recourse, by giving written notice to the contractor at least thirty (30) calendar days prior to the effective date of such termination. The contractor shall be entitled to receive compensation for services and/or supplies delivered to and accepted by the City pursuant to the contract prior to the effective date of termination.

SCOPE OF SERVICE

1. Introduction

The City desires to contract for services for sampling, testing, identification and abatement of hazardous building materials, including but not limited asbestos from residential and commercial facilities as needed, if needed.

Services will mainly be requested from the Planning and Protective Services Department but may also be requested from any other City department.

2. Scope of Work

A. Contractor shall provide all labor, materials, supplies, equipment, and incidentals needed to perform sampling, testing, identification and abatement from structures as needed by the City either during or prior to, renovation and or demolition where applicable.

B. The contractor shall be familiar with Occupational Safety and Health Act (OSHA), Environmental Protection Agency (EPA), and Missouri Department of Natural Resources (MoDNR) requirements for removal and disposal of hazardous materials.

During removal and disposal of hazardous materials, the contractor shall utilize best management practices, minimizing potential safety and health hazards to their own workers as well as City employees and constituents. All means and methods, including work enclosures, enclosure ventilation, protective clothing, removal procedures, disposal packaging, air monitoring, and disposal procedures shall follow OSHA (1926.58), EPS standard 40 CFR 61 Subpart M, MoDNR regulations and RSMo 260, Environmental Control Sections 260.350 through 260.430. All documentation required by regulating agencies must be completed and submitted in a timely manner with copies provided to the City.

C. All areas, in which hazardous material removal is occurring, shall be isolated with physical barriers, barricades, or safety tape and shall be posted with warning signs prohibiting the entry of unauthorized personnel. The warning signs shall be printed in letters of sufficient size and contrast as to be readily visible and legible and shall be posted at all approaches to hazardous material removal areas. Areas requiring destructive or invasive sampling shall be repaired immediately by the contractor or testing agency. The City requires the contractor to be a certified asbestos building inspector with MoDNR.

D. Scheduled Projects:

The City will:

• Notify the contractor by telephone or email of a planned project(s).

• Set a pre-quote meeting date for a site visit for the project. During the visit, staff will define the scope of work, the project schedule (including start and finish dates), and answer any project specific questions. If available, the City will furnish plans showing locations of work.

• Provide a due date and time for guaranteed-not-to-exceed quotes.

• Issue a purchase order, after which work may commence.

The Contractor will:

• Be responsible to gather the required information to submit a quote.

• Submit a guaranteed-not-to-exceed quote for the project to include a schedule and method of abatement if applicable.

• Obtain all required permits from the local and state authorities.

• Mitigate all asbestos found during the inspection upon receipt of quote and approval by the City.

E. Asbestos inspection reports shall identify location and quantity of asbestos materials and recommendations for removal. Inspection reports shall contain all laboratory results, inspection reports and related documentation.

F. Contractor shall submit a project close-out report containing, but not limited to, a project summary, project logs, listing of project workers with copies of certifications, copies of waste manifests, and other pertinent documentation to the City upon completion of the project.

G. In the event renovations uncover asbestos or other hazardous materials and/or emergency repairs of City facilities are required, the contractor will be strictly on-call, and will be required to respond on-site within two hours for immediate removal and disposal of known and suspect materials.

H. In all cases, the contract shall comply with the procedural mandate of all applicable governing bodies which regulate the permitting process, abatement and disposal of materials, worker safety, and payroll compliance.

I. The award of this contract does not prevent the City from obtaining the services of another asbestos inspection or abatement firm for any other project if the City so desires.

3. Insurance

A. The contractor agrees to indemnify and hold harmless the City from all claims and suits for loss of or damage to property, including loss of all judgments recovered therefore, and from all expense in defending said claims, or suites, including court costs, attorney fees and other expense caused by any act or omission of the contractor and/or his subcontractors, their respective agents, servants or employees.

