ARFQ DNR27_06 Open-End Trout Food.pdf
PDF 660 KB Posted
- Attached to
- WRS: Open-End Contract for Trout Food
- Solicitation number
- ARFQ 0310 DNR2700000006 1
- Issued by
- West Virginia
About this file
This is an Agency Request for Quote (ARFQ) document issued by the West Virginia Division of Natural Resources, Wildlife Resources Section, for an open-end contract to supply trout food to seven state fish hatcheries. The solicitation requests bids for various formulations of starter and grower diets in specified granule and pellet sizes, with estimated quantities ranging from 100 to 200,000 pounds per item across all hatcheries combined. Delivery locations include Apple Grove, Bowden, Edray, Reeds Creek, Ridge, Spring Run, and Tate Lohr hatcheries, each with specific pallet weight restrictions and delivery instructions. Vendors must submit questions in writing by November 6, 2026, at 9:00 a.m. ET, and all bids must be submitted electronically through wvOASIS. The contract is a fixed-period open-end agreement effective upon receipt of the notice to proceed, with a term of one year and the option for three one-year renewal periods, subject to legislative appropriation of funds.
Vendors must quote prices on a per-pound basis for all listed items, with delivery costs included in the unit price and delivery provided F.O.B. destination at no additional charge to the agency. All feed must be manufactured no more than 90 days prior to shipment and must meet specific nutritional and formulation requirements outlined in the specifications, including compliance with National Research Council nutrient standards for freshwater salmonids, vitamin and trace mineral premix specifications, moisture content limits, protein and fat requirements, and ingredient composition percentages. Standard orders of at least 12,000 pounds must be delivered within 21 calendar days of order receipt. The contract mandates quarterly reporting on purchases and requires vendors to maintain a contract manager available during normal business hours. No pre-bid meeting is indicated as mandatory or scheduled. The apparent successful vendor must be registered with the West Virginia Purchasing Division and comply with all state purchasing affidavits, workers' compensation requirements, and licensing obligations prior to contract award.
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| Final_ARFQ_0310_DNR2700000006_1_WV_ARFQ_FORM.PDF |
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Date Printed: Oct 28, 2026 Page 1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Miscellaneous
2026-10-28
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS) Register and bid online at:
www.wvOASIS.gov WV 00000
US
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
Date Printed: Oct 28, 2026 Page 2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
APPLE GROVE HATCHERY
PO BOX 67 743 HATCHERY LN
ELKINS WV GALLIPOLIS FERRY WV
US US
1 Starter Diet (#0) - Apple Grove Hatchery 2500.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
APPLE GROVE HATCHERY
PO BOX 67 743 HATCHERY LN
ELKINS WV GALLIPOLIS FERRY WV
US US
2 Starter Diet (#1) - Apple Grove Hatchery 2000.00000 LB
Date Printed: Oct 28, 2026 Page 3 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
APPLE GROVE HATCHERY
PO BOX 67 743 HATCHERY LN
ELKINS WV GALLIPOLIS FERRY WV
US US
3 Starter Diet (#2) - Apple Grove Hatchery 2500.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
APPLE GROVE HATCHERY
PO BOX 67 743 HATCHERY LN
ELKINS WV GALLIPOLIS FERRY WV
4 Grower Diet (1 mm) - Apple Grove Hatchery 7500.00000 LB
Date Printed: Oct 28, 2026 Page 4 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
APPLE GROVE HATCHERY
PO BOX 67 743 HATCHERY LN
ELKINS WV GALLIPOLIS FERRY WV
US US
5 Grower Diet (2 mm) - Apple Grove Hatchery 7500.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
APPLE GROVE HATCHERY
PO BOX 67 743 HATCHERY LN
ELKINS WV GALLIPOLIS FERRY WV
6 Grower Diet (3 mm) - Apple Grove Hatchery 4000.00000 LB
Date Printed: Oct 28, 2026 Page 5 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
APPLE GROVE HATCHERY
PO BOX 67 743 HATCHERY LN
ELKINS WV GALLIPOLIS FERRY WV
US US
7 Grower Diet (4 mm) - Apple Grove Hatchery 4000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
APPLE GROVE HATCHERY
PO BOX 67 743 HATCHERY LN
ELKINS WV GALLIPOLIS FERRY WV
8 Grower Diet (5 mm) - Apple Grove Hatchery 4500.00000 LB
Date Printed: Oct 28, 2026 Page 6 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
APPLE GROVE HATCHERY
PO BOX 67 743 HATCHERY LN
ELKINS WV GALLIPOLIS FERRY WV
US US
9 Grower Diet (7 mm) - Apple Grove Hatchery 5000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
BOWDEN HATCHERY
PO BOX 67 RT 1, BOX 80
ELKINS WV ELKINS WV
10 Starter Diet (#0) - Bowden Hatchery 100.00000 LB
Date Printed: Oct 28, 2026 Page 7 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
BOWDEN HATCHERY
PO BOX 67 RT 1, BOX 80
ELKINS WV ELKINS WV
US US
11 Starter Diet (#1) - Bowden Hatchery 500.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
BOWDEN HATCHERY
PO BOX 67 RT 1, BOX 80
ELKINS WV ELKINS WV
12 Starter Diet (#2) - Bowden Hatchery 1000.00000 LB
Date Printed: Oct 28, 2026 Page 8 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
BOWDEN HATCHERY
PO BOX 67 RT 1, BOX 80
ELKINS WV ELKINS WV
US US
13 Grower Diet (1 mm) - Bowden Hatchery 5000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
BOWDEN HATCHERY
PO BOX 67 RT 1, BOX 80
ELKINS WV ELKINS WV
