Aqua Spin Bikes Combo.docx

DEPARTMENT OF THE AIR FORCE

319TH CONTRACTING SQUADRON

GRAND FORKS AIR FORCE BASE, NORTH DAKOTA

COMBINED SYNOPSIS/SOLICITATION

RFQ – Aqua Spin Bikes (FA465926QZ021)

Requesting Agency: 319th FSS 784 Eielson Street Bldg 621 Grand Forks AFB, ND 58205

Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in RFO Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW RFO Part 12. Submit written quotes in reference to Request for Quote (RFQ) number (FA465926QZ021)

This requirement is being solicited as a total small business set aside. The NAICS code for this requirement is 339920 with a size standard of 750 Employees.

This solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary Federal Acquisition Regulation Overhaul (RFO), Effective 01 Feb 2026; Revolutionary Defense Federal Acquisition Regulation Supplement (R-DFARS), Effective 01 Feb 2026.

Quote SCHEDULE:

Potential Offerors shall include the total price to provide all of the items. Reference the salient characteristics. Offerors shall also include proposed delivery terms and shipping costs.

IAW Salient Characteristics (attached).

FOB Destination for delivery to: 319th FSS 784 Eielson Street Bldg 621 Grand Forks AFB, ND 58205

Quote Schedule

CLIN 0001 – Aqua Spin Bikes – IAW salient characteristics

Delivery Date: November 30th, 2026

*ALL QUOTES NEED TO BE VALID THROUGH 1 OCTOBER 2026*

*** To be considered for award: note that offerors must be actively registered as a small business under NAICS 339920 with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

All questions are due no later than 10 AM Central Standard Time 16th September 2026. Quotes are due no later than 2 PM Central Daylight Time, 18th September 2026. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SSgt Ellod Richardson, Contract Specialist, e-mail: ellod.richardson@us.af.mil or (701) 747-5314.

SSgt Jarred Cronin, Contracting Officer, e-mail: jarred.cronin@us.af.mil or (701) 747-5266.

(5) The following commercial provisions and clauses are applicable to this acquisition:

RFO 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (MAR 2026) and its addendum on page 3 of this solicitation, RFO 52.212-2 Evaluation – Commercial Products and Commercial Services (MAR 2026) and its addendum on page 4 of this solicitation, RFO 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (MAR 2026)

ADDENDUM TO RFO 52.212-1, INSTRUCTIONS TO OFFERORS

To assure timely and equitable evaluation of quotes, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

QUOTE SPECIFICS:

All quotes must include the following information:

1.Quote shall include the Contractor's Price Quotation as follows:

(a) Unit and Total Price relating to each Contract Line Item Number (CLIN) in the supplies or services and price/cost section.

i. Contractor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, proposed unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(b) Discount for prompt payment - if any (discount offered will not be evaluated towards overall quoted price)

(c) Photo depiction/schematics/samples (d)Quotes must be valid for a period of no less than 60 days.

(e) Offer shall not exceed 10 pages.

2. Contractor Point of Contact with name, address, email address, and telephone number.

NOTE: Contractor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of this quote.

SPECIFIC INSTRUCTIONS

1. The quote shall consist of the completed quote schedule and a signed copy of the combo.

2. General Instructions: This section of the RFQ provides general guidance for preparing the quote as well as specific instructions on the format of the quote. The Offeror's quote must include all data and information requested in the RFQ.

3. Text: Text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc. Company stationery and logos are acceptable).

4. The quote shall be complete, comprehensive and clearly presented. Elaborate artwork, and expensive visual aids are neither necessary nor desired. All pages shall be numbered and identified with the Request for Quote (RFQ) number. The offeror shall provide any narrative or supporting materials necessary for the government to fully understand the quote.

5. The Government reserves the right to conduct interchanges with all, some, or none of the vendors who provide quotes in response to this combined synopsis solicitation.

6. Quote Schedule. The contractor shall complete and return the quote schedule as part of their submitted quote.

7. Electronic submission of the quote is required via email to points of contact.

8. Representations and Certifications: Offerors shall complete and return all applicable fill-ins and check-boxes found within the 'Provisions and Clauses' section of this solicitation.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award. Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

(End of Addendum)

ADDENDUM TO RFO 52.212-2, EVALUATION OF OFFERS

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Interchanges may be held with all, some or none of the vendors. The following factors shall be used to evaluate offers:

Factor 1: Total Evaluated Price Price analysis will be performed to determine the reasonableness of the Offer's price quote. Reasonableness will be based on the total evaluated price. The total evaluated price will be calculated as the sum of the Estimated Total Price for all the Contract Line Item Numbers (CLINs).

The proposed prices will be evaluated for reasonableness. Analysis of the cost/price quote will be performed using one or more of the techniques defined in RFO 12.204(a) in order to determine price reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through cost and price analysis techniques.

Factor 2: Technical Acceptability The technical offers will be evaluated IAW Salient Characteristics.

The government’s technical evaluation team will evaluate the technical portion on a pass/fail basis, assigning ratings of Acceptable or Unacceptable IAW the table below.

Technical Acceptability Ratings

Evaluation steps: Price Factor and Technical Acceptability: Step 1: Evaluate all quotations for responsiveness. Step 2: Rank all responsive quotations based upon vendor’s Total Evaluated Price (TEP). Step 3: Make a Best-Value decision based on performance evaluation and a determination that the price is fair and reasonable.

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum)

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 1.

Attachment 1 – Provisions and Clauses: The full text of the RFO and R-DFARS can be accessed at https:/www.acquisition.gov.

Attachment 2 – Salient Characteristics

If your organization has the potential capacity to provide the above listed government needs, please provide the following information:

Company Name: _________________________________

CAGE Code: __________________________________

Business Type: _________________________________

POC Telephone Number: _________________________________

POC Email: _________________________________

If you have a GSA schedule that can provide this service, please provide the contract number:

GSA # ________________________________

Contractor Name/Title

Contractor Signature image1.png