Asbestos_Abatement_Scope_and_Bid_Form.pdf

Asbestos Abatement - Scope and Bid Form | Page 1

CITY OF TALENT

REQUEST FOR QUOTES

Asbestos Abatement - Historic Town Hall

Scope of Work and Bid Form

Project Location 206 E. Main Street, Talent, Oregon 97540

City Contact Karen Moakley | kmoakley@cityoftalent.org | 541-613-7093

Quote Due 9/10/2026 by 2:00pm

Submit To Karen Moakley at the email address above

Purpose

The City of Talent is requesting quotes from qualified asbestos abatement contractors for the complete removal, transport, and lawful disposal of asbestos-containing roofing materials at Historic Town Hall. This solicitation is structured to obtain comparable, all-inclusive pricing based on a common quantity and set of assumptions.

BASE BID ASSUMPTION

Approximately 1,600 square feet of roof area with five layers of asbestos-containing material (approximately 8,000 layer-square-feet). Bidders shall price this full quantity and clearly state every assumption or exclusion.

Instructions to Bidders

• Review the entire scope and inspect the project area before submitting a quote. Site visits may be coordinated through the City contact.

• Submit the completed Bid Form, contractor qualifications, proposed schedule, assumptions, exclusions, and requested supporting information.

• The total base bid shall include all labor, supervision, equipment, materials, fees, travel, overhead, profit, and other costs required to complete the stated work unless expressly identified as excluded.

Asbestos Abatement - Scope and Bid Form | Page 2

City Rights

The City reserves the right to reject any or all quotes, waive minor informalities, request clarification, negotiate the final scope, and select the quote determined to best meet the City's needs. Award is subject to the City's contracting requirements and availability of funds.

1. Scope of Work

The selected contractor shall provide a complete asbestos abatement service for the project limits established with the City and roofing contractor. Work includes the following:

1.1 Preconstruction and Regulatory Requirements

• Verify site access, work limits, roof conditions, staging needs, and the quantity assumptions used for bidding.

• Provide a project-specific work plan, schedule, crew plan, safety procedures, containment approach, and emergency contact information before mobilization.

• Obtain and pay for all asbestos-related permits, notifications, approvals, and fees required for the contractor's work.

• Maintain all required Oregon CCB registration, asbestos licenses/certifications, insurance, and worker qualifications throughout the project.

• Obtain and maintain a current City of Talent business license before beginning work and throughout the project.

• Coordinate the abatement sequence with the City and the City's roofing contractor. No work outside the confirmed limits may proceed without written City authorization.

1.2 Mobilization, Protection, and Temporary Utilities

• Provide all mobilization, supervision, tools, access equipment, fall protection, barricades, signage, containment, and protection of adjacent building elements and occupied/public areas.

• Provide all required PPE and consumables, including suits, gloves, respirator cartridges, plastic sheeting, asbestos waste bags or wrapping, asbestos tape, labels, and warning signs.

• Provide reasonable temporary weather protection and coordinate a weather-tight handoff to the roofing contractor. Clearly identify any limitation or exclusion related to temporary protection.

1.3 ACM Removal

• Remove approximately five layers of asbestos-containing roofing material over approximately 1,600 square feet of roof area.

• Use methods that comply with all applicable federal, State of Oregon, and local requirements governing asbestos work, worker protection, emissions control, and site safety.

• Prevent migration of dust, debris, and water into or onto the building and surrounding property.

Maintain safe access and secure the work area throughout abatement.

• Stop work and notify the City promptly if concealed conditions, additional suspect materials, damaged substrate, or quantities materially different from the bid basis are encountered.

• Do not perform additional compensable work without written authorization from the City. Approved changes shall use the unit prices in the Bid Form unless otherwise agreed in writing.

Asbestos Abatement - Scope and Bid Form | Page 3

1.4 Waste Handling and Disposal

• Package, label, load, transport, and dispose of all ACM and related waste at a facility authorized to accept the material.

• Include disposal fees, transportation, manifests, taxes, and other waste-related charges in the base bid.

• Provide copies of waste shipment records, manifests, weight tickets, and disposal receipts as part of project closeout.

1.5 Cleanup, Verification, and Closeout

• Remove containment, equipment, waste, and temporary materials after the work area is safe and authorized for release.

• Complete final cleanup of the roof, staging areas, access routes, and adjacent areas affected by the work.

