Approved SOW Drawings 23Z5AL7 Replace Washer 2.pdf

Approved 3/23/2023 SCRO

U.S. DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

STATEMENT OF WORK

PROJECT 23Z5AL7

REPLACE 1 WASHER

AT

FEDERAL CORRECTIONAL INSTITUTION

EL RENO, OKLAHOMA

The Federal Bureau of Prisons (FBOP), Federal Correctional Institution in El Reno, Oklahoma intends to make a single award to a responsible entity to provide all necessary equipment, labor, materials, installation, freight, and incidentals to replace (1) Laundry washer-extractor located at the Federal Correctional Institution (FCI), 4205 Highway 66 West, El Reno, Oklahoma, 73036. It is the contractor’s responsibility to obtain permitting, should it be required. All items and materials described but not limited to this SOW shall be provided by contractor to provide a complete working system in compliance with ALL local, state, & federal code.

QUANTITY ONE (1) Brand Name or Equivalent

SUMMARY OF WORK & BUREAU PROCEDURES 01 11 00 - 1

Sensitive But Unclassified - SBU

Milnor 42044 WR2 220-245 lb. Divided-Cylinder Washer-Extractor Split pocket cylinder. MilTouch-EX touchscreen controller.

Single-motor inverter drive. Air-operated valves. Hydro-Cushion suspension.

15 chemical injection ports. 208-240V/3 phase/60Hz. 300 G-force extraction rate.

Delivery to FCI El Reno.

Remove / Rig out old washer-extractor.

Set and hook to existing fixtures.

A. Work Hours:

Work Hours for the contractor are 7:00 AM - 3:30 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution Contract Monitor for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FCI El Reno or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

SUMMARY OF WORK & BUREAU PROCEDURES 01 11 00 - 2

Sensitive But Unclassified - SBU

All construction materials/tools shall be stored in a designated area mutually agreed upon between the Contract Monitor and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the Contract Monitor. A gang box can be stored inside the rear gate area and would be required to be double locked with a contractor lock and an FCI El Reno lock for security purposes. All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of the work day.

D. Security Clearance/Contractor Badges:

All contractors and their construction staff awarded the project will be required to attend a four (4) hour orientation and security procedures training. The contractors and any subcontract staff are required to attend. This training must be accomplished prior to any contract or subcontract employee being granted access to federal property to start work.

All contractors/subcontractors working at FCI El Reno will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the Contract Monitor.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the Contract Monitor, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the Contract Monitor to ensure the Contract Monitor can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI El Reno locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into FCI El Reno. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced. If and or equal product is submitted to replace the existing systems and related components, the contractor will, upon award, submit all technical data for the product they intend to install for approval by the Contract Monitor. The government retains the right to determine technical acceptance for all submitted equal products. FCI El Reno staff will ensure a representative is present to allow access to all areas requested by the Contractor. It shall be the Contractors responsibility to obtain all measurements, and manufactures installation recommendations.

SUMMARY OF WORK & BUREAU PROCEDURES 01 11 00 - 3

Sensitive But Unclassified - SBU

The FBOP will occupy the site during the entire construction period. Contractor shall perform the work so as to not interfere with the FBOP’s operations as minimal as possible.

G. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

All installers/technicians shall be qualified and certified by the manufacturer to install, test, and certify the system. Such certification must be verified in writing by the manufacturer and submitted to the Contract Monitor. Services and materials provided will be consistent with current industry standards.

H. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, provide restroom services, and water. The contractor will provide all other supplies and materials needed to complete this project.

I. TESTING AND ACCEPTANCE

The Contractor shall notify the Contracting Monitor two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing.

A complete plan detailing test procedures must be submitted to the Contract Monitor in advance for final check out and testing of the complete system.

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI El Reno upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

J. SUBMITTALS & TRAINING

The contractor shall provide written submittals to the Contract Monitor describing recommended equipment within 15 days from receiving the Notice to proceed for approval. Any shop drawings will also need to be included in the submittals at this time. The Contractor shall provide to the Contract Monitor (3) copies of the Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

All security clearance paperwork/documentation shall be submitted to the Contract Monitor, a minimum of fourteen working days prior to the start of work.

A detailed Schedule of Values shall be submitted to the Contracting Officer and Contract Monitor with the progress schedule 10 days prior to the contractor mobilizing to the site.