14 Grower Diet (2 mm) - Bowden Hatchery 7500.00000 LB
Date Printed: Oct 28, 2026 Page 9 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
BOWDEN HATCHERY
PO BOX 67 RT 1, BOX 80
ELKINS WV ELKINS WV
US US
15 Grower Diet (3 mm) - Bowden Hatchery 75000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
BOWDEN HATCHERY
PO BOX 67 RT 1, BOX 80
ELKINS WV ELKINS WV
16 Grower Diet (4 mm) - Bowden Hatchery 75000.00000 LB
Date Printed: Oct 28, 2026 Page 10 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
BOWDEN HATCHERY
PO BOX 67 RT 1, BOX 80
ELKINS WV ELKINS WV
US US
17 Grower Diet (5 mm) - Bowden Hatchery 150000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
BOWDEN HATCHERY
PO BOX 67 RT 1, BOX 80
ELKINS WV ELKINS WV
18 Grower Diet (7 mm) - Bowden Hatchery 20000.00000 LB
Date Printed: Oct 28, 2026 Page 11 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
BOWDEN HATCHERY
PO BOX 67 RT 1, BOX 80
ELKINS WV ELKINS WV
US US
19 Grower Diet (7 mm) + Astaxanthin - Bowden Hatchery
200000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
EDRAY HATCHERY
PO BOX 67 753 WOODROW RD
ELKINS WV MARLINTON WV
20 Starter Diet (#0) - Edray Hatchery 100.00000 LB
Date Printed: Oct 28, 2026 Page 12 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
EDRAY HATCHERY
PO BOX 67 753 WOODROW RD
ELKINS WV MARLINTON WV
US US
21 Starter Diet (#1) - Edray Hatchery 200.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
EDRAY HATCHERY
PO BOX 67 753 WOODROW RD
ELKINS WV MARLINTON WV
22 Starter Diet (#2) - Edray Hatchery 500.00000 LB
Date Printed: Oct 28, 2026 Page 13 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
EDRAY HATCHERY
PO BOX 67 753 WOODROW RD
ELKINS WV MARLINTON WV
US US
23 Grower Diet (1 mm) - Edray Hatchery 4000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
EDRAY HATCHERY
PO BOX 67 753 WOODROW RD
ELKINS WV MARLINTON WV
24 Grower Diet (2 mm) - Edray Hatchery 6000.00000 LB
Date Printed: Oct 28, 2026 Page 14 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
EDRAY HATCHERY
PO BOX 67 753 WOODROW RD
ELKINS WV MARLINTON WV
US US
25 Grower Diet (3 mm) - Edray Hatchery 6000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
EDRAY HATCHERY
PO BOX 67 753 WOODROW RD
ELKINS WV MARLINTON WV
26 Grower Diet (4 mm) - Edray Hatchery 6000.00000 LB
Date Printed: Oct 28, 2026 Page 15 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
EDRAY HATCHERY
PO BOX 67 753 WOODROW RD
ELKINS WV MARLINTON WV
US US
27 Grower Diet (5 mm) - Edray Hatchery 25000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
EDRAY HATCHERY
PO BOX 67 753 WOODROW RD
ELKINS WV MARLINTON WV
28 Grower Diet (7 mm) - Edray Hatchery 25000.00000 LB
Date Printed: Oct 28, 2026 Page 16 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
EDRAY HATCHERY
PO BOX 67 753 WOODROW RD
ELKINS WV MARLINTON WV
US US
29 Grower Diet (7 mm) + Astaxanthin - Edray Hatchery
80000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
REEDS CREEK HATCHERY
PO BOX 67 41 HATCHERY LN
ELKINS WV FRANKLIN WV
30 Starter Diet (#0) - Reeds Creek Hatchery 100.00000 LB
Date Printed: Oct 28, 2026 Page 17 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
REEDS CREEK HATCHERY
PO BOX 67 41 HATCHERY LN
ELKINS WV FRANKLIN WV
US US
31 Starter Diet (#1) - Reeds Creek Hatchery 200.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
REEDS CREEK HATCHERY
PO BOX 67 41 HATCHERY LN
ELKINS WV FRANKLIN WV
32 Starter Diet (#2) - Reeds Creek Hatchery 1000.00000 LB
Date Printed: Oct 28, 2026 Page 18 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
REEDS CREEK HATCHERY
PO BOX 67 41 HATCHERY LN
ELKINS WV FRANKLIN WV
US US
33 Grower Diet (1 mm) - Reeds Creek Hatchery 4000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
REEDS CREEK HATCHERY
PO BOX 67 41 HATCHERY LN
ELKINS WV FRANKLIN WV
34 Grower Diet (2 mm) - Reeds Creek Hatchery 6000.00000 LB
Date Printed: Oct 28, 2026 Page 19 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
REEDS CREEK HATCHERY
PO BOX 67 41 HATCHERY LN
ELKINS WV FRANKLIN WV
US US
35 Grower Diet (3 mm) - Reeds Creek Hatchery 25000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
REEDS CREEK HATCHERY
PO BOX 67 41 HATCHERY LN
ELKINS WV FRANKLIN WV
36 Grower Diet (4 mm) - Reeds Creek Hatchery 25000.00000 LB
Date Printed: Oct 28, 2026 Page 20 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
REEDS CREEK HATCHERY
PO BOX 67 41 HATCHERY LN
ELKINS WV FRANKLIN WV
US US
37 Grower Diet (5 mm) - Reeds Creek Hatchery 175000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
REEDS CREEK HATCHERY
PO BOX 67 41 HATCHERY LN
ELKINS WV FRANKLIN WV
38 Grower Diet (7 mm) - Reeds Creek Hatchery 10000.00000 LB
Date Printed: Oct 28, 2026 Page 21 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
REEDS CREEK HATCHERY
PO BOX 67 41 HATCHERY LN
ELKINS WV FRANKLIN WV
US US
39 Grower Diet (7 mm) + Astaxanthin - Reeds Creek Hatchery
40000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
RIDGE HATCHERY
PO BOX 67 12051 VALLEY RD
ELKINS WV BERKELEY SPRINGS WV
40 Starter Diet (#0) - Ridge Hatchery 100.00000 LB
Date Printed: Oct 28, 2026 Page 22 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
RIDGE HATCHERY
PO BOX 67 12051 VALLEY RD
ELKINS WV BERKELEY SPRINGS WV
US US
41 Starter Diet (#1) - Ridge Hatchery 200.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
RIDGE HATCHERY
PO BOX 67 12051 VALLEY RD
ELKINS WV BERKELEY SPRINGS WV
42 Starter Diet (#2) - Ridge Hatchery 500.00000 LB
Date Printed: Oct 28, 2026 Page 23 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
