APX026251_RFQ_On_Call_Airport_Architectural_and_Engineering_Services.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/bridgeportct

REQUEST FOR QUALIFICATIONS

APX026251

ON-CALL AIRPORT ARCHITECTURAL AND

ENGINEERING SERVICES

CITY OF BRIDGEPORT

DEPARTMENT OF PUBLIC PURCHASES

999 BRAOD STREET

BRIDGEPORT, CT 06604

RELEASE DATE: December 16, 2024

RESPONSE DEADLINE: January 23, 2025, 2:00 pm Please refer to the project timeline in this document for all important deadlines.

Request for Qualifications RFQ#: APX026251 Title: On-Call Airport Architectural and Engineering Services

Table Of Contents

1. Request for Qualifications (RFQ)

2. Evaluation Criteria

3. Vendor Submissions

Attachments:

A - AC_150_5100-14E_with_chg_1 - AE Consultant Selection

B - NO CONFLICTS FORM 10-2018

C - Professional Services Insurance Rider

D - On-Call Agreement for Engineers w-task orders - Bid Submission

1. Request for Qualifications (RFQ)

1.1. Introduction

The City of Bridgeport is seeking to retain the services of one or multiple consultants, experienced in the practice of airport engineering advisory services in the City of Bridgeport, as a multi-year Airport Engineer for On-Call Airport Architectural and Engineering Services. Interested firms should respond to this request on or before the time due for submission. Submissions will be received by the City of Bridgeport, Department of Public Purchases, 2nd floor, 999 Broad Street, Bridgeport, CT 066604 until 2:00 pm on Thursday, January 23, 2025, at which time and then at said office will be publicly opened.

Any questions regarding this bid must be presented in writing and may be posted directly on the OpenGov Procurement https://procurement.opengov.com/portal/bridgeportct website question sections. The cut-off date for questions and answers is 4:00 pm on Thursday, January 9, 2025. All answers will be published in the form of an addenda. All bidders shall check https://procurement.opengov.com/portal/bridgeportct regularly to see if any addendums are issued.

CERTIFIED DBE

It is the City of Bridgeport’s policy to provide Disadvantaged Business Enterprises (DBEs) the opportunity to compete and/or participate in contracts. Sikorsky Memorial Airport maintains a fiscal year 2025 goal of 6.3% for the selected Consultant will, as necessary, complete DBE reporting requirements.

Certified Disadvantaged Business Enterprise (DBE) consultants are encouraged to apply as the prime consultant for this work. It is important that DBE Firms take advantage of this RFQ. Non-DBE Firms shall ensure that DBE’s have the maximum opportunity to participate in the performance of any project contract in accordance with City's current requirements for DBE utilization. Firms certified by another state’s transportation agency must be certified by USDOT Office of Small and Disadvantaged Business Utilization https://www.transportation.gov/osdbu

CONTRACT AWARD

Any contract entered into by the City of Bridgeport shall be in response to the proposal and subsequent discussions. The award shall be based on the criteria described herein.

The awarded contractor must accurately complete and submit a No Conflicts/Disclosure form when it receives a Notice of Intent to Award. Failure to submit the No Conflicts/Disclosure Form within three (3) days of receipt of the Notice of Intent to Award may result in the loss of the award.

Qualifications may be held by the City for a period not to exceed one hundred and twenty (120) days from the date of the opening of Qualifications for the purpose of reviewing the proposals and investigating the qualifications of Bidder, prior to awarding of the Contract. No proposal may be withdrawn within one hundred twenty (120) days after the date of opening thereof. The City reserves the right to reject any or all Bids or to waive any informalities in the Bidding.

https://procurement.opengov.com/portal/bridgeportct https://procurement.opengov.com/portal/bridgeportct https://www.transportation.gov/osdbu

The bid shall not include in the quotation taxes for which the City is not liable; tax certificates will be furnished upon request.

The evaluating criteria to determine the successful bidder will be determined by looking at the overall bid package.

The City of Bridgeport reserves the right to accept or reject any or all Qualification Statements received as a result of this request, or to cancel in part or in its entirety this Request for Qualification, if it is in the best interest of the City of Bridgeport to do so.

1.2. Project Description

The City of Bridgeport, acting through Sikorsky Memorial Airport, participates in the FAA Airport Improvement Program (AIP) and the Connecticut Airport Authority (CAA) Grant Programs. In accordance with FAA Advisory Circular 150/5100-14E the City of Bridgeport is requesting qualifications from qualified airport consultants to conduct an airport master plan update, pavement plan, and on-call planning, design, and construction administration services for future projects up to a five-year term.

