Architect-Engineer_(A-E)_Structural_Engineering_Services_–_Task_Order_Contract.pdf

COUNTY OF ORANGE

OC PUBLIC WORKS

REQUEST FOR QUALIFICATION (RFQ)

FOR

ARCHITECT-ENGINEER (A-E) STRUCTURAL ENGINEERING

SERVICES – TASK ORDER CONTRACT

RFQ NO. 080-3128202 -DB-A

County of Orange RFQ

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

County of Orange

OC Public Works

Procurement and Contract Services

601 North Ross Street

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release of RFQ October 16, 2026

Question Period Ends November 2, 2026, 2:00pm

RFQ Submittal Closing Date and Time December 4, 2026, 2:00pm

RESPONSES MUST BE RECEIVED ON

OR BEFORE

Friday, December 4, 2026

2:00 pm

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF WORK

SECTION 4. WRITTEN SOQ SCORING FORMAT

SECTION 5. VENDOR RESPONSES

Attachments:

A - A-E Structural Engineering Services-Final_Draft_ModelContract

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County of Orange (County), consisting of 22 agencies and departments, and the Orange

County Flood Control District (District) deliver a broad range of services to the residents of Orange

County. Services provided include public protection, public health, infrastructure maintenance, and community and social services. As the District relies on County staff to carry out its duties, the District will also be included as a party to any contract(s) resulting from this solicitation. It is the primary responsibility of the County’s public works department (OC Public Works) to enrich the community through the efficient delivery and maintenance of public works infrastructure, planning, capital improvement, and development services.

OC Public Works intends to pre-qualify firms to provide Architect-Engineer (A-E) and A-E related services Countywide and District-wide for various maintenance and capital improvement projects.

Through this Request for Qualifications (RFQ), the County and District will evaluate responding firms based on the qualifications and requirements established in this solicitation and will establish a Qualified Vendor List (QVL) consisting of firms determined to be qualified to perform the applicable A-E disciplines and services.

From the firms determined to be qualified and placed on the QVL, the County and District intend to select certain firms for initial contract awards, subject to approval by the Orange County Board of Supervisors, as applicable. Firms that are determined to be qualified but are not selected for an initial contract award will remain on the QVL and may be considered for future contracting opportunities during the effective period of the QVL, subject to County and/or District needs, available contracting capacity, applicable procurement requirements, and required approvals.

Placement on the QVL does not guarantee the award of a contract, task order, minimum dollar amount, or any specific volume of work. Likewise, the award of a contract does not guarantee that any particular amount of work will be assigned. The County and District reserve the right, at their sole discretion and in accordance with applicable County policies and procedures, to make multiple contract awards and to utilize qualified firms from the QVL as future needs arise.

Contracts awarded as a result of this RFQ process shall have a maximum term of three (3) years.

At the conclusion of the applicable contract and/or QVL period, the County and/or District may issue a new solicitation to establish a new QVL and provide firms an opportunity to compete for future A-E services.

1.2 PROPOSED TIME SCHEDULE (SUBJECT TO CHANGE)

Release of RFQ: October 16, 2026

Question Period Ends: November 2, 2026, 2:00pm

RFQ Submittal Closing Date and Time: December 4, 2026, 2:00pm

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

1.3 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Responses are to be uploaded via the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov. For assistance on uploading Response via County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a

Response for the work contemplated. Investigate the conditions to be encountered, including the character, quality, and quantities of work to be performed, the materials to be furnished, and the requirements of all Contract Documents. The County has attempted to provide all information available.

It is the responsibility of each Respondent to review, evaluate, and, where necessary, request clarification prior to submitting a Response. If any person contemplating submitting a Response to this

Request for Qualifications (RFQ) is in doubt as to the true meaning of any part of the solicitation documents or finds discrepancies or omissions in the specifications, they may submit a written request for clarification or interpretation to the County Deputy Procurement Agent (DPA) through the County's eProcurement Portal under the bid page for this solicitation. If the County determines that clarification or interpretation of this solicitation is necessary, an Addendum will be issued and posted through the

County's eProcurement Portal. Any interpretation of, or correction to, this solicitation shall be made only by the DPA. It is the responsibility of each Respondent to periodically check the County's eProcurement Portal to ensure they have received and reviewed all Addenda issued for this solicitation.