RIDGE HATCHERY
PO BOX 67 12051 VALLEY RD
ELKINS WV BERKELEY SPRINGS WV
US US
43 Grower Diet (1 mm) - Ridge Hatchery 2000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
RIDGE HATCHERY
PO BOX 67 12051 VALLEY RD
ELKINS WV BERKELEY SPRINGS WV
44 Grower Diet (2 mm) - Ridge Hatchery 4000.00000 LB
Date Printed: Oct 28, 2026 Page 24 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
RIDGE HATCHERY
PO BOX 67 12051 VALLEY RD
ELKINS WV BERKELEY SPRINGS WV
US US
45 Grower Diet (3 mm) - Ridge Hatchery 5000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
RIDGE HATCHERY
PO BOX 67 12051 VALLEY RD
ELKINS WV BERKELEY SPRINGS WV
46 Grower Diet (4 mm) - Ridge Hatchery 5000.00000 LB
Date Printed: Oct 28, 2026 Page 25 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
RIDGE HATCHERY
PO BOX 67 12051 VALLEY RD
ELKINS WV BERKELEY SPRINGS WV
US US
47 Grower Diet (5 mm) - Ridge Hatchery 50000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
RIDGE HATCHERY
PO BOX 67 12051 VALLEY RD
ELKINS WV BERKELEY SPRINGS WV
48 Grower Diet (7 mm) - Ridge Hatchery 25000.00000 LB
Date Printed: Oct 28, 2026 Page 26 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
RIDGE HATCHERY
PO BOX 67 12051 VALLEY RD
ELKINS WV BERKELEY SPRINGS WV
US US
49 Grower Diet (7 mm) + Astaxanthin - Ridge Hatchery
80000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
SPRING RUN HATCHERY
PO BOX 67 1988 SPRING RUN RD, UNIT 1
ELKINS WV PETERSBURG WV
50 Starter Diet (#0) - Spring Run Hatchery 100.00000 LB
Date Printed: Oct 28, 2026 Page 27 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
SPRING RUN HATCHERY
PO BOX 67 1988 SPRING RUN RD, UNIT 1
ELKINS WV PETERSBURG WV
US US
51 Starter Diet (#1) - Spring Run Hatchery 200.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
SPRING RUN HATCHERY
PO BOX 67 1988 SPRING RUN RD, UNIT 1
ELKINS WV PETERSBURG WV
52 Starter Diet (#2) - Spring Run Hatchery 500.00000 LB
Date Printed: Oct 28, 2026 Page 28 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
SPRING RUN HATCHERY
PO BOX 67 1988 SPRING RUN RD, UNIT 1
ELKINS WV PETERSBURG WV
US US
53 Grower Diet (1 mm) - Spring Run Hatchery 7500.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
SPRING RUN HATCHERY
PO BOX 67 1988 SPRING RUN RD, UNIT 1
ELKINS WV PETERSBURG WV
54 Grower Diet (2 mm) - Spring Run Hatchery 10000.00000 LB
Date Printed: Oct 28, 2026 Page 29 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
SPRING RUN HATCHERY
PO BOX 67 1988 SPRING RUN RD, UNIT 1
ELKINS WV PETERSBURG WV
US US
55 Grower Diet (3 mm) - Spring Run Hatchery 35000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
SPRING RUN HATCHERY
PO BOX 67 1988 SPRING RUN RD, UNIT 1
ELKINS WV PETERSBURG WV
56 Grower Diet (4 mm) - Spring Run Hatchery 120000.00000 LB
Date Printed: Oct 28, 2026 Page 30 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
SPRING RUN HATCHERY
PO BOX 67 1988 SPRING RUN RD, UNIT 1
ELKINS WV PETERSBURG WV
US US
57 Grower Diet (5 mm) - Spring Run Hatchery 150000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
SPRING RUN HATCHERY
PO BOX 67 1988 SPRING RUN RD, UNIT 1
ELKINS WV PETERSBURG WV
58 Grower Diet (7 mm) - Spring Run Hatchery 125000.00000 LB
Date Printed: Oct 28, 2026 Page 31 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
SPRING RUN HATCHERY
PO BOX 67 1988 SPRING RUN RD, UNIT 1
ELKINS WV PETERSBURG WV
US US
59 Grower Diet (7 mm) + Astaxanthin - Spring Run Hatchery
80000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
TATE LOHR HATCHERY
PO BOX 67 4065 PIGEON CREEK RD
ELKINS WV PRINCETON WV
60 Grower Diet (2 mm) - Tate Lohr Hatchery 3000.00000 LB
Date Printed: Oct 28, 2026 Page 32 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
TATE LOHR HATCHERY
PO BOX 67 4065 PIGEON CREEK RD
ELKINS WV PRINCETON WV
US US
61 Grower Diet (3 mm) - Tate Lohr Hatchery 5000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
TATE LOHR HATCHERY
PO BOX 67 4065 PIGEON CREEK RD
ELKINS WV PRINCETON WV
62 Grower Diet (4 mm) - Tate Lohr Hatchery 5000.00000 LB
Date Printed: Oct 28, 2026 Page 33 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
TATE LOHR HATCHERY
PO BOX 67 4065 PIGEON CREEK RD
ELKINS WV PRINCETON WV
US US
63 Grower Diet (5 mm) - Tate Lohr Hatchery 15000.00000 LB
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
TATE LOHR HATCHERY
PO BOX 67 4065 PIGEON CREEK RD
ELKINS WV PRINCETON WV
64 Grower Diet (7 mm) - Tate Lohr Hatchery 14000.00000 LB
Date Printed: Oct 28, 2026 Page 34 FORM ID: WV-PRC-ARFQ-002 2020/05
RESOURCES
DIVISION OF NATURAL
RESOURCES
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
TATE LOHR HATCHERY
PO BOX 67 4065 PIGEON CREEK RD
ELKINS WV PRINCETON WV
US US
65 Grower Diet (7 mm) + Astaxanthin - Tate Lohr Hatchery
80000.00000 LB
1 TECHNICAL QUESTION DEADLINE 9 am 2026-11-06
Document Phase Document Description Page
DNR2700000006 FINAL WRS: Open-End Contract for Trout Food
West Virginia Division of Natural Resources
INSTRUCTIONS TO VENDORS
AGENCY TERMS AND CONDITIONS
INSTRUCTIONS
1. REVIEW DOCUMENTS THOROUGHLY: The attached documents contain a solicitation for bids. Please read these instructions and all documents attached in their entirety. These instructions provide critical information about requirements that if overlooked could lead to disqualification of a Vendor’s bid. All bids must be submitted in accordance with the provisions contained in these instructions and the Solicitation. Failure to do so may result in disqualification of a Vendor’s bid.