BACKGROUND

The City of Bridgeport owns and operates Bridgeport-Sikorsky Airport located in Stratford, Connecticut. The airport is situated on 800 acres of land in the Lordship section of Stratford on the coast. The airport facilities include 2 runways, one 4,677ft long by 100ft wide paved and grooved runway (Runway 6-24) and one that is 4759ft by 150ft wide runway (Runway 11-29) (2). Both runways have High Intensity Runway Lights (HIRL).

There are 9 taxiways with various widths and lengths at the airport. The airport also has and maintains 3 aircraft parking aprons as well as 5 aprons leased to 2 FBO's. The airport FBO's both service aircraft with Jet A and 100LL fuel.

GUIDELINES FOR PROSPECTIVE CONSULTANTS

Prospective consultants must meet the following standards as they relate to this request:

A. Have adequate financial resources for performance or have the ability to obtain such resources as required during performance;

B. Have the necessary experience, organization, technical and professional qualifications, skills and facilities;

C. Be able to comply with the proposed or required time of completion or performance schedule;

D. Have a demonstrated satisfactory record of performance.

STATEMENT PREPARATION

In order to facilitate evaluation of the qualifications and experience statement, interested consultants are instructed to follow the outline below. Statements that do not follow the outline, or do not contain the required information, may be considered as unresponsive proposals. In rating the proposals, the City will weigh each section according to the percentages listed

FUTURE AIRPORT PROJECTS

Anticipated future projects for the Sikorsky Municipal Airport for this RFQ may include:

A. Obstruction Analysis

B. TW G Relocation, Fencing & Obstruction Removal EA

C. Airport Resiliency Plan

D. Wildlife Hazard Assessment

E. Design & Permitting RW Shift and Safety Area Improvements

F. Easement Acquisition

G. Design & Permitting TW G Relocation

H. Obstruction Removal

Necessary architectural and engineering services will be limited to the projects outlined in the list.

In addition, the engineering-related portions of the airport’s current Capital Improvement Plan (CIP) is included in the table that follows.

(do we have any Capital Improvement Plan and cost estimate - if so, we can add a table below with project descriptions and estimated project cost)

INDEMNIFICATION AND INSURANCE

The successful Consultant selected shall agree to indemnify and hold the City of Bridgeport harmless from claims, demands, suits, causes of action and judgments arising from the Consultants' performance, including claims of professional malpractice or negligence.

1.3. Scope of Work

The selected consultant will be expected to perform various airport plans and projects to be undertaken by Sikorsky Memorial Airport over the next five years. Projects will primarily include those funded by the FAA and the CAA but may include municipal or private funded projects as well.

Projects may include, but are not limited to, the following:

Fiscal Year 2025

• Obstruction Analysis

• TW G Relocation and Security Fencing EA

• Airport Resiliency Plan

Fiscal Year 2026

• Wildlife Hazard Assessment

• 60% Design & Permitting RW Shift and Safety Area Improvements

• EA, Design & Permitting Obstruction Removal

Fiscal Year 2027

• Obstruction Removal (Final Design)

• 60% Design & Permitting TW G Relocation

• Easement Acquisition for Obstruction Removal

Note: selected consultants will immediately need to collaborate with the appropriate stakeholders to develop and submit an AIP grant application to the FAA by March 3rd, 2025, for the non-construction grant applications.

Services may include, but are not limited to, the following:

• Project coordination and administration, including AIP funding applications and AIP funding close outs

• Services required to prepare complete and accurate plans and specifications and bid documents

• Conduct planning and environmental studies, as necessary

• Prepare permit applications and secure permits, as necessary; including requirements under NEPA, CEPA, State, County, and local authorities, as required

• Conduct bidding services and construction administration and observation

The scope of work, application, and supporting documents for each assignment shall be developed by the consultant when requested by the City of Bridgeport and corresponding fees will be negotiated per FAA Advisory Circular 150/5100-14E.

1.4. Selection Process

A. Criteria

The City of Bridgeport intends to select one or multiple consultants based exclusively upon qualifications for up to a five-year term. All interested firms must be licensed to practice engineering in the State of Connecticut.

