Aquaponics_Facility_Equipment_and_Installation:_Phase_2_(Addendum_#2_Revision).pdf
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- Solicitation number
- 25-06
- Issued by
- Walton County, Florida
About this file
The document is a Request for Quotation (RFQ) #25-06 issued by Walton County in cooperation with the Muscogee Nation of Florida for an Aquaponics Facility Equipment and Installation: Phase 2 project. The solicitation seeks proposals from qualified vendors to design, deliver, install, and commission a fully functional aquaponics system for a Micro Farm Agritourism Project. The project involves procuring four 800 to 1,000-gallon aquaculture tanks for tilapia farming, seedling tables, growing troughs, water circulation systems, and backup equipment. The quote release date is January 13, 2025, with responses due by February 12, 2025, at 4:00 pm. The contractor must complete delivery and installation by June 15, 2025, and finalize training and commissioning by July 1, 2025, to meet grant requirements.
The estimated budget for the project ranges from $50,000 to $90,000. Vendors must comply with environmental and safety regulations, including EPA and OSHA standards, and adhere to the Build America, Buy America Act (BABA) for materials used. Upon award, the successful contractor must provide liability insurance naming Walton County and proof of Workman's Compensation Coverage. The project requires one training session for project staff, comprehensive user manuals, and final project documentation including as-built drawings, schematics, and maintenance schedules. Vendors must submit a separate cost proposal and provide two references from customers with similar scope of work.
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For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/waltoncountyfl
Walton County
REQUEST FOR QUOTATION
25-06
AQUAPONICS FACILITY EQUIPMENT AND INSTALLATION: PHASE 2
RELEASE DATE: January 13, 2025
RESPONSE DEADLINE: February 12, 2025, 4:00 pm
Please refer to the project timeline in this document for all important deadlines.
Request For Quotation #25-06 Title: Aquaponics Facility Equipment and Installation: Phase 2
Table of Contents
1. Introduction
2. Project Details
3. Vendor Questionnaire
4. Attachments
Attachments:
A - Grant_Notice_of_Award_4RDCGR250060-01-00 (1)
B - Grant_Extension_4RDCGR250060-01-01
C - EXAMPLE BID SHEET ITQ 25-06
1. Introduction
1.1 Summary
The County in cooperation with Muscogee Nation of Florida has issued this Invitation to Quote (ITQ) with the sole purpose and intent of obtaining proposals from interested and qualified individuals or firms (Proposers) offering to provide Aquaponics Facility Equipment and Installation: Phase 2, in accordance with the specifications stated herein.
1.2 Timeline
Quote Release Date: January 13, 2025
Quote Requested Due Date: February 12, 2025, 4:00pm
1.3 Project Contact
Melinda Gates
Environmental Manager
117 Montgomery Circle
Defuniak Springs, FL 32435
Email: gatmelinda@co.walton.fl.us
Phone: (850) 892-8108
1.4 Procurement Contact
Jason Cutshaw
Purchasing Director
176 Montgomery Circle
DeFuniak Springs, FL 32435
Email: cutjason@co.walton.fl.us
Phone: (850) 892-8176
2. Project Details
Walton County Purchase Order Terms and Conditions Link:
https://www.co.walton.fl.us/DocumentCenter/View/41270/Purchase-Order-Terms-and- Conditions?bidId=
2.1 Important Instructions for Electronic Submittals
The Walton County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov
Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
2.2 Quote Request Details (Scope of work):
Scope of Work for Aquaponics System Installation
1. Overview
The purpose of this scope is to procure services for the design, delivery, installation, and commissioning of a fully functional aquaponics system for the Muscogee Nation of Florida Micro Farm Agritourism Project. The system will support sustainable aquaculture and agriculture, serving as both a production facility and an educational showcase.
2. Specifications and Requirements
The aquaponics system shall include the following components and services:
1. System Components:
o Four (4) 800 to 1,000-gallon aquaculture tanks for tilapia farming.
o Seedling tables and growing troughs designed for greenhouse integration.
o Water circulation system, including pumps, filters, and piping for continuous nutrient flow between aquaculture and plant grow areas.
o Backup equipment for operational reliability, such as redundant pumps or power backup systems.
2. Installation Services:
o Delivery and assembly of all system components at 278 Church Road, Bruce, FL 32455.
o Integration of aquaponics system plumbing and water circulation.
o Connection to the electrical system, including pumps, lighting, and monitoring equipment.
o Calibration and testing of the system to ensure operational readiness.
3. Training and Documentation:
https://procurement.opengov.com/signup o Hands-on training for personnel in system operations, maintenance, and troubleshooting.
o Provision of comprehensive user manuals, maintenance schedules, and as-built documentation.
4. Compliance and Standards:
o Adherence to environmental and safety regulations, including EPA and OSHA standards.
o Compliance with the Build America, Buy America Act (BABA) for materials used.
3. Deliverables
• Fully installed and operational aquaponics system.
• One Training session for project staff, with detailed user manuals.
• Do not include any support programs or additional items beyond the scope.
• Final project documentation, including as-built drawings, schematics, and maintenance schedules.
4. Schedule and Completion
• Delivery and installation must be completed by June 15, 2025, with training and commissioning finalized by July 1, 2025, to meet grant requirements.
2.3 Contractor required documentation: (upon award)
• Liability Insurance naming Walton County
• Proof of Workman’s Compensation Coverage
3. Vendor Questionnaire
3.1 Respondent Submittals (without Cost)
Please Upload your response, including any and all required forms listed in the solicitation and the corresponding attachments.
(Do not upload cost information in here)
3.2 Separate Cost Proposal*
Confirm that your fee proposal is not attached in your Proposal and is attached separately here. An example is provided in the attachments section. Estimated budget for this project is $50,000 - $90,000.
*Response required
3.3 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*
☐ Please confirm
*Response required
3.4 Lead Time *
*Response required
3.5 Quote Validity*
*Response required
3.6 Has your company done business with Walton County before?*
If no, upon award we would need a copy of your company’s W-9 and ask you too complete an ACH form.
☐ Yes
☐ No
*Response required
3.7 Please provide two references with contact information from customers you’ve done similar scope of work for:*
*Response required
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