2. MANDATORY TERMS: The Solicitation may contain mandatory provisions identified by the use of the words “must,” “will,” and “shall” which identify a mandatory item or requirement. Failure to comply with a mandatory term in the Solicitation will result in bid disqualification.
3. PREBID MEETING: The item identified below shall apply to this Solicitation.
[ ] A pre-bid meeting will not be held prior to bid opening.
[ ] A NON-MANDATORY pre-bid meeting will be held at the following place and time:
[ ] A MANDATORY pre-bid meeting will be held at the following place and time:
All Vendors submitting a bid must attend the mandatory pre-bid meeting. Failure to attend the mandatory pre-bid meeting shall result in disqualification of the Vendor’s bid. No one person attending the pre-bid meeting may represent more than one Vendor.
An attendance sheet provided at the pre-bid meeting shall serve as the official document verifying attendance. The State will not accept any other form of proof or documentation to verify attendance. Any person attending the pre-bid meeting on behalf of a Vendor must list on the attendance sheet his or her name and the name of the Vendor he or she is representing.
Additionally, the person attending the pre-bid meeting should include the Vendor’s e-mail address, phone number, and Fax number on the attendance sheet. It is the Vendor’s responsibility to locate the attendance sheet and provide the required information. Failure to complete the attendance sheet as required may result in disqualification of Vendor’s bid.
All Vendors should arrive prior to the starting time for the pre-bid. Vendors who arrive after the starting time but prior to the end of the pre-bid will be permitted to sign in, but are charged with knowing all matters discussed at the pre-bid.
Questions submitted at least five (5) business days prior to a scheduled pre-bid will be discussed at the pre-bid meeting if possible. Any discussions or answers to questions at the pre-bid meeting are preliminary in nature and are non-binding. Official and binding answers to questions will be published in a written addendum to the Solicitation prior to bid opening.
4. VENDOR QUESTION DEADLINE: Vendors may submit questions relating to this Solicitation to the Procurement Office. Questions must be submitted in writing. All questions must be submitted on or before the date listed below and to the address listed below in order to be considered. A written response will be published in a Solicitation addendum if a response is possible and appropriate. Non-written discussions, conversations, or questions and answers regarding this Solicitation are preliminary in nature and are nonbinding.
Submitted e-mails should have solicitation number in the subject line.
Question Submission Deadline:
Submit Questions to:
West Virginia Division of Natural Resources Procurement Office Attention:
Charleston, WV 2530 Fax: (304) 558-2165 Email:
Friday, NOVEMBER 6, 2026 at 9 a.m. ET
Mr. James Adkins jamie.h.adkins@wv.gov
BID OPENING:
COMMUNICATION LIMITATIONS: In accordance with West Virginia Division of Natural Resources §6.6. communication with the State of West Virginia or any of its employees regarding this Solicitation during the solicitation, bid, evaluation or award periods, except through the Property and Procurement Office, is strictly prohibited without prior Property and Procurement Office approval. Property and Procurement Office approval for such communication is implied for all agency delegated and exempt purchases.
REGISTRATION: Prior to Contract award, the apparent successful Vendor must be properly registered with the West Virginia Purchasing Division and must have paid the $125 fee, if applicable.
UNIT PRICE: Unit prices shall prevail in cases of a discrepancy in the Vendor’s bid.
PREFERENCE: Vendor Preference may be requested in purchases of motor vehicles or construction and maintenance equipment and machinery used in highway and other infrastructure projects. Any request for preference must be submitted in writing with the bid, must specifically identify the preference requested with reference to the applicable subsection of West Virginia Code
ELECTRONIC FILE ACCESS RESTRICTIONS: Vendor must ensure that its submission in wvOASIS can be accessed and viewed by the Property and Procurement Office staff immediately upon bid opening. The Property and Procurement Office will consider any file that cannot be immediately accessed and viewed at the time of the bid opening (such as, encrypted files, password protected files, or incompatible files) to be blank or incomplete as context requires and are therefore unacceptable. A vendor will not be permitted to unencrypt files, remove password protections, or resubmit documents after bid opening to make a file viewable if those documents are required with the bid. A Vendor may be required to provide document passwords or remove access restrictions to allow the Property and Procurement Office to print or electronically save documents provided that those documents are viewable by the Property and Procurement Office prior to obtaining the password or removing the access restriction.
