RFP – AQUATIC POOL MANAGEMENT SERVICES - 022222 Page 1

REQUEST FOR SEALED PROPOSAL

ADVERTISEMENT for CONTRACTUAL SERVICE

RFP – AQUATIC POOL MANAGEMENT SERVICES - 022222

The City of College Park is accepting sealed proposals from qualified vendors for AQUATIC POOL MANAGEMENT SERVICES. Proposals will be received no later than TUESDAY, FEBRUARY 22, 2022 at 10:00 am (EST) at the City of College Park Purchasing Department, 3667 Main Street, College Park Georgia, 30337. Proposals received after the above date and time, or in any other location other than the Purchasing Department will not be considered.

A bid packet may be obtained by clicking the related solicitation link on the City of College Park website www.collegeparkga.com under the Bids / RFPs section.

Timeline

Q&A and Clarifications deadline (email only to wmoody@collegeparkga.com) Ref: Pool Services

February 15, 2022 12:00 pm (EST)

Any/All Addendum(s) published deadline February 18, 2022 4:00 pm (EST)

Open Sealed Bids February 22, 2022 10:30 am (EST)

Any/all addenda must be signed and dated and made a part of the bid packet. It is always the vendor’s responsibility to check the City of College Park’s website for any/all addenda.

The City of College Park reserves the right to reject any or all bids based on past performance waive technicalities and informalities and re-advertise. All Minorities, Woman and Small Businesses are strongly encouraged to apply. Only responsive bids that are determined to meet the requirements and criteria set forth by the City of College Park will be considered.

http://www.collegeparkga.com/ mailto:wmoody@collegeparkga.com

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CITY OF COLLEGE PARK

PURCHASING DEPARTMENT

“GENERAL INSTRUCTION TO PROPOSER”

1. The following instructions are to be considered an integral part of this proposal; unless otherwise requested and MUST BE TYPEWRITTEN OR PRINTED IN INK. See checklist for number of submittals to provide. The person signing the bid form must initial any changes or corrections made to this proposal, using blue ink.

2. The person, firm or corporation making the proposal shall submit their bid attaching the final page of this proposal to the front of their proposal to City Hall. The cover submittal page must be complete with the bidding company’s name, bid title, bid number and bid date. No proposal may be withdrawn or modified in any way after the bid-opening deadline.

3. If descriptive literature is attached to the bid, bidding company’s name, bid title, bid number and bid date must appear on all sheets.

4. If there is any question whatsoever regarding any portion of the instructions or specifications, it shall be the bidding company’s responsibility to seek clarification immediately from the City of College Park Purchasing Department during the question period stated herein. It shall be the bidder’s responsibility to check the City’s website (www.collegeparkga.com) for any/all addenda(s). Answer(s) to all questions will be answered after the deadline for questions has expired, and posted on the City’s web site, if applicable, within the specified timeline on page one (1).

5. Any variation from the specifications must be clearly stated by the bidding company in writing and submitted with his/her proposal.

6. The apparent silence of the specifications and any supplement specifications as to any details or the omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be of first quality. All interpretations of this specification shall be made upon the basis of this statement.

7. The following bid shall be awarded to one “responsible” bidder on a total lump sum price basis.

An award shall be made to one vendor, or split between vendors, for the total bid. Unit prices and extensions will be verified and total checked. Unit price extension and net total must be shown.

Unit price SHALL prevail.

8. In most cases, proposals shall be evaluated on the following items, but not necessarily in this order:

a. Lowest Price (not always the winning proposal)

b. Adherence to specifications

c. Delivery of good/service(s)

i. If Applicable to Scope of Work

ii. Though delivery will be a large consideration, please be as truthful and precise with your date(s) as possible.

d. Past record of vendor’s delivery/performance to the City of College Park

9. The City of College Park desires delivery of the material or services specified at the earliest possible time after the date of award. An unreasonable delivery proposal may be cause for disqualification of a bid. Each bidder shall state a definite time and avoid using the terms ASAP or approximately so many days.

10. The bidder or contractor shall provide copies of Workers’ Compensation Insurance with a limit of not less than required by the State of Georgia or otherwise stated in the bid instructions. In

RFP – AQUATIC POOL MANAGEMENT SERVICES - 022222 Page 3 addition, a copy of your Commercial General Liability Insurance (if applicable) shall be provided.

