ARARNG Office Furniture Statement of Work.pdf

ARARNG Office Furniture Statement of Work | Page 1

Statement of Work for Office Furniture Procurement Delivery and Installation

Arkansas Army National Guard Recruiting and Retention Battalion

This Statement of Work requires the contractor to furnish, deliver, assemble, install, and place 442 commercial-grade furniture units at 13 Arkansas Army National Guard recruiting, Recruit Sustainment Program, and staff-office locations. The work also includes disassembly and removal of existing furniture identified by the Government Point of Contact.

Government organization Arkansas Army National Guard Recruiting and Retention Battalion

Government POC Major Randy Vest, Executive Officer Recruiting and Retention Battalion 501-281-2916 or randy.k.vest.mil@army.mil

Places of performance 13 Arkansas locations listed in Appendix A

Total requirement 442 furniture units

Companion technical document. The Office Furniture Design and Material Specifications document is incorporated into this requirement. The reference images are reproduced in Appendix C of this SOW and establish the intended appearance and configuration. Equivalent products are acceptable when they meet or exceed every stated requirement.

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1. Purpose

The purpose of this requirement is to equip designated Arkansas Army National Guard offices with coordinated, commercial-grade furniture that supports recruiting, administrative, reception, conference, testing, waiting-area, and Recruit Sustainment Program operations. The contractor shall provide a complete, ready-to-use installation at each location.

2. Scope

The contractor shall provide all management, supervision, labor, products, hardware, tools, equipment, transportation, protective materials, and incidentals necessary to complete the work. The scope includes:

• Furnishing new, unused commercial-grade furniture in the quantities listed in Appendix A.

• Providing product data and finish selections for Government review before ordering.

• Coordinating delivery and installation with the Government POC and each location.

• Delivering, unloading, assembling, installing, leveling, anchoring where required, and placing all furniture in its final approved position.

• Providing all manufacturer-required connectors, feet, glides, stabilizers, end caps, fasteners, power components, and installation hardware.

• Disassembling and removing existing furniture identified by the Government POC, including lawful off-site disposal or recycling unless otherwise directed.

• Removing packaging, pallets, debris, and surplus installation materials from each site.

• Correcting damage, defects, shortages, installation deficiencies, and punch-list items before final acceptance.

Complete installation responsibility. The descriptions and component lists in this SOW establish minimum requirements and are not intended to identify every incidental part required for a complete installation. Before ordering, the contractor shall carefully review the entire requirement, approved product configurations, manufacturer instructions, and applicable site conditions. The contractor shall furnish, at no additional cost to the Government, all bolts, screws, fasteners, brackets, connectors, anchors, feet, glides, end caps, stabilizers, grommets, cable-management parts, power components, and other hardware or accessories reasonably necessary to provide each furniture item as a complete, securely assembled, stable, fully functional, and ready-for-use installation, whether or not each component is separately listed. An omission from a component list does not relieve the contractor of responsibility for complete performance.

3. Applicable Documents and Order of Requirements

• This Statement of Work, including Appendix A, Appendix B, and Appendix C.

• Office Furniture Design and Material Specifications.

• ARARNG Office Furniture Requirements spreadsheet, used as the source quantity schedule.

• Manufacturer installation, use, care, and warranty instructions for each approved product.

The contractor shall identify any inconsistency before ordering and obtain written direction from the Government POC. No substitution, quantity transfer between locations, or material change may be made without written Government approval.

4. General Product Requirements

• All furniture shall be new, unused, commercial-grade, and suitable for sustained daily use in recruiting and administrative offices.

• Furniture shall meet the dimensions, functional features, capacities, materials, and configurations stated in Appendix B.

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• Black, dark gray, espresso, or another coordinated dark finish is acceptable unless a different finish is specifically required. Furniture within each location shall present a coordinated appearance.

• Desks, tables, seating, storage, and partitions shall meet applicable ANSI/BIFMA commercial furniture standards.

• Seating shall have a manufacturer's published commercial-duty capacity of at least 250 pounds per seat position unless a higher capacity is stated.

• Casegoods, tables, storage, and partitions shall include a minimum five-year commercial warranty. Seating and upholstered furniture shall include a minimum three-year commercial warranty.

• Products proposed as equivalents shall meet or exceed all stated requirements. Reference photographs communicate the intended design, proportion, material, and configuration and do not restrict competition to a single manufacturer.

