Bid Proposal Checklist

All Addenda are acknowledged

Bid Package signed by authorized party

Signed Non-Collusion Declaration from Prime Contractor enclosed

Signed Contractor Certification of California Air Resources Board (CARB) In-Use Off-Road Diesel Fueled Fleet Certification of Compliance

Original Bid Bond enclosed; or

If submitting via ePro, the original Bid Bond is required to be mailed to Project and Facilities Management.

Note: Bid Bond must be received by Project Management by time of bid

No modifications made to bid forms

Envelope properly labeled

Remember to seal the bid and deliver to:

Project and Facilities Management Department 620 South E Street San Bernardino, California 92415-0184

Please Note: This checklist is only provided to assist the bidders. It is the bidder’s sole responsibility to ensure that they are complying with the requirements included in the Bid Package in their entirety, even if they are not identified on this checklist.

BID DOCUMENTS

for

PROJECT NO. 10.10.1321

CENTRAL PLANT MEDICAL VACUUM

SYSTEM REPLACEMENT

COLTON, CALIFORNIA

SAN BERNARDINO COUNTY

PROJECT AND FACILITIES MANAGEMENT DEPARTMENT

PROJECT MANAGEMENT

620 S E ST,

SAN BERNARDINO, CA 92415-0184

www.pfm.sbcounty.gov November 2025 http://www.pfm.sbcounty.gov/

CENTRAL PLANT MEDICAL VACUUM REPLACEMENT (10.10.1321)

TABLE OF CONTENTS

ADVERTISEMENT FOR BIDS

INSTRUCTIONS TO BIDDERS

BID PROPOSAL DOCUMENTS

PRE-BID REQUEST FOR INFORMATION FORM

REQUEST FOR INFORMATION FORM

NON-COLLUSION DECLARATION – PRINCIPAL CONTRACTOR

NON-COLLUSION DECLARATION – SUBCONTRACTOR(S)

CONTRACTOR CERTIFICATION – CARB COMPLIANCE

SAMPLE STANDARD CONTRACT

CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE

SAMPLE BOND FORMS

STATE WAGE DETERMINATIONS

PREVAILING WAGE REQUIREMENTS

GENERAL CONDITIONS

SPECIAL CONDITIONS

PROJECT DRAWINGS (PLANS)

PROJECT SPECIFICATIONS (SPECS)

Project 10.10.1321

Advertisement 1 of 2

Project No. 10.10.1321

ADVERTISEMENT FOR BIDS

CENTRAL PLANT MEDICAL VACUUM SYSTEM REPLACEMENT

COLTON, CALIFORNIA

Notice is hereby given that the Project and Facilities Management Department on behalf of the Board of Supervisors of San Bernardino County, California, will receive sealed bids on or before 10:00 a.m. on January 6, 2026, in the office of the Project and Facilities Management Department, 620 S E St, San Bernardino, CA 92415-0184, at which time they will be publicly opened and declared for the CENTRAL PLANT MEDICAL VACUUM SYSTEM REPLACEMENT Project in Colton, California.

Bids in response to this solicitation can be submitted through San Bernardino County Electronic Procurement Network (ePro) https://epro.sbcounty.gov/epro/ or in person at the Project and Facilities Management Department. All bidders must register with the ePro system prior to the date and time to receive sealed bids or they will be disqualified.

A mandatory Pre-bid Meeting for prospective bidders will be conducted on November 21, 2025, at 8:00 a.m. at 400 N. Pepper Ave, Colton CA 92324 in the Loading Dock Parking Lot. Bids submitted by firms who have not participated in the Pre-bid Meeting will be disqualified.

State Contractor's Class B License is required. If the bidder does not list a licensed subcontractor(s) under the Designation of Subcontractors section of the Bid Proposal to perform work in any of the following trades, in order to be found responsive and in order to perform that work himself/herself, the bidder must possess the State specialty license for that trade: Mechanical (C-20); Electrical (C-10); and Plumbing (C-36). In order to be deemed responsive, the bidder must list, in the bid forms, at least three (3) projects with similar size and scope of work that it has completed within the last ten years at a California Department of Health Care Access and Information (HCAI) 1 Facility. Only those construction projects involving work with medical gas equipment and having a value of at least $1,000,000 shall count.

Construction estimate is $975,000.00.

The Bid Documents, including final plans and specifications, are available at no cost to the bidder and may be obtained from the County’s ePro Website at https://epro.sbcounty.gov/epro/.

No bid may be withdrawn after the scheduled bid opening, or within sixty (60) days thereafter.

https://epro.sbcounty.gov/epro/

Project 10.10.1321

Advertisement 2 of 2

Copies of the prevailing wage rates are on file at the Project and Facilities Management Department and shall be made available to any interested party on request. Copies are also included in the Bid Documents.

The County reserves the right to reject any or all bids, to waive technical errors, discrepancies or informalities of a bid not affected by law, if to do so seems to best serve the public interest.