11. All prices shall be for delivery, our destination, and F.O.B. freight prepaid and allows, College Park, Georgia unless otherwise shown. (if applicable)

12. Federal or State Sales Tax is inapplicable

a. The City of College Park’s Tax Identification Number (TIN) is 58-6000542

b. The City of College Park is tax-exempt under the code of Georgia, Charter 88-18

13. Cash discounts or end of month terms should be shown separately, even if terms are net.

14. The City of College Park:

a. Reserves the right to accept or reject any or all bids, due to past performance, etc. and waive any informality. Further, the City expressly reserves the right to postpone the opening of proposal for its own convenience and to reject any or all proposals in response to this RFP without indicating any reasons for such rejection(s).

b. Request and consider the submission of proposal modifications at any time before the award is made, if such is in the best interest of the City.

c. Request clarification and/or additional information from proposers during the evaluation process.

d. Negotiate with the selected consultant to include further services not identified in this RFP.

e. In the event of contract termination, enter into contract negotiations with other qualified companies that submitted acceptable proposals, rather than redoing the proposal process for the project.

f. The City of College Park will accept or reject all bids within 90 days from the date of the bid opening

SIGNATURE: ___________________________________________ DATE: _____________________

NOTE: This solicitation document is a standard boilerplate form in addition; take into consideration this may not be modified for every solicitation.

The undersigned on the bid proposal certifies that he/she has carefully examined the instructions to bidders, terms and specifications applicable to and made a part of this proposal.

He/she further certifies; the prices shown in the schedule of items on which he/she is bidding, are in accordance with the conditions, terms and specifications of the proposal and that any exception taken thereto may disqualify the bid.

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CITY OF COLLEGE PARK

PURCHASING DEPARTMENT

SIGNATURE: ______________________________________ DATE: ___________________

REF: AQUATIC POOL MANAGEMENT SERVICES

Show all exceptions and comments below

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E-VERIFICATION AFFIDAVIT

The College Park contract holder, signed below, confirms and verifies its compliance with Georgia law (See OCGA § 13-10-91), and affirmatively states that the business (Sole Proprietor, Partnership, Corporation, Non-Profit, LLC Corporation, or LLC Partnership) which performs services for the College Park: (check and complete #1 or #2 below)

____ 1. Has registered with, is authorized to use, and uses the federal work authorization program commonly known as “E-Verify”, or any subsequent replacement program. Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period. The undersigned will contract for the physical performance of services for the contract only with subcontractors who present an affidavit to the contract holder with the information required by OCGA § 13-10-91, as amended. The undersigned hereby attests that its federal work authorization user identification number and date for authorization are as follows:

Federal Work Authorization User Identification Number (not Taxpayer ID)

Date of Authorization

Legal Business Name of City of College Park Contract Holder/Applicant

____ 2. Employs no employees, or otherwise does not fall within the requirements of OCGA § 13-10-91.

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________________________, 20____ in _______________________________ (city) _______ (state)

Signature of Authorized Owner/Officer

Printed Name and Title of Authorized Owner/Officer

NOTARY PUBLIC

My Commission Expires: _____________________

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BID DOCUMENT

REQUIREMENTS & CHECKLIST

Complete, sign and submit the following bid documents in the order listed below. The proposal shall be submitted using the forms included in the bid document.

1. Form of Proposal completed, signed and dated

2. Bid document requirements & checklist completed, signed and dated

3. One (1) marked “Original”, One (1) marked “Copy” of the proposal

4. Exceptions Sheet

5. Contract Affidavit

6. Proofs of Insurance (must be included in proposal package)

7. List of subcontractors

8. Reference Request pages

9. Addendum Acknowledgement page

10. Current Form W-9

11. Purchasing Vendor Questionnaire

12. Successful bidder acknowledges requirement to provide 100% Performance and

Payment Bond before execution of contract

1. Is the company’s physical location within the College Park city limits? _________

2. Is your company a minority-owned business? ________ if yes, which category? ____________ * Include copy of current MBE certificate(s) in packet

A “Minority Business Enterprise” (MBE) is a business, which is an independent and continuing operation for profit, performing a commercially useful function, owned and/or controlled by one or more minority group member(s).

