Army Working Capital Fund - PWS 2_27-2024 DRAFT v2.docx

PWS for Army Working Capital Fund Page 10 of 15

United States Army

Army Working Capital Fund

Improvement of Army Working Capital Fund (AWCF) Organizational and Staff Job Performance and Decision Making

Human Capital and Training Support

Performance Work Statement (PWS)

2/27/2024 Draft

Document Revision History

[Example – Post-award]

2/27/2024

2/27/2024

3/29/2024

4/10/2024

0Y

[Note: The document revision history is most useful for tracking changes in a major acquisition. It may not be needed for less complex acquisitions. Pre-award, it can be used internally by the agency to track the origin of and/or changes to specific requirements (not included in the solicitation when released). Post-award, it can be used to provide a centralized list of changes incorporated by modification.]

SECTION 1 – GENERAL

Background

The Headquarters Army Materiel Command (HQ AMC) Deputy Chief of Staff for Resource Management (DCSRM) (G8) and Deputy Chief of Staff for Operations, (G-3) have the continuing requirement for timely and accurate budget and execution decision support information from an array of Government systems. Existing Government systems provide some information, but there is a need to integrate data across systems. HQ AMC requires this information for use in Army Working Capital Fund (AWCF) budgeting and execution activities. HQ AMC requires coaching to support the development of process, tools, and visualizations to support budget and execution processes for AWCF related activities with associated training to equip its workforce with a thorough understanding of AWCF concepts and practices.

The primary enterprise systems involved in this integration effort are the Logistics Modernization Program (LMP) and Global Combat Support System – Army (GCSS-Army). The deployment of Enterprise Business System-Convergence (EBS-C) will converge these systems. Other data systems include the Army Master Data File (AMDF) and the Federal Logistics Information System (FEDLOG) and Army Enterprise System Integration Program (AESIP) Hub. Current tools include the Working Capital Fund-Budget Preparation System (WCF-BPS), Break Even Analysis (BEA), U.S. Army Price and Credit Table (APACT), the AMC Predictive Analytical Suite (APAS), ADVANA, and Vantage.

Scope of Work The purpose of the work defined in this PWS is to improve the ability of Army and DoD personnel to understand, interpret, and apply Army Working Capital Fund (AWCF) principles, processes, and rules for accurate, effective, and efficient conduct of Army Materiel Command (AMC) and Army Budget Office (ABO) budgeting and execution activities. This improved performance shall be accomplished through:

1.1.1 The design, development, and implementation of user-centric, integrated financial and logistical processes, tools, and visualizations to improve AWCF budgeting performance and decision making for budgeting and execution.

· Extraction of financial and logistics data from Army and Department of Defense (DoD) databases and information management systems.

· Integration of these data across systems to merge logistics, financial and policy information into coherent functionally correct information displays and reports to support the AWCF budgeting and execution activities.

· Analyses and visualizations to support budget and execution decision making.

1.1.2 The development and delivery of effective training programs for appropriate AWCF stakeholder groups.

· Training development and delivery programs developed under this task order shall adhere to instructional systems design best principles and practices.

· Training must also remain current with revisions or updates to AWCF policies or procedures during the period of performance of this task order may require the development of one or more new training programs.

1.1.3 The conduct of targeted coaching and mentoring interventions to Army activities impacting AWCF operations to include logistics and financial operations.

· Individual coaching and mentoring interventions shall be conducted by the Contractor on a selective basis as directed by the Army Contracting Officer’s Representative (COR).

· These interventions shall be designed to improve the knowledge and/or skills of these Army personnel regarding AWCF policies, processes, or rules in pursuit of directed outcomes.

SECTION 2 – SPECIFIC REQUIREMENTS/TASK

2.1 Task Area 1: Integrated Information Display Design and Development

Task 1.1: Development and implementation of processes, tools, and visualizations The Contractor shall assist with the design, development, and implementation of user-centric, integrated financial and logistical processes, tools, and visualizations to improve AWCF budgeting performance and decision making for budgeting and execution. Efforts will be driven by AWCF and DoD Financial Management Regulation (FMR) policies and procedures. Analytical displays shall be compatible with current and future Army hardware configurations and software environments. Newly created integrated information displays shall be validated through their utilization to conduct all required AWCF-related budget tasks and procedures during the period of performance of this task order. In addition to deliverables identified in the sections below, any performance or decision support deficiencies shall be identified by the Contractor, appropriately documented in a formal log and monthly progress reports, briefed to the Army COR and other personnel such as they may designate, and corrected upon approval by the COR. Data sources and existing spreadsheets to be included in newly created information displays, along with AWCF tasks to be supported, are identified in the sections to follow. This effort will be Firm Fixed Price.