NON-RESPONSIBLE: The Chief Procurement Officer reserves the right to reject the bid of any vendor as Non-Responsible in accordance with West Virginia Division of Natural Resources §5.5, when the Chief Procurement Officer determines that the vendor submitting the bid does not have the capability to fully perform, or lacks the integrity and reliability to assure good-faith performance.
ACCEPTANCE/REJECTION: The Agency may accept or reject any bid in whole, or in part in accordance with West Virginia Division of Natural Resources
23. WITH THE BID REQUIREMENTS:
AGENCY TERMS & CONDITIONS
CONTRACTUAL AGREEMENT: Issuance of an Award Document signed by the Chief Procurement Officer, or his or her designee, and approved as to form by the Attorney General’s office constitutes acceptance of this Contract made by and between the State of West Virginia and the Vendor. Vendor’s signature on its bid signifies Vendor’s agreement to be bound by and accept the terms and conditions contained in this Contract.
DEFINITIONS: As used in this Solicitation/Contract, the following terms shall have the meanings attributed to them below. Additional definitions may be found in the specifications included with this Solicitation/Contract.
“Agency” means the West Virginia Division of Natural Resources.
“Bid” or “Proposal” means a vendor’s submitted response to a solicitation.
“Contract” means the binding agreement that is entered into between the State and the Vendor to provide the goods or services requested in the Solicitation.
“Chief Procurement Officer” means the Chief Procurement Officer of the West Virginia Division of Natural Resources or anyone that the Chief Procurement Officer has designated to perform a specific task or function.
“Property and Procurement Office” means the unit within the West Virginia Division of Natural Resources’ Administration Section headed by the Chief Procurement Officer and its personnel.
“Director of the Purchasing Division” means the Director of the West Virginia Department of Administration, Purchasing Division.
“Award Document” means the document signed by the Agency and the Property and Procurement Office and approved as to form by the Attorney General that identifies the Vendor as the contract holder.
“Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Property and Procurement Office.
“State” means the State of West Virginia and/or any of its agencies, commissions, boards, etc. as context requires.
“Vendor” or “Vendors” means any entity submitting a bid in response to the Solicitation, the entity that has been selected as the lowest responsible bidder, or the entity that has been awarded the Contract as context requires.
k. “Will”, “Shall” and “Must” identifies a mandatory item or requirement that is the duty, obligation, or requirement imposed is mandatory as opposed to being directory or permissive.
[ ] Alternate Renewal Term – This contract may be renewed for successive year periods or shorter periods provided that they do not exceed the total number of months contained in all available renewals.
Automatic renewal of this Contract is prohibited. Renewals must be approved by the Vendor, Agency, Property and Procurement Office and Attorney General’s office (Attorney General approval is as to form only)
Delivery Order Limitations: In the event that this contract permits delivery orders, a delivery order may only be issued during the time this Contract is in effect. Any delivery order issued within one year of the expiration of this Contract shall be effective for one (1) year from the date the delivery order is issued. No delivery order may be extended beyond one year after this Contract has expired.
[ Fixed Period Contract: This Contract becomes effective upon Vendor’s receipt of the notice to proceed and must be completed within days.
[ Fixed Period Contract with Renewals: This Contract becomes effective upon Vendor’s receipt of the notice to proceed and part of the Contract more fully described in the attached specifications must be completed within days. Upon completion of the work covered by the preceding sentence, the vendor agrees that maintenance, monitoring, or warranty services will be provided for year(s) thereafter.
[ ]One-Time Purchase: The term of this Contract shall run from the issuance of the Award Document until all of the goods contracted for have been delivered, but in no event, will this Contract extend for more than one fiscal year.
[ ] Other: See attached.
February 1, 2027 One (1) three (3)
NOTICE TO PROCEED: Vendor shall begin performance of this Contract immediately upon receiving notice to proceed unless otherwise instructed by the Agency. Unless otherwise specified, the fully executed Award Document will be considered notice to proceed.
QUANTITIES: The quantities required under this Contract shall be determined in accordance with the category that has been identified as applicable to this Contract below.
[ ] MAINTENANCE BOND: The apparent successful Vendor shall provide a two (2) year maintenance bond covering the roofing system. The maintenance bond must be issued and delivered to the Property and Procurement Office prior to Contract award.
[ ] LICENSE(S) / CERTIFICATIONS / PERMITS: In addition to anything required under the Section entitled Licensing, of the General Terms and Conditions, the apparent successful Vendor shall furnish proof of the following licenses, certifications, and/or permits prior to Contract award, in a form acceptable to the Property and Procurement Office.
$1,000,000
$500,000
Notwithstanding anything contained in this section to the contrary, the Chief Procurement Officer reserves the right to waive the requirement that the Agency be named as an additional insured on one or more of the Vendor’s insurance policies if the Chief Procurement Officer finds that doing so is in the best interest of the Agency.
9. WORKERS’ COMPENSATION INSURANCE: The apparent successful Vendor shall comply with laws relating to workers’ compensation, shall maintain workers’ compensation insurance when required, and shall furnish proof of workers’ compensation insurance upon request.
10 LIQUIDATED DAMAGES: This clause shall in no way be considered exclusive and shall not limit the State or Agency’s right to pursue any other available remedy. Vendor shall pa
ACCEPTANCE: Vendor’s signature on its bid, or on the certification and signature page, constitutes an offer to the State that cannot be unilaterally withdrawn, signifies that the product or solicitation to provide. Including such fees or charges as notes to the solicitation may result in rejection of vendor’s bid. Requesting such fees or charges be paid after the contract has been awarded may result in cancellation of the contract.
17. FUNDING: This Contract shall continue for the term stated herein, contingent upon funds being appropriated by the Legislature or otherwise being made available. In the event funds are not appropriated or otherwise made available, this Contract becomes void and of no effect beginning on July 1 of the fiscal year for which funding has not been appropriated or otherwise made available.
remedy, but the same shall continue in full force and effect. Any waiver must be expressly stated in writing and signed by the waiving party.