For information regarding this project, contact Gene Lombardo Project Manager, at (909) 387-5000. DO NOT CONTACT THE DESIGN CONSULTANT. All technical questions to be submitted to the Project Manager in writing via email at gene.lombardo@pfm.sbcounty.gov. The subject line of the email should include the project number, as found in the bid documents, along with the project name and Request for Information (RFI). All questions must be submitted no later than December 5, 2025 at 3:00 P.M. No questions will be accepted after the RFI deadline. A standard form for RFIs is included with these Bid Documents. Please utilize this standard form when emailing RFI questions.

Release authorized by the CEO, pursuant to County Policy 11-15, on November 12, 2025, in San Bernardino, California.

Don Day, Director Project and Facilities Management Department

Published in the San Bernardino Sun on November 12, 2025 mailto:gene.lombardo@pfm.sbcounty.gov

Project 10.10.1321 Instructions to Bidders 1 of 4

INSTRUCTIONS TO BIDDERS

Proposals: To receive consideration, bids shall be submitted on the enclosed Bid Proposal form and shall be made in accordance with the following instructions:

A. Bids shall contain no recapitulation of the work to be done. Alternative proposals will not be considered unless specifically requested by the County. Oral, telegraphic, or telephonic proposals or modifications will not be considered.

B. Bidders shall examine all the bid documents, including the drawings, perform their own estimates for the proposed work, taking into account local conditions, uncertainty of weather, and all laws, ordinances, rules and regulations of any federal, state, county, municipal or other governmental agency that has jurisdiction over the work.

C. The General Prevailing Wage Determination made by the Director of Industrial

Relations pursuant to California Labor Code Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1 are included in this Bid Package and must be complied with, as stated in Section 14 of the General Conditions. Updated wage rate determinations will be made available when they are issued, and the successful bidder will provide copies to all subcontractors. Wage rates paid on this project must be revised in accordance with the updated determinations. Copies of the prevailing wage rates are on file at the Project and Facilities Management Department and shall be made available to any interested party on request. Copies are also included in these Bid Documents.

D. Contractors are prohibited from performing work on a public works project with a subcontractor who is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code. Any contract entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the awarding body. The contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.

E. Bids shall be delivered to, or mailed postage prepaid to arrive at, the Project and

Facilities Management Department, 620 S E St, San Bernardino, California, 92415- 0184, on or before the time set for the opening of bids in the published Advertisement for Bids. All bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and clearly marked "Bid Proposal". Bids can also be submitted through San Bernardino County Electronic Procurement Network (ePro) https://epro.sbcounty.gov/epro/. All bidders must register with the ePro system prior to the date and time to receive sealed bids or they will be disqualified.

System-related questions about ePro shall be directed to Vendor support at ePro.Vendors@buyspeed.com or at 1-855-800-5046. For procurement questions https://epro.sbcounty.gov/epro/ mailto:ePro.Vendors@buyspeed.com

Project 10.10.1321 Instructions to Bidders 2 of 4 involving ePro, please contact the Purchasing Department at (909) 387-2060.

NOTE: If sending the bid or bid bond to the Project and Facilities Management Department in a mail envelope (i.e. Federal Express, etc.) please enclose the bid or bid bond inside the mail envelope in a separately sealed envelope bearing the title of the work, the name of the bidder, and marked “Bid Proposal or Bid Bond”. All mail, including Priority and Express Mail, sent via the U.S.

Postal Service is received by the County's mail room then distributed to the Project and Facilities Management Department. This can cause a delay in the receipt of bids or bid bonds. The County is not responsible for any delays caused by mail service to a different County location. It is Bidder’s responsibility to ensure bids and bid bonds are received at the Project and Facilities Management Department, 620 S E St, San Bernardino, CA, on or before the time set for opening of bids.

F. Concurrently with the submittal of its bid, bidders are required to furnish bid security in the amount of ten percent (10%) of the BASE BID. If the bid is submitted to the Project and Facilities Management Department, the bid security shall be enclosed in the sealed and marked envelope along with the bid proposal. If the bid is submitted through San Bernardino County Electronic-Procurement network (ePro) then scan the bid security (bid bond) and submit the scanned copy with your bid submittal in ePro, additionally, mail or submit the original bid security, in a separate sealed envelope labeled “Bid Bond” with the title of the work and the name of the bidder clearly marked on the outside, to: Project and Facilities Management Department, 620 S E St, San Bernardino, California, 92415-0184. Any mailed or submitted bid security must be received on or before the time set for the opening of the bids.

G. Bids will be opened at the time set for the opening of bids in the published

Advertisement For Bids or as revised in an Addendum. All bids submitted to the Project and Facilities Management Department in sealed envelopes will be opened and read. All bids submitted in the ePro system will be opened from the system’s “encrypted lock box” and read. The bid summary sheet referencing both paper bids and ePro bids will be available through ePro and/or the Project and Facilities Management Department for all bidders to view.