The County will not be responsible for any other explanations, corrections, or interpretations of the solicitation documents, including any oral information. If an Addendum is issued, Respondents must acknowledge receipt of the Addendum through the County's eProcurement Portal.

C. All questions or requests for interpretations must be received within this solicitation by Monday, November 2, 2026, before 2:00 pm. The DPA will provide all official communication concerning this solicitation. Any County response relevant to this solicitation other than through or approved by the

DPA is unauthorized and will be considered invalid.

D. Responses must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Response may be withdrawn after the submission date.

E. Each Respondent must submit their response electronically via the County’s eProcurement Portal.

F. All pages must be submitted on standard 8.5 x 11-inch paper, numbered and identified sequentially by section. Responses must be organized and indexed as outlined in the Response Requirements Section.

It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question.

Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

G. Responses are not to be marked as confidential or proprietary. The County may refuse to consider any Responses so marked. All Responses and supporting documents will be subject to the provisions of the California Public Records Act (California Code Government Code 7920.000 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A disclosure of any such records. Additionally, all Responses shall become the property of the County.

Respondents should not request that certain information be treated as exempt, and statements in the Responses should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

H. Each Respondent shall exercise reasonable care and diligence to avoid submitting a Response that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the

Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in response. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for

Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its response rejected on that ground. Respondent, its employees and/or consultants may be subject to the provisions of the California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this

Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of Economic Interest (Form

700). If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the Contract by County.

Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

I. By submitting a response, the Respondent represents that it thoroughly examined the County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve the County’s objectives.

J. Each Respondent must submit its response in strict accordance with all requirements of this solicitation and compliance must be stated in the response. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the Response Requirements Section, “Statement of

Compliance.” Note: Allow sufficient time to upload all required files. The County’s eProcurement

Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01 P.M., Part

3 will not upload successfully.

K. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and

Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing the response to this solicitation; b) submitting that response to the

County; c) negotiating with the County any matter related to the Respondent’s response; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the

Contract.

L. Any response may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation, including but not limited to technical features, OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A acknowledgment of receipt of addenda, and page number limits, etc. These are common causes for deeming a response non-responsive.

M. Where two or more Respondents desire to submit a single response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture.

N. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

O. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your submission response.

P. The County requires a valid UEI number and full registration prior to Contract Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your submission response.

Q. Effective from the issuance date of this solicitation until a Contract is awarded or the solicitation is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated Deputy Procurement Agent (DPA). Respondents may continue conducting business with the County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this solicitation with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

R. After the closing date and time for receipt of Responses, evaluation, and if requested by the County, interviews will commence. Respondents who submit Responses most responsive to the County’s requirements may be asked to give a presentation of their response to County staff. The County makes no guarantee as to the number of Respondents selected for interviews. Selected Respondents should be prepared to make its presentation within five (5) business days after notification and be prepared to discuss all aspects of its response in detail, including technical questions regarding the response.

Respondents shall not be allowed to alter or amend its response through the use of the presentation process.

1.4 COUNTY HOLIDAYS DURING SOLICITATION PERIOD

During this solicitation period, the OC Public Works will be closed on the following County holidays - https://hrs.oc.gov/employee-relations/employee-resources

RFQ No.080-3128202 -DB-A: Architect-Engineer (A-E) Structural Engineering Services –

Task Order Contract

This RFQ is issued as a fully electronic solicitation. Respondents must submit their Statement of

Qualifications (SOQ) through the County’s eProcurement Portal. Only electronic submissions will be accepted. Submissions by facsimile or email will not be accepted.

http://www.dnb.com/ http://www.usfcr.com/ https://hrs.oc.gov/employee-relations/employee-resources

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

1.5 EVALUATION PROCESS AND CRITERIA

An evaluation panel will conduct evaluations of the SOQs submitted through the RFQ process.