The contractor shall obtain and maintain throughout the term of the contract all insurance as specified in the sample contract. See Exhibit 1 – Sample Contract.

B. The contractor shall, upon signing the contract, furnish to the City Clerk of the City of

Jefferson, a certificate of insurance as evidence of such insurance coverage as stated above. Such certificate shall contain no less than a ten (10) day prior written notice of cancellation or material change to the City Clerk, City of Jefferson.

ATTACHMENT A – PRICING FORM

Bidders shall indicate firm, fixed pricing for the items below. Pricing will be good for a 12-month period from date of award plus two renewal options. Items will be purchased on an as-needed, if-needed basis. Guaranteed-not-to-exceed pricing will be obtained as projects arise and will be based off pricing submitted herein.

Item # Item Description Classification Unit of

Measure Unit Price

1.1 Certified Asbestos Building Inspector:

Regular Time Per Hour

1.2 Certified Asbestos Building Inspector:

Overtime Per Hour

1.3 Project Manager: Regular Time Per Hour

1.4 Project Manager: Overtime Per Hour

1.5 Asbestos Removal Foreman: Regular Time Per Hour

1.6 Asbestos Removal Foreman:

Overtime Per Hour

1.7 Semi-Skilled Laborer: Regular Time Per Hour

1.8 Semi-Skilled Laborer: Overtime Per Hour

1.9 Skilled Laborer: Regular Time Per Hour

1.10 Skilled Laborer: Over Time Per Hour

1.11 Other - Indicate Classification Description: Regular Time Per Hour

1.12 Other - Indicate Classification Description: Overtime Per Hour

1.13 Other - Indicate Classification Description: Regular Time Per Hour

1.14 Other - Indicate Classification Description: Overtime Per Hour

1.15 Other - Indicate Classification Description: Regular Time Per Hour

1.16 Other - Indicate Classification Description: Overtime Per Hour

2.1 HEPA Exhaust Fan Daily Rate

2.2 HEPA Exhaust Fan Weekly Rate

2.3 HEPA Vacuum Daily Rate

Item # Item Description Equipment

Measure Unit Price

2.4 HEPA Vacuum Weekly Rate

2.5 DECON Shower Unit Daily Rate

2.6 DECON Shower Unit Weekly Rate

2.7 Airless Sprayer Daily Rate

2.8 Airless Sprayer Weekly Rate

2.9 Water Filter System Daily Rate

2.10 Water Filter System Weekly Rate

2.11 Full-Faced Powered Air Purifying Respirator Daily Rate

2.12 Full-Faced Powered Air Purifying Respirator Weekly Rate

2.13 Air Monitoring Equipment Daily Rate

2.14 Air Monitoring Equipment Weekly Rate

2.15 Mobile DECON Trailer Daily Rate

2.16 Mobile DECON Trailer Weekly Rate

2.17 Pneumatic Spud Hose Daily Rate

2.18 Pneumatic Spud Hose Weekly Rate

2.19 Infra-red Vinyl Asbestos Tile Machine Daily Rate

2.20 Infra-red Vinyl Asbestos Tile Machine Weekly Rate

2.21 Hi-Pressure Washer (3,000 psi) Daily Rate

2.22 Hi-Pressure Washer (3,000 psi) Weekly Rate

2.23 Gas-Powered Portable Electric Generator Daily Rate

2.24 Gas-Powered Portable Electric Generator Weekly Rate

2.25 Piranha Flooring Demolition Machine Daily Rate

Item # Item Description Equipment

Measure Unit Price

2.26 Piranha Flooring Demolition Machine Weekly Rate

2.27 Other: Specify the Equipment and Rate Daily Rate

2.28 Other: Specify the Equipment and Rate Daily Rate

2.29 Other: Specify the Equipment and Rate Daily Rate

2.30 Other: Specify the Equipment and Rate Daily Rate

2.31 Other: Specify the Equipment and Rate Daily Rate

2.32 Other: Specify the Equipment and Rate Daily Rate

2.33 Other: Specify the Equipment and Rate Daily Rate

2.34 Other: Specify the Equipment and Rate Daily Rate

3.1

Materials supplied at contractor's cost plus percentage increase. Indicate percentage increase to be used to calculate markup. This rate will apply to the original contract period and all renewal periods. Freight will be at contractor's cost and will not be subject to markup

