ASBESTOS-HASMAT SAMPLING IDIQ.pdf

Statement of Work IDIQ for Asbestos & Pollutant testing 21. February 2025

Indefinite Delivery Indefinite Quantity

(IDIQ)

for Asbestos and pollutant testing on buildings and soil on

SPANGDAHLEM AIR BASE (SAB)

Statement of Work

Project : TBD

Title : Indefinite Delivery Indefinite Quantity (IDIQ) for

Asbestos and Contaminant Surveys of Buildings and Soil Location : Spangdahlem Air Base, Germany

Design and Construction Management: Alternate:

52nd CES/CENM 52nd CES/CENM Wolfgang Richard Arkadiusz Solak Gebäude 119 Gebäude 119

54529 Spangdahlem 54529 Spangdahlem Tel.: 06565/61-5553 Tel.: 06565/61-2650

E-Mail: wolfgang.richard.de@us.af.mil E-Mail: arkadiusz.solak.de@us.af.mil mailto:wolfgang.richard.de@us.af.mil mailto:arkadiusz.solak.de@us.af.mil

I. GENERAL DESCRIPTION

Overview:

The US Air Base Spangdahlem requires asbestos and pollutant testing services on buildings and soil at the US Air Base Spangdahlem Germany, and its respective sites located within a radius of 60 kilometers, that is the responsibility of the 52nd Fighter Wing.

All aforementioned sites include secured areas and will require prior notification from the contractor before entry can be granted.

Construction Site:

The construction site is Spangdahlem AB. All expected construction sites are accessible via asphalted roads or paths. The areas on the construction grounds assigned to the contractor for storage purposes shall be strictly adhered to. The storage areas, (if required), for construction material shall be limited to the fenced-in construction site. All assigned areas as well as access roads shall be kept in clean condition and cleaned on a daily basis, if required.

If the construction site is located close to the Airfield, the contractor must prevent any debris from getting on to the Airfield while construction/demolition work is being carried out. Waste containers must be equipped with lockable covers.

The air base can only be entered with a valid military ID. Costs for IDs and police certificate of good conduct shall be paid by the contractor. Military security regulations are applicable for the entire area and shall be strictly adhered to.

The contractor shall obtain an approved Work Clearance Request (AF Form 103 / Digging Permit) prior to any excavation. The 52 CES/CENM will assist the contractor in obtaining the excavation permits, and site drawings will be provided together with the AF Form 103. Prior to the start of construction, all utility lines must be located and marked. Line location must be scheduled/coordinated by the contractor on their own responsibility with shop personnel and the PM with a lead time of at least 48 hours.

Connections to existing utility lines require the approval of the responsible US authorities.

1: DEFINITIONS

For the purposes of this BPA, the following definitions shall apply:

o "Asbestos" means any material containing more than 0,1% asbestos fibers.

(The European Union (EU) considers a material to be asbestos-containing if it contains more than 0.1% asbestos fibers by weight) o "Pollutant" means any substance that may pose a risk to human health or the environment, including but not limited to lead, PCBs, PFAS and mold.

o "Building" means any structure or facility owned or occupied by the USAF at US Air Base Spangdahlem and their GSU’s.

o "Soil" means any earth or ground.

o "Testing" means the collection and analysis of samples to determine the presence and concentration of asbestos or pollutants.

o "Services" means the provision of testing, inspection, and reporting services by the Contractor.

2: SCOPE OF WORK

The Contractor shall provide the following services:

• Asbestos testing and inspection of buildings, including:

o Sampling and analysis of building materials for asbestos content o Identification of asbestos-containing materials (ACMs) o Assessment of the condition and potential for release of ACMs

• Pollutant testing of buildings and soil, including:

o Sampling and analysis of air, water, and soil, including road surfaces, asphalt, etc.. for pollutants o Identification of pollutants and assessment of their concentrations o Assessment of the potential risks to human health and the environment

• Reporting and documentation, including:

o Preparation of written reports detailing the results of testing and inspection o Provision of laboratory analysis reports and chain-of-custody documents o Maintenance of records and data related to the services provided

3: PERFORMANCE REQUIREMENTS

The Contractor shall perform the services in accordance with the following requirements and German regulations:

o Laboratory Accreditation: The Contractor's laboratory shall be accredited by a recognized accrediting organization, in accordance with the applicable regulations and directives.

o Personnel Qualifications: The Contractor's personnel shall have the necessary qualifications, training, and experience to perform the services, in accordance with the applicable regulations and directives.

o Compliance with Regulations: The Contractor shall comply with all applicable federal, state, and local regulations.

o Safety Protocols: The Contractor shall implement safety protocols to protect its personnel, USAF personnel, and the public from hazards associated with the services.

o The Contractor shall comply with all applicable German regulations, including but not limited to the German Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU) regulations.