The panel will consider the information supplied by Respondents. If it finds a failure or deficiency in the SOQ or any information provided in connection thereto, the evaluation panel may reject said

SOQ or information or reflect the failure or deficiency in the evaluation. The County may request clarifications, or otherwise verify the contents of the SOQ, including information about the

Respondent, consultants, and sub-consultants. County reserves the right to seek publicly available information about the Respondents. SOQs deemed to meet all minimum RFQ requirements will be scored based on the established criteria, and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each SOQ, based upon the Respondent(s) submitted written materials. SOQs shall be evaluated by an Evaluation Panel of subject matter experts on the basis of the responsiveness to the requirements in this RFQ. The County may request clarifications or otherwise verify the contents of the SOQ, including information about the Respondent, Contractors and sub-contractors. The County reserves the right to seek publicly available information about the Respondents. The scoring is based on evaluation of the SOQ as measured against the Scoring Criteria. SOQs will be evaluated from the most advantageous to the least advantageous to the County. *Please note: These minimum qualifications must be verified for the SOQ to be deemed responsive. Any SOQ may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the RFQ.

Minimum Qualifications/Requirements: Respondent’s SOQ shall meet the following minimum requirements and qualifications to proceed to the evaluation and scoring process:

A. Respondent’s SOQ shall meet the following minimum requirements and qualifications to proceed to the evaluation and scoring process:

Respondent must possess the following credentials and certifications listed below:

o The Respondent must have the ability to do business in Orange County, California.

o The Respondent will have conducted business in California for a minimum of three

(3) years.

o The Respondent must have conducted similar work as is being requested in this SOQ in Southern California.

o The Respondent must possess a valid Professional XXXXXXXX license(s) in the

State of California..

A. Written SOQs Scoring Format

See the WRITTEN SOQ SCORING FORMAT section for scoring criteria and points.

* NOTE: RESPONDENTS SUBMITTING EXCEPTIONS TO THE COUNTY MODEL

CONTRACT LISTED IN SECTION III OF THIS RFQ, SHALL RECEIVE A SCORE OF

“0” FOR THIS CRITERIA.

https://procurement.opengov.com/portal/ocgov/projects/315302/document?section=2988581

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

SOQs deemed to meet all minimum RFQ requirements shall be scored based on the established criteria, which have been weighted and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each SOQ, and the

SOQs will be ranked in order, based upon the Respondent(s) submitted written materials.

Any inquiry to determine the responsibility of a Respondent to this RFQ may be conducted.

Respondent agrees that the submission of a SOQ is permission by Respondent for County to verify all information contained therein. If County believes it necessary, additional information may be requested from Respondent. Failure to comply with any such request may disqualify a Respondent from further consideration.

1.6 SELECTION/AWARD PROCEDURES

Upon the completion of the evaluation process, the Evaluation Panel will make a recommendation for an award to DPA. Final award determination shall be subject to reference checks and past performance and may be subject to approval(s) by the County Board of Supervisors. In addition, County reserves the right to verify and validate any information prior to the Contract Award and during the entire term of the Contract. The Model Contract contained in Section III of this solicitation is a sample of a contract which may be proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this solicitation, including special conditions and requirements and those added by addendum and necessary attachments and/or exhibits and to reflect the Respondent’s SOQ and qualifications. Each selected

Respondent may enter into a contract with the County for a term of three (3) years. After award of contract as each project is identified, the awarded Respondent within the required discipline(s) will be requested to submit cost/fee schedule. No guarantee is expressed or implied as to the total services to be purchased under this RFQ. Award to a consultant does not guarantee any future work to be awarded. In the event a Respondent is selected for a specific project, the selected

Respondent will be required to negotiate and execute an agreement with the County, which agreement may require County Board of Supervisor approval. Inquiries may or may not be conducted with the finalists; therefore, the SOQs submitted should contain Respondent's most favorable terms and conditions, since the selection and award may be made without further discussion.

Notwithstanding the evaluation panel’s scoring and selection results, the Orange County Board of

Supervisors retains the authority to select and approve the respondent(s) for contract award from the respondents recommended for selection, or to reject all responses, in accordance with the

County Contract Policy Manual and applicable law. The evaluation results and staff recommendations are provided to the Board of Supervisors for consideration; however, the final selection and authorization to award a contract shall be made by the Board of Supervisors.

Exceptions to the terms and conditions of the proposed Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFQ in Vendor Responses, “Statement of Compliance.”

