ARMORED_CAR_SERVICE_(Addendum_#1_Revision).pdf

RFQuotes #24064

Greenville County Issue Date: January 5, 2024

Procurement Services Division Opening Date: January 31, 2024

ARMORED CAR SERVICE

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/greenvillecounty

Robert Brewer, NIGP-CPP, CPPO, CPPB

Procurement Services Division Director https://secure.procurenow.com/portal/%7bproject.government.code%7d

Greenville County

ARMORED CAR SERVICE

I. Introduction II. Scope of Work

III. Insurance Requirements IV. Sample Contract V. Vendor Questionnaire

Attachments:

A - Sample Services Agreement

B - COG Sub W9

Title: ARMORED CAR SERVICE

1. Introduction

1.1. Summary

The County of Greenville is requesting quotes for Armored Car Service for the Greenville County

Treasurer's office.

1.2. Contact Information

Jackie Brown

Buyer

301 University Ridge, Suite 100

Greenville, SC 29601

Email: jaqbrown@greenvillecounty.org

Phone: (864) 467-7204

Department:

TREASURER

1.3. Timeline

Release Project Date January 5, 2024

Question Submission Deadline January 12, 2024, 5:00pm

Proposal Submission Deadline January 31, 2024, 3:00pm mailto:jaqbrown@greenvillecounty.org tel:(864)467-7204

2. Scope of Work

2.1. Scope of Work

The purpose of this solicitation is to seek a reputable and experienced armored car service provider to ensure the safe and secure transportation of cash and sensitive documents for Greenville County. The selected vendor will be responsible for providing armored vehicles, trained personnel, and relevant technology to meet the county's requirements.

The selected Armored Car Service provider will provide the following services:

A. Daily pick up at the Greenville County Treasurer's office between 10:00 a.m. and 12:00 p.m.

B. Change orders are usually sent twice a week, they must deliver to the Treasurer's Office on the same day as requested.

C. Availability of customer support services during business hours to address any concerns or inquiries.

D. Prompt response to any service call or emergency request.

E. The Couriers should be identifiable as employees of the armored car company so officers on duty at Greenville County can identify them.

Funds are to be delivered to the TD Bank main branch, 102 S. Main Street.

Any fuel surcharge or other fees shall be listed on the quote as separate items.

3. Insurance Requirements

The contractor is responsible for and must have all required insurance listed below and shall not commence work under the associated contract until it has obtained all insurance required, and the

County has approved such insurance in writing, nor shall the Contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.

A. THE COUNTY SHALL BE NAMED AS “ADDITIONAL INSURED” FOR ITS INTERESTon all policies of insurance except Worker’s Compensation, Automobile Liability, and Professional Errors and

Omissions, as regards ongoing operations, products and completed operations, and this shall be noted on the face of the Certificate of Insurance. As a part of the certificate of insurance requirement the contractor shall also include acknowledgement and acceptance of the wavier of subrogation provision granted to Greenville County. This acknowledgement and acceptance should be included in the same section of the Certificate of Insurance that evidences the

“Additional Insured” provision.

B. Certificates for all such policies of insurance shall be provided by the Contractor's insurance agent or broker to the County within 10 working days from the date of Notice of Award.

C. All Certificates of Insurance submitted shall provide on the face of the certificate reference to

County's RFQuotes #24064.

D. Contractor will provide County a minimum of 30 days advance notice in the event the insurance policies (or an insurance policy) are canceled. Subcontractors approved to perform work on this project are subject to all of the requirements in this Section.

E. Contractor agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies:

1. Comprehensive General Liability:

a. $1,000,000 per occurrence - combined single limit /

b. $2,000,000 general aggregate, to include products and completed operations.

2. Automobile Liability:

a. $1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired)

3. Statutory Worker's Compensation:

a. Coverage A - State of SC

b. Coverage B - Employers liability

i. $1,000,000 Each Accident

ii. $1,000,000 Disease, Per Employee

iii. $1,000,000 Disease, Policy Limit

c. Policies shall contain a waiver of subrogation in favor of and/or that applies to

Greenville County, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the contractor.

No deviation from this coverage’s will be accepted unless, in the County’s sole discretion, it is more advantageous to the County, i.e., $1,000,000 - a $2,000,000 or $5,000,000 limit would be acceptable.

4. Sample Contract

A sample contract is attached for review in the Attachments Section. This sample consists of the

County's minimum terms and conditions. Responders must review the solicitation for any other terms and conditions that may be added for this project, such as insurance requirements, payment schedule, contract term, etc. Any exceptions by the responder must be included with the uploaded response.

5. Vendor Questionnaire

5.1. County of Greenville Substitute W9 Form*

Please upload your COG Substitute W9 form found in the Attachments section.

*Response required

5.2. Certificate of Insurance*

Please upload a copy of your Certificate of Insurance showing limits you currently have.

*Response required

5.3. Pricing*

Please upload your pricing.

*Response required

5.4. Authorized Contact Information

The following contact shall have the authority to submit the response to this request for quotes, clarify any information needed, and will be the contact for any contract negotiations, if needed.

5.4.1. Contact Information*

Please identify an authorized contact for your response in the following format.

Full Name of Contact Person

Title of Contact Person

Contact Person Telephone Number

Contact Person Email Address

*Response required