SUBSEQUENT FORMS: The terms and conditions contained in this Contract shall supersede any and all subsequent terms and conditions which may appear on any form documents submitted by Vendor to the Agency such as price lists, order forms, invoices, sales agreements, or maintenance agreements, and includes internet websites or other electronic documents. Acceptance or use of Vendor’s forms does not constitute acceptance of the terms and conditions contained thereon.
32. LICENSING:
SUBCONTRACTOR COMPLIANCE: Vendor shall notify all subcontractors providing commodities or services related to this Contract that as subcontractors, they too are required to be licensed, in good standing, and up-to-date on all state and local obligations as described in this section. Obligations related to political subdivisions may include, but are not limited to, business licensing, business and occupation taxes, inspection compliance, permitting, etc. Notification under the provision must occur prior to performance of any work under the contract by the subcontractor.
ANTITRUST: In submitting a bid to, signing a contract with, or accepting an Award Document from any agency of the State of West Virginia, the Vendor agrees to convey, sell, assign, or transfer to the State of West Virginia all rights, title, and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of West Virginia for price fixing and/or unreasonable restraints of trade relating to the particular commodities or services purchased or acquired by the State of West Virginia. Such assignment shall be made and become effective at the time the purchasing agency tenders the initial payment to Vendor.
VENDOR CERTIFICATIONS: By signing its bid or entering into this Contract, Vendor certifies (1) that its bid or offer was made without prior understanding, agreement, or connection with any corporation, firm, limited liability company, partnership, person or entity submitting a bid or offer for the same material, supplies, equipment or services; (2) that its bid or offer is in all respects fair and without collusion or fraud; (3) that this Contract is accepted or entered into without any prior understanding, agreement, or connection to any other entity that could be considered a violation of law; and (4) that it has reviewed this Solicitation in its entirety; understands the requirements, terms and conditions, and other information contained herein.
Vendor, shall be deemed to be employees of the State for any purpose whatsoever. Vendor shall be exclusively responsible for payment of employees and contractors for all wages and salaries, taxes, withholding payments, penalties, fees, fringe benefits, professional liability insurance premiums, contributions to insurance and pension, or other deferred compensation plans, including but not limited to, Workers’ Compensation and Social Security obligations, licensing fees, etc. and the filing of all necessary documents, forms, and returns pertinent to all of the foregoing.
Vendor shall hold harmless the State and shall provide the State and Agency with a defense against any and all claims including, but not limited to, the foregoing payments, withholdings, contributions, taxes, Social Security taxes, and employer income tax returns.
[ ] Such reports as the Agency may request. Requested reports may include, but are not limited to, quantities purchased, agencies utilizing the contract, total contract expenditures by agency, etc.
PREFERENCE FOR USE OF DOMESTIC STEEL PRODUCTS: Except when authorized by the Director of the Purchasing Division pursuant to W. Va. Code § 5A-3-56, no contractor may use or supply steel products for a State Contract Project other than those steel products made in the United States. A contractor who uses steel products in violation of this section may be subject to civil penalties pursuant to W. Va. Code § 5A-3-56. As used in this section:
“State Contract Project” means any erection or construction of, or any addition to, alteration of or other improvement to any building or structure, including, but not limited to, roads or highways, or the installation of any heating or cooling or ventilating plants or other equipment, or the supply of and materials for such projects, pursuant to a contract with the State of West Virginia for which bids were solicited on or after June 6, 2001.
“Steel Products” means products rolled, formed, shaped, drawn, extruded, forged, cast, fabricated or otherwise similarly processed, or processed by a combination of two or more or such operations, from steel made by the open heath, basic oxygen, electric furnace, Bessemer or other steel making process. The Purchasing Division Director may, in writing, authorize the use of foreign steel products if:
The cost for each contract item used does not exceed one tenth of one percent (.1%) of the total contract cost or two thousand five hundred dollars ($2,500.00), whichever is greater. For the purposes of this section, the cost is the value of the steel product as delivered to the project;
or
The Director of the Purchasing Division determines that specified steel materials are not produced in the United States in sufficient quantity or otherwise are not reasonably available to meet contract requirements.
PREFERENCE FOR USE OF DOMESTIC ALUMINUM, GLASS, AND STEEL: In accordance with W. Va. Code § 5-19-1 et seq., and W. Va. CSR § 148-10-1 et seq., for every contract or subcontract, subject to the limitations contained herein, for the construction, reconstruction, alteration, repair, improvement or maintenance of public works or for the purchase of any item of machinery or equipment to be used at sites of public works, only domestic aluminum, glass or steel products shall be supplied unless the spending officer determines, in writing, after the receipt of offers or bids, (1) that the cost of domestic aluminum, glass or steel products is unreasonable or inconsistent with the public interest of the State of West Virginia, (2) that domestic aluminum, glass or steel products are not produced in sufficient quantities to meet the contract requirements, or (3) the available domestic aluminum, glass, or steel do not meet the contract specifications. This provision only applies to public works contracts awarded in amount more than fifty thousand dollars ($50,000) or public works contracts that require more than ten thousand pounds of steel products.
is part of a public works contract and has the sole purpose or of being a permanent part of a single public works project. This provision does not apply to equipment or machinery purchased by a spending unit for use by that spending unit and not as part of a single public works project.
All bids and offers including domestic aluminum, glass or steel products that exceed bid or offer prices including foreign aluminum, glass or steel products after application of the preferences provided in this provision may be reduced to a price equal to or lower than the lowest bid or offer price for foreign aluminum, glass or steel products plus the applicable preference. If the reduced bid or offer prices are made in writing and supersede the prior bid or offer prices, all bids or offers, including the reduced bid, or offer prices, will be reevaluated in accordance with this rule.