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

1.7 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENT

Effective June 3, 2006, all Contractors, entering into a Contract with the County, who are not already established in the Countywide Accounting and Personnel System (CAPS) as an Auditor-

Controller vendor, will be required to submit to the County a federal Form W-9, or form W-8 for foreign vendors. The County will inform the Contractor, at the time of award, if the Form W-9 or

W-8, will be required. In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected

Contractor agrees to furnish to the contract administrator, the County Purchasing Agent, or the agency/department Deputy Procurement Agent (DPA) the required W-9 or W-8.

1.8 CAMPAIGN CONTRIBUTION DISCLOSURE FORM

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made within the last

12 months. In order to comply with this requirement, Respondent agrees to furnish the required

Campaign Contribution Disclosure Information form as a required submittal with its submittal.

Failure to include the form as required will render the Statement nonresponsive.

1.9 THE COUNTY RESERVES THE RIGHT TO:

A. Request revisions and hold discussions with any Respondent as necessary to serve the best interests of the County.

B. Seek publicly available information about the Respondents.

C. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

D. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

E. Verify and validate any information prior to Contract Award and during the entire term of the Contract.

F. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any

Respondent responding to this solicitation;

H. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

I. Reject any SOQ if it is conditional, incomplete or deviates significantly from the services requested in this solicitation; and/or

J. Request Best and Final Offer from any Respondent determined to be within the competitive range. Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with

Respondents.

K. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

L. Defer award of this Contract for a period of 180 days after the SOQ opening. During this period, Respondents shall guarantee the prices quoted in their SOQs. County and the responsive, responsible Respondent may mutually agree in writing to extend this deferral period.

Therefore, SOQs submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

SECTION 2. PROTEST PROCEDURES

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Diana Bagh at diana.bagh@pw.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Diana Bagh at diana.bagh@pw.oc.gov, no later than five

(5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Solicitation Results:

A. Protests related to solicitation results must be submitted to the Deputy Procurement

Agent, Diana Bagh at diana.bagh@pw.oc.gov, no later than five (5) business days after the Notice of Solicitation Results is provided by the DPA.

B. Protests relating to solicitation results received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with contract negotiation and award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

mailto:CPOAppeals@ocgov.com

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

SECTION 3. SCOPE OF WORK

3.1 INTRODUCTION

OC Public Works, on behalf of the County of Orange (County) and Orange County Flood

Control District (District), requires supplemental professional services to meet workload demands and project scheduling commitments in relation to Architect-Engineer (A-E) Design, Project Administration and Management Services for various projects. A-E is defined as an

Architect or Engineer for design and/or engineering of a project. To supplement existing resources, County intends to issue Architect-Engineer (A-E) Structural Engineering Services –

Task Order Contract for use by County and District on an "as-needed" basis. No specified amount of work is guaranteed to Respondent.

3.2 GENERAL DESCRIPTION OF SERVICES

The Respondent will be contacted by County Project Management staff on an “as-needed” basis as projects arise to provide A-E services for professional services. Requirements will be discussed by the Parties and Respondent shall prepare a written Scope Statement that will include the specific work to be performed, including the costs and time required to complete the project/task. County

Project Management staff will then review the Respondents’ Scope Statement, proceed with negotiation of task costs and when satisfied, issue a Contract Task Order (CTO) against this

Contract.

The Respondent shall serve as lead of a design team that may include other construction design professionals working together to ensure that the original design is carried through to the finished product, with no alterations in materials or design that would lead to safety issues or compromise the quality of the building or building component. Other team members who may be retained by the lead to support a project as a consultant may include, but are not limited to, landscape architects, lighting designers, data consultants, security consultants, controls engineers, commissioning consultants, traffic engineers, surveyors, estimators, special inspection, etc.

The Respondent shall be responsible for the preparation of comprehensive building assessments, designs, drawings, specifications, cost estimates, and reports within the scope of the Contract Task

Order (CTO). In the preparation of construction drawings and specification, the Respondent shall also be responsible for:

A. Obtaining data by reviewing record drawings, visiting the site of the construction and by conferences with the User/Client and facility maintenance staff or by other actions as necessary to develop the design;

B. Checking of shop drawings, submittals, materials and other data submitted by the

Construction Contractor for approval.