H. DO NOT CONTACT THE DESIGN CONSULTANT. All technical questions to be submitted to the Project Manager in writing via email at gene.lombardo@pfm.sbcounty.gov. The subject line of the email should include the project number, as found in the bid documents, along with the project name and RFI. All questions must be submitted no later than December 5, 2025 at 3:00 P.M. No RFIs will be accepted after RFI deadline.

I. Any Bidder submitting a Bid to the County for this Project may file a protest of the

County’s proposed award of a construction contract for this Project, provided that each and all of the following are complied with:

mailto:gene.lombardo@pfm.sbcounty.gov

Project 10.10.1321 Instructions to Bidders 3 of 4

i) The bid protest is in writing.

ii) The bid protest is submitted to and received by the Project and Facilities

Management Department, 620 S E St., San Bernardino, CA, 92415-0184 before 4:00p.m. of the fifth business day following the bid opening. Failure to timely submit a written protest shall constitute grounds for the County’s denial of the bid protest without consideration of the grounds stated in the bid protest and a waiver of the right to protest. Untimely protests will not be accepted or considered.

iii) The written bid protest shall set forth, in detail, all grounds for the bid protest (including without limitation all facts, supporting documentation, legal authorities and argument in support of the grounds for the bid protest), the form of relief required and the legal basis for such relief. Any grounds not set forth in the bid protest shall be deemed waived. All factual contentions must be supported by competent, admissible and credible evidence. The bid protests shall include the name of the project manager and the name and project number of the bid Project. Any bid protest not conforming to the foregoing shall be rejected as invalid.

If a valid protest is timely filed and complies with the above requirements, the Department shall review and evaluate the bid protest. All bidders, including the protesting bidder, shall have three business days to respond to the Department and to provide any information requested by the Department. The Department shall respond to the protesting bidder and state the Department’s findings regarding the bid protest. The Department Director’s decision shall be final, unless overturned by the Board of Supervisors.

J. State Contractor's Class B License is required to bid the project. If the bidder does not list a licensed subcontractor(s) under the Designation of Subcontractors section of the Bid Proposal to perform work in any of the following trades, in order to be found responsive and in order to perform that work himself/herself, the bidder must possess the State specialty license for that trade: Mechanical (C-20); Electrical (C-10); and Plumbing (C-36). In order to be deemed responsive, bidder must have completed at least three (3) projects with similar size and scope within the last ten (10) years at a HCAI 1 facility involving medical gas equipment with a value of at least $1,000,000

K. Withdrawal of Bids: Any bidder may withdraw his bid, personally, or by telegraphic or written request, at any time prior to the scheduled time for receipt of bids. If a bid is submitted through ePro, then the bid may also be withdrawn in ePro prior to the scheduled time for receipt of bids. No bid may be withdrawn after the scheduled bid opening, or within sixty (60) days thereafter.

L. Opening of Bids: Bids will be conducted virtually via Teams. Bids (both paper and ePro) shall be opened and read aloud at the place and time set in the Advertisement

Project 10.10.1321 Instructions to Bidders 4 of 4

For Bids. The Call In Number, Access Code, and link information for this bid opening are below:

Microsoft Teams

Meeting ID: 246 182 337 285 5 Passcode: Vv3k87eF Dial in by phone +1 661-568-6806 Phone conference ID: 930 813 115#

M. Pre-Bid Meetings: Pre-Bid Mandatory Job-Walk Meeting Sign-in Lists from all pre-bid meetings will be uploaded to the Project and Facilities Management Department website within approximately three (3) business days from the date of the pre-bid meeting (http://pfm.sbcounty.gov/).

N. Bid Results: The Bid Tabulation, outlining initial bid results will be uploaded to the Project and Facilities Management Department website within approximately three

(3) business days from the date of the bid opening http://pfm.sbcounty.gov/).

O. Qualification of Bidders: All bidders must meet the following qualifications to be considered responsive:

i. Past Performance: Bidder must have completed at least three projects valued over $1,000,000 involving medical gas systems completed within the last ten

(10) years of similar size and scope within a HCAI 1 facility. Failure to complete this section shall render a bid nonresponsive.

ii. All bidders must complete the Bidder Qualifications section and submit at time of bid.

P. Non-Responsiveness: Bidders are required to fully complete the Bidder Qualification Form and related attachments included with it. Any bid that fails to complete the Bidder Qualification Form and attachments or who answers a question with an answer noted in the form as being ineligible to bid will be deemed non-responsive and their bid will be rejected.