African American Business Enterprise (AABE), Hispanic Business Enterprise (HBE), Female Business Enterprise (FBE), Asian Business Enterprise (ABE), Native American Business Enterprise (NABE), Minority Veteran (MV)

3. Has the vendor previously conducted business with College Park? ________

4. Has your company ever been debarred from doing business with any federal, state or local agency?

_______ (If yes, on a separate sheet of paper, provide details including agency name, date(s) and reason for debarment.)

Vendor Contact Name (print) Title

Vendor Contact Signature Date

Faxed, emailed or late proposals will not be accepted. The City of College Park will not be held responsible for submissions not properly identified, late or undelivered mail or courier service(s).

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The City of College Park Purchasing Department is seeking vendor information to create a database of current and new businesses doing business with the City of College Park. We ask that all vendors take this time to provide the following information so that we can update our records and develop a process to benefit the needs of the community. The information collected from this questionnaire will not be used in the award of bids. The City will continue to utilize a fair, equitable and impartial process and award bids based upon the lowest responsible bidder.

Vendor Name:

Vendor Category:

Physical Address:

City, State, Zip:

Telephone: Fax:

Alternate Phone:

Remit To:

City, State, Zip:

◊ A “Minority Business Enterprise” (MBE) is a business, which is an independent and continuing operation for profit, performing a commercially useful function, which is owned and/or controlled by one or more minority group member(s).

African American Business Enterprise (AABE), Hispanic Business Enterprise (HBE), Female Business Enterprise (FBE), Asian Business Enterprise (ABE), Native American Business Enterprise (NABE), Minority Veteran (MV)

◊ An “Owned” is a minority or female owner which possesses an ownership interest 51% of the business ◊ A “Controlled” is a minority or female, which possess and exercise the legal authority and power to manage business assets, good will and daily operations of the business and actively and continuously exercise such managerial authority and power in determining the policies and directing the operations of the business.

Classification of your MBE Company (requested) _________________________________________________

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Insurance Requirements

Within ten (10) days of Notice of Award, and at all times that this contract is in force, the contractor shall obtain, maintain and furnish the City of College Park, Certificates of Insurance from licensed companies doing business in the State of Georgia and acceptable to the City of College Park covering:

1. Worker’s Compensation Insurance

2. Comprehensive General Liability Insurance - Minimum limit of $1,000,000

3. Automobile Liability - Not less than $500,000

4. Umbrella Liability Insurance

Copies of these Certificates of Insurance shall be furnished to the City of College Park prior to execution of the contract. Such policies shall be non-cancellable except on thirty-day (30) written notice to the City of College Park.

Local Preference Policy

Local preference may be given to businesses that have a business location within the geographic boundaries of the City of College Park (Fulton County) as long as all requirements of the bid have been met. Should a local vendor submit a bid proposal that is not more than three percent (3%) greater than the bid of the lowest non-local vendor for bids up to $150,000 or not more than three percent (3%) greater than the bid of the lowest non-local vendor for bids in excess of $150,000, then the local vendor’s bid shall be recommended for approval provided all requirements of the bid proposal/process have been met.

This policy shall not apply to any purchases of materials, equipment or services in excess of $1,000,000. The term business location means that the business has a staffed, fixed, physical place of business located within City of College Park City Limits and has had the same for at least one

(1) year prior to the date of the business’ submission of its proposal or bid, as applicable and has held a valid business license from the City of College Park.

Sealed Bid Delivery Service(s)

If your company elects to use a delivery service (FedEx, UPS, USPS, etc.), the City assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason.

If proposals are delivered other than by hand delivery, it is recommended that the proposer verify delivery. Any proposal received after the specified time and date will not be considered and may be returned unopened to the Proposer.

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Permits (required)

The contractor shall be responsible for all inspections and ensuring compliance with all Federal, State, and County laws and codes. The contractor shall be solely responsible for obtaining all permits. The contract awardee will need to file with the Building & Inspections with the City of College Park projects; there is no cost for the permit.