5. Product Submittals and Approval

Before ordering, the contractor shall submit a complete product package for Government review containing:

• Manufacturer, product line, model number, and country of manufacture when available.

• Product photographs or renderings and published specification sheets.

• Overall dimensions, materials, finishes, upholstery, capacities, and functional features.

• Available finish samples or manufacturer finish cards sufficient to coordinate items at each location.

• Warranty documentation and commercial-use certification.

• Power-module details, cord lengths, receptacle configuration, and installation method for powered tables.

• A statement identifying each proposed equivalent and explaining how it meets or exceeds the corresponding requirement.

Government review does not relieve the contractor of responsibility for dimensional fit, compliance, quality, or complete performance. The contractor shall not order or install unapproved substitutions.

6. Site Verification and Coordination

• Verify site access, loading conditions, doorways, corridors, elevators, floor surfaces, wall conditions, and final furniture placement before delivery.

• Confirm workstation handedness and orientation with the Government POC at each location before assembly or installation.

• Confirm the location of powered tables and available receptacles. Power modules shall be furnished with manufacturer-standard plug-in cords and components; hardwired building electrical work is not included unless separately authorized.

• Submit a proposed delivery and installation sequence and obtain approval before beginning onsite work.

• Coordinate work to minimize disruption to Government operations and comply with installation-site access and security procedures.

7. Delivery Assembly and Installation

• Deliver furniture to the exact addresses in Appendix A during approved receiving and installation periods.

• Protect doors, walls, floors, elevators, fixtures, and occupied work areas during transport and installation.

• Assemble and install furniture in accordance with manufacturer instructions and this SOW.

• Provide complete free-standing partition systems, including all required feet, end caps, stabilizers, connectors, and hardware. Side-wall panels shall connect in the required L-shaped configuration.

• Install anti-tip hardware on the bookshelf in accordance with manufacturer instructions and site conditions.

• Level tables, desks, storage, and partitions; adjust doors, drawers, glides, chairs, and moving components for proper operation.

• Install and test table power modules, cords, and receptacles for normal plug-in operation.

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• Place furniture in final positions designated by the Government POC and leave each item clean, undamaged, stable, and ready for use.

8. Existing Furniture Removal and Site Restoration

• Disassemble existing furniture designated for removal without damaging Government facilities or property intended to remain.

• Remove designated furniture from the premises and lawfully dispose of or recycle it unless the Government POC directs another disposition.

• Remove all packaging and installation debris daily and at completion.

• Repair contractor-caused damage to the condition existing before work began at no additional cost to the

Government.

9. Government Responsibilities

• Provide site access in accordance with installation-location procedures.

• Identify final placement, workstation orientation, and existing furniture to be removed.

• Review product submittals, finishes, schedules, and proposed equivalents.

• Inspect completed work and provide punch-list or acceptance documentation.

10. Inspection and Acceptance

The Government will inspect the work by location. Acceptance requires that the correct quantities are present;

products conform to approved submittals and Appendix B; all items are assembled, installed, stable, clean, undamaged, and operational; powered tables function as specified; existing furniture and debris are removed;

and all punch-list items are corrected. Partial delivery does not constitute final acceptance for a location unless authorized in writing.

11. Warranty and Corrective Service

• Provide manufacturer warranty documentation and contractor contact information at completion.

• Coordinate warranty repair or replacement for defective products and installation-related failures.

• Replace damaged, nonconforming, or missing items at no additional cost to the Government.

• Warranty periods begin upon Government acceptance unless the contract establishes a later start date.

12. Deliverables

Deliverable Minimum Content Submission Point

Product submittal package Models, specifications, dimensions, finishes, capacities, warranties, photographs, and equivalency information Before ordering

Delivery and installation schedule

Proposed sequence, dates, site contacts, and estimated duration by location Before onsite work

Packing and quantity verification Itemized quantities delivered to each location At each delivery

Completion record Installed quantities, discrepancies resolved, removal completed, and Government representative acknowledgment At location completion

Warranty package Manufacturer warranties, care information, and service contacts

Before final acceptance

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13. Period of Performance

The contractor shall perform delivery and installation within the period established by the resulting contract or delivery order. The approved schedule shall account for product lead times, site access, sequencing, assembly, existing-furniture removal, inspection, and correction of deficiencies.