Q. Verification of Qualifications: The awarding authority reserves the right to verify the responses provided in the Bidder Qualification Form and attachments. Bidders may be required to provide additional documentation or information to confirm the accuracy of their responses.

http://pfm.sbcounty.gov/ http://pfm.sbcounty.gov/

Project 10.10.1321 Bid Proposal 1 of 18

Project No. 10.10.1321

BID PROPOSAL

PROJECT: Central Plant Medical Vacuum System Replacement

LOCATION: 400 N. Pepper Ave, Colton CA 92324

OWNER: San Bernardino County

BID OPENING: 1/6/2026, at 10:00 A.M.

BIDDER:

San Bernardino County Project and Facilities Management Department 620 S E St San Bernardino, CA 92415-0184 www.pfm.sbcounty.gov

In compliance with your invitation for bids, the undersigned has carefully examined the project Bid Documents, including the drawings and specifications, for the scope of work which will replace the existing medical vacuum pumps which are at end of life located in the Central Plant at Arrowhead Regional Medical Center in Colton, California, and fully understands the scope and meaning of the Bid Documents.

The undersigned hereby agrees to furnish all materials, labor, tools, equipment, apparatus, facilities, and transportation necessary to complete all work in strict conformity with the drawings and specifications, and to execute the contract to the satisfaction of the Project and Facilities Management Department – Project Management, at the following cost(s):

In case of discrepancy between the written bid set forth and the numerical bid set forth, the written bid shall prevail. In the case of a discrepancy between the written bid or numerical bid set forth on the bid proposal, and the numerical bid set forth in the ePro system, the information on the bid proposal shall prevail.

BASE BID

For the furnishing of the labor, materials, and equipment necessary to complete all work designated in the Plans and Specifications.

The LUMP SUM of _______________________________________ Dollars

Project 10.10.1321 Bid Proposal 2 of 18

The above-mentioned BASE BID includes applicable California state sales tax, bonds, insurance and all other costs required to perform all the work described in the project drawings and specifications.

The lowest bid shall be the lowest bid price on the BASE BID. A responsible and responsive bidder who submitted the lowest bid shall be awarded the contract, if it is awarded. In order to be deemed responsive, the bidder must list, in the bid forms, at least three (3) projects within the last ten years at a HCAI 1 facility involving medical gas equipment with a value of at least $1,000,000.

BID DEPOSIT (BID BOND)

There is enclosed herewith, a certified check or surety bond in the amount of ten percent (10%) of the TOTAL BASE BID, or, more specifically, Dollars ($_______________________________), made payable to San Bernardino County. The undersigned agrees that in the event of the failure by the undersigned to execute the necessary contract and furnish the required contract bonds and insurance, the certified check or surety bond and the money payable thereon shall be, and remain, the property of San Bernardino County. If the bid is accompanied by a certified or cashier's check, the check shall be deposited by the Project and Facilities Management Department

– Project Management, and a County warrant for the full amount shall be issued to the undersigned approximately one month after Contract Award.

If the bid is submitted through San Bernardino County Electronic Procurement Network (ePro) then scan the bid security (bid bond) and submit the scanned copy with your bid submittal in ePro, additionally, mail or submit the original bid security, in a separate sealed envelope labeled “Bid Bond” with the title of the work and the name of the bidder clearly marked on the outside, to: Project and Facilities Management Department – Project Management, 620 S E St, San Bernardino, California, 92415-0184. Any mailed or submitted bid security must be received on or before the time set for the opening of the bids.

TIME OF COMPLETION

The undersigned agrees to complete the work within 270 calendar days from the date stipulated in the Notice to Proceed.

LIQUIDATED DAMAGES

Pursuant to the provisions of Government Code Section 53069.85 and in the event that all the Work called for in this Contract is not completed within the number of calendar days set forth, Contractor shall forfeit and pay to the County the sum of $1,500 per day for each calendar day the work remains incomplete, to be deducted from any payments due or to become due to the Contractor. (Reference General Conditions and Special Conditions)

Project 10.10.1321 Bid Proposal 3 of 18

ESCROW ACCOUNT

Pursuant to Section 22300 of the Public Contract Code, at the request and expense of the Contractor, the Contractor may substitute qualified securities in lieu of retention withheld by the County and/or establish an escrow account for retention payments.

REJECTION OF BIDS

The undersigned agrees that the County reserves the right to reject any or all bids and reserves the right to waive informalities in a bid or bids, not affected by law, if to do so seems to best serve the public interest.

VALIDITY OF BIDS

The undersigned agrees that this bid will remain valid for sixty (60) days after the scheduled bid opening.

STATE LICENSES

The undersigned hereby certifies that he/she is currently the holder of a State Contractor's Class B License as a contractor in the State of California and that the license if the correct class of license for the work described in the project drawings and specifications. The undersigned also certifies that all subcontractor(s) listed under the Designation of Subcontractors section of the Bid Proposal are currently the holder of valid contractor’s license(s) in the State of California and the license is the correct class of license for the work to be performed by the subcontractor(s). The undersigned agrees that if he/she does not list a subcontractor(s) under the Designation of Subcontractors section of this Bid Proposal to perform work in any of the following trades, in order to be found responsive and in order to perform that work himself/herself, the undersigned must possess the State specialty license for that trade: Mechanical (C-20); Electrical (C-10); and Plumbing (C-36).