Deliverables:

1. Budget Displays and Tasks. A primary source of budget data for this task order effort is the Working Capital Fund Budget Preparation System (WCF-BPS) assembly of Excel spreadsheets. The data contained in these spreadsheets are used to develop the primary budget submission components for the Army and Non-Army Life Cycle Management Commands (LCMCs). The Contractor will be provided with the current Excel spreadsheet versions of the WCF-BPS for integration into the newly created information displays and to manage the AWCF budget build. The Contractor shall prepare, deliver, and maintain an error-free and fully functional WCF-BPS in accordance with (IAW) the most recent version of the WCF-BPS User Manual, including updates as a result of AMC G8-approved change requests.

2. After-Action Technical Review Displays and Tasks. The Contractor shall document, deliver, and display the outcomes and minutes from WCF-BPS After-Action Technical Reviews (AATRs). The Contractor shall provide support to the WCF-BPS IPT members during WCF-BPS BES Workshop by providing programming, data analysis and system change analysis support, using the newly created information displays. These biannual meetings are normally held via teleconference but may also be held in a face-to-face setting.

3. Change Request Displays and Tasks. Upon completion of the WCF-BPS AATRs, the Contractor shall prepare, deliver and display WCF-BPS Change Request Forms using the newly created information displays. The Contractor shall test and deliver an updated and upgraded WCF-BPS based on the approved Change Request Forms. If the desired change request cannot be achieved, the Contractor shall provide alternative courses of actions, recommendations, or corrective actions by report to the Government.

4. Supply Chain Displays and Tasks. The Contractor shall ensure that the WCF-BPS integrated information display is capable of accurately and properly importing, displaying, and supporting understanding of the Logistics Modification Program (LMP) Supply Chain Planning Reporting Tool (SCPRT) output data, Inflation Rates (IRs), OP-32 Rates, and Cost Recovery Rates (CRRs), provided by HQAMC G8, and that all affected budget exhibits are completely populated within the WCF-BPS error free.

5. Budget Exhibit Displays and Tasks. The Contractor shall ensure that all hardware (HW), mobilization (MOB), Non-Army Managed Items (NAMI), and LOGOPS budget exhibits are accurately and completely displayed IAW the DoD Financial Management Regulation (FMR) 7000.14R, Army Budget Office (ABO) and Office of Secretary of Defense requirements. The Contractor shall also validate formulas so that the standalone exhibits are pre-populated with HW, NAMI, MOB and LOGOPS data. The Contractor shall generate, consolidate, display, and deliver various combinations of AWCF secondary items of Hardware (HW) budget exhibits without and with the LOGOPS budget exhibits extracted from the WCF-BPS in printable pdf format. The Contractor shall upload them into a designated library within the SMA SharePoint Site upon requests from AMC G8 during the AWCF-SMA BES Review cycle. The Contractor shall consolidate and integrate LOGOPS issue sheets (Fund 1A) within the WCF-BPS, as applicable. The Contractor shall deliver a WCF-BPS capable of accurately calculating CRRs, per budget year upon request from HQ AMC.

6. Management and Maintenance Displays and Tasks. The Contractor shall deliver an unlocked current version of the WCF-BPS with and without macros to designated AWCF-SMA personnel. The Contractor shall update, maintain, and deliver the AWCF-SMA Historical Execution Reports in the SMA SharePoint Site monthly. The Contractor shall deliver a current WCF-BPS User Manual and provide a How-To and coding instructions/steps to adding and removing the macros and other add-ins used to configure the WCF-BPS.

7. Army Price and Credit Displays and Tasks. The Contractor shall integrate all appropriate data sources into the newly created information displays and perform the following tasks using the new displays.

a. The Contractor shall construct and deliver the Army Working Capital Fund Price and Credit Table (APACT) for Program Objective Memorandum (POM) and Year of Execution IAW the format provided in the Resource Formulation Guidance (RFG). The APACT shall provide the ability for full cost recovery and ultimately support the business plan associated with Army readiness. The Contractor shall populate the POM Price -Latest Acquisition Cost (LAC) and Credit - Average Repair Cost data calls for the following months: October, November, December, and January (if required) in the prescribed format. The Contractor shall rank each LCMC data call from one to end and provide the overall AMC impact, based on the specified Operational Tempo (OPTEMPO) demands. The deliverables shall be developed and delivered for POM initial data call and ranked data call (as many times as required) in an excel spreadsheet with formatting in compliance with Government software for Latest Acquisition Cost (LAC) and Latest Repair Cost (LRC) data. The Contractor will also be required to develop and deliver briefing slides in formats required by AMC G-8 and G-3 for POM to the Army Working Capital Fund Operations Oversight Group (AO2G), in addition to Performance Based Logistics (PBL) and other briefing slides as needed.