14. Places of Performance

Location Office Type Address

Benton Storefront Recruiting Office 20461 I-30, Suite 300, Benton, AR 72015

Conway Storefront Recruiting Office 1008 East Oak Street, Suite 101, Conway, AR 72032

Fayetteville Storefront Recruiting Office 3049-A North College Avenue, Fayetteville, AR 72703

Fort Smith Storefront Recruiting Office 4900 Rogers Avenue, Suite 103B, Fort Smith, AR 72908

Little Rock Storefront Recruiting Office 301 North Shackleford, Suite C-1, Little Rock, AR 72211

North Little Rock Storefront Recruiting Office 2806 Lakewood Village Drive, North Little Rock, AR 72216

Texarkana Storefront Recruiting Office Central Mall, 2400 Richmond Road, Texarkana, AR 75503

Fort Chaffee RSP Recruit Sustainment Program Building 1479, Fort Chaffee, AR 72905

Jonesboro RSP Recruit Sustainment Program 6109 CW Post Road, Jonesboro, AR 72401

Camp Robinson RSP Recruit Sustainment Program Building 16, 414 RMTC, North Little Rock, AR 72199

Bentonville RSP Recruit Sustainment Program 6800 Southwest Minuteman Avenue, Bentonville, AR 72713

Hot Springs RSP Recruit Sustainment Program 2161 Albert Pike Road, Hot Springs National Park, AR 71913

RRBN HQ Conference Room RRBN Staff Office Camp J.T. Robinson, North Little Rock, AR 72199

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Appendix A Furniture Quantity Schedule The contractor shall furnish and install the following 442 units. Quantities are mandatory unless modified in writing by the Government.