43. INTERESTED PARTY SUPPLEMENTAL DISCLOSURE: W. Va. Code § 6D-1-2 requires that for contracts with an actual or estimated value of at least $1 million, the vendor must submit to the Agency a supplemental disclosure of interested parties reflecting any new or differing interested parties to the contract, which were not included in the original preaward interested party disclosure, within 30 days following the completion or termination of the contract. A copy of that form is included with this solicitation or can be obtained from the WV Ethics Commission. This requirement does not apply to publicly traded companies listed on a national or international stock exchange. A more detailed definition of interested parties can be obtained from the form referenced above.
DESIGNATED CONTACT: Vendor appoints the individual identified in this Section as the Contract Administrator and the initial point of contact for matters relating to this Contract.
(Name, Title)
(Printed Name and Title)
(Address)
(Phone Number) / (Fax Number)
(Email Address)
CERTIFICATION AND SIGNATURE: By signing below, or submitting documentation through wvOASIS, I certify that I have reviewed this Solicitation in its entirety; that I understand the requirements, terms and conditions, and other information contained herein; that this bid, offer or proposal constitutes an offer to the State that cannot be unilaterally withdrawn; that the product or service proposed meets the mandatory requirements contained in the Solicitation for that product or service, unless otherwise stated herein; that the Vendor accepts the terms and conditions contained in the Solicitation, unless otherwise stated herein; that I am submitting this bid, offer or proposal for review and consideration; that I am authorized by the vendor to execute and submit this bid, offer, or proposal, or any documents related thereto on vendor’s behalf; that I am authorized to bind the vendor in a contractual relationship; and that to the best of my knowledge, the vendor has properly registered with any State agency that may require registration.
(Company)
(Authorized Signature) (Representative Name, Title)
(Printed Name and Title of Authorized Representative)
(Date)
(Phone Number) (Fax Number)
REQUEST FOR QUOTATION
West Virginia Division of Natural Resources – Wildlife Resources Section
Open-End Contract for Trout Food
DNR Revised 1/31/25
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Division of Natural Resources – Wildlife Resources Section is soliciting bids to establish an open-end contract for the purchase of trout food.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Agency” or “WVDNR” is in reference to the West Virginia Division of Natural Resources.
2.2 “BHA” means Butylated Hydroxyanisole.
2.3 “BHT” means Butylated Hydroxytoluene.
2.4 “Contract Item(s)” means the list of items identified in Section 3 below and on the Pricing Page(s).
2.5 “Extruded Formula” means floating or sinking aquatic feed formed through the process of extrusion. This process is a high temperature short time (HTST) heating process that minimizes the degradation of food nutrients while improving the digestibility of protein and starches.
2.6 “NRC” is in reference to the National Research Council.
2.7 “PPM” means parts per million.
2.8 “Pricing Page(s)” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A, and used to evaluate the solicitation responses.
2.9 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the West Virginia Division of Natural Resources.
3. GENERAL REQUIREMENTS:
Contract Items and Mandatory Requirements: Vendor shall provide Agency with the Contract Items listed below on an open-end and continuing basis. Contract Items must meet or exceed the mandatory requirements as shown below.
3.1 Trout Food
3.1.1 Vitamin premix must meet the nutrient requirements of freshwater salmonids as described in Nutrient Requirements of Fish and Shrimp (NRC) 2011. Vitamin premix must not be stored longer than 180 days after preparation and must also contain the specifications listed in Appendix A.
3.1.2 Trace mineral premix must meet the nutrient requirements of freshwater salmonids as described in Nutrient Requirements of Fish and Shrimp (NRC) 2011.
Trace mineral must also contain the specifications listed in Appendix B.
3.1.3 Feeds must be manufactured in either floating or slow sinking formula.
Open-End Contract for Trout Food
DNR Revised 1/31/25
3.1.4 All feed supplied under this contract must meet the complete nutritional requirements and conversion ratios of freshwater salmonids without supplemental feeding.
3.1.5 Feed must be manufactured no more than 90 days prior to shipment.
3.1.6 The WVDNR reserves the right to analyze composition of any shipment of feed being sent to West Virginia hatcheries.
3.2 Formulation Specification for Starter and Juvenile Diet
3.2.1 Maximum moisture 12.0% at bagging and delivery.
3.2.2 Formulation
3.2.2.1 Minimum crude protein 50%.
3.2.2.2 Minimum dietary fish meal inclusion 20%.
3.2.2.3 Minimum crude fat 14%.
3.2.3 Starter diet must meet nutrient requirements specified in the NRC and be composed of the following items:
3.2.3.1 Wheat flour or meal - maximum 20%.
3.2.3.2 Soy flour or meal – maximum 15%.
3.2.3.3 Fish oil – minimum 8%, stabilized with BHA, BHT or ethoxyquin.
3.2.3.4 Blood meal – 4% minimum to a 15% maximum.
3.2.3.5 Vitamin premix.
3.2.3.6 Trace mineral premix.
3.2.4 Starter diet must be available in sizes specified in Appendix C. Adjustments of granule sizes may be acceptable with Agency approval.
3.3 Formulation Specification for Grower Diet
3.3.1 Maximum moisture 12.0% at bagging and delivery.
3.3.2 Formulation
3.3.2.1 Minimum crude protein 44%.
3.3.2.2 Minimum fish meal dietary inclusion protein 12%.
3.3.2.3 Minimum crude fat 16%.
3.3.2.4 Maximum crude fiber 3%.
3.3.3 Grower diet must be composed of the following items:
3.3.3.1 Wheat flour or meal - maximum 20%.
Open-End Contract for Trout Food
DNR Revised 1/31/25
3.3.3.2 Soy flour or meal – maximum 25%.
3.3.3.3 Fish oil – minimum 8%, stabilized with BHA, BHT or ethoxyquin.
3.3.3.4 Brewers dried yeast 2.5% or equivalent yeast by-product.
3.3.3.5 Blood meal – 4% minimum to a 15% maximum.
3.3.3.6 Vitamin premix (see Appendix A)
3.3.3.7 Trace mineral premix (see Appendix B)
3.3.4 Grower diet must be available in extruded floating or slow sinking formula 1, 2, 3, 4, 5, 6, and 7 mm pellet sizes (± 0.6 mm). Pellet sizes up to 2 mm in starter formula (item 3.2) are also acceptable.