b. The Contractor shall prepare and deliver cost driver lists to AMC for the Top 200 increases and bottom 50 decreases (or any other requirement of driver lists that are subject to a determination by AMC one week prior to the required deliverable due date to AMC) for LAC and LRC. The Contractor shall assist AMC and subordinate command personnel in preparation of the POM reviews for each Life Cycle Management Command (LCMC) site visit (as needed) to analyze and validate price and credit information. These reviews shall consist of LAC and serviceable/unserviceable credit decisions, repair cost and final recovery rate (FRR) for development of the final APACT to deliver to HQDA DASA-CE.

c. The Contractor shall calculate and create the POM standard price and serviceable/unserviceable credit values for the Army Price and Credit Tables (APACT) based upon each LCMC POM price and credit data call submissions.

d. The Contractor shall calculate the Year of Execution (YOE) price and credit values for the new fiscal year (FY) update and create the Summer Update POM APACT, with the latest LCMC pricing, the cost recovery rate (CRR), and incorporate any changes to the pricing policy with additional analysis as required. The Contractor shall provide the approved Fiscal Year (FY) price and credit values in the required format to Army Enterprise System Integration Program (AESIP) for overlaying new FY values into the systems of record. The Contractor shall also provide prices to LMP in the July timeframe for submission to DLA Defense Logistics Information Service (DLIS). The Contractor develops and provides Net Price information to AMC G8 for submission to DLIS in the prescribed format.

e. The Contractor shall verify that the correct price and credit values made it into the system of record and provide to the AMC G-8, in excel spreadsheet format, any discrepancies.

f. The Contractor shall receive and process files for the HQAMC G-8 that are received from AESIP and PM LMP.

g. The Contractor shall compare these files to the AMC G8 source file to ensure consistency and accuracy. If discrepancies are found, the Contractor shall notify the AESIP Hub of the discrepancies, so they can be corrected in the LMP and GCSS-A.

h. The Contractor shall process price and credit challenges and calculate the LCMC OPTEMPO financial impact for the AMC G-8. The deliverable for the price and credit challenge will be the financial impact analysis to AMC/Army. Task deliverables shall be provided in the prescribed format. The Contractor shall review and provide AMC G-8 advanced analytics that assess the effects of Performance Based Logistics (PBL) contracts based on the Break-even Analysis (BEA) for AWCF solvency.

i. The Contractor will review the PBL costs for use in price and credit tables.

8. Break-Even Analysis (BEA) Displays and Tasks - The Contractor shall provide a BEA to be applied against AMC AWCF-SMA PBL Contracts to satisfy AMC changing requirements. The Contractor shall perform information and data analysis on LDAC's pipeline system data for the purpose of review in the CES Demands.

9. Overseas Contingency Operations (OCO) Tasks. The Contractor shall provide the OCO Monthly Demand and Sales Report, by region and Limit. The Contractor shall provide data sources from Logistics Modernization Program (LMP) Net Credit Report comparing credit granted from processed LMP Sales Financial files, demands and returns at ACOM/DODAAC level to support the ongoing efforts of maintenance and monitoring of price and credit validation using the newly created information displays.

10. Inventory Reports. The Contractor shall provide AWCF inventory reports from LMP, GCSS-Army, and LDAC, broken out by serviceable and unserviceable status for each supply commodity. The Contractor shall provide an analysis of demands and impact of Material Category (MATCAT) change requests using the newly created information displays.

11. Policy Support.

a. Support monthly processing and policy review for Supply Discrepancy Reports and Product Quality Deficiency Reports.

b. Support to AMC for POM, Year of Execution (YOE), out-of-cycle price and credit updates and other price and credit policy reviews and updates.

2.2 Task Area 2: Training Development and Delivery

The Contractor shall develop training courses as described in 2.1 of this PWS to target Army audiences as directed by the Government. The Contractor shall develop, update, and/or deliver AWCF training courses as described in 2.2 of this PWS.

