APPROVED Federal Warehouse Emergency Purchase Statement.pdf

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page 1 of 3 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 61704State: ILCity: BloomingtonAddress: 7 Finance Dr, Units 7-9

Vendor: Agiliti Health

Zip: 62701State: ILCity: SpringfieldAddress: 422 South 5th Street

Division: Disaster Planning and ReadinessAgency: Illinois Department of Public Health

Emergency Purchase Details Reference #: B-44362

Emergency Category (select the appropriate option from the drop-down menu below):

Immediate expenditure is necessary for repairs to State property to protect against further loss or damage

Reason for selection of this particular vendor:

Federal requirements require the Illinois Department of Public Health to maintain large quantities of emergency medical equipment, pharmaceuticals, and supplies in case of an unexpected public health crisis. This equipment and supplies allow IDPH to respond quickly to Illinois health crises or shortcomings in local health facilities. If the use of these supplies is required, the federal government replenishes them or adds additional items if needed. The requirement for IDPH to maintain this relationship requires IDPH to be a good steward of the items in our possession and follow all applicable local, state, and Federal requirements, including but not limited to Good Manufacturing Procedures (cGMP) regulations as they pertain to the storage and safety of medical items so that they are usable in case of an emergency. IDPH will meet this objective by using contracted storage facilities that agreed to maintain this guideline for the items IDPH stored in their possession.

IIDPH is relocating these supplies and equipment to maintain Illinois's state of readiness. The new location has a working knowledge of the proper storage of this equipment, pharmaceuticals, and supplies, not only with the proper climate control but also backup systems in place for security. Agility Health has confirmed that it will remain compliant with applicable local, state, and Federal requirements, including but not limited to Good Manufacturing Procedures (cGMP).

Description of supplies or services to be provided:

Contractor must assign a dedicated Program Manager (single point of contact) who must provide reports on the schedules identified within each service category, as stated in this Scope of Work. As appropriate, standard Deliverables must include, unless specifically defined within the service categories:

1. Technical reports for management and operations, plans, analyses, and prototype efforts on a monthly basis

2. Reports reflecting identified Deliverables, performance measures, or as requested by the Illinois Department of Public Health.

3. Reports must be delivered to IDPH no later than the 20th of each month with information for the preceding month and must include information on all activities; monthly and cumulative prices; expenditures versus plan (burn rate); and any support or technical issues.

4. Data visualization platform, to allow for immediate understanding of incoming, outgoing and static inventories across all product lines and inventory Tier classes.

a. The Contractor must follow formal document archival protocols (which are provided by the State DoIT) utilized within all IDPH managed facilities, which includes the utilization of the IMS system. The Contractor must ensure all documentation (Inventory loads, consumption reports, medical formulary, in-bound / out-bound records, etc.) is available for retrieval or generation upon any government entities request, following established State and Federal Records Act. All data, information, draft, and/or final work products must be turned over to any government entity upon completion of this task. In no event will any of the data or information obtained during the course of this effort be disclosed to anyone unless expressly authorized in writing by the IDPH OPR Deputy Director, Emergency Statement Page 2 of 3 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 61704State: ILCity: BloomingtonAddress: 7 Finance Dr, Units 7-9

Vendor: Agiliti Health

Zip: 62701State: ILCity: SpringfieldAddress: 422 South 5th Street

Division: Disaster Planning and ReadinessAgency: Illinois Department of Public Health

DPR Division Chief, or SNS Program Manager.

Coverage and Response Time

A. Contractor upon receipt of a request for service from CDPH, the Contractor and support personnel must respond to IDPH with status updates within four (4) hours during normal operations and within (2) hours in a training environment or declared State emergency.

Requests may include, but are not limited to, the following: identified disruption of IMS services, identified disruption of Supervisory Control and Data Acquisition (SCADA) monitoring, Temperature / Humidity alarms, change order for programmatic updates, request for change in services or audit inquiries.

B. Status update reports must detail out the specific issue, proposed remediation efforts underway, technical advice or clarifications to proposed remediation actions.