3.3.4.1 Grower diet must be available with 50 ppm Carophyll® Astaxanthin additive in 7 mm pellet size.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agency with a purchase price on all Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
4.2 Pricing Pages: Vendor should complete the Pricing Pages by quoting cost per 1 lb. of each food formulation specified as items 3.2 and 3.3. Vendor should complete the Pricing Pages in their entirety as failure to do so may result in Vendor’s bids being disqualified.
4.2.1 The Pricing Pages contain a list of the Contract Items and estimated purchase volume. The estimated purchase volume for each item represents the approximate volume of anticipated purchases only. No future use of the Contract or any individual item is guaranteed or implied.
4.2.2 Vendor should electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document.
5. ORDERING AND PAYMENT:
5.1 Ordering: Vendor shall accept orders through wvOASIS, regular mail, e-mail, facsimile, or any other written form of communication. Vendor may, but is not required to, accept on-line orders through a secure internet ordering portal/website. If Vendor has the ability to accept on-line orders, it should include in its response a brief description of how Agency may utilize the on-line ordering system. Vendor shall ensure that its on-line ordering system is properly secured prior to processing Agency orders on-line.
5.2 Delivery Tickets and Invoices: All delivered and invoiced units must be in pounds, as designated on the pricing page. Any documents received otherwise will be returned to the Vendor for correction before further processing and payment.
5.3 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
Open-End Contract for Trout Food
DNR Revised 1/31/25
6. DELIVERY AND RETURN:
6.1 Delivery Time: Vendor shall deliver standard orders with a minimum of 12,000 lbs. per delivery within 21 calendar days after order is received. Vendor shall ship all orders in accordance with the above schedule and shall not hold orders until a minimum delivery quantity is met. Vendor shall deliver to the following locations:
6.1.1 Apple Grove Hatchery: LAT: 38.68648; LONG: -82.17694
6.1.1.1 Special instructions: No pallets over 1000 lbs.
6.1.1.2 Directions: From Huntington, WV - take Rt. 2 North approximately 36 miles. Turn left to the Robert C. Byrd Lock and Dam. Apple Grove Hatchery entrance is the first before you get to the Dam. Follow road ¼ mile after the gate.
6.1.2 Bowden Hatchery: LAT: 38.910856; LONG: -79.715334
6.1.2.1 Special instructions: No pallets over 2000 lbs. total weight.
6.1.2.2 Directions: From Harman, WV - take US-33 West. Once off the mountain you will pass the Bowden Post Office on your right. Take the next road on the right, (road is before 4-lane bridge) it is marked “Bowden Fish Hatchery”. Hatchery is approximately ¾ mile on the left.
6.1.2.3 Directions: From Elkins, WV - take US-33 East approximately 9.5 miles and turn left immediately after crossing bridge (end of 4-lane).
Hatchery is approximately ¾ mile on the left.
6.1.3 Edray Hatchery: LAT: 38.270493; LONG: -80.105305
6.1.3.1 Special instructions: No pallets over 2000 lbs. total weight. Lift is required for delivery to this location.
6.1.3.2 Directions: Take I-81 to I-64, at White Sulphur take Rt. 92 North. Take Rt. 92 to Rt. 39 then go through Marlinton, WV to US-219. Turn right and go three (3) miles to the Edray Quick Stop. Take the left at the Quick Stop onto Woodrow Rd. Go 1 mile, Hatchery is on the left.
6.1.4 Reeds Creek Hatchery: LAT: 38.739491; LONG: -79.347390
6.1.4.1 Special instructions: No pallets over 2000 lbs. total weight.
6.1.4.2 Directions: From Franklin, WV - take US- 220 North approximately six (6) miles. Turn left onto Hammer Run Rd. About four (4) or five (5) miles on Hammer Run there will be an intersection, bear right at intersection. Hatchery is approximately three (3) miles.
6.1.5 Ridge Hatchery: LAT: 39.463623; LONG: -78.311689
6.1.5.1 Special instructions: No pallets over 2000 lbs. total weight. Lift gate delivery and box truck or short trailer required.
Open-End Contract for Trout Food
DNR Revised 1/31/25
6.1.5.1.1 The largest feed must come off the truck first.
6.1.5.2 Directions: Ridge Hatchery is on US-522 about 12.051 miles from intersection of Rt. 9 and US-522. Hatchery is on the left about 1.5 miles before the Virginia State line.
6.1.6 Spring Run Hatchery: LAT: 38.919397; LONG: -79.084090
6.1.6.1 Special instructions: No pallets over 2000 lbs. total weight.
6.1.6.2 Directions: From Petersburg, WV – take US-220 South approximately
1.5 miles. Turn left on South Mill Creek Rd. Continue on South Mill Creek Rd. approximately six (6) miles until reaching Dorcas Elementary School. Turn left onto Spring Run Rd. and continue two (2) miles.
Hatchery is on the right.
6.1.7 Tate Lohr Hatchery: LAT: 37.323299; LONG: -80.919157
6.1.7.1 Special instructions: No pallets over 2000 lbs. total weight. Lift gate delivery and box truck required for delivery.
6.1.7.1.1 Maximum of two (2) shipments to this location per year.
6.1.7.2 Directions: East on US-460, get off at the Oakvale/Kellysville Exit Rt. 12. At the end of the ramp, you will be facing Frediking Funeral Home. Turn right on 2-lane road to Oakvale Fire Station on your left.
As you pass through a little concrete bridge, you will see a wide area and a sign on the right saying Pigeon Creek. Cross the wooden bridge and follow Pigeon Creek Rd.
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