Basis of Award

The contract, if awarded, will be awarded to the most responsive and responsible bidder, which may not be the lowest response. Each bid must be accompanied by a bid bond, on a surety company’s standard bid bond form acceptable to the City in an amount no less than 5% of the amount bid.

The successful bidder will be required to furnish a performance bond and payment bond, on or before the issuance of Notice to Proceed, each for 100% of the Contract Amount. All other required contract documents must be fully completed and executed by the contractor and his/her Surety, and submitted to the Owner on or before the issuance of the Notice to Proceed.

The performance bond shall remain in effect for one (1) year after final acceptance of the work or the guaranty period under the agreement, whichever is the larger. The payment bond shall remain in effect for the period required under Georgia law for the payment bonds on public construction agreements. Do not date these bonds, the City will date this bond the same date or later than the date of the Agreement.

Professional Licenses (if applicable)

The State of Georgia requires that the following professions be required by state law to be licensed:

1. Electricians

2. Plumbers

3. Conditioned Air Contractors

4. Low voltage Contractors

Bidders and any sub-contractors performing any of the above-described work must provide a copy of current license(s) for the work they will perform on this project.

Ethics Hotline

The City of College Park has an ethics hotline for anyone with the knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the “hotline” to report such activities, anonymously online or by phone.

Phone: 1-844-714-0962

Online: collegeparkga.ethicspoint.com

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Subcontractor

I will / will not propose to subcontract some of the work on this project? _________________ (response) I propose to subcontract work to the following:

Note:

1. The City of College Park requires the (primary) contracted vendor to complete no less than fifty-one (51) percent of the proposed projected.

2. It is the sole responsibility of the prime contractor to ensure any/all subcontractors are properly insured for the type and amount of work completing under the contract.

Subcontractor Print Name

Brief Description of Work to be Performed by Subcontractor

Percent of Work

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Subcontractor Affidavit Under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _____________________________________________ (name of subcontractor) on behalf of THE CITY OF COLLEGE PARK, GEORGIA has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b).

Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the contractor.

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (not Taxpayer ID)

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________________________, 20____ in _______________________________ (city) _______ (state)

Signature of Authorized Owner/Officer

Printed Name and Title of Authorized Owner/Officer

NOTARY PUBLIC

My Commission Expires: _____________________

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Reference Request

The following references are from current and past government, educational and/or commercial accounts of similar size and scope. Your list should consist of a minimum of five (5) references, and will not include the City of College Park. Nor should your references be current of former City of College Park employees.

REFERENCE # 1:

Name of Company/Entity: _______________________________________________________

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

Brief Description of Work Performed _______________________________________________

REFERENCE # 2:

Name of Company/Entity: _______________________________________________________

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

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REFERENCE # 3:

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

Brief Description of Work Performed _______________________________________________

REFERENCE # 4:

Name of Company/Entity: _______________________________________________________

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

REFERENCE # 5:

City/State: ___________________________________________________________________

Contact Person Name: __________________________________________________________

Contact Email: ________________________________________________________________

Contact Person Telephone Number: ________________________________________________

Date When Work Performed: _____________________________________________________

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Non-Collusion

By signing below, I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid, and certify that I am authorized to sign this bid for the bidder.

In addition, the selected company will be required to comply with all existing State and Federal laws, including applicable equal opportunity employment provisions. The Contract between the company and the City shall be construed and governed in accordance with the law of the State of Georgia and the City of College Park. The company, at its own expense, shall secure all occupational and professional licenses and permits necessary for the fulfillment of its obligations under this contract.

It shall be unethical for any City Employee or City Official to transact any business or participate directly or indirectly in a procurement contract when the City Employee or City Official knows;

the City Employee or City Official or immediate family of such has a substantial interest pertaining to the procurement contract, except that the purchase of goods and services from businesses, which a member of the city council or other City Employee has a substantial interest is authorized as per O.C.G.A. § 36-1-14, or the procurement contract is awarded pursuant to O.C.G.A. § 45-10-22 and § 45-10-24, or the transaction is excepted from said restrictions by O.C.G.A. § 45-10-25, interpreting such statutes as if they were applicable to a municipality.