The criteria used in the selection process may include the following:

o Experience of the proposed personnel and firm in its entirety (20%)

Provide a list of previous and current contracts, if any, awarded by a municipality and/or government agency within the past 5 years which are considered similar in scope of services discussed herein; information shall include contract duration with dates, services performed, and contracting agency name, address and telephone number for verification purposes.

o Qualifications and reputation of the firm/team (20%)

Pertinent information concerning the background, experience, and reputation of the firm.

o Capabilities of the firm/team (based on size, disciplines, etc.) to implement the planned projects (20%)

Demonstrate an understanding and familiarity with projects of the type outlined herein or similar contracts developed by listing all previous Airport Planning and Engineering Advisory programs of comparable type, which they have prepared or supervised within the last five (5) years.

o Experience with projects at similar sized airports (5%)

Demonstrate familiarity with the Sikorsky Municipal Airport and its aviation support systems.

o References (5%)

Submit along with the above information three (3) work related job references.

o Experience and familiarity with FAA and CAA (5%) o Experience with environmental permitting (25%)

The work solicited herein may be accomplished during the course of multiple grants. Some of the services may not be required and the City reserves the right to initiate additional procurement action for any of the services included in the initial procurement.

B. Selection Panel. The selection Panel shall consist of three or more of the following:

A representative of Sikorsky Memorial Airport

A representative from CAA

A representative from the City’s Department of Public Facilities

A representative from the City’s Department of Engineering

A representative of the City’s Office of Planning and Economic Development

A representative of the Town of Stratford

A representative stakeholder of the Airport

C. Interviews. Consultant must be available for an interview by the selection panel. If held.

1.5. Proposal Format

Consultants should not submit supporting marketing materials, brochures, etc. to supplement the firm’s credentials. Submissions shall include the following:

o Location of firm’s main and branch offices, as applicable o Key personnel’s professional qualifications, their roles, and applicable work experience, and office location o Consultant project qualifications at similar airports o Consultant’s familiarity with Sikorsky Memorial Airport and/or the local community (if any), or comparable size airports o Project references with contact information

Submissions shall be limited to 25 pages (8.5” x 11” sheets) total, including the cover letter. Consultants shall have either on staff, or as a sub-consultant, persons with specific experience in the following disciplines:

o Professional Engineer(s) and Surveyor(s) recognized by the State of Connecticut o Proven ability to work with local governments, CAA, and FAA o Proven ability to successfully accomplish an airport master plan update and wide range of airport projects o Survey, and geotechnical & civil engineering o Planning and environmental permitting o Construction observation and management o Proven ability to administer and manage projects on an active airfield

1.6. Instructions for Electronic Submittal

The City of Bridgeport accepts electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

1.7. Instructions for Paper Submissions

Paper submissions, one SEALED envelope with four (4) copies (marked 1 Original, 3 Copies), and one (1) digital copy (flash drive).

https://procurement.opengov.com/signup

Sealed submissions must be received and time-stamped by the Purchasing Department prior to RFQ closing time. No submission received after closing time will be considered. To ensure proper handling & avoid misdirected delivery, please mark your RFQ envelope as follows:

APX026251 On-Call Airport Architectural and Engineering Services

Send your submissions to:

Caroline Sanchez

Department of Public Purchases

2nd floor, 999 Broad Street

Bridgeport, CT 06604

Request for Qualifications (RFQ) submissions are due: 2:00 pm, Thursday, January 23, 2025

Late Submissions: City will not assume responsibility if a submission is misdirected, or its delivery is delayed. It shall be the sole responsibility of the submitter to pay for any type of delivery service charge, and to see that the Office of the Purchasing Agent receives his/her submission on time. The clock used shall be the Purchasing Agent’s official date and time stamp clock. The City does not assume financial responsibility for late deliveries by the U.S. Postal System or any other delivery service.

The City shall not be responsible for and/or shall not pay any costs associated with the preparation, submission, or presentation of any submission or costs incurred by the responding firms during the interview and negotiations phase of the solicitation process.

NOTE: IF THE MARGARET E. MORTON GOVERNMENT CENTER, 999 BROAD STREET, BRIDGEPORT CT, IS CLOSED FOR ANY UNFORESEEN EVENT, BIDS WILL BE DUE AT THE SAME TIME ON THE NEXT BUSINESS DAY

THAT THE MARGARET E. MORTON GOVERNMENT CENTER IS OPEN.

1.8. Terms & Conditons

The following terms and conditions apply:

• Sikorsky Memorial Airport and the City of Bridgeport are not liable for costs incurred prior to the issuance of an executed contract and/or notice to proceed.

• Firms responding to the RFQ may be designated for an interview at the discretion of the City of Bridgeport.

• The City of Bridgeport reserves the right to accept or reject any submission when it is in the best interest of the City of Bridgeport to do so.

• The successful Consultant shall not discriminate against any individual in accordance with applicable federal, state, or local laws. It will be the responsibility of the Consultant to ensure the appropriate DBE goals are satisfied on projects.

• The selected firm may sub-contract portions of the project work, as appropriate. However, the City of Bridgeport reserves the right to approve each project team under the on-call selection.