II. SPECIAL CONDITIONS

SECURITY REGULATIONS

The contractor shall comply with security regulations imposed by the Base Commander and the agency occupying the space where the work is to be performed, including obtaining security clearances and adhering to all provisions thereof.

The contractor shall obtain Installation Passes for all contractor/subcontractor personnel who visit or perform on SAB and other geographically separated units cited in the contract.

Depending on security requirements, the procedures or type of documents required may vary.

The Government may deny access to SAB and associated geographically separated units for individuals who have not completed and signed the Security Check Questionnaire (AE Form 604-1B) or whose security check result have returned unfavorable or adverse or for individuals whose security status determination process is still ongoing.

The contractor shall only vehicular traffic in the immediate construction area and on access and exit ways/roads.

In case of noncompliance with the regulation the employees concerned may be expelled from the military area by the security officer. Instructions by the military police shall immediately be complied with.

The contractor is responsible for all personnel employed by him.

OCCUPATIONAL SAFETY AND HEALTH PLAN

The contractor shall submit an occupational safety and health plan and procedure to the Contracting Officer (CO) for review and approval within 21 calendar days of contract award.

This plan shall be prepared by a certified safety and health protection coordinator (SIGEKO), if required according to the Baustellenverordnung (BaustellV). The SIGEKO shall be provided by the contractor and shall be involved in design and construction phase.

CONSTRUCTION SITE AND ACCESS ROADS

The contractor shall maintain all construction sites in a neat and orderly manner. All supplies and equipment on the project sites shall be stored to minimize mechanical and weather damage. All grass, weeds, and other vegetation shall be trimmed and cleared as necessary to prevent fire and safety hazards. Grass length shall not exceed a height of five (5) centimeters or as directed by the CO. All trash, debris, paper etc. shall be disposed of immediately and placed in proper containers. If requested by 52 CES, a sign with the project title, contractor’s name and point of contact (POC) shall be installed. All construction areas shall be restored to the original condition after removal of the construction site equipment.

The Contractor shall use only those roads for hauling construction material and equipment to and from the construction site which will be assigned for that purpose and in case of inevitable soiling he must immediately clean them. If certain storage areas are no longer needed during the construction period, please clear in a timely matter.

The surfaces on which the construction site is to be mobilized and the construction material to be stored shall be coordinated with Construction Management. The construction site and work and storage areas shall be kept in an orderly condition and tidied up at the end of each work shift.

AIRFIELD CONSTRUCTION

The following precautions must be implemented by the contractor to all airfield construction projects to enhance safety, mitigate risk, and reduce the potential for foreign object debris:

Construction vehicles shall remain on paved surfaces, will take the most direct route to construction site.

Equipment shall not be left unattended near the airfield at any time and must be removed from the airfield at the end of the workday.

All construction vehicles shall have flashing amber beacons, strobe lights or hazard lights turned on while on site.

Any open or exposed trenches or holes shall be marked with low profile barriers with yellow or red hazard lights.

All barricades, temporary markers, or other objects that have to be used within the lateral clear zone must be of low mass, frangible and weighed down or anchored to the surface.

Debris, trash, and open holes or trenches shall be mitigated as much as possible. The contractor shall remove construction waste when departing the airfield.

Construction workers must immediately report foreign object debris dropped on any airfield pavement surface to the escort.

Material stockpiles will not be permitted on construction site.

Construction foreman shall provide a 24 hour emergency maintenance contact number to replace hazard lighting, markings, barricades and remove unattended equipment.

Contractors shall exercise extreme caution when aircraft approach and shall remain flexible to start and stop during different phases when aircraft are present. Contractors shall clear the airfield surface of all equipment and personnel within 30 minutes of notification.

RESTRICTED AREA

To gain access to the Restricted Area (RA), contractors must apply for an RA EAL (Restricted Area Entry Authority List). Contractor employees and their subcontractors may only enter the RA if they have a valid and approved RA EAL.

The complete RA EAL request must be submitted to the CE Project Manager at least 10 working days prior to the required RA access.