Vendor Name:

Physical Address:

City, State, Zip

Phone: Fax:

Signature:

Date:

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ADDENDUM ACKNOLEDGEMENT

The offer has examined and carefully studied the speciation(s) and the following addendum receipt of all of which is hereby acknowledged:

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

There were no addendum published (initial): _______

I/We the undersigned hereby offer and agree to supply and deliver the service as outlined in the Request for Proposal documents. The signature(s) below dignify that I/we have read and agree with the procedures outlined in the Request for Proposal document.

Proposals that fail to acknowledge the offer’s receipt of any/all addendum will result in the rejecting of the proposal

Signature

Print/Type Name

Title

Date

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PURPOSE & S.O.W.

GENERAL PURPOSE

The City of College Park (“City”) is requesting proposals from qualified aquatic management companies (herein noted as "Contractor") to contract aquatic pool management services at two (2) swimming pools and possibly a splash pad.

The swimming pool management Contractor who operates the locations shall possess municipal swimming pool management skills, have experience with swimming facilities with similar water features and pool water area equal to or greater than the water area of the College Park swimming pools. The Contractor shall have the ability to perform quality work, as solely determined by the City, which qualifies it to operate the aquatic locations as detailed and specified.

AQUATIC LOCATIONS

Conley Recreation Center 3636 College Street College Park, GA 30337

Tracey Wyatt Recreation Center 2300 Godby Rd College Park, GA 30349

Phillips Park Splash Pad 4400 Herschel Rd College Park, GA 30337

GENERAL REQUIREMENTS & INFORMATION

A. Management Fee/Salary

1. Management Fee(s): Insurance, administrative fees, overhead, profit, and any other incidental costs not covered in the salary portion.

2. Salary Fee(s): Salary budget based on actual hours of operation and training hours for staff. There is a salary addendum for special Aquatic Center events.

B. References

1. Municipal pools or private clubs - NO condominiums, hotels, or apartment complexes are not acceptable.

2. Pool equal or greater in size

3. Municipal pool experience represented shall include operation at a minimum of three (3) consecutive years.

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4. Include facility name, contact person with title, phone number, address, and number of years facility was operated.

C. Selection Process

1. Experience in operating municipal aquatic facilities.

2. Experience in operating facilities with a large staff.

3. Ability to recruit and train pool staff.

4. Past performance record and evaluations by former clients.

5. Depth of organization and ability to respond to all anticipated needs of the facility.

The City will evaluate each bid received and if necessary schedule interviews to be assured that Contractor selected will meet the requirements of the contract, prior to awarding the contract.

INSTRUCTIONS TO BIDDERS

In submitting the bid as herein described, the Contractor represents, warrants and covenants that:

A. Contractor has carefully examined specifications and all provisions contained in this Request for Bid relating to items to be furnished or the work to be done, understands the meaning, content, and requirements of, and agrees to the same.

B. Contractor will enter into a written contract (the "Agreement") with the City of College Park with the terms and conditions set forth herein, furnish the items, and complete the work in the time specified for the prices quoted in the accepted bid.

GENERAL CONDITIONS

A. Exclusive Contract

The City will award an exclusive Agreement to one (1) Contractor for the right to manage and operate the facility with an option to renew. No joint or subcontractors will be considered.

This Agreement shall be subject to termination by the City in the event of sale or destruction of the facilities or because of misfeasance or non-misfeasance by the operator.

The City may also terminate this Agreement for repeated non-compliance with the requirements as set forth in these specifications. The city reserves the right to terminate the contract for any reason with a 30-day written notice. The City also reserves the right, by the Agreement, to cancel any part or all of the same for failure by the vendor to follow terms of said Agreement.

All licensing required by ordinances of the City of College Park, Fulton County and state of Georgia will be required of the Contractor. The Contractor will be required to meet all Health and Safety standards and regulations set forth by ordinances of the City of College Park, Fulton County and state of Georgia.

B. Bid Contents

No contract will be awarded to any Contractor who, as determined by the City, has an unsatisfactory performance record or experience or who lacks the necessary capital, organization, and equipment to conduct and complete the services in strict accordance with the specifications.

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Each bidder must submit as a part of their bid a written statement covering the following points:

1. Number of employees who will render services to the City and number of employees to be used at the facility, listing the specific responsibilities of each.

2. Previous experience in operating and managing an aquatic facility. Bidders must have at least five (5) consecutive years of experience in aquatic management services.