Task 2.1: Training Development.

a. The Contractor shall develop new courses or revise existing courses as directed. This is an optional task and will be executed as time and materials deliverable.

b. Existing Courses. The Contractor shall revise up to 10% of the total content in already developed courses as part of course delivery. In situations where updates will exceed 10% of the total content the Contractor will submit a statement of requirements to include labor estimates by labor category to the Government for approval.

c. New Courses. When directed by the Government the Contractor shall develop new courses of up to 32 hours of instructional material. The Contractor shall develop a statement of requirements and deliverables to include labor estimates for Government approval. The requirements statement should clearly state the course objectives, student demographic, method of delivery, annual delivery requirements, and key references to be used in course development. Course materials should include course outlines, lesson plans, lecture materials, student exercises, feedback and measurement tools, and student materials.

Task 2.2: Training delivery.

The Government will provide current course materials for delivery. The Contractor will deliver training and take responsibility for keeping training materials current and relevant to the training audience. The Contractor shall provide a combination of both on-site and virtual training and be able to deliver multiple courses simultaneously. At the direction of the Government, the Contractor shall be able to administer and deliver up to two courses simultaneously. Each course is tied to specific contract line item number (CLIN) for funding and invoicing. Course are support as Firm Fixed Price deliverable to include labor and student materials. Travel expenses are reimbursed separately. A catalog of courses is found at Technical Exhibit 1.

Task 2.3: Coaching and Mentoring.

The Contractor shall provide coaching and mentoring support to improve their ability to succeed within the AWCF. Coaching issues will be identified by the Government. The Government will provide a high-level problem statement with desired outcomes or deliverables for these activities. This task is optional and will be executed as time and materials deliverable.

Deliverables:

The Contractor will submit a requirements statement to the Government that states the:

1. Objective

2. Planned approach

3. Timeline

4. Completion criteria, and

5. Proposed deliverables with labor estimates by labor category

SECTION 3 OPERATING CONSTRAINTS

1. Installation Access.

a. The Contractor shall be fully responsible for the acceptability of its employees for purposes of facilities access. Any failure of Contractor employees to gain access to either facilities or and any resultant delay in contract performance is not the responsibility of the Government. Installation/Facility Access.

b. Contractor personnel shall comply with applicable installation, facility, area commander installation/facility access, and local/facility security policies and procedures. Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, HQ DA, and local policy.

2. Security.

a. The Government will require a Secret clearance for performance of para 3.1 under this contract. A DD Form 254 is incorporated into this contract. The level of classified access required shall be indicated on the DD254. The Contractor shall provide sufficient personnel with the required security clearances to perform the work as specified.

b. Contractor personnel shall adhere to the provisions set forth in AR 380-5, Army Information Security Program; AR 25-1, Army Information Technology; AR 25-2, Information Assurance; AR 380-67, Personnel Security Program; AR 600-8-14, Identification Cards for Members of the Uniformed Services, Their Eligible Family Members, and Other Eligible Personnel; Federal Information Processing Standards Publication 201-2; Personal Identity Verification (PIV) of Federal Employees and Contractors; Homeland Security Presidential Directive-12 (HSPD-12), and DoD Regulation 5200.02-R, Personnel Security Program. Contractor personnel shall not pose an actual or potential threat or risk to security or mission of Redstone Arsenal, other designated worksites and/or its supported activities, or the health and safety of the workforce.

c. The Government has the right to restrict and control access to its facilities, property, and data access privileges will be tailored to individual Contractor personnel responsibilities. The Government will be the final authority in determining access privileges. The Government's exercise of its right to grant and revoke access by individual(s) to its facilities will not constitute a breach or change to the contract, regardless of whether said individual(s) are employed by the Contractor, and regardless of whether said individual(s) are thereby precluded from performing work under the PWS.

d. Contractor personnel shall comply with local security requirements for entry and exit control for personnel and property at the Government facility and the installation, as applicable. The Contractor shall observe and comply with the security provisions in effect at the Government facility. Identification badges shall be worn and displayed as required.

e. All Contractor personnel that access Government owned or operated automated computer systems, networks, or databases shall have the minimum of a National Agency Check with written Inquiries (NACI) and a favorable completion of a Federal Bureau of Investigation (FBI) fingerprint check, or a DoD-determined equivalent investigation, or greater.

f. All Contractor personnel that require a Common Access Card (CAC) in performance under this contract shall obtain the card within three days of commencement of work unless otherwise authorized by the Contracting Officer or COR. All Contractors must be able to maintain a CAC during entire contract performance.