INSURANCE

The undersigned agrees to furnish certified copies of all insurance policies and endorsements; all certificates of comprehensive, general and auto liability insurance;

Workers' Compensation insurance; and such other insurance that will protect him from claims for damages and personal injury, including death, which may arise from operations under the contract, whether such operation be by the undersigned or by any subcontractor of the undersigned, or anyone directly or indirectly employed by the undersigned or any subcontractor of the undersigned in accordance with Section 11.2 of the General Conditions. The undersigned agrees to provide the Project and Facilities Management Department – Project Management with Certificates of Insurance evidencing the required insurance coverage at the time Contractor executes the contract with the County. All policies (excluding Workers' Compensation) shall name San Bernardino County

Project 10.10.1321 Bid Proposal 4 of 18 and its officers, employees, agents and volunteers as additional insureds. All coverages shall be subject to approval by the County for adequacy of protection.

BONDS

If this Bid is successful, the undersigned agrees to execute the required Standard Contract and will furnish a payment bond in an amount equal to one hundred percent (100%) of the contract price and a Faithful Performance Bond in an amount equal to one hundred percent (100%) of the contract price. These bonds shall be secured from a surety company or companies satisfactory to the County within ten (10) calendar days of the contract award and shall be on County approved bond forms. Bonds shall remain in full force and effect for a period of one year following the date of filing of Notice of Completion.

FORMER COUNTY OFFICIALS

Contractor agrees to provide or has already provided information on former San Bernardino County administrative officials (as defined below) who are employed by or represent Contractor. The information provided includes a list of former county administrative officials who terminated county employment within the last five years and who are now officers, principals, partners, associates or members of the business. The information also includes the employment with or representation of contractor. For purposes of this provision, “county administrative official” is defined as a member of the Board of Supervisors or such officer’s staff, Chief Executive Officer or member of such officer’s staff, county department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

INACCURACIES OR MISREPRESENTATIONS

If during the course of the bid proposal process or in the administration of a resulting Contract, the County determines that the contractor has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the County, the contractor may be terminated from the bid proposal process, or in the event a Contract has been awarded, the Contract may be immediately terminated. If a Contract is terminated according to this provision, the County is entitled to pursue any available legal remedies.

VISITING THE SITES

The undersigned has visited the site and is familiar with the local conditions of the work site.

CALIFORNIA AIR RESOURCES BOARD (CARB) IN-USE OFF-ROAD DIESEL-FUELED

FLEETS REGULATION COMPLIANCE CERTIFICATION

This Project is subject to the California Air Resources Board (CARB) approved amendments relating to In-Use Off Road Diesel-Fueled Fleets found at California Code

Project 10.10.1321 Bid Proposal 5 of 18 of Regulations Title 13, sections 2449, 2449.1, and 2449.2 (the “Regulations”). The Regulations require a Prime Contractor, bidding on a public works project to be awarded by any public works awarding body, to certify that the Contractors off-road diesel-fueled fleets comply with CARB regulations. Section 2449(b) includes a list of off-road diesel-fueled fleets subject to these regulations. It is the responsibility of the Contractor to verify if their fleet is subject to these regulations.

Contractor is required to obtain and submit Certificates of Reported Compliance from all subcontractors that are listed in the bid submission that would require it for the work being performed. Failure to provide Contractor’s CARB compliance number, when legally required, may constitute a material irregularity rendering their bid non-responsive and non-responsible, and subject to rejection for non-responsiveness.

No award shall be made to a Contractor that has failed to provide its CARB compliance certificates, unless the Contractor confirms that no equipment subject to the regulation will be used to execute the Contract Work. By submitting a bid, the Bidder hereby certifies that it is aware of the requirements set forth in Sections 2449, 2449.1, and 2449.2, Title 13, California Code of Regulations and any successful Bidder and its subcontractors shall comply with sections 2449, 2449.1, 2449.2 of Title 13 of the California Code of Regulations, including by providing Certificate(s) of Reported Compliance for In-Use Off- Road Diesel-Fueled Fleets for the fleet selected for the contract and their listed subcontractors, if applicable, with its bid.

Contractor shall not enter into a contract with a fleet for which it does not have a valid Certificate of Reported Compliance for the fleet and Contractor’s listed subcontractors, if applicable, prior to entering into a new or renewed contract with that fleet. Contractor shall only allow fleets with valid Certificates of Reported Compliance on Contractor’s job sites. The Certificates of Reported Compliance received by the Contractor for this Project must be retained for three (3) years after the Project’s completion. Upon request by CARB, these records must be provided to CARB within five (5) business days of the request. Between March 1 and June 1 of each year, Contractor must collect new valid Certificates of Reported Compliance for the current compliance year, as defined in Regulation Section 2449(n), from all fleets that have an ongoing contract with the Contractor as of March 1 of that year. Contractor must not write contracts to evade this requirement.