The City shall prepare the contract(s). Any modifications/addendum to the contract shall be negotiated with the City of Bridgeport. Should the parties fail to reach agreement on a final contract, or there is a failure to negotiate an agreed fee arrangement, the City reserves the right to select another firm.

Per FAA requirements, fees will be negotiated following the requirements of Advisory Circular 150/5100-14E.

Independent fee estimates or assistance from the Connecticut Airport Authority may be necessary, per the project type and size.

Although this selection includes up to a five-year period, re-selection of the airport consultant(s) may be conducted at any time at the full discretion of the City of Bridgeport.

1.9. FAA REQUIRED CLAUSES:

GENERAL CIVIL RIGHTS PROVISIONS

The tenant/concessionaire/lessee and its transferee agree to comply with pertinent statutes, Executive Orders and such rules as are promulgated to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

This provision obligates the tenant/concessionaire/lessee or its transferee for the period during which Federal assistance is extended to the airport through the Airport Improvement Program.

In cases where Federal assistance provides, or in the form of personal property; real property or interest therein; structures or improvements thereon, this provision obligates the party or any transferee for the longer of the following periods:

(a) The period during which the property is used by the airport sponsor or any transferee for a purpose for which Federal assistance is extended, or for another purpose involving the provision of similar services or benefits; or

(b) The period during which the airport sponsor or any transferee retains ownership or possession of the property.

Title VI Clauses for Compliance with Nondiscrimination Requirements

Compliance with Nondiscrimination Requirements

During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows:

Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts And Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.

Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Nondiscrimination Acts And Authorities on the grounds of race, color, or national origin.

Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts And Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination provisions of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to: Withholding payments to the contractor under the contract until the contractor complies; and/or Cancelling, terminating, or suspending a contract, in whole or in part.

Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the sponsor to enter into any litigation to protect the interests of the sponsor. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States.

Debarment and Suspension – CERTIFICATION:

By submitting a bid/proposal under this solicitation, the offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction. If administering any lower tier subcontract that exceeds $25,000 as a “covered transaction”, contractor must verify each lower tier participant of a “covered transaction” under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The successful consultant will accomplish this by:

Checking the System for Award Management at website: http://www.sam.gov.

Collecting a certification statement similar to the Certificate Regarding Debarment and Suspension above.

Inserting a clause or condition in the covered transaction with the lower tier contract.

If the FAA later determines that a lower tier participant failed to disclose to a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any available remedies, including suspension and debarment of the non-compliant participant.

DBE: The requirements of 49 CFR Part 26 will apply to this contract. It is the policy of the City of Bridgeport to practice nondiscrimination based on race, color, sex or national origin in the award or performance under a contract. The City encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

Lobbying Federal Employees: The bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief that:

No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance will be placed when a transaction is made or entered into. Submission of this certification is a prerequisite for making or entering into a transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

http://www.sam.gov/

2. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience of the proposed personnel and firm in its entirety provide a list of previous and current contracts, if any, awarded by a municipality and/or government agency within the past 5 years which are considered similar in scope of services discussed herein; information shall include contract duration with dates, services performed, and contracting agency name, address and telephone number for verification purposes.

Points Based 20 (18.9% of Total)

2. Qualifications and reputation of the firm/team pertinent information concerning the background, experience, and reputation of the firm.

Points Based 20 (18.9% of Total)

3. Capabilities of the firm/team (based on size, disciplines, etc.) to implement the planned projects demonstrate an understanding and familiarity with projects of the type outlined herein or similar contracts developed by listing all previous Airport Planning and Engineering Advisory programs of comparable type, which they have prepared or supervised within the last five (5) years.

Points Based 20 (18.9% of Total)

4. Experience with projects at similar sized airports demonstrate familiarity with the Sikorsky Municipal Airport and its aviation support systems.

Points Based 2.5 (2.4% of Total)

5. References submit along with the above information three

(3) work related job references.

Points Based 5 (4.7% of Total)

6. Proximity of the proposed office locations(s) to Sikorsky Memorial Airport

Points Based 2.5 (2.4% of Total)

7. Experience and familiarity with FAA and CAA Points Based 21 (19.8% of Total)

8. Experience with environmental permitting Points Based 15 (14.2% of Total)

3. Vendor Submissions

1. Proposal Requirements* Did you read through and confirm that you met all of the proposal requirements including the sections:

A. Scope of Work

B. Qualifications

☐ Yes ☐ No

*Response required

2. Proposal Documents* Please Upload your COMPLETE Proposal here, which includes the following:

A. Executive Summary

B. Company Profile

C. Statement of Experience and Qualifications

D. References

E. Non-Collusion Declaration

*Response required