C. IDPH requires the same level of support for “Normal and Off-hours” work environments. The Contractor must contact IDPH and provide a substitute contact if needed due to operational conflicts. “Normal Hours” of support shall be defined as 8:00 AM to 5:00 PM CST, Monday through Friday.

D. “Off Hours” support must be arranged for special circumstances (e.g., special deployments) and must be agreed to by the State in advance of work to be performed. “Off Hours” support shall be defined as 5:01 PM to 7:59 AM CST, Monday through Friday, and anytime on weekends and holidays.

The Illinois Department of Public Health (IDPH) maintains a Tier 1 Pharmaceutical and Medical Materiel management program, which encompasses and utilizes on-site / local, redundant and remote applications associated to the sustainment of emergency power, temperature/humidity-controlled environments and material management (mechanical) equipment.

a. The Contractor must have the present ability and shall provide technical support and regulatory guidance to ensure that facilities, materials, power platforms, and electronic systems described in this statement are compliant and remain compliant with applicable local, state and Federal requirements, including but not limited to Good Manufacturing Procedures (cGMP).

b. The Contractor is responsible for providing external guidance and recommendations based on existing or updated industry standards, in relationship to the ongoing daily functions of the associated Emergency Power Platform, Temperature/Humidity Monitoring and Mechanical Equipment Management Systems, ensuring the maintenance of facilities, materials, power platforms and electronic systems remain in a state of operational readiness, necessary for the State of Illinois to successfully respond to community disasters and public health threats. These obligations also include the Contractor’s obligation for the day-to-day maintenance and operations of these resources, maintenance of equipment associated with the work of the EAMC, RSS’s and provision of technical assistance (including updated User Guides, Policies, Procedures, etc.)

c. These systems and controls ensure that IDPH can maintain a “Ready State” to respond 24 hours a day, 7 days a week (24/7) to Public Health emergencies within the IDPH’s jurisdiction and are centrally controlled through a web enabled SCADA monitoring platform.

Agiliti Health personnel serve as the First Tier for day-to-day management and monitoring of these systems, which includes responding the alarm notifications linked to the independent Power platform and Temperature/ Humidity monitoring systems.

d. The Contractor shall utilize a web enabled supervisory controls and data acquisition (SCADA) monitoring platform, monitor and address alarm notifications during non-business hours for IDPH. This includes making notifications to IDPH personnel during non-business hours, so that an initial investigation can be initiated. As part of the monitoring requirements, if system alarms can be

Emergency Statement Page 3 of 3 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 61704State: ILCity: BloomingtonAddress: 7 Finance Dr, Units 7-9

Vendor: Agiliti Health

Zip: 62701State: ILCity: SpringfieldAddress: 422 South 5th Street

Division: Disaster Planning and ReadinessAgency: Illinois Department of Public Health addressed remotely, the Contractor shall address the situation in the appropriate manner and follow-up with a deviation or incident report to IDPH within 24 hours

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

This project is one hundred percent Federally Funded and will be BEP exempt.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Aug 16, 2024 Estimated End Date*: Nov 13, 2024

Amount of this expenditure is: $729,389.00 Actual or Estimated*: Actual

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Chief Fiscal Officer

Printed Name: Nicole Hildebrand Date: 08/19/2024

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

IIDPH is relocating these supplies and equipment to maintain Illinois's state of readiness. The new location has a working knowledge of the proper storage of this equipment, pharmaceuticals, and supplies, not only with the proper climate control but also backup systems in place for security. Agility Health has confirmed that it will remain compliant with applicable local, state, and Federal requirements, including but not limited to Good Manufacturing Procedures (cGMP).

ExplanationSuppliesServices: Contractor must assign a dedicated Program Manager (single point of contact) who must provide reports on the schedules identified within each service category, as stated in this Scope of Work. As appropriate, standard Deliverables must include, unless specifically defined within the service categories:

1. Technical reports for management and operations, plans, analyses, and prototype efforts on a monthly basis

2. Reports reflecting identified Deliverables, performance measures, or as requested by the Illinois Department of Public Health.