If Contractor discovers that any fleet intending to operate vehicles subject to the Regulation for Contractor does not have a valid Certificate of Reported Compliance, as defined in Regulation section 2449(n), or if Contractor observes any noncompliant vehicles subject to the Regulation on Contractor’s job site, then Contractor must report the required information to CARB within the time period contained in in the Regulations.

Upon request by CARB, Contractor must immediately disclose to CARB the name and contact information of each responsible party for all vehicles subject to the Regulation operating at the job site or for Contractor. If applicable, Contractor shall prominently

Project 10.10.1321 Bid Proposal 6 of 18 display signage for any project where vehicles subject to the Regulation as provided and within the time period contained in the Regulation.

Situations in which prime contractors or public works awarding bodies, as applicable, are contracting for projects that are considered emergency operations, as defined in section 2449(c)(18), are exempt from the requirements in section 2449(i)(1)-(3), but must still retain records verifying vehicles subject to the regulation that are operating on the emergency operations project are actually being operated on the project for emergency operations only. These records must include a description of the emergency, the address or a description of the specific location of the emergency, the dates on which the emergency operations were performed, and an attestation by the fleet that the vehicles are operated on the project for emergency operations only.

Contractor shall complete and return the “California Air Resources Board (CARB) In-Use Off-Road Diesel-Fueled Fleets Certification of Compliance” form attached hereto as a condition to bidding this Project.

DESIGNATION OF SUBCONTRACTORS

In compliance with the provisions of Sections 4100-4108 of the Public Contract Code of the State of California, and any amendments thereof, the undersigned shall set forth below the name, location of the place of business and the California contractor license number of each subcontractor who will perform work (meaning the total amount of the subcontractor’s contract amount including all labor, materials, supplies and services) in excess of one-half of one percent (1/2 of 1%) of the total bid; and, the general category or the portion of the work to be performed by each subcontractor.

If the undersigned fails to specify a subcontractor(s) for any work to be performed under the Contract, the undersigned agrees to perform the work and shall not be permitted to subcontract that work except in cases of public emergency, and then only after written finding as public record by the Board of Supervisors. In order for the undersigned to perform the work in any of the following trades, the undersigned must possess the State specialty license for that trade: Mechanical (C-20); Electrical (C-10); and Plumbing (C-36).

The undersigned certifies that all subcontractor(s) listed below are currently the holder of valid contractor’s license(s) in the State of California and the license(s) is the correct class of license for the work to be performed by the subcontractor(s).

The undersigned certifies that it and all subcontractor(s) listed below have registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (applicable for all bids submitted on or after March 1, 2015). The undersigned agrees that no contractor or subcontractor may be awarded a contract for public work or perform work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (applicable for all contracts awarded on or after April 1, 2015).

Project 10.10.1321 Bid Proposal 7 of 18

The undersigned acknowledges that the project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

As required by Labor Code 1771.1(a) “A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.”

Where a hearing is required for a decision on the substitution of subcontractors, pursuant to the provisions of Chapter 4, Part 1, Division 2, of the Public Contract Code, (commencing with Section 4100) by the awarding authority, or a duly appointed hearing officer, the Clerk of the Board of Supervisors shall prepare and certify a statement of costs incurred by the County for investigation, and to conduct the hearing, including the costs of any hearing officer and shorthand reporter appointed. For the purposes of a hearing for the substitution of subcontractors (pursuant to the Public Contract Code commencing with Section 4100) the awarding authority shall be the Director of the Project and Facilities Management Department, or his/her designee.

The statement of costs shall be sent to the undersigned, who shall reimburse the County for all costs. If not paid separately, such reimbursement shall be deducted from monies due and owing to the undersigned prior to acceptance of the project.

Project 10.10.1321 Bid Proposal 8 of 18

CONTRACTOR NAME:________________________________________________

Subcontractor’s Name

Portion of Work Performed

Location of Business

CA

Contractor’s License

DIR

Registration No.

CARB

Certificate of Compliance No.

ADDENDA

This bid includes Addendum No. dated

Addendum No. dated

Bidder must acknowledge all addendums above, regardless of any acknowledgement of addendums in ePro.

Project 10.10.1321 Bid Proposal 9 of 18

AFFIDAVIT

The undersigned has submitted with the bid proposal a non-collusion declaration, signed under penalty of perjury, for the principal contractor. The undersigned agrees to furnish the County non-collusion declarations for subcontractors signed under penalty of perjury, and states that this is a genuine proposal and is neither collusive nor made in the interest of any other person and has not induced anyone to submit a sham bid or refrain from bidding.