Furniture Item Total Quantity

Workstation desk 53

Workstation/task chair 58

Guest and multi-purpose chair 214

Reception desk 5

Conference table – seats 6 1

Conference chair 34

Standard couch 5

Standard loveseat 2

Lounge/reception-area chair 11

Coffee table 3

End table 5

Two-person conference and testing table 40

Conference table – seats 12 2

Bookshelf 1

Workstation divider partition 5

Side-wall partition 2

3-foot round conference table 1

TOTAL UNITS 442

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Benton

20461 I-30, Suite 300, Benton, AR 72015

Furniture Item Quantity

Workstation desk 5

Workstation/task chair 6

Guest and multi-purpose chair 10

Reception desk 1

Conference table – seats 6 1

Conference chair 6

Standard couch 2

Standard loveseat 1

Lounge/reception-area chair 2

Coffee table 2

End table 2

Location total 38

Conway

1008 East Oak Street, Suite 101, Conway, AR 72032

Furniture Item Quantity

Workstation desk 4

Workstation/task chair 5

Guest and multi-purpose chair 10

Reception desk 1

Two-person conference and testing table 1

Standard couch 1

Location total 22

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Fayetteville

3049-A North College Avenue, Fayetteville, AR 72703

Furniture Item Quantity

Workstation desk 12

Workstation/task chair 13

Guest and multi-purpose chair 24

Reception desk 1

Conference table – seats 12 1

Conference chair 12

Standard couch 1

Lounge/reception-area chair 2

End table 1

Location total 67

Fort Smith

4900 Rogers Avenue, Suite 103B, Fort Smith, AR 72908

Furniture Item Quantity

Workstation desk 3

Workstation/task chair 3

Guest and multi-purpose chair 6

Location total 12

Little Rock

301 North Shackleford, Suite C-1, Little Rock, AR 72211

Furniture Item Quantity

Workstation desk 6

Workstation/task chair 7

Guest and multi-purpose chair 12

Reception desk 1

Standard couch 1

Standard loveseat 1

Lounge/reception-area chair 1

Coffee table 1

Bookshelf 1

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Furniture Item Quantity

Location total 31

North Little Rock

2806 Lakewood Village Drive, North Little Rock, AR 72216

Furniture Item Quantity

Workstation desk 7

Workstation/task chair 8

Guest and multi-purpose chair 18

Reception desk 1

Workstation divider partition 5

Side-wall partition 2

Conference table – seats 12 1

Conference chair 12

Two-person conference and testing table 2

Lounge/reception-area chair 3

End table 2

Location total 61

Texarkana

Central Mall, 2400 Richmond Road, Texarkana, AR 75503

Furniture Item Quantity

Workstation desk 2

Workstation/task chair 2

Guest and multi-purpose chair 4

3-foot round conference table 1

Conference chair 4

Lounge/reception-area chair 3

Location total 16

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Fort Chaffee RSP

Building 1479, Fort Chaffee, AR 72905

Furniture Item Quantity

Workstation desk 4

Workstation/task chair 4

Guest and multi-purpose chair 18

Location total 26

Jonesboro RSP

6109 CW Post Road, Jonesboro, AR 72401

Furniture Item Quantity

Workstation desk 2

Workstation/task chair 2

Guest and multi-purpose chair 8

Camp Robinson RSP

Building 16, 414 RMTC, North Little Rock, AR 72199

Furniture Item Quantity

Workstation desk 4

Workstation/task chair 4

Guest and multi-purpose chair (8 guest chairs, two per desk; 60 chairs, two per table) 68

Two-person conference and testing table 30

Location total 106

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Bentonville RSP

6800 Southwest Minuteman Avenue, Bentonville, AR 72713

Furniture Item Quantity

Workstation desk 2

Workstation/task chair 2

Guest and multi-purpose chair 8

Hot Springs RSP

2161 Albert Pike Road, Hot Springs National Park, AR 71913

Furniture Item Quantity

Workstation desk 2

Workstation/task chair 2

Guest and multi-purpose chair 14

Location total 18

RRBN S1

Camp J.T. Robinson, North Little Rock, AR 72199

Furniture Item Quantity

Guest and multi-purpose chair 14

Two-person conference and testing table 7

Location total 21

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Appendix B Technical Furniture Requirements These requirements are derived from the approved Office Furniture Design and Material Specifications. The applicable reference images are reproduced in Appendix C and remain part of the requirement.

B1 Workstation Desks

U-shaped commercial-grade laminate workstation with overhead hutch, approximately 72"W x 101"D x 65.5"H.

Black or dark gray is preferred. Handedness and orientation shall be confirmed at installation. Each complete workstation shall include:

• Main desk with full modesty panel.

• Connecting bridge or return forming the U-shaped work surface.

• Rear credenza or secondary work surface.

• Full-height overhead hutch with enclosed storage, open shelving, and doors consistent with the reference configuration.

• Integrated locking drawers and lower cabinet storage.

• Cable-management grommets and pathways for normal computer, telephone, and peripheral equipment.

• Coordinated laminate finish and hardware across the complete workstation.

B2 Reception Desks

Free-standing reception desk approximately 63"W x 32"D, substantially similar to the OfficeSource Cosmo Collection Glass Top Reception Desk, SKU RCN6331CB, or equal.

• Raised glass transaction top and full finished front.

• Standard-height interior work surface compatible with the specified task chair.

• Black or coordinated dark laminate finish with black or silver accent trim.

• No accessible-height transaction section is required.

• Cable-management opening or grommet for normal reception equipment.

B3 Two-Person Conference and Testing Tables

Rectangular table measuring 72"W x 24"D x approximately 29" to 30"H, in black or a coordinated dark laminate finish. The same table type shall serve conference and testing applications.

• Stationary base with leveling glides; rolling, folding, and nesting bases are not required.

• Clear knee space and under-table clearance compatible with the specified guest and multi-purpose chairs.

• At least one integrated or surface-mounted power module near the center of the table.

B4 Conference Tables

Application Required Size Finish

Twelve-person table 144"L x 48"W, seating 12 Laminate; black or coordinated dark finish

Six-person table 72"L x 36"W, seating 6 Laminate; black or coordinated dark finish

Four-person round table 36" diameter, seating 4 Laminate; black or coordinated dark finish

• All conference tables shall be approximately 29 to 30 inches high, stationary, and equipped with leveling glides.

• The base and leg appearance shall be substantially similar to the approved reference photograph, with stable panel or slab supports and coordinated metal column supports as applicable.

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• The six-person table shall visually match the twelve-person table in top profile, base style, materials, and coordinated finish.

• The twelve-person table shall include two evenly spaced integrated or surface-mounted power modules when commercially available for the table length.

• The six-person and round conference tables shall include at least one centered integrated or surface-mounted power module.

• Power modules shall provide standard electrical receptacles and may include USB charging ports when offered by the manufacturer.

B5 Workstation and Reception Desk Task Chairs

• High-back chair with full back support and black textured mesh back.

• Wide molded seat cushion with waterfall front.

• Adjustable seat height, seat depth, lumbar support, tilt tension, and four-position tension control.

• Pneumatic seat-height adjustment.

