Aquarium RFQ ~1.pdf

REQUEST FOR QUOTE

Quote MUST be returned by the due date listed in BidBuy

AGENCY Illinois Department of Veterans Affairs

ADDRESS 1 Veterans Drive

CITY/STATE/ZIP Manteno IL 60950

AGENCY CONTACT Amanda Gray

PHONE 217-782-7467 FAX

EMAIL Amanda.gray@illinois.gov

TITLE OF PROJECT Aquarium maintenance and cleaning

Illinois Department of Veterans Affairs is seeking bids for Aquarium maintenance and supplies on all freshwater fish tanks. Includes fish food, decorations, rock, fish, cleaning tanks with inspection of pumps, cleaning of rocks, testing of water and adding proper chemicals for the Illinois Veterans Home in Manteno for Fiscal Year 2024 (July 1, 2023 – June 30, 2024)

Quantity of tank cleaning / supplies is for the entire fiscal year. See below for locations, size, number of cleanings required per month per tank.

Maintenance Days/Hours: Monday – Saturday 8:00 a.m. – 2:00 p.m.

Must call first to schedule an appointment.

Item # Agency Specifications and Requirements Qty.

Resident Unit 1 East – 1 visit per month, 1- 30-gallon tank

Resident Unit 1 West – 1 visit per month, 1- 30-gallon tank

2 Resident Unit 2 East – 1 visit per month, 1- 50-gallon tank

Resident Unit 2 West – 1 visit per month, 1- 50-gallon tank

Resident Unit 3 East – 1 visit per month, 1- 50-gallon tank

Resident Unit 3 West – 1 visit per month, 1- 50-gallon tank

Resident Unit 4 East – 1 visit per month, 1- 50-gallon tank

Resident Unit 4 West – 1 visit per month, 1- 50-gallon tank

3 Resident Unit 5 – 2 visits per month, 1- 100-gallon tank

Support Building Room (Game Room) – 2 visits per month, 1- 100-gallon tank mailto:Amanda.gray@illinois.gov

Notes to Vendor

Vendor may attach separate page describing this proposal for supplies or services.

Warranty: All products will be new and will carry a minimum 1-year warranty from the date of delivery.

The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.

State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.

COVID-19 PROTECTIONS:

In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.