The undersigned acknowledges it has registered with the ePro system prior to the date and time to receive sealed bids or it will be disqualified.

The undersigned declares: that the only person or parties interested in this proposal as principals are those named herein; that this bid is made without any connection with any other person or persons making a bid for the same work, except for another division of the undersigned which may submit an independent bid; that the bid is in all respects fair and without collusion or fraud; that the undersigned has read the Advertisement for Bids and the Instructions to Bidders and agrees to all the stipulations contained therein; that the undersigned has examined the form of contract (including the specifications, drawings, and other documents incorporated therein by reference); that in the event this bid as submitted, including the incorporated bidding documents, be accepted by the County, the undersigned shall execute a contract to perform the work as outlined herein.

If undersigned is a corporation, proposal must be signed by an authorized officer of the corporation.

If the bid proposal is submitted through ePro the undersigned acknowledges that its electronic signature is legally binding.

Check One: ( ) Sole Proprietor ( ) Partnership ( ) Corporation ( ) Other

Name of Bidder:

Address:

Phone:

Email: _________________________________________________________________

Contractor's License No.: Primary Class:

Expiration Date of Contractor's License

Project 10.10.1321 Bid Proposal 10 of 18

Contractor’s DIR Registration #_________________________________________ ___

Contractor's California Air Resources Board (CARB) In-Use Off-Road Diesel-Fueled Fleets Regulation Compliance No.:

I declare under penalty of perjury the above is true and correct.

Authorized Signature: Title:

Print Name: Date:

Project 10.10.1321 Bid Proposal 11 of 18

BIDDER QUALIFICATION FORM

(TO BE COMPLETED AND SUBMITTED WITH BID)

A. BIDDER QUALIFICATIONS

Failure to complete all information may render your bid non-responsive. [**Indicate not applicable (“N/A”) where appropriate.**]

NOTE: Where Bidder is a joint venture, pages shall be duplicated, and information provided for all parties to the joint venture.

1.0 Name of Bidder: _________________________________________________

2.0 Type, if Entity: _________________________________________________

3.0 Bidder Address: _________________________________________________ Facsimile Number Telephone Number

4.0 How many years has Bidder’s organization been in business as a Contractor?

5.0 How many years has Bidder’s organization been in business under its present name?

5.1 Under what other or former names has Bidder’s organization operated? ____

6.0 If Bidder’s organization is a corporation, answer the following:

7.0 If an individual or a partnership, answer the following:

7.1 Date of Organization: __________________

7.2 Name and address of all partners (state whether general or limited partnership):

6.1 Date of Incorporation: _________________________________

6.2 State of Incorporation: _________________________________

6.3 President’s Name: _________________________________

6.4 Vice-President’s Name(s): _________________________________

6.6 Treasurer’s Name: _________________________________

Project 10.10.1321 Bid Proposal 12 of 18

8.0 If other than a corporation or partnership, describe organization and name principals:

9.0 What type of work does the Bidder normally perform with its own forces?

10.0 Within the last five years, has any officer or partner of Bidder's organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:

11.0 Name of Bonding Company and Name and Address of Agent:

12.0 In the past ten (10) years, has your Firm contracted for and completed construction of a minimum of three (3) OSHPD/HCAI construction projects in a HCAI 1 Facility involving medical gas systems. Only those construction projects with a value of at least $1,000,000 shall count. Provide supporting documentation in Section B.

(Please check one box).

☐Yes ☐ No (ineligible to bid)

13.0 Does your Firm currently hold all contractors’ license(s) necessary to perform the work and have those license(s) been consistently active for at least three (3) years without revocation or suspension? (Please check one box).

Project 10.10.1321 Bid Proposal 13 of 18

☐ Yes ☐ No (ineligible to bid)

14.0 Has your Firm been found non-responsible, debarred, disqualified, forbidden, or otherwise prohibited from performing work and/or bidding on work for any public agency within California within the past five (5) years?

☐ Yes(ineligible to bid) ☐ No

15.0 Has your Firm defaulted on a contract or been terminated for cause by any public agency on any project within California within the past five (5) years and, if so and if challenged, has that default or termination been upheld by a court or an arbitrator? (Please check one box).

16.0 Has your Firm been assessed Liquidated Damages in the past five (5) years?

(Please check one box)

17.0 Has your Firm or any of their owners or officers been convicted of a crime under federal, state, or local law involving:

(1) Bidding for, awarding of, or performance of a contract with a public entity;

(2) Making a false claim(s) to any public entity; or

(3) Fraud, theft, or other act of dishonesty to any contracting party;

within the past TEN (10) YEARS? (Please check one box).

18.0 Has a performance bond surety for your Firm had to:

(1) Takeover or complete a project,

(2) Supervise the work of a project, or

(3) Pay amounts to third parties to satisfy claims against your performance bond, related to construction activities of your Firm or an Associated Firm within the past five (5) years? (Please check one box).