• Soft-padded 4D adjustable arms with up/down, front/back, pivot, and width adjustment.

• Height-adjustable padded lumbar support.

• Black five-star nylon base with 60 mm hard casters appropriate for the installation flooring.

• Minimum weight capacity of 300 pounds.

• Black finish.

B6 Conference Chairs

Contemporary adjustable-height chair with black leather or commercial soft-vinyl upholstery, chrome armrests, 360-degree swivel, five-point chrome rolling base, casters appropriate for the installation flooring, and a minimum 250-pound commercial-duty weight capacity.

B7 Guest and Multi-Purpose Chairs

This common chair type shall be used for guest seating, two-person tables, testing areas, and additional seating requirements.

Feature Requirement

Style Mesh-back stacking chair with fabric-upholstered seat

Frame and base Black

Seat and back color Black

Seat-back width Approximately 19.70"

Seat-back height Approximately 18.90"

Seat depth Approximately 18.50"

Seat height Approximately 19.00"

Seat width Approximately 18.50"

Minimum capacity 250 pounds per chair

B8 Divider and Side-Wall Partitions

• Each partition panel shall measure 72"W x 66"H.

• Panels shall have a light gray fabric-upholstered surface with a black or silver frame.

• Side-wall partitions shall match workstation divider partitions in size, color, material, and frame finish.

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• Side-wall partitions shall include compatible connectors and hardware required to join panels in an L-shaped configuration.

• Partitions shall be free-standing complete systems with all required feet, end caps, stabilizers, connectors, fasteners, and manufacturer-recommended hardware.

B9 Bookshelf

Six-shelf laminate bookshelf measuring approximately 32"W x 14"D x 71"H, in black or a coordinated dark finish.

The bookshelf shall have a closed back, adjustable shelves, anti-tip hardware, and a minimum evenly distributed capacity of 40 pounds per shelf.

B10 Lounge Furniture

Item Design and Material Approximate Size

Couch Black or dark commercial PU leather; single-piece cushion;

heavy-duty metal legs with silver powder-coated finish;

minimum 250 pounds per seat position

73.00"W x 32.00"D x 30.90"H

Loveseat Matching commercial PU leather and silver metal legs;

minimum 250 pounds per seat position 50.10"W x 32.00"D x 30.90"H

Lounge and reception-area chair

Matching commercial PU leather and silver metal legs;

minimum 250-pound capacity 31.30"W x 32.00"D x 30.90"H

B11 Coffee and End Tables

Item Requirement

Coffee table Parallel rectangular veneer coffee table, approximately 48"W x 24"D x 15.79"H, in black or a coordinated dark woodgrain finish matching the end table

End table Black or coordinated dark wood table, approximately 24.61"W x 20.47"D x 16.81"H

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Appendix C Furniture Reference Images These images illustrate the required appearance, proportion, material, and configuration of the furniture. They do not supersede the written dimensions or functional requirements in Appendix B. Equivalent products may be proposed only when they meet or exceed the written requirements and are substantially similar to the applicable reference image.

C1 Workstation Desk

Representative U-shaped workstation and hutch configuration

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C2 Reception Desk

Representative free-standing glass-top reception desk

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C3 Two-Person Conference and Testing Table

Representative two-person conference and testing table configuration

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C4 Conference Tables

Representative conference-table base, finish, and integrated power configuration

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C4 Conference Tables Continued

Representative 36-inch round conference-table form and base only; pictured color is not acceptable and the furnished table shall use a black or coordinated dark finish

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C5 Workstation and Reception Desk Task Chair

Representative black mesh-back workstation and reception desk task chair

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C6 Conference Chair

Representative black leather conference chair with chrome arms and rolling base

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C7 Guest and Multi-Purpose Chair

Representative guest and multi-purpose stacking chair

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C8 Divider and Side-Wall Partitions

Representative light gray divider and matching side-wall partition; complete free-standing hardware remains required

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C9 Bookshelf

Representative dark laminate six-shelf bookcase with closed back and adjustable shelves

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C10 Lounge Furniture Couch

Representative couch design

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C10 Lounge Furniture Loveseat

Representative loveseat design

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C10 Lounge and Reception-Area Chair

Representative matching lounge and reception-area chair

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C11 Coffee Table

Representative Parallel 24-inch by 48-inch rectangular veneer coffee table in a coordinated dark woodgrain finish

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C11 End Table

Representative end table