Following information is required:

- Person of contact / project manager

- Duration / period of validity

- Company name

- Project number

- Project title

- Reason for visit

- First name, last name und SSN – Social Security Number

- Copy of a valid personal ID card

Data exchange regarding the RA EAL and related arrangements (deadlines, escorts, etc.) will be made through the responsible contractor’s project manager.

Subsequent modification or extension of the RA EAL, after approval has been granted, is not possible.

MILITARY ESCORTS

Military escorts are required for construction projects in restricted areas, the runway and in buildings and/or areas that require specific security requirements. Within the specifications preliminary remarks and in the terms of the specification it is noted whether escorts are required for the construction project.

For proper planning, a pre-announcement must be provided NLT the 15th of the prior month.

The pre-announcement shall consist of the following data: Project Number, Project Name, Building and/or Work Area, Contractor Name and Address, Foreman’s Name and Mobile

Number, Working Hours, Number of Escorts required. Two days prior to the work, but NLT 12 o’clock the day before, the number of required escorts shall be announced as well. When applying for escorts it shall be ensured that the requested escorts can travel along in the contractor vehicle. In exceptional case, a vehicle for escort can be provided.

The requested escorts can be picked up as early as 07:00 a.m. in building 119, room 219 (side entrance). If the escorts are traveling along in the contractor’s vehicle, they shall be dropped off at building 119 after completion of the work. The escorts’ regular duty time is 07:00 a.m. – 16:00 p.m. If due to military and/or flight operations escorts are required outside this timeframe, escorts may also be provided, however, only upon prior agreement (minimum six business days in advance) with the escort service office.

The additional daily expenses for picking up and dropping off escorts in building 119, as well as the registration and deregistration with the Airfield Management in building 47, shall be considered . This can result in up to 90 minutes of downtime per working day. To compensate for the above-mentioned delays for work that takes place in the Restricted Area, we grant a daily additional expense allowance of one hourly rate of a technician / accredited Sampler, as described in the IGCE.

Allocated escorts shall be granted a one-hour lunch break during which all workers must leave the restricted area. To reduce downtime, an exchange of escorts during lunchtime is possible by prior arrangement when picking up the escorts.

In case of short-term or unscheduled changes of planned work assignment on the contractor’s part, the escort service shall be informed immediately in order make requested escorts available for other projects.

There are no escorts available on US holidays. Special permits shall be submitted for approval with justification two weeks prior the holiday.

Inquiries can be made by telephone and/or via e-mail. The escort service office can be reached under the following telephone numbers and/or e-mail addresses:

LN Supervisor, Escort Service:

claudia.bast.de@us.af.mil Telephone: 06565-61-5327 (German/English)

US Supervisor, Escort Service 52fw.cep@us.af.mil Telephone: 06565-61-7214 (English) mailto:claudia.bast.de@us.af.mil mailto:52fw.cep@us.af.mil

PAVING, FENCING AND EXCAVATION

Prior to the start of any paving, fencing, exterior painting, or excavation under this contract, the contractor shall coordinate start and completion dates, in writing, with the CO or authorized representative, at least 10 workdays prior to the scheduled start date. If traffic patterns change due to work under this contract, a plan showing all barricades, temporary traffic lights, detour signs etc. shall be submitted at least 20 workdays prior to the scheduled start date.

UTILITY OUTAGES

The contractor shall coordinate all utility outages with the using agency through the CO (or authorized representative) and Project Manager (PM) prior to the outage. Power outages should be prevented at the maximum extent possible. Services shall not be interrupted until receipt of approval of proposed hours and dates from 52 CES/CENM through the CO. All work shall be arranged to ensure that the outage will be of minimum duration. The contractor shall provide notice to the CO, in writing, not less than 10 workdays prior to the required outage or as determined by the CO. The contractor shall not proceed with any utility outage/interruption without the CO’s approval.

MATERIAL AND WORK QUALITY

All work described in the specifications shall in principle be offered including delivery and installation ready for operation. Therefore, terms which are self-understood like to deliver, mount, wire and connect ready for operation were omitted as far as possible. The items cited by a brand name in the specifications shall be regarded as guidelines. All interior fittings must comply with the current technical regulations (ETL’s), UFC 3-600-1 Fire Protection Engineering for Facilities, National Fire Protection Association (NFPA) Fire Code and KMCI 32-2002 and have a fire resistance class A or B, with certificate according to ESTM E84.