Renewal Option Pricing – Bidder must indicate below the guaranteed maximum allowable percentage of price increase or minimum decrease percentage of price decrease to the above pricing for the renewal option year. If a percentage is not stated (e.g. left bland, page not returned, etc.) the City shall have the right to execute the option at the same price(s) stated for the original contract period. Statements such as “a percentage of the then-current price” or “consumer price index” are not acceptable.

Renewal Period 1 Percentage Change

Maximum Increase from Original Price

Minimum Decrease from Original Price Renewal Period 2 Percentage Change

Maximum Increase from Original Price

Minimum Decrease from Original Price

SUBCONTRACTORS

All subcontractors shall be listed if the bidder intends to use subcontractors.

Discount for prompt payment on invoices only ____%____ days. Discount will not be evaluated.

This bid is firm for ____ days.

Do you represent a disadvantaged business? YES ___ NO __

Do you represent a woman-owned business? YES ___ NO ___

Are the products bid manufactured, produced or assembled in the United States? YES __ NO __

Do you agree to cooperative procurement by Cole County? YES ___ NO ___

Do you agree to cooperative procurement by the Housing Authority? YES ___ NO ___

I/We the undersigned do hereby certify that the information presented in this bid is true and accurate and agree to provide the specified products and services at the price and time in accordance with the terms and specifications stated herein if awarded the bid. I/We also certify that I am a duly authorized representative of the business entity below and that I possess the legal authority to sign on behalf of the business for which I am acting.

NAME OF COMPANY __________________________________________________________

AGENT AND TITLE ____________________________________________________________

ADDRESS _____________________________________________________________________

TELEPHONE ________________________ EMAIL ADDRESS _________________________

SIGNATURE OF BIDDER ______________________________ DATE ___________________

Form of Business: __ Sole Proprietorship __ Partnership __Corporation __ Limited Liability Corporation

ATTACHMENT B – SUPPLEMENTAL BID INFORMATION

Instructions to bidders: Complete all sections. If a section does not apply, simply enter N/A or Not Applicable. If completing this electronically, you may add rows simply by tabbing out of the last field in each table. If completing manually and need additional space, continue to a blank piece of paper identifying the corresponding number with the information.

1. Names of Testing Agencies Utilized Testing Agency Address City State Phone Number

2. Names of Disposal Sites Disposal Site Name Address City State Certification

3. References – at least three prior or current contracts for abatement work within the last two years Name City/State Contact Person Phone Number

4. List of Employees and Asbestos Related Certifications Name Years of Experience Certification(s)

5. Number of years the firm has been in business and engaged in hazardous material removal; and work history giving evidence of at least five years’ experience in hazardous material removal and disposal

6. Equipment Listing (Include barriers, enclosures, protective clothing, breathing apparatus, and monitoring equipment) Equipment Description

7. Procedures Procedure Name Procedure Monitoring Procedures Removal Procedures Disposal Procedures

8. Provide information regarding any notice of violations issued by federal, state or local authorities

9. Provide information regarding any penalties incurred through non-compliance with abatement projects to include liquidated damages, overruns in scheduled time limitations

10. Provide information regarding situations in which an inspection or abatement contract has been terminated due to breach of contract

11. Provide information regarding any hazardous material related legal proceedings, past or present

ATTACHMENT C – REFERENCES

List a minimum of three references for project similar to this that has been completed in the last three years:

NAME OF COMPANY ______________________________________

ADDRESS _________________________________________________

CONTACT PERSON ________________________________________

TELEPHONE __________________ DATE OF SERVICE __________

PROJECT NUMBER AND DESCRIPTION:

