Architectural Services and Engineering Services.pdf

Request for Qualifications # 26009122026-90667

Architectural Services and Engineering Services

Project Description

WS/FCS is requesting qualifications from Architectural firms interested in providing design services for bond projects and miscellaneous projects in the WS/FCS School District that would be initiated within the next twenty-four months. The selected designer(s) may be retained through full design and construction at WS/FCS’s option. Submitted Qualifications will be held and used to select professional firms for any new projects that may arise. WS/FCS is seeking firms whose combination of experience and personnel will provide timely, cost-effective, and quality professional services to the school system.

The selected firms will be providing complete design services including civil, mechanical, electrical, fire protection, kitchen design, and other services as needed to complete the work. Construction administration will be included in the scope of work for the selected firm.

Critical Selection Factors

Interested firms can participate in the process by submitting a current SF 254 form and addressing the following in a written proposal. Please note that only one copy of the proposal is requested, and the length should be limited to 20 pages total (exclusive of SF 254). Please provide a flash drive for your proposal.

Firms are requested to ensure receipt of proposals at the address listed below by October 15, 2026. Please include in the proposal the following information:

• Similar project experience

• List experience with WS/FCS projects

• Firm’s recent track record for on-time project completion and budget adherence in the last three years

• Experience in designing projects to be part of an existing K-12 campus

• Number of years the firm has been in business designing K-12 schools

• Ability to complete the design and approval process in an expedited manner under an extremely tight time frame

• Members of the project team; include consultants, their qualifications, and examples of previous collaborations

• Expertise in construction administration

• Describe firm’s construction monitoring and inspection processes and procedures, dispute/claim resolution, project closeout, and change orders

• Customer service mission statement. Examples of repeat business, response to the owner regarding warranty items, and long-term problems

• Firm’s location and distance from City Hall, Winston-Salem

• Hourly rates for design services

I. Format of Submittal and Scoring Information

The criteria outlined below serve as a basis for evaluating qualifications and will be used to determine a list of firms for consideration. A committee of Operations and Administrative staff will review the qualifications and select firms. The committee will rank the firms for the respective projects, and contract negotiations will begin based on those rankings.

Submittals are limited to 8 ½” x 11” paper, twenty (20) pages one-sided (10 pages front and back), including Table of Contents, excluding front and back covers. Please provide a flash drive for your proposal.

Section Selection Criteria Point Value

A. Opening Page

Briefly introduce your firm and express your interest in the project.

5 Points

B. Experience Experience in K-12 Public School design and other design (Max 8 projects).

Points

C. Proposed Staff

Proposed team, brief resumes, roles, and related experience.

Points

Section Selection Criteria Point Value

D. Design Approach

General process/approach to programming, design, and construction (Max 2 pages).

Points

E. References Five (5) total references (1 public K-12 outside WS/Forsyth, 1 general contractor).

Points

F. Hourly Rates Hourly rates for all designs through billing personnel.

Points

TOTAL

Points

Detailed Criteria Breakdown:

• A. Opening Page (5 points)

Briefly introduce your firm and express your interest in the project.

• B. Experience in K-12 Public School design and other design (40 points)

List projects (max. 8) underway or completed for a K-12 public school system. For each project, please provide:

1. Name and address of project

2. Name of school system

3. Brief description of project (10 words or less)

4. Size of project (square footage)

5. Design duration

6. Construction duration

7. Date completed or anticipated completion

8. Construction contract amount

9. Scope of services provided (15 words or less)

10. Original design contract amount and final contract amount

• C. Proposed staff (20 points)

Provide a list of your firm’s proposed staff that will be involved in this project. Do not include individuals who will not be actively engaged with the owner or the project regularly.

In addition, provide a brief resume of the related experience of these staff members and indicate their role in the process.

• D. Design and Document Development Summary (10 points)

In no more than two (2) pages, briefly describe your firm’s general process and approach to programming, design, and construction for a project from the time an agreement is reached until project completion.

• E. References (5 points)

Please provide five (5) references. Include firm name, contact person, phone number, and email address. A minimum of one each must be provided from:

o Public K-12 school system (not Winston-Salem/Forsyth County Schools) o General contractor

(The remaining three references can be at your discretion)

• F. Hourly Rates (10 points)

Please provide hourly rates for any employee who would be involved in the design process, ranging from design to billing.

II. Scope of Services

General engineering and architectural services, separately, for projects within Winston- Salem/Forsyth County Schools for the calendar 2027 and 2028 school years. This RFQ allows WS/FCS staff to design work for various projects.

Notes & Contact Information

Winston-Salem/Forsyth County Schools reserves the right to:

1. Request current audited financial information from any firm submitting qualifications for this project. Submittal of a qualification package acknowledges agreement to this request.

2. Reject any or all proposals.

3. Award “some, none, or all” of the projects.

All questions or requests for clarification must be submitted no later than 2:00 pm on September 30, 2026. Any clarification memos or addenda to this RFQ will be posted on the Winston-Salem/Forsyth County Schools website https://www.wsfcs.k12.nc.us/page/purchasing-bid-announcements

Contact:

John Mann, Director of Procurement Services

Winston-Salem/Forsyth County Schools

475 Corporate Square Drive

Winston-Salem, NC 27105

Email: jwmann@wsfcs.k12.nc.us

Phone: (336) 748-4005 https://www.wsfcs.k12.nc.us/page/purchasing-bid-announcements mailto:jwmann@wsfcs.k12.nc.us