C. Furnishing consultation and advice to County to clarify the intent of the drawings and specifications and on questions that may arise during the construction of the project.

D. Space planning, programming and code compliance review and upgrades.

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

E. The meeting of submittal dates included in the Scope Statement of the Contract Task

Order, including the work of consultants.

F. Coordination with various agencies having authority of jurisdiction for planning services, entitlement, fire life safety, CEQA, ADA, etc..

G. Construction administration services, testing and commissioning.

H. Close out services, as-built plans, material lists, project acceptance, etc.

I. The coordination of the various elements of the design to assure compatibility of architectural, structural, electrical, mechanical/plumbing, and other design features.

J. Other services as specifically included in the Contract Task Order related to project

Initiation, Planning/Design, Bid/Award, Construction and Closeout.

The Respondent shall restrict themselves to the Scope Statement of the Contract Task Order. Any changes in the Scope Statement shall require prior written authorization by County.

3.3 CONTRACT TASK ORDER

Respondent shall be assigned work via a task order by County which shall subsequently be referred to as the “Contract Task Order” (hereinafter “CTO”). A CTO for each project shall be developed by Respondent in conjunction with County Project Management staff. The County Project

Manager shall manage all Respondent’s work including monitoring the CTO work schedule, quality of deliverables, review of invoiced amounts, adherence to set budget, and internal review of submittal packages. Respondent shall follow all requirements as outlined in the CTO; this general Scope of Work, the project specific Scope Statement, and the Architect-Engineer Guide

(Rev July 2018).

The CTO shall include a detailed Scope Statement, describing tasks to be performed with a specific list of deliverables for each task, schedule of work and cost to complete the work. The schedule of work shall allow enough time for meetings with County Management staff to review the work progress, provide technical and policy direction, resolve problems and ensure adherence to the work completion schedule. The CTO shall include a cover sheet provided by County Project

Management staff with the appropriate signature blocks and contract information. Once both

Parties agree, and all Parties have signed the CTO, County Management staff shall provide

Respondent with a Notice to Proceed (NTP) to begin work. Respondent shall submit all plans, reports and other documents produced under the CTO to the assigned County Project Manager within the timeframe indicated in the CTO or as directed by County Project Management staff.

3.4 SCOPE OF WORK

Respondent shall provide professional structural engineering and related consulting services on an as-needed basis for County facilities, structures, infrastructure, and improvement projects.

Services may involve new construction, additions, renovations, alterations, repairs, rehabilitation, seismic improvements, adaptive reuse, deferred maintenance, damage assessments, and evaluation of existing structures. Projects may include facilities designated as

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A essential or non-essential and may vary in size, complexity, construction type, occupancy, age, and condition. The specific services, tasks, deliverables, schedule, staffing, and compensation required for each project shall be identified in the applicable Contract Task Order (CTO).

Respondent shall perform only those services authorized in writing by the County.

Services may include, but are not limited to, the following:

A. Existing Conditions Investigation and Structural Assessment

A. Review available record drawings, calculations, reports, studies, specifications, maintenance records, and other available project information.

B. Conduct site visits, field investigations, visual observations, and structural condition assessments.

C. Document existing structural systems, materials, visible deterioration, damage, deficiencies, and potential unsafe conditions.

D. Evaluate structural components and systems, including foundations, slabs, floors, roofs, walls, framing, columns, beams, connections, equipment supports, anchorage, and other structural or nonstructural components.

E. Assess structures for corrosion, cracking, settlement, deflection, water intrusion, fire damage, impact damage, seismic damage, weather-related damage, or other deterioration.

F. Recommend additional investigation, testing, surveying, material sampling, destructive or nondestructive testing, or specialty consultant services when necessary. Destructive testing shall not be performed without prior written authorization from the County.

G. Prepare existing-condition reports, structural assessment reports, deficiency lists, photographs, sketches, repair recommendations, preliminary cost estimates, and prioritized corrective-action plans.

B. Structural Analysis and Engineering Studies

A. Perform structural analyses and calculations for existing and proposed buildings, structures, parking structures, and structural components.

