Army Contract Writing System Transition Information for Contractors - Orders.pdf

This document is a transition notice from the Army regarding the deployment of the Army Contract Writing System (ACWS) to replace existing Army contract writing software.

The Army Contracting Enterprise (ACE) is implementing ACWS across Army contracting offices worldwide during a transition period. During this transition, contractors should expect that subsequent contract documents may appear noticeably different in formatting from original orders and previous documents from the same contracting office, as the Contracting Office may use multiple contract writing systems to generate distributable copies. The document advises contractors that changes between contract writing systems may cause important information concerning order terms and conditions to take on different formatting or appear in different locations within later documents. Contractors are instructed to ensure their Customer Relationship Management (CRM) systems and personnel are prepared to identify and appropriately respond to differences between document versions. The Government clarifies that it does not intend to use the shift between systems to effect changes to order terms and conditions; therefore, contractors should view changes to terms or conditions between document versions as system-generated and potentially erroneous unless accompanied by narratives designating such changes as deliberate and desired. Contractors must inform the Contracting Officer of any suspected inadvertent or system-generated changes. The Government will correct any inadvertent or system-generated changes, additions, or omissions discovered by either party via bilateral modification at no cost to the contractor. The terms and conditions in the latest document reflecting deliberate action by the Contracting Officer will take precedence. In the unlikely event that award information is corrupted during system migration, the Contracting Officer will issue a continuation contract in accordance with applicable regulations, carrying over all terms and conditions from the last-known version of the order while accurately reflecting mutual agreement of the parties.