3. It may be to the bidder's advantage to briefly state any additional information it believes to be pertinent to the evaluation of its Bid.

BASIC SERVICES

Stations and Zones

The Contractor shall match the pool stations and zones per the pool design with the optimal staffing number and placement of lifeguard locations to minimize blind spots.

The Contractor shall provide staffing at identified stations; this includes stations at a diving board(s), slides or other equipment, if installed, and rotating guards for the operation of the swimming pools.

Operation Maintenance of Pools

Preparation work is to be coordinated with the Recreation Department point of contact(s). At the beginning of the swimming season, as herein specified or as extended by mutual agreement between the parties, Contractor will help prepare swimming pool locations two (2) weeks prior to opening and furnish labor to include but not be limited to the following services:

1. The Contractor’s personnel shall arrive 30-minutes prior to operating hours to prepare and clean for the day and stay 30 minutes after end of day to close and clean area;

2. Setup, clean and prepare for usage all movable equipment, including tables, chairs, lounges, lifeguard chairs, etc.;

3. Clean with sanitizer all equipment;

4. Clean with sanitizer and place lifeguard chairs at appropriate stations;

5. Clean, sanitize bathhouse restrooms and office area;

6. Reinstall umbrella covers/slide canopy/shade structure canopy. Inspect framework and report any defects in operation;

7. Report to City all operating deficiencies;

8. The Contractor’s personnel must check chemicals on a regular basis throughout the day and record the chemical reading;

9. The City will provide training, to the Contractor’s personnel, with the designated pool maintenance company handling the pool chemicals;

10. Be responsible for check out and handling of facility keys to staff;

11. Collect pool entrance fee for pool; and

12. Pool Manager collect, reconcile, run report then submit to the location Center Supervisor;

STAFFING QUALIFICATIONS

The Contractor shall furnish sufficient personnel for the operation of a safe and sanitary aquatic location.

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1. All lifeguards will hold a minimum qualification of an advance lifeguarding certificate from either the nationally certified program, which includes First Aid and AED training;

2. The Contractor will provide a list of each person’s certification (current) dates;

3. The Contractor is to staff with minimum 16 years of age and certified personnel;

4. The Contractor’s personnel shall participate in ongoing in-service training. Said personnel will be furnished in a manner to operate the aquatic location in the safest manner possible and in the best interest of the City.

5. All personnel must be uniformly identified at all times. All personnel employed by the Contractor in the performance of fulfilling a contract for the operation of the Aquatic Center shall be considered employees of the Contractor and not of the City.

6. The Contractor’s personnel are required to have a background check performed at the expense of the Contractor. The background check, should be clear of:

a. Allegation or conviction of felony

b. Allegation or conviction of drug charges

c. Allegation or conviction of sexual misconduct

7. The Contractor shall, at the request of the City, replace personnel within five (5) calendar days due to the following:

a. Character and conduct issue(s)

b. Performance issue(s)

8. The Contractor shall, at the request of the City, replace personnel immediately due to the following:

a. Fighting

b. Stealing

9. The City shall have the right to request replacement of any of the Contractor's employees whose conduct, character, or performance is detrimental to the best interest of the City, and the Contractor agrees to make such replacement within seven (7) days.

10. Computer Literate (Microsoft Word, Excel, Publisher, PowerPoint, and Access)

NON-DISCRIMINATION

Non-Discrimination: In the performance of the contract, the Contractor shall not discriminate against any person, employee or applicant for employment and/or service because of race, creed, sex, age, national origin, color, religious belief, marital status, sexual orientation, veteran status, or disability and shall comply with all applicable policies and federal, state and local laws, regulations, and ordinances regarding equal employment opportunities.

Contractor shall bill the City in five equal invoices beginning the first week of the month, beginning in May. The Contractor shall be responsible for the payment of all employment taxes and Social Security taxes related to the employment of said personnel.

STAFFING POSITIONS

The Contractor shall staff an Aquatics Manager and/or Aquatics Assistant Manager at the Conley Recreation Center and the Tracey Wyatt Recreation Center during operation hours.

