Aquatic _ Fitness Center Janitorial Service.pdf

CITY OF CHESTER, SOUTH

CAROLINA

REQUEST FOR PROPOSALS (RFP 2026-005)

Facility Chester Aquatic & Fitness Center

Location 157 Columbia Street, Chester, SC 29706

RFP No. 2026-005

Proposal Deadline September 27, 2026

1. PURPOSE

The City of Chester, South Carolina, is requesting proposals from qualified and experienced janitorial service providers to provide routine cleaning services for the Chester Aquatic & Fitness Center, located at 157 Columbia Street, Chester, SC 29706.

The City is seeking a dependable contractor to maintain a clean, sanitary, safe, and welcoming environment for employees, members, and visitors.

2. AREAS TO BE CLEANED

• Front entrance and lobby

• All workout and fitness rooms

• Gymnasium

• All public restrooms

• Locker room/restroom areas

• Showers

• Hallways and corridors

• All other public access and common areas within the facility

3. SCOPE OF SERVICES

The selected contractor shall provide routine janitorial services necessary to maintain the facility in a clean and sanitary condition.

General Cleaning

• Sweep, vacuum, and mop floors as appropriate

• Dust and wipe accessible surfaces

• Clean and disinfect high-touch surfaces

• Clean entrance doors and interior glass

• Empty trash receptacles and replace liners

• Remove trash to designated disposal areas

• Clean and disinfect drinking fountains/water stations

• Spot clean doors, walls, and other surfaces as needed

Restrooms, Locker Areas & Showers

• Clean and disinfect toilets, urinals, sinks, and countertops

• Clean mirrors

• Clean and disinfect showers

• Sweep and mop floors

• Empty trash and replace liners

• Refill soap, toilet tissue, paper towels, and other dispensers

• Remove visible buildup, soap residue, and debris

• Maintain areas in a clean, sanitary, and odor-free condition

Workout & Fitness Rooms

• Sweep, vacuum, and/or mop flooring as appropriate

• Clean and disinfect commonly touched surfaces

• Wipe accessible surfaces of fitness equipment as appropriate

• Clean mirrors

• Empty trash and replace liners

Gymnasium

• Sweep and/or dust mop gymnasium flooring

• Remove trash and debris

• Empty trash and replace liners

• Clean seating/bleacher areas, if applicable

• Spot clean doors, walls, and other surfaces as needed

4. CLEANING SCHEDULE

• Proposers shall provide a recommended cleaning schedule based on the facility's size, usage, and areas included in this RFP. The proposal should identify:

• Recommended number of cleaning days per week

• Estimated hours per cleaning

• Number of employees assigned to the facility

• Proposed cleaning schedule

• Availability for additional or emergency cleaning services

• The final cleaning schedule will be coordinated with the City and the selected contractor.

Cleaning shall be performed in a manner that minimizes disruption to facility operations and patrons.

5. CONTRACTOR REQUIREMENTS

• Hold all required business licenses

• Maintain general liability insurance of at least $1,000,000 per occurrence and workers' compensation coverage as required by law

• Be bonded and insured

• Conduct appropriate background checks on employees assigned to the facility

• Provide trained, reliable, and properly supervised staff

• Provide all necessary commercial cleaning equipment, chemicals, disinfectants, trash liners, and cleaning supplies unless otherwise agreed upon by the City

• Use cleaning and disinfecting products appropriate for fitness equipment, restrooms, showers, gymnasium floors, and other facility surfaces

• Provide backup staffing when regularly assigned employees are unavailable

• Report damage, safety concerns, or maintenance issues to the Facility Manager

• Provide at least three (3) professional references, preferably for similar facilities

• Be available for additional or emergency cleaning services when requested by the City

6. PROPOSAL REQUIREMENTS

• Company name, address, contact person, telephone number, and email address

• Number of years in business

• Brief description of janitorial experience

• Experience with fitness centers, recreational facilities, gyms, governmental buildings, or similar facilities

• Proposed cleaning schedule

• Number of employees to be assigned

• Monthly and annual pricing

• Rate for additional or emergency cleaning

• Any additional fees or charges

• At least three (3) professional references

7. PRICE PROPOSAL

Monthly Janitorial Service: $________________________

Annual Janitorial Service: $________________________

Additional/Emergency Cleaning Rate: $________________ per hour/service

Other Charges, if applicable: ________________________________________________

Pricing should include all labor, supervision, equipment, transportation, cleaning products, disinfectants, trash liners, and other costs necessary to perform the services outlined in this RFP unless specifically identified as an additional charge.

8. MANDATORY SITE VISIT

A site visit is mandatory for all companies interested in submitting a proposal. Proposers must visit the Chester Aquatic & Fitness Center prior to submitting a proposal to review the facility, areas to be cleaned, and scope of services.

All site visits must be scheduled and coordinated in advance with:

Mr. Sundray Gregory

Facility Manager

Chester Aquatic & Fitness Center

157 Columbia Street

Chester, SC 29706

Email: dgregory@chester.sc.gov

Site visits must be completed prior to the proposal deadline of September 27, 2026.

Proposals submitted by companies that have not completed the mandatory site visit will not be considered.

9. EVALUATION AND AWARD

Proposals will be evaluated based on:

• Cost

• Experience and qualifications

• Ability to meet the City's cleaning requirements

• Proposed staffing and cleaning schedule

• References and past performance

• Overall value to the City

The City is not required to select the lowest-priced proposal. Award may be made to the proposer determined to provide the best overall value to the City of Chester.

10. CONTRACT TERM

The anticipated contract term shall be one (1) year, with the possibility of renewal upon mutual agreement, satisfactory performance, availability of funding, and approval by the City.

11. CITY RIGHTS

The City of Chester reserves the right to accept or reject any or all proposals, waive minor informalities, request additional information, negotiate with one or more proposers, cancel or modify this solicitation, and award a contract based on the proposal determined to provide the best overall value to the City.

Issuance of this RFP does not obligate the City to award a contract or reimburse any proposer for costs associated with preparing or submitting a proposal.

12. SUBMISSION REQUIREMENTS & DEADLINE

All proposals must be received no later than September 27, 2026.

Proposals will ONLY be accepted as sealed proposals. Email, electronic, faxed, or other unsealed submissions will not be accepted.

The outside of the sealed envelope must be clearly marked:

RFP - JANITORIAL SERVICES - CHESTER AQUATIC & FITNESS CENTER

Sealed proposals must be delivered to:

Yulanda Littlejohn

City of Chester

120 Church Street

Chester, SC 29706

It is the responsibility of the proposer to ensure that the sealed proposal is received at the address above by the stated deadline. Late proposals will not be accepted.

13. QUESTIONS

Questions regarding facility access or the mandatory site visit should be directed to:

Mr. Sundray Gregory

Facility Manager

Email: dgregory@chester.sc.gov

CITY OF CHESTER, SOUTH CAROLINA

The City of Chester encourages qualified businesses to submit proposals and reserves the right to select the proposal determined to be in the best interest of the City.