ADDRESS _________________________________________________

CONTACT PERSON ________________________________________

ADDRESS _________________________________________________

CONTACT PERSON ________________________________________

ATTACHMENT D

Affidavit of Compliance with Section 285.525-285.550 RSMo

For All Services in Excess of $5,000.00

State of ________________________ ) ) ss County of ______________________ )

I, __________________________, am an authorized agent of _________________________ (Bidder). This business is enrolled and participates in a federal work authorization program for all employees working in connection with services provided to the City of Jefferson. This business does not knowingly employ any person that is an unauthorized alien in connection with the services being provided. Documentation of participation in a federal work authorization program

(signature page of the MOU with Homeland Security) is attached to this affidavit.

Furthermore, all subcontractors working on this contract shall affirmatively state in writing in their contracts that they are not in violation of Section 285.530.1 RSMo, shall not thereafter be in violation and submit a sworn affidavit under penalty of perjury that all employees are lawfully present in the United States.

Date Affiant

Subscribed and sworn to before me this _______ day of ___________, ______.

Notary Public

My commission expires: ___________________

If bidder is an individual and does not have any employees of any sort, complete this section.

I, the undersigned, being at least eighteen years of age, swear upon my oath that I am either a United States citizen or am classified by the United States government as being lawfully admitted for permanent residence.

Date Signature

Subscribed and sworn to before me this _______ day of ___________, ______.

My commission expires: ___________________

Sample E-Verify Memo of Understanding – MOU Electronic Signature Page

Company ID Number: XXXXXXX

Approved by:

Employer Your Company Name

Name (Please Type or Print) John Doe

Title

Signature

Electronically Signed

Date

05/27/2019

Department of Homeland Security – Verification Division

Name (Please Type or Print) USCIS Verification Division

Title

Signature

Electronically Signed

Date

05/27/2019

ATTACHMENT E - AUTHORITY TO EXECUTE

If the bidder is a corporation, the following certificate should be executed on company letterhead.

corporate seal

(Company Letterhead)

I ____________________________, certify that I am the Secretary of the Corporation named as Bidder herein above; that _____________________, who signed the foregoing contract on behalf of the Bidder was then _________________________________, of said corporation; that said proposal was duly signed for and in behalf of said corporation by authority of its governing body, and is within the scope of its corporate powers.

Signed: _________________________ corporate seal

ATTACHMENT F - ANTI-COLLUSION STATEMENT

STATE OF _____________________________)

COUNTY OF ___________________________)

__________________________________________________________________ being first

NAME OF PERSON SIGNING STATEMENT

duly sworn deposes and says that he is ______________________________________ of

TITLE OF PERSON SIGNING

COMPANY NAME

that all statements made and facts set out in the bid for the above project are true and correct; and that the bidder (the person, firm, association, or corporation making said bid) has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such bid of any contract which results from its acceptance.

Affiant further certifies that bidder is not financially interested in, or financially affiliated with, any other bidder for the above project.

(BY) _____________________________________

(BY) ______________________________________

Sworn to before me this ________ day of ________________, 20___.

My commission expires: ____________________________________

ATTACHMENT G

DISADVANTAGED BUSINESS UTILIZATION AGREEMENT

1. If awarded, the bidder agrees to attempt to expend ____% with Disadvantaged Business

Enterprise(s) (DBE). For purposes of this statement, the term “Disadvantaged Business Enterprise” shall mean a business:

1. Which is at least 51 percent owned by one or more minorities or women, or, in the case of a publicly owned business, at least 51 percent of the stock of which is owned by one or more minorities or women; and

2. Whose management and daily business operations are controlled by one or more such individuals.

“Disadvantaged Group Member” or Minority” means a person who is a citizen or lawful permanent resident of the United States, and who is:

1. Black ( a person having origins in any of the black racial groups of Africa);

2. Hispanic ( a person of Spanish or Portuguese culture with origins in Mexico, South or Central America, or the Caribbean Island, regardless of race);

3. Asian American (a person having origins in any of the original peoples of the Far

East, Southeast Asia, the Indian sub-continent, or the Pacific Islands);

4. American Indians and Alaskan Native (a person having origins in any of the original peoples of North America);

5. Member of other groups, or other individuals, found to be economically and socially disadvantaged by the Small Business administration under Section 8(a) of the Small Business Act, as amended [15u.s.c. 637 (a)].