Aquatics Manager

The aquatics manager will provide daily support to a team of approximately ten (10) team members and offer ongoing leadership, motivation, and development. They are responsible for recruiting, coaching, communication, alignment, and holding aquatic center staff accountable to the Aquatic Solutions expectations. The aquatics manager will assure that we are meeting community needs and providing an amazing customer experience while being fiscally responsible.

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The City request, the minimum age for this position to be 21 years of age.

Aquatics Assistant Manager

This position will serve as the manager of the facility in the absence of the aquatics manager. They will work the opening, closing, and weekend shifts. They are responsible for guest experience and staff supervision while on duty. This is a cash handling position. They will be directly responsible for the front desk Attendant and Concession operations and staffing. They directly report to the aquatics manager.

The City request, the minimum age for this position to be 21 years of age.

Lifeguards

The lifeguard’s primary responsibility is to maintain a safe swimming environment by enforcing all rules and regulations at the pools. The lifeguard’s essential role is to ensure a safe and healthy atmosphere at the pools to prevent injuries. He/she is responsible for the administration of the Emergency Action Plan protocol and for the supervision and education of bathers. Additional off-duty responsibilities include the cleaning and general maintenance of the washrooms and locker room areas. His/her certifications include American Red Cross or Ellis & Associates CPR/AED certification and American Red Cross or E&A Lifeguard Training certification. Issues regarding employee behavior will be dealt with quickly and effectively up to and including immediate replacement.

The City request, the minimum age for this position to be 16 years of age.

Certified Pool Operator (CPO), if available

The CPO is a member of the management team, usually the Aquatic Manager that is responsible for managing the water chemistry of the pools. They perform chemical checks in all bodies of water and communicate corrections as needed. The CPO maintains records of chemical readings bi-hourly during all public operating times in a logbook to meet county health code requirements.

The CPO will communicate all necessary adjustments to the chemical controllers to maintain safe water.

Program Instructors

Program Instructors will provide guests with learning or growing opportunities through a variety of classes while providing excellent guest experiences. All program instructors will be required to have the certifications required to teach their specified classes/programs. Areas of opportunity for instructors in this model are swim lessons, adult programs, and youth programs.

SWIM LESSONS

The Contractor will provide swim lesson at the Conley Recreation Center and the Tracey Wyatt Recreation Center, from the hours of 9:00 am - 9:45 am and 10:00 am - 10:45 am. The City will register all swim lesson participants and provide a registration list.

1. The City will limit registration to a maximum of 30 participants;

2. The Contractor will be required to maintain a six (6) swimming lesson participants to one

(1) lifeguard to participant ratio during lessons.

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OPERATING HOURS

The City of College Park operates their aquatic locations, for public use, the following Monday after Memorial Day, the entire month of June and July, Saturdays only in August and the aquatic locations final day is the Saturday of the Labor Day weekend.

The City request Aquatics Manager and/or Aquatics Assistant Manager be available during pool certification and opening, two (2) weeks prior to the Memorial Day weekend.

The City request the Contractor’s staff arrives 30-minutes prior to opening during regular pool hours for set-up and preparation and 30-minutes after the locations close to breakdown and clean up the locations.

Aquatic Location Day(s)/Hour(s) of Operation

Conley Recreation Center 3636 College Street College Park, GA 30337

Mon/Wed/Fri – 9:00 am – 6:00 pm Tue/Thurs – 9:00 am – 8:30 pm

Sat – 2:00 pm – 6:00 pm Sun – Closed

Tracey Wyatt Recreation Center 2300 Godby Rd College Park, GA 30349

Mon/Wed/Fri – 9:00 am – 6:00 pm Tue/Thurs – 9:00 am – 8:30 pm

Sat – 2:00 pm – 6:00 pm Sun – Closed

Phillips Park Splash Pad 4400 Herschel Rd College Park, GA 30337

Monday - Closed Tues thru Sun – 10:00 am – 6:00 pm

Rental for After Hour Events

The City will request the Contractor provide lifeguard services for after hour rentals outside of operational hours. The City will notify the Contractor of any request for rental for after hour events. The City will give 7-days’ notice for request for rental for after hour events.

In the event the Contractor is unable to staff the event, the Contractor will need to provide the City (written) notice within two (2) days of the City’s notification.