B. Evaluate gravity-load and lateral-force-resisting systems, including wind and seismic loading.

C. Determine allowable structural loading and capacity for roofs, floors, walls, foundations, equipment supports, storage systems, photovoltaic systems, mechanical equipment, and other improvements.

D. Perform foundation evaluations, settlement analyses, structural feasibility studies, and alternative structural-system analyses.

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

E. Evaluate structural and nonstructural components for seismic performance and code compliance.

F. Perform seismic assessments, evaluations, retrofit studies, and strengthening analyses when required by the CTO.

G. Evaluate proposed penetrations, openings, attachments, modifications, equipment installations, and changes in use or occupancy that may affect the existing structural system.

H. Prepare engineering studies, technical memoranda, calculations, recommendations, and opinions regarding structural feasibility, safety, repair, rehabilitation, or replacement.

C. Structural Design and Construction Documents

A. Develop structural concepts, design criteria, design narratives, calculations, drawings, details, specifications, and other construction documents.

B. Provide structural design for new construction, additions, alterations, renovations, repairs, rehabilitation, seismic upgrades, and replacement projects.

C. Design foundations, slabs, retaining walls, framing systems, equipment pads, equipment supports, anchorage systems, canopies, platforms, stairs, guardrails, site structures, and other structural elements.

D. Prepare structural demolition plans, shoring concepts, temporary support requirements, sequencing requirements, and repair details when included in the CTO.

E. Coordinate structural design with architectural, civil, geotechnical, mechanical, electrical, plumbing, fire protection, security, telecommunications, and other project disciplines.

F. Identify design conflicts and coordinate resolutions before submission of construction documents.

G. Prepare technical specifications and special structural inspection and testing requirements.

H. Develop documents using AutoCAD, Revit, Building Information Modeling (BIM), or other County-approved software and file formats, as required by the CTO.

I. Provide quality-control and quality-assurance reviews of calculations, drawings, specifications, reports, and other deliverables before submission to the County.

D. Code, Regulatory, and Permitting Support

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

A. Perform services in accordance with applicable federal, State, and local laws, regulations, ordinances, codes, standards, guidelines, and County requirements in effect for the applicable project.

B. Identify applicable structural design criteria, loading requirements, seismic requirements, material standards, accessibility-related structural requirements, and special inspection requirements.

C. Coordinate with the County and agencies having jurisdiction, as authorized by the

County.

D. Prepare and submit structural documents required for plan review, permitting, or regulatory approval.

E. Respond to plan-check comments and revise calculations, drawings, specifications, and other documents as required to obtain approval.

F. Participate in meetings with reviewing agencies, permitting authorities, County staff, and other project stakeholders when requested.

E. Cost Estimating, Scheduling, and Alternatives Analysis

A. Prepare opinions of probable construction cost at the project phases identified in the

CTO.

B. Evaluate alternative structural systems, materials, repair methods, and construction approaches.

C. Provide recommendations based on structural performance, constructability, anticipated service life, operational impacts, schedule, and cost.

D. Identify potential structural risks, long-lead materials, construction constraints, and conditions that may affect project cost or schedule.

E. Assist the County with value engineering and development of cost-effective alternatives without compromising structural safety, code compliance, or project requirements.

F. Peer Review and Technical Consultation

A. Conduct independent peer reviews of structural calculations, drawings, specifications, reports, studies, and proposed repair or retrofit designs prepared by others.

B. Review structural designs for completeness, coordination, constructability, code compliance, and consistency with County requirements.

C. Prepare written review comments, technical findings, recommendations, and responses.

D. Participate in technical meetings and resolution of structural design issues.

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

E. Provide expert structural consultation, technical opinions, and recommendations on matters within the Respondent's professional qualifications.

G. Bid and Award Support

A. Assist the County in responding to bidder questions and requests for information.

B. Prepare addenda, revisions, sketches, clarifications, and supporting technical information.

C. Review proposed substitutions and requests for approved equals affecting the structural design.

D. Participate in pre-bid meetings, site walks, and other procurement-related meetings when requested.

E. Assist the County in reviewing bids for structural scope, completeness, and conformance with the construction documents.

H. Construction Phase Services

A. Attend preconstruction meetings, progress meetings, site meetings, and other construction-related meetings when requested.