OTHER CONDITIONS (ENVIRONMENTAL REGULATIONS / GENERAL REGULATION)

Environmental Regulations

From March 1st to September 30th hedge shrubs cannot be cut/removed due to breeding season of the birds.

When drinking water from groundwater pipes is used, a non-return valve is absolutely necessary.

Demolition material shall be properly sorted and separated. The contractor shall provide the quantity of demolition material both in cbm and in tons on the basis of the European Waste Catalogue Articles. These data (proof of disposal) shall be made available to CONS and CE via material submittal. Fill in and sign HAZMAT forms. Insulation materials (mineral wool, glass wool, asbestos etc.) shall be disposed of at the correct landfill site. All waste, food, rubble and excess excavated material shall be taken daily to a public landfill outside the plant. Waste from demolition work shall not be stored on the construction site. All waste containers shall be covered and towed away within 48 hours of reaching full capacity or IAW Federal Ordinance, whichever is stricter. All waste containers are also to be removed before the final inspection. All paint and adhesive residues as well as empty paint and adhesive buckets etc. shall be disposed of by the contractor as hazardous waste in accordance with the regulations.

No asbestos-containing materials or materials containing any of the 17 EPA-toxic materials shall be used and only lead-free paints shall be used. If hazardous materials/waste such as asbestos, lead-paint (LBP), tar or contaminated soil is suspected, the PM shall be contacted immediately to coordinate the tests with the Environmental Management Office (52 CES/CEIE) and Bioenvironmental Engineering Flight (52 AMDS/SGPB). Any demolition, removal or remediation of these materials shall be performed IAW Federal Governing Standards, Germany (FSG-G). A work plan shall be submitted to the Environmental Management Office (52 CES/CEIE – two weeks before work starts) for review and coordination.

Water and electricity are available, but connection is at the contractor’s expense. Interruptions of such supply lines shall be agreed in advance with the competent authority and shall be kept to an absolute minimum.

After completion of the work, the construction site shall be restored to its original condition.

Ensure that the applicable provisions of the Federal Acquisition Regulation (FAR) are included in the contract for proper notification and approval of hazardous substances used by the contractor.

Spill response:

In case of a Hazardous Material Spill (e.g., fuel, oil, lubricants, firefighting foam) which the contractor cannot contain and clean up by himself, the contractor shall call 911.

NOTE: There is German personnel in the same room with the fire dispatch.

Legal driver:

IAW the 52 HMSPRP, Chapter 7.2.2.1 AFI 32-7001 and Memo about AFFF Usage and Spill Reporting (12 Nov 2020)

Fill in the HAZMAT form, which is in brier for accident prevention and safety standards (POC: 52 CES/CEIE, Mr. Till Hellweg, 452-7257).

General Regulations

The regular work hours for contractors on SAB are 07:00 – 18:00. During this time, contractors can carry out their work. If escorts are required, please note that their regular duty time is 07:00

– 16:00 (refer to IV. SPECIAL CONDITIONS – MILITARY ESCORTS). An extension of the work hours shall be agreed no later than ten (10) workdays prior to the start of construction.

For restricted areas on SAB the work hours are 07:00 – 16:00. Contractors shall adhere to them. In exceptional individual cases those work hours can be extended. An extension of the work hours in restricted areas shall be agreed with the 52 CES/CENM PM and the Escort Service Office no later than ten (10) workdays prior to construction start.

All work carried out, installed equipment and material specifications shall comply with the base standard or better. Install only devices with a low noise level. The U.S. Government is not responsible for the contractor’s property. All accidents involving US Air Force personnel, equipment or property shall be reported during office hours to the CO responsible for the relevant contract and the 52nd Air Base Wing Security Office.

All construction equipment must be parked at least 10 feet away from the road if not in use.

DAMAGE TO THE PROPERTY OF THE US GOVERNMENT

The contractor shall repair to original condition at his cost any damages to US Government property caused by him or his employees. Damages to any utility lines must be repaired immediately. Repairs of communication cables shall be performed by an approved qualified company at a cost to be reimbursed by the contractor.

WORK STOPPAGES

The construction shall happen continuously without any periods of delay. Work stoppages may occur during the performance of work due to military exercises which may occur every 90 days.

Each exercise lasts from three (3) to four (4) days. Upon direction of the CO, the contractor will cease vehicular traffic to and from the job site and all work will be laid down. If possible, the Contracting Officer will notice the contractor 72 hours before any military exercise.