20.0 Does your Firm have an Experience Modification Rate greater than 1.3?

☐ Yes (ineligible to bid) ☐ No

Project 10.10.1321 Bid Proposal 14 of 18

LIST OF CURRENT PROJECTS (Backlog) [**Duplicate Page if needed for listing additional current projects.**]

Project and HCAI #

Description of Bidder’s Work

Completion Date

Cost of Bidder’s Work

Contact Name/ Phone Number

Project 10.10.1321 Bid Proposal 15 of 18

B. THREE (3) PROJECTS OF SIMILAR SIZE AND SCOPE COMPLETED OVER

THE LAST TEN YEARS AT A HCAI 1 FACILITY

In order for Bidder’s bid to be considered responsive, Bidder must list at least three projects completed within the last ten years of similar size and scope below. Projects must be over $1,000,000 in value and involve upgrades to Medical Gas systems. Failure to complete this section shall render a bid nonresponsive.

Project Client OSHPD/HCAI Project number

Period of Performance

Cost of Bidder’s

Work

Reference Name/ Phone Number

Project 10.10.1321 Bid Proposal 16 of 18

C. EXPERIENCE AND TECHNICAL QUALIFICATIONS QUESTIONNAIRE

Personnel:

The Bidder shall identify the key personnel to be assigned to this project in a management, construction supervision or engineering capacity.

1. List each person’s job title, name and percent of time to be allocated to this project:

2. Summarize each person’s specialized education:

3. List each person’s years of construction experience relevant to the project:

4. Summarize such experience:

Bidder agrees that personnel named in this Bid will remain on this Project in their designated capacities until completion of all relevant Work, unless substituted by personnel of equivalent experience and qualifications approved in advance by the County.

Project 10.10.1321 Bid Proposal 17 of 18

D. Exclusion Criteria In order to ensure the highest quality and reliability of services, the following exclusion criteria will be applied:

1. Eligibility for Submission:

Contractors are deemed ineligible to submit a proposal if they have been subject to any of the following within the last five (5) years:

Liquidated Damages: The contractor has been required to pay liquidated damages as a result of non-performance, delayed performance, or failure to meet contractual obligations in any project.

2. Required Disclosure:

Contractors must disclose any instances of liquidated damages incurred within the last five (5) years. Failure to disclose such instances will result in automatic disqualification from consideration.

3. Verification:

The awarding authority reserves the right to verify the accuracy of the disclosed information. Any misrepresentation or omission of facts relevant to this exclusion criteria will be grounds for disqualification.

By submitting a proposal, contractors affirm that they meet the eligibility requirements outlined above and agree to the terms and conditions set forth in this RFP.

Project 10.10.1321 Bid Proposal 18 of 18

E. VERIFICATION AND EXECUTION

These Bid Forms shall be executed only by a duly authorized officer of the Bidder:

I declare under penalty of perjury under the laws of the State of California that the foregoing information is true and correct:

Name of Bidder

Signature

Name

Title

Dated

Project 10.10.1321 RFI 1 of 2

PRE-BID RFI

REQUEST FOR

INFORMATION (RFI)

PROJECT NAME: RFI NUMBER:

SUBMITTED BY: DATE:

COMPANY:

SUBJECT:

DRAWING / DETAIL REFERENCE: SPECIFICATION SECTION:

RESPONSE:

RESPONSE BY: DATE:

Architect/Engineer

This document is to provide additional information only.

Project 10.10.1321 RFI 2 of 2

RFI

NONCOLLUSION DECLARATION

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID

The undersigned declares:

I am the _of _, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or of any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusion or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _[date], at _[city], _[state].

Signed:

Title:

NONCOLLUSION DECLARATION

TO BE EXECUTED BY EACH SUBCONTRACTOR

AND SUBMITTED PRIOR TO CONTRACT AWARD

The undersigned declares:

I am the of , the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or of any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusion or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on [date], at _[city], _[state].

Signed:

Title:

Standard Contract Page 1 of 16

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY

Project and Facilities Management Department Project Management

Department Contract Representative Telephone Number

Contractor Contractor Representative Telephone Number Contract Term Original Contract Amount Amendment Amount Total Contract Amount Project Name Cost Center

WBSE

IT IS HEREBY AGREED AS FOLLOWS:

(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)

CONSTRUCTION AGREEMENT

This Construction Agreement (“Agreement” or “Contract”) is made effective this __________________, 2015 (“Agreement Date”) by and between SAN BERNARDINO COUNTY (“County”) and ____________________ (“Contractor”) for the construction of the ________________________________ (“Project”).

Contract Number

SAP Number

SAMPLE

Revised 5/12/21 Page 2 of 16

ARTICLE I

CONTRACT DOCUMENTS AND INTERPRETATION

1.1 DEFINITIONS

The meanings of all capitalized terms used in the Contract Documents and not otherwise defined herein are contained in the General Conditions.