Special Events

This would include the entire pool. The company shall staff, per request, for special event from for use of private groups. This should be included in the salary budget.

Provide lifeguards for special event on the requested days based on pool rentals.

Approximately five (5) guards and one (1) manager.

CONTRACTOR INFORMATION

The Contractor shall provide, in their proposal, a copy/sample of the following:

1. Company/Employee rules and policies

2. Emergency procedures

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3. Daily cleaning checklist

4. Daily duties checklist

5. Swim lesson guidelines, to include:

a. Height requirement for lesson, if applicable,

b. Syllabus with student to instructor ratio, INSURANCE

The Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property that may arise from, or in connection with, the performance of the work hereunder by the Contractor, his/her agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the contractor's bid.

The Contractor shall not commence work under the Agreement until it has obtained the insurance required and the City has approved such insurance. The Contractor shall not permit any subcontractor or employee to commence work in relation to the Agreement until insurance equivalent of that required of the Contractor has been so obtained and approved by the City.

An original Certificate of Insurance for the company of record must be furnished to the City and contain the following statement: "The City of College Park is hereby named as an additional insured during the term of the Agreement.” The Contractor must obtain and maintain (at its sole expense) during the life of the Agreement, insurance of the type and the minimum amounts. This requirement of insurance does not limit the contractor's liability under the Agreement in any manner.

Workers’ Compensation Insurance

The Contractor shall procure and shall maintain during the Term of the Agreement Workers’ Compensation Insurance for all of its employees to be engaged and perform work under the Agreement, and in case any such work is sublet, the Contractor shall require the subcontractor similarly to provide Workers' Compensation Insurance for all such employees to be engaged in such work, unless such employees are covered by the protection afforded by the Contractor's Workers' Compensation Insurance.

In the event any class of employees engaged in hazardous work under the Agreement is not protected under the Workers' Compensation statute, the Contractor shall provide, and shall cause such subcontractor to provide, adequate Employer's Liability Insurance for the protection of its employees not otherwise protected.

The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from work performed by the contractor for the City.

In full compliance with the Workmen's Compensation Act of the State of Georgia and Employer's Liability Coverage, the minimum amount of insurance shall be $1,000,000 per occurrence.

Satisfactory Coverage

The insurance which the Contractor is required to obtain and maintain pursuant to this Request for Bid shall be written by a company or companies licensed to do business in the State of Georgia and satisfactory to the City. The Contractor shall not allow any policies to be canceled or permit the policies to lapse during the Term of the Agreement. All insurance policies shall include a clause to the effect that the policy shall not be canceled or changed unless thirty (30) days prior written

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LICENSES AND PERMITS

The Contractor shall be responsible for obtaining and paying the costs of all necessary permits and licenses required by any applicable laws, rules and/or regulations stipulated by Fulton County (including the Ordinances of the City of College Park) necessary for the operation of the facility provided; however, the Contractor shall not be responsible for obtaining a use permit.

HEALTH AND SAFETY STANDARDS

The Contractor shall meet all Health and Safety Standards regulations set forth by Ordinance of the City of College Park and Fulton County. The aquatic locations will be maintained in a clean manner at all times and the Contractor shall take all safety precautions.

The Contractor shall be responsible for maintaining the condition of the pool water in conformity with the standards specified by the American Public Health Association, the City of College Park and Fulton County, and the operation shall be in accordance with all the rules and regulations of the Health Department of the State of Georgia. The contractor shall maintain the pool enclosure in a clean and safe condition at all times.

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Form of Proposal

To: The City of College Park College Park, GA 30337

I/We the undersigned hereby offer and agree to supply and deliver the service(s) as outlined in the Request for Proposal documents. The signatures(s) below dignify the I/We have read and agree with the procedures outlined in the Request for Proposal documents.

Proposal Submitted By:

Company Name

Address

City, State, Zip

Phone

Email

Website

Print/Type Name

Signature

Title

Date

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QUOTE SHEET

Bidding Company:

Company Rep:

Project Name: Pool Management Services

ITEM DESCRIPTION LUMP SUM COST

May June July

August (Saturdays only) September (Labor Day Saturday

Special Event Cost

Misc Services

GRAND TOTAL

BIDDERS SIGNATURE DATE

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