g. Contractor personnel performing Automated Data Processing (ADP) sensitive duties, are subject to investigative and assignment requirements IAW DoD 5200.02R, DoD Personnel Security Program, AR 25-2, Information Assurance, and affiliated regulations.

h. The Contractor shall bear the cost of all background checks, NACIs, FBI fingerprint checks, DOD determined equivalent investigation, and security clearances required for performance.

i. Failure to comply with security requirements can be cause for termination of employment/contract.

j. Contractor and personnel shall comply with all security requirements of the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel are required to complete all required Security and Information Assurance training required by DoD and Army regulations, and supplements thereto. Applicable regulations, supplements, and standard operating procedures will be provided Contractor personnel at their assigned organizations.

k. The Contractor shall not allow access to any Government system, computer, software, database, code, or any other information associated with this PWS to anyone who does not have the need to know or does not hold at the time of access the appropriate security clearance and maintain the appropriate security clearance. Violation of this will subject the Contractor and its’ personnel to all applicable laws and penalties.

l. The Contractor shall notify the COR of any Contractor employee that has been terminated from their employment and of any Contractor employee that has had their clearance revoked or suspended within one day of the action.

m. The Contractor shall comply with Federal Acquisition Regulation (FAR) subpart 37.114. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as Contractors. When Contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name, and the employee’s full name and e-mail address.

n. The Contractor shall pre-screen their employees to eliminate anyone who does not a U.S. Citizens.

3. Contractor Training. The Contractor shall meet the following requirements.

a. The Contractor shall provide a workforce possessing the skills, knowledge, training, and certifications to satisfactorily perform the services required by this PWS. Personnel performing work under this PWS shall be employees of the Contractor and shall not be considered employees of the Government.

b. The Contractor shall have full responsibility for keeping its personnel current and abreast of state-of-the- art technology in the contract disciplines, required labor positions, and the hardware/software environments that are applicable to contract efforts. The Contractor shall be responsible for providing for all new and recurring training of Contractor personnel in such a manner as to assure that all tasks required by this PWS are performed properly without error and meeting approval of the customer. The Contractor shall be responsible for providing for all new and recurring training including all costs.

c. Contractor will train replacement personnel, or for maintaining state of the art understanding of technologies unless specifically authorized by the Contracting Officer.

d. Contractor personnel may be required to attend Government sponsored training to support the PWS requirements. The Government will notify the Contractor of Government sponsored training events that Contractor personnel will be required to attend. The Contractor shall not bill for labor hours or travel costs associated with Contractor employee training unless Government directed training is specifically required and approved by the COR. The Contractor shall be required to obtain written approval from the COR prior to incurring any costs associated with attendance to Government directed training. If travel costs are involved, reimbursement of those costs will be in accordance with Paragraph 5.0.

4. Antiterrorism/Operations security (AT/OPSEC).

a. The Contractor shall have full responsibility for keeping all its personnel fully trained and certified. Failure to comply with training and certification requirements can be cause for termination of employment and/or contract. Reporting of annual training requirements shall follow the Training Report.

b. Antiterrorism (AT) Level I training is required for Contractor employees with an area of performance within an Army controlled installation, facility or area, or providing direct support to the contract. All Contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee to the COR within 30 calendar days after completion of training by all Contractor employees. AT level I awareness training is available at the following website: http://jko.jten.mil.

c. AT Awareness Training for Contractor Personnel Traveling Overseas. Contractor employees shall make available and receive Government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit Antiterrorism Officer (ATO) being the local point of contact.

5. iWATCH. Training shall be required for all Contractor employees with an area of performance within an Army controlled installation, facility, or area, or providing direct support to the contract. The Contractor shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR No Later Than (NLT) 30 calendar days after completion of training. Training website: http://www.myarmyonesource.com/FamilyProgramsandServices/iWatchProgram/Default.aspx

6. ATCTS registration shall be mandatory for Contractor employees who require access to Government information systems. All Contractor employees with access to Government information systems shall be registered in the ATCTS at commencement of services and shall successfully complete the DoD Information Assurance Awareness prior to access to the IS and then annually thereafter.

7. For CS/IT training. All Contractor employees shall complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working in IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25- 2.

8. For IA/IT certification and personnel security standards. Per DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, the Contractor employees supporting CS/IT functions shall be appropriately certified prior to providing support under this contract and shall maintain mandatory minimum training requirements during contract performance. The baseline certification as stipulated in DoD 8570.01-M shall be completed prior to providing support under this contract and shall maintain mandatory minimum training requirements during contract performance.