6. A female person who requests to be considered as a DBE, and who “owns” and controls” a business as defined herein.

Disadvantaged Business Enterprises may be employed as contractors, subcontractors, or suppliers.

(2) The bidder shall indicate the Disadvantaged Business Enterprise(s) proposed for utilization as part of this contract as follows:

Name & Address Nature of Participation Dollar Value

Total proposal amount: ____________________ Total ____________

Percentage of Disadvantaged Business Enterprise Participation: ____________%

(3) The bidder agrees to certify that the disadvantaged firm(s) engaged to provide materials or services in the completion of this project: (a) is a bona fide Disadvantaged Business Enterprise; and (b) has executed a binding contract to provide specific materials or services for a specific dollar amount.

The bidder will provide written notice to the Liaison Officer of the City of Jefferson indicating the Disadvantaged Business Enterprise(s) it intends to use in conjunction with this contract. This written notice is due five days after notification to the lowest bidder.

Certification that the Disadvantaged Business Enterprise(s) has executed a binding contract with the bidder for materials or services should be provided to the DBE Coordinator at the time the bidder’s contract is submitted to the DBE Coordinator. Breach of this agreement constitutes a breach of the bidder’s contract if awarded.

(4) The undersigned hereby certified that he or she has read the terms of this agreement and is authorized to bind the bidder to the agreement herein set forth.

Name of Authorized Officer

DATE ______________________ ______________________________

Signature of Authorized Officer

EXHIBIT 1 – SAMPLE CONTRACT

CITY OF JEFFERSON

CONTRACT FOR ASBESTOS INSPECTION AND REMEDIATION

THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as the "City," and _______________, hereinafter referred to as the "Contractor".

WITNESSETH:

THAT WHEREAS, the City desires to engage the Contractor to render services for a pre-demolition asbestos inspection and remediation from time to time as the City may require.

WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services, and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor.

NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows:

1. Scope of Services. The City agrees to engage the services of the Contractor to render services for pre-demolition asbestos inspection and asbestos remediation from time to time as the City may require.

2. Compensation. The total amount for services rendered under this shall not exceed the rates listed in Exhibit A. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required.

3. Term. This contract shall be in effect from July 1, 2023 through June 30, 2024. With the consent of both parties, the contract may be extended for two (2) additional one (1) year periods. The agreement shall automatically renew unless a party notifies the other party of their intent not to renew this agreement at least sixty (60) days prior to the expiration of the current contract period.

4. Notice to Proceed. The City shall notify the Contractor when services under this contract are necessary by delivering to Contractor a Notice to Proceed. Contractor shall furnish all supervision, labor, tools, equipment, materials and supplies necessary to perform, and to perform, said work at Contractor's own expense in accordance with the Notice to Proceed and any applicable City ordinances and state and federal laws, within thirty (30) calendar days from the date Contractor is notified to proceed, which notice shall be issued by the Director, Jefferson City Department of Planning and Protective Services.

5. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City.

6. Personnel to be Provided. The Contractor represents that Contractor has, or will secure at its expense, all personnel required to perform the services called for under this contract by the Contractor. Such personnel shall not be employees of or have any contractual relationship with the City, except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor's direct supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted, except as provided in the Notice to Proceed, without the written approval of the City.

7. Failure to Perform, Cancellation. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the effective day of such termination. Either party may without cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor.

8. Supplies. The Contractor is hereby authorized and directed to utilize the City’s sales tax exemption in the purchase of goods and materials for the project as set out in Section 144.062 RSMo 1994 as amended.

9. Assignment. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee.

10. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Contractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City.