3. Reports must be delivered to IDPH no later than the 20th of each month with information for the preceding month and must include information on all activities; monthly and cumulative prices; expenditures versus plan (burn rate); and any support or technical issues.

4. Data visualization platform, to allow for immediate understanding of incoming, outgoing and static inventories across all product lines and inventory Tier classes.

a. The Contractor must follow formal document archival protocols (which are provided by the State DoIT) utilized within all IDPH managed facilities, which includes the utilization of the IMS system. The Contractor must ensure all documentation (Inventory loads, consumption reports, medical formulary, in-bound / out-bound records, etc.) is available for retrieval or generation upon any government entities request, following established State and Federal Records Act. All data, information, draft, and/or final work products must be turned over to any government entity upon completion of this task. In no event will any of the data or information obtained during the course of this effort be disclosed to anyone unless expressly authorized in writing by the IDPH OPR Deputy Director, DPR Division Chief, or SNS Program Manager.

Coverage and Response Time

A. Contractor upon receipt of a request for service from CDPH, the Contractor and support personnel must respond to IDPH with status updates within four (4) hours during normal operations and within (2) hours in a training environment or declared State emergency. Requests may include, but are not limited to, the following: identified disruption of IMS services, identified disruption of Supervisory Control and Data Acquisition (SCADA) monitoring, Temperature / Humidity alarms, change order for programmatic updates, request for change in services or audit inquiries.

B. Status update reports must detail out the specific issue, proposed remediation efforts underway, technical advice or clarifications to proposed remediation actions.

C. IDPH requires the same level of support for “Normal and Off-hours” work environments. The Contractor must contact IDPH and provide a substitute contact if needed due to operational conflicts. “Normal Hours” of support shall be defined as 8:00 AM to 5:00 PM CST, Monday through Friday.

D. “Off Hours” support must be arranged for special circumstances (e.g., special deployments) and must be agreed to by the State in advance of work to be performed. “Off Hours” support shall be defined as 5:01 PM to 7:59 AM CST, Monday through Friday, and anytime on weekends and holidays.

The Illinois Department of Public Health (IDPH) maintains a Tier 1 Pharmaceutical and Medical Materiel management program, which encompasses and utilizes on-site / local, redundant and remote applications associated to the sustainment of emergency power, temperature/humidity-controlled environments and material management (mechanical) equipment.

a. The Contractor must have the present ability and shall provide technical support and regulatory guidance to ensure that facilities, materials, power platforms, and electronic systems described in this statement are compliant and remain compliant with applicable local, state and Federal requirements, including but not limited to Good Manufacturing Procedures (cGMP).

b. The Contractor is responsible for providing external guidance and recommendations based on existing or updated industry standards, in relationship to the ongoing daily functions of the associated Emergency Power Platform, Temperature/Humidity Monitoring and Mechanical Equipment Management Systems, ensuring the maintenance of facilities, materials, power platforms and electronic systems remain in a state of operational readiness, necessary for the State of Illinois to successfully respond to community disasters and public health threats. These obligations also include the Contractor’s obligation for the day-to-day maintenance and operations of these resources, maintenance of equipment associated with the work of the EAMC, RSS’s and provision of technical assistance (including updated User Guides, Policies, Procedures, etc.)

c. These systems and controls ensure that IDPH can maintain a “Ready State” to respond 24 hours a day, 7 days a week (24/7) to Public Health emergencies within the IDPH’s jurisdiction and are centrally controlled through a web enabled SCADA monitoring platform. Agiliti Health personnel serve as the First Tier for day-to-day management and monitoring of these systems, which includes responding the alarm notifications linked to the independent Power platform and Temperature/ Humidity monitoring systems.

d. The Contractor shall utilize a web enabled supervisory controls and data acquisition (SCADA) monitoring platform, monitor and address alarm notifications during non-business hours for IDPH. This includes making notifications to IDPH personnel during non-business hours, so that an initial investigation can be initiated. As part of the monitoring requirements, if system alarms can be addressed remotely, the Contractor shall address the situation in the appropriate manner and follow-up with a deviation or incident report to IDPH within 24 hours