9. OPSEC training. Per AR 530-1, the Contractor employees shall complete Level I OPSEC Awareness training. New employees shall be trained within 30 calendar days of their reporting for duty and annually thereafter.

10. For Contract Requiring Performance of Delivery in a Foreign Country. DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors outside the US. This clause applies to both contingencies and non-contingency support. All non-local national Contractor personnel shall comply with theater clearance requirements. The combatant commander shall exercise oversight to ensure the Contractor's compliance with combatant commander and subordinate task force commander policies and directives.

11. Handling or access to classified information. Contractor employees shall comply with FAR 52.204-2, Security Requirements. The Contractor shall comply with: (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and, (2) any revisions to DoD 5220.22-M, notice of which has been furnished to the Contractor.

12. Access and general protection/security policy and procedures. Contractor employees with an area of performance within an Army controlled installation, facility, or area shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy.

13. Contractors requiring a CAC. Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated NACI or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee shall be issued a CAC only if duties involve one of the following:

a. both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely.

b. remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more in direct support of this contract.

14. Per AR 381-12, Threat Awareness and Reporting Program (TARP), all Contractor employees with security clearances shall receive annual TARP training by a Counterintelligence (CI) agent or other trainer as specified in 2-4b. This training shall be completed annually with the results provided to the COR NLT 30 days after completion of the training.

15. Privacy Act. Work under this contract may require that Contractor personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations for the handling of For Official Use Only (FOUO), Personally Identifiable Information (PII) or Controlled Unclassified Information (CUI) materials.

16. Hazardous material. Hazardous Material activities are not anticipated in the performance of the tasks identified in this PWS. In the event of contact or exposure to hazardous material, the Contractor and sub-Contractor activities shall follow applicable Federal, state and local environmental laws and regulations.

17. Compliance with environmental laws and regulations. Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of AR 200-1, and any specifications within this contract to the COR.

18. Phase-in and phase-out. The following phase-in and phase-out requirements describe how continuity of operations shall be maintained for serviced organizations during transition of performance from out-going Contractors to incoming Contractors/Government. The objective is to coordinate on-going efforts so that user/customer services are not impacted.

a. Phase-in effort.

· The Contractor shall work in coordination with the outgoing Contractor/Government for a period not to exceed 60 days after contract award to ensure that support is transitioned in a smooth, uninterrupted effort.

· The Government may provide the Contractor written descriptions and procedures of ongoing and recurring activities.

· The Government COR will provide access to all documentation pertinent to the effort (e.g., manuals, regulations, reports, schedules, activity logs, and all required computer related passwords).

b. Phase-Out Effort.

· The Contractor shall provide transition information to and coordinate with the incoming Contractor/Government as described below and shall provide phase-out information to the Government. Hand-off of all materials/projects developed, purchased or under development, including licenses shall be accomplished in an orderly fashion. This shall include all materials in which ownership is in dispute, which shall be resolved under contract close-out procedures. These requirements are in addition to standard procedures such as clearing of post.

· The Contractor shall work in coordination with the incoming Contractor/Government during the transition period not to exceed 60 days prior to the completion date. Additional workspace may be provided by the Government during this period.

· The Contractor shall provide a detailed Phase-Out Report that includes written descriptions and procedures for all ongoing and recurring activities, an overview of the PWS tasks including timelines, actions, activities, and lessons learned.

· During the final 60-day period of the PWS effort, the Contractor shall promptly provide all documentation and work-in-progress applicable to the effort, return any Government furnished property in its possession, and identify all required passwords and system accesses utilized in connection with the PWS. The Contractor shall make no further changes to passwords without notification to the COR. All deliverables shall be provided to the Government.

SECTION 4 – GENERAL CONTRACT REQUIREMENTS

5.1 General. This PWS describes the technical requirements necessary to procure services for the Government. The Government shall not exercise direct supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government for accomplishing the work. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform the services except for those specified as Government-furnished property and services. The Contractor shall perform to the standards stated in this PWS.