11. Nondiscrimination. The Contractor agrees in the performance of the contract not to discriminate on the grounds of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment, and shall include a similar provision in all subcontracts let or awarded hereunder.

12. Independent Contractor. The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City.

13. Benefits not Available. The Contractor shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen's Compensation Program of the City.

14. Liability. The parties mutually agree to the following:

a. In no event shall the City be liable to the Contractor for special, indirect, or consequential damages, except those directly or approximately caused by the City arising out of or in any way connected with this contract.

b. The Contractor shall defend, indemnify, and hold the City harmless from and against all claims, losses and liabilities arising out of personal injuries, including death, and damages to property to the extent caused by any negligent act or omission on the part of the Contractor related to the services performed under this contract.

15. Insurance. Contractor shall provide, at its sole expense, and maintain during the term of this contract:

a. Workmen's Compensation Insurance for all of its employees to be engaged in work under this contract.

b. Contractor's Public Liability Insurance in an amount not less than $3,000,000 for all claims arising out of a single occurrence and $500,000 for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo, and Contractor's Property Damage Insurance in an amount not less than $3,000,000 for all claims arising out of a single accident or occurrence and $500,000 for any one person in a single accident or occurrence.

c. Automobile Liability Insurance in an amount not less than $3,000,000 for all claims arising out of a single accident or occurrence and $500,000 for any one person in a single accident or occurrence.

d. Owner’s Protective Liability Insurance. The Contractor shall also obtain at its own expense and deliver to the City an Owner’s Protective Liability Insurance Policy naming the City and the City as the insured, in an amount not less than $3,000,000 for all claims arising out of a single accident or occurrence and $500,000 for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workmen’s Compensation Law, Chapter 287, RSMo. No policy will be accepted which excludes liability for damage to underground structures or by reason of blasting, explosion or collapse.

e. Subcontracts - In case any or all of this work is sublet, the Contractor shall require the Subcontractor to procure and maintain all insurance required in Subparagraphs A., B., and C. hereof and in like amounts.

f. Scope of Insurance and Special Hazard. The insurance required under Sub-paragraphs B. and C.

hereof shall provide adequate protection for Contractor and its subcontracts, respectively, against damage claims which may arise from operations from operations under this contract, whether such operations be by the insured or by anyone directly or indirectly employed by it, and also against any special hazards which may be encountered in the performance of this contract.

NOTE: Paragraph F. is construed to require the procurement of Contractor's protective insurance (or contingent public liability and contingent property damage policies) by a general contractor whose subcontractor has employees working on the project, unless the general public liability and property damage policy (or rider attached thereto) of the general contractor provides adequate protection against claims arising from operations by anyone directly or indirectly employed by Contractor.

16. Documents. Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be delivered upon request to and become the property of the City upon termination or completion of work.

Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same.

17. Nonsolicitation. The Contractor warrants that they had not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee.

18. Books and Records. The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times during the contract and for a period of three (3) years following completion of the contract.

19. Delays. That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Contractor be liable for indirect or consequential damages.

20. Illegal Immigration.

Prior to commencement of the work:

a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services.

b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services.

c. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner prior to issuance of a Notice to Proceed

21. Federal Funds to be Used. The City of Jefferson is a recipient of federal grant funds. Therefore, the grant requirements in Exhibit B shall be fully considered in preparing responses and performing work under any resulting award.

22. Severability. If any section, subsection, sentence, or clause of this Contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged.

23. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action.

24. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the City of Jefferson Department of Planning and Protective Services, 320 E. McCarty, Jefferson City, Missouri, 65101, and _______________, _____________________________________________________________. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing.

CITY OF JEFFERSON, MISSOURI _______________

City Administrator Title:

Date:__________ Date:__________

ATTEST: ATTEST:

City Clerk Title:

APPROVED AS TO FORM:

City Counselor

EXHIBIT 2 – FEDERAL TERMS AND CONDITIONS

The City of Jefferson is a recipient of federal grant funds through HUD’s Community Development Block Grant program.