• Identify whether required air monitoring, final visual inspection, clearance testing, or third-party oversight is included, excluded, or not applicable. If required for the proposed work method or by regulation, include it in the base bid or clearly price it as an alternate.

• Submit closeout documentation, including permits/notifications, daily or project completion records, waste documentation, clearance or release documentation when applicable, and certified payroll records when required.

2. Base Bid Assumptions

Bid Basis Required Assumption

Roof area Approximately 1,600 square feet

ACM layers Five layers throughout the bid area

Pricing quantity Approximately 8,000 layer-square-feet

Coordination Work sequenced with the City's roofing contractor

Work hours/access Contractor shall state required hours, access, staging, and shutdown needs

3. Prevailing Wage and Labor Costs

This project is anticipated to be subject to applicable Oregon prevailing wage requirements. The bidder shall include all applicable wage rates, fringe benefits, payroll burden, supervision, reporting, certified payroll, and related compliance costs in the base bid. The bidder shall not rely on an exemption unless confirmed by the City in writing.

4. Contractor Qualifications

• Company name, address, primary contact, email, and telephone number.

• Oregon CCB number and applicable asbestos contractor licenses/certifications.

• Confirmation of insurance coverage and ability to provide required certificates before work begins.

• Brief description of similar asbestos roofing abatement experience and at least two project references.

Asbestos Abatement - Scope and Bid Form | Page 4

5. Quote Submission

Submission Checklist

• 5.1 Qualification Information

• 5.2 Completed Contractor Bid Form

• 5.3 Base bid

• 5.4 Unit price

• 5.5 Proposed schedule, crew size, and access requirements.

• 5.6 Written assumptions, exclusions, alternates, and clarification of any $0.00 line item.

• 5.7 Confirmation of insurance and at least two similar-project references.

• 5.8 Bid Certification

5.1 Qualification Information

Complete below or attach a separate qualification sheet.

Oregon CCB No.

Asbestos License / Certification No.

Insurance Carrier / Contact

Similar Project 1 - Project / Owner

Reference 1 - Name / Phone / Email

Similar Project 2 - Project / Owner

Reference 2 - Name / Phone / Email

5.2 Contractor Bid Form

Complete all fields. Enter $0.00 where an item is included elsewhere or not separately charged; explain any exclusion in Section 8.

Company

Contact Person

Oregon CCB No.

Phone / Email

Asbestos Abatement - Scope and Bid Form | Page 5

5.3 Base Bid Price

Item Description Amount

1 Permits, notifications, and regulatory fees $________________

2 Mobilization, work plan, supervision, containment, and site protection $________________

3 PPE, waste packaging, signs, and other consumables $________________

4 ACM removal labor - five layers / approx. 1,600 SF $________________

5 Generator and fuel - five working days $________________

6 Loading, transportation, disposal, manifests, and related fees $________________

7 Air monitoring / clearance / third-party oversight, if required $________________

8 Temporary weather protection and weather-tight handoff $________________

9 Other cost - describe in Section 8 $________________

10 Overhead and profit not included above $________________

TOTAL NOT-TO-EXCEED BASE BID $________________

5.4 Unit Prices for Authorized Changes

Item Unit Unit Price

Additional ACM roofing removal Per layer-square-foot $________________

Additional asbestos abatement labor Per worker-hour $________________

Additional generator and fuel Per day $________________

Additional disposal Per ton (or state unit) $________________

5.5 Proposed Schedule

Earliest Available Start Date

Estimated Working Days

Proposed Crew Size

Access / Scheduling Requirements

Site Visit Completed Yes / No Date: ____________

Asbestos Abatement - Scope and Bid Form | Page 6

5.6 Inclusions, Assumptions, and Exclusions

Requirement Bidder Response

Permits and notifications Included / Excluded / N/A

Prevailing wages and related reporting Included / Excluded / N/A

Generator and fuel Included / Excluded / N/A

Air monitoring Included / Excluded / N/A

Final clearance / release documentation Included / Excluded / N/A

Temporary weather protection Included / Excluded / N/A

Transportation, disposal, and manifests Included / Excluded / N/A

Assumptions / exclusions / other costs (attach additional pages if needed):

5.7 References

Contact Name Email Project Name

5.8 Bid Certification

The undersigned certifies that the bidder has reviewed the scope, based its price on the stated bid assumptions, and included all costs necessary to complete the work except those expressly identified above.

The bidder agrees that the quote will remain valid for ______ calendar days after the due date.

Authorized Signature

Date

Printed Name / Title

Company

Email

Telephone