5.2 Contract Management and Administration - The Contractor shall be responsible for total management during the performance of this contract. Administration of the contract requires maximum coordination between the Government and the Contractor. The Contractor shall establish processes and assign appropriate resources to administer the requirements effectively. The Contractor shall respond to the Government's request for contractual actions in a timely fashion. The following individuals shall be the Government's point of contact during the performance of this contract:

5.2.1 OPM Contracting Officer (OPM CO): All contract administration shall be affected by the OPM CO. Communications pertaining to the contract administration shall be addressed directly to the OPM CO. No changes to the Performance Work Statement are authorized without a written modification to the contract executed by the OPM CO. If at any time the Contractor believes any person other than the OPM CO has given direction that changes the Performance Work Statement, the Contractor shall immediately inform the OPM Contracting Officer Representative and OPM CO by the most expeditious means.

5.2.2 OPM Contracting Officer Representative (OPM COR): The OPM COR monitors all technical aspects of the contract and assists in contract administration. The OPM COR is the Contractor’s primary point of contact. The OPM COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; and monitor Contractor's performance and notify both the OPM CO and Contractor of any deficiencies. The OPM COR is not authorized to change any of the terms and conditions of the resulting order.

5.2.3 Task Order Point of Contact (TPOC) /Technical Representative (TR): The TPOC/TR from AMC G3 will oversees daily execution of this contract and acts as the primary worksite administrator for the OPM COR. The TPOC is the Contractor’s primary point of contact for work-related questions and guidance during project execution. Any dispute between the TPOC and the Contractor will be resolved by the OPM COR. A TPOC/TR from AMC G3 will be identified upon award. The TPOC/TR specifies the technical requirements of the contract work and validates the technical compliance of the Contractor. The TPOC/TR will be the primary contact for the Contractor on key staff, course scheduling, travel requests, and deliverables.

5.2.4 Program Manager (PM) and Alternate PM: The Contractor shall provide a Program Manager (PM) and alternate PM who shall be responsible for the successful performance and completion of all technical work described in this PWS. Additionally:

· They ensure master plans and schedules are followed, develops solutions to program challenges, directs others for successful completion of project on time and on budget, and ensures that all reporting requirements to internal and external stakeholders are fulfilled.

· They shall be designated in writing to the COR at contract award.

· Develops master project plans and oversees their execution.

· Oversees the staffing of project teams to ensure that all members are qualified and engaged.

· Identifies and resolves technical problems and issues before or as they develop.

· Ensures the technical quality of all project outcomes.

· Develops project budgets to ensure that all tasks are properly resourced and adequate budget reserves are maintained.

· Ensures that all project schedules are adhered to and revised if necessary.

5.2.5 The Contractor shall provide necessary labor, materials, supplies, services, facilities, and equipment to perform the specific work and services required to support contract performance.

5.2.6 The Contractor shall provide personnel fully certified and qualified for the designated labor category being staffed under this contract.

5.2.7 All work under this contract shall be performed by the Contractor only to the extent authorized by the PWS.

5.2.8 The Contractor shall have access to Government data and information for the accomplishment of work under this PWS. The effort required to perform the tasks awarded under this PWS shall in no case constitute personal services.

5.2.9 Contractor personnel shall remain current in the customer mission and business areas, Government policy and standards, emerging technology, and hardware/software products in compliance with the Army's/DoD standards and policies throughout the duration of this contract, and as applicable data management, cyber security, and information assurance areas, network properties and security.

5.2.10 The Contractor shall provide all its own necessary administrative support to successfully accomplish the requirements of this PWS including management, data management, accounting, and administrative labor.

5.3 Contract Deliverables.

5.3.1 Kick-Off Meeting: The Contractor shall perform a kickoff meeting within 10 days of contract award. The Meeting will include the KO, the COR, the Contractor Project Team, and the Government Project Team and their representatives.

5.3.2 Project Management Plan (PMP): The Contractor shall provide a draft a PMP Not Later Than (NLT) 5 business days after the Kick- Off Meeting. The PMP shall outline the technical approach to be used to meet PWS requirements. The PMP will also include a deliverable tracking register and sample templates for all deliverables to include the Monthly Status Report (MSR), Deliverable Receipt Form (DRF), Quarterly Interim Progress Review (QIPR), Invoices, scheduling memos, and Training Performance Report (TPR). The PMP will be updated monthly and submitted quarterly to the TR for review in conjunction with the QIPR.

5.3.3 Quality Assurance and Control: The Contractor shall develop and maintain an effective Quality Assurance (QA) and Control Program (QACP) to ensure services are performed in accordance with this PWS. The QACP can be part of the PMP.