B. Review structural shop drawings, product data, samples, delegated-design submittals, calculations, and other Respondent submittals for conformance with the design intent.

C. Respond to requests for information and provide clarifications, sketches, supplemental instructions, and proposed solutions to field conditions.

D. Conduct periodic site observations to evaluate whether observed structural work generally conforms to the approved construction documents.

E. Review proposed substitutions, change-order requests, Respondent proposals, and claims affecting the structural work.

F. Assist the County in evaluating unforeseen conditions, construction deficiencies, nonconforming work, and proposed corrective actions.

G. Coordinate with the County, Respondent, inspectors, testing laboratories, special inspectors, and other consultants regarding structural issues.

H. Prepare field observation reports, deficiency notices, punch-list items, and other documentation required by the CTO.

I. Review testing and special inspection reports and assist the County in resolving reported structural deficiencies.

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

J. Respondent site observations shall not relieve the construction Respondent of responsibility for construction means, methods, techniques, sequences, procedures, site safety, or compliance with the construction documents.

I. Project Closeout Services

A. Participate in final inspections and prepare structural punch-list items.

B. Review Respondent responses and corrective work related to identified structural deficiencies.

C. Review record drawings, as-built information, warranties, certifications, test reports, special inspection reports, and other structural closeout documents.

D. Prepare final structural reports, record documents, or updated drawings when required by the CTO.

E. Assist the County in determining whether structural work is substantially complete and ready for final acceptance.

J. Deliverables

Depending on the requirements of the individual CTO, deliverables may include:

A. Site investigation and existing-condition documentation.

B. Structural assessment and engineering reports.

C. Feasibility studies and alternatives analyses.

D. Structural calculations and design criteria.

E. Conceptual, schematic, design-development, and construction documents.

F. Drawings, details, technical specifications, and special inspection requirements.

G. Opinions of probable construction cost.

H. Project schedules and milestone submittals.

I. Plan-check responses and revised documents.

J. Bid-support and construction-support documentation.

K. Meeting minutes, field observation reports, photographs, and deficiency lists.

L. Punch lists, record documents, and final reports.

M. Electronic files in the format required by the County, including editable source files and

PDF documents.

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

All deliverables shall be complete, accurate, coordinated, and suitable for their intended purpose.

Respondent shall incorporate County review comments and provide revised deliverables within the schedule established in the CTO.

SECTION 4. WRITTEN SOQ SCORING FORMAT

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualification and Related

Experience/Technical Expertise

Points Based 400

(40% of Total)

2. Key Personnel/Proposed Staffing Points Based 175

(17.5% of Total)

3. Availability to Perform Services Points Based 250

(25% of Total)

4. SOQ Organization/Completeness of Response

Points Based 150

(15% of Total)

5. Degree of Compliance with the

County Model Contract

Points Based 25

(2.5% of Total)

SECTION 5. VENDOR RESPONSES

Responses must be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this Request for Qualifications

(RFQ). Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis. Response (Part 3) shall not exceed the 25 single-sided pages Page Limit.

Responses are electronically organized into three (3) Parts and are indexed in the order outlined below. Complete all required questions within each part.

Cover Page, Table of Contents, dividers and County forms will not count towards the page limit.

Part 1 - Compliance Statements (will not count against the page limit)

Part 2 - Company Profile & References (will not count against the page limit)

Part 3 - Respondent's Responses (counts against the page limit, no exceptions)

OC Public Works - Architect-Engineer (A-E) Structural Engineering Services – Task Order Contract, 080-3128202 -DB-A

5.1 COMPLIANCE STATEMENTS (PART 1)

Some *required questions might not be applicable to your company. Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

*indicates that it is required.

5.1.1 Cover Letter/Executive Summary*

All SOQs must be accompanied by a cover letter of introduction and executive summary of the

SOQ. The cover letter must be signed by person(s) with authority to bind the Respondent. If the

Respondent is a corporation, two (2) signatures are required: one (1) signature by the Chairman of the Board, the President or any Vice President; and one (1) signature by the Secretary, any

Assistant Secretary, the Chief Financial Officer or any Assistant Treasurer. The signature of one person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two categories described above. For County purposes, proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time indicating his or her office that qualifies under the above described provision. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signatory to bind the corporation.