5.3.4 The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit a first draft of the QACP Plan at the time of the proposal, and the final QACP shall be provided to the COR 4 weeks after task order award. The Contractor shall update the QACP as required, and the COR must approve all updates. After acceptance of the QACP Plan, the Contractor shall obtain the COR’s acceptance in writing of any proposed change to its Quality Control (QC) system.

5.3.5 Quality Assurance Surveillance: The Government will evaluate the Contractor’s performance under this task order in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to assess whether that the Contractor has performed in accordance with the performance standards. The QASP describes how the performance standards included in the performance requirements summary are applied, the frequency of surveillance, and the minimum acceptable defect rate(s)/quality level(s).

5.3.6 Monthly Status Report (MSR): The PM shall provide a MSR to include a status of monthly activities to the CO, COR, and the TPOC. The MSR shall include a summary of all Contractor work performed in support of invoicing and planned activities for the next 90 days. The MSR will be submitted using a PMP approved template. The MSR submission will be accompanied by draft invoice and a DRF for TR approval.

5.3.7 Quarterly Interim Progress Review (QIPR): The Contractor shall provide a QIPR on a quarterly basis to the CO, COR, and the TPOC using the PMP approved template. QIPR will include a review of completed and scheduled deliverables, project performance, risks, lesson learned, best practices and financial status. An updated PMP will be submitted to the TR in conjunction with the QIPR.

5.3.8 Training Performance Report (TPR): The Contractor shall submit a TPR within 10 working days after the completion of a course that identifies course details, instructors, attendance roster, student critique results and pre-/post-test assessments. The Contractor shall provide responses via e-mail to Government inquiries about TPRs upon Government request.

5.3.9 Data Rights: The Government has unlimited rights to all documents/material produced under the order. All documents and materials, to include the source codes of any software, produced under this order shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. The materials are the sole property of the Government and not used for any other purpose. This right does not abrogate any other Government rights.

5.3.10 Organizational Conflict of Interest (OCI): Contractor and subContractor personnel performing work under this PWS may receive have access to or participate in the development of proprietary information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) which may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

5.3.11 Hours of Operation: The Contractor shall dictate the work hours for its own employees. Training delivery shall be scheduled to occur during normal business hours of the location being supported. Support for analytics and coaching services will be between 0730 to 1600 Central Standard Time (CST), Monday through Friday. However, the Project Manager for the Contractor shall be available via telephone to the Government between 8:30 a.m. through 4:30 p.m. (CST), Monday through Friday, with the exception of the Federal Holidays below.

· New Year’s Day

· Birthday of Martin Luther King, Jr.

· Washington’s Birthday

· Memorial Day

· Juneteenth

· National Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

5.3.12 Recognized Holidays: Course delivery will not occur on any designated federal holiday unless specifically agreed to by the Contractor and the Government.

5.3.13 Travel: Contractor personnel may be required to travel to a location other than their assigned duty station in performance of specific contract tasks. The Government is not liable for costs incurred for travel performed for personal convenience or daily travel to and from work at the Government or Contractor’s facility. All travel should be pre-approved by the OPM CO and OPM COR. Travel requirements shall be limited to that required to support the PWS. The Contractor shall be responsible for making travel arrangements and for coordinating access at various locations. The Contractor shall use only the minimum number of travelers and rental cars needed to accomplish the trip purpose. Travel shall be scheduled during normal duty hours whenever possible. Outside Continental United States (OCONUS) travel is not expected. The OPM COR will provide instructions and forms after an award is made.

5.3.14 Personnel requirements:

The Project Manager (PM), Alternate PM (APM), and training course instructors shall be designated as key personnel for this Task Order. Identification of Key Personnel will be provided to the Government with a statement of qualifications attesting to their experience and education to meet the requirements below.

1. PM and APM shall have:

· A minimum of 10 years of experience working in a Working Capital Fund environment in Depot Maintenance, Supply Chain Management, Business Operations, and Financial Management.

· A minimum of 3 years of experience managing projects of a similar size and scope.

2. All training course instructors shall have:

· A minimum of 10 years of experience in a Working Capital Fund environment dealing with Depot Maintenance, Supply Chain Management, Business Operations, or Financial Management.

· A minimum of 5 years of leadership experience in a Working Capital Fund environment dealing with Depot Maintenance, Supply Chain Management, Business Operations, or Financial Management.

· A minimum of 3 years of experience in academic instruction.

5.3.15 Period of Performance: The Period of Performance (POP) shall be for one twelve-month Base Period and four twelve-month option periods, beginning xx/xx/2025, or the day after receipt of the award. The anticipated POPs are: