approved Emergency Purchase Extension 6 DOC Data.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr, Suite 300

Vendor: Global Tel Link Corporation

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Court

Requesting Agency: DOC - Corrections Division: Fiscal Services/Sourcing

Extension Justification BidBuy Reference #: 26-426DOC-SOURC-B-49146

Amount of original contract: $ 90,000

Actual or Estimated: Estimated

Original BidBuy Reference #: 23-426DOC-CENTO-P-48468

Original Emergency Term Start Date:Dec 24, 2022 Original Emergency Term End Date: Mar 22, 2023

Expected Extension Start Date: Sep 1, 2025 Expected Extension End Date: Nov 30, 2025

Amount of extension contract: $ 0 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

The goal was assessed at 0% by CEI.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

See attachment $0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Under the terms of the prior contract with Global Tel Link Corporation (GTL), the vendor was required to provide the Illinois Department of Corrections (IDOC) with all data collected during the contract period. At the conclusion of the contract, an initial emergency procurement was executed to allow GTL additional time to assemble and deliver the required data.

For historical reference, the initial emergency was established to ensure continuation of tablet services for individuals in custody while a long-term contract solution was developed. Subsequent extensions (2 through 4) maintained services across the GTL network for individuals in custody.

At the time of Extension 5, the emergency was specifically requested to allow for the transfer of data from the GTL server system into the custody of the Department of Corrections. However, the vendor did not complete the services during Extension

Emergency Purchase Extension Approval v.25.2 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr, Suite 300

Vendor: Global Tel Link Corporation

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Court

Requesting Agency: DOC - Corrections Division: Fiscal Services/Sourcing

5.

During that the Extension 5 emergency term, GTL was unable to develop a viable method to collect, securely store, and effectively transfer the data from their systems. This, Extension 6, requests is necessary to provide GTL with sufficient time to finalize the data consolidation and establish an approved method of storage and transfer. No other services will be provided by GTL. The transfer will be made to a server approved by the Department of Innovation and Technology (DoIT), after which the data will be available for IDOC’s full use.

2. What is the scope of work of the initial emergency contract? Please detail below:

The existing emergency contract is in place to prevent or minimize serious disruption in critical State services by providing DOC and Individuals In Custody access to Video Visitation, Personal Entertainment, Learning Opportunities, and grievance processes.

The contract encompasses hardware and services to both provide and maintain the access points for these services.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

4. Provide justification for extending the original emergency contract:

The data held by GTL is essential for both the Department and the individuals in custody to maintain access to services previously utilized and paid for, as well as the records stored therein. Without this extension, critical information could be lost, resulting in significant consequences. Individuals in custody may be forced to repurchase materials and loose access to information they have stored over time. The Department could be exposed to litigation risks or compelled to incur additional costs to replicate lost data.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

The intent of this emergency extension is to finalize data transfer from GTL to IDOC which will end the necessity for the emergency condition. The Department will end the contract if the data transfer is done before the end of the extension period.

6. Explain why the need cannot be met through a competitive procurement process.

Under the terms of the previous contract, GTL was obligated to transfer the collected data to the Department. However, because the information is exclusively held by GTL, no competitive procurement process could address or resolve this matter.

Emergency Purchase Extension Approval v.25.2 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr, Suite 300

Vendor: Global Tel Link Corporation

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Court

Requesting Agency: DOC - Corrections Division: Fiscal Services/Sourcing

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status:

8. What is the effect of a denial of this extension request?

If the extension is not granted, the resulting loss of data would cause significant financial harm to the Department and impose an undue burden on individuals in custody, who would be forced to repurchase services and lose their personal data. The Department would be unable to restore or make individuals whole for this loss, exposing the State to substantial financial liability and the risk of litigation.

BidBuy Reference #: 26-426DOC-SOURC-B-49146

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Aug 29, 2025

SPO Signature

SPO Signature: Date:

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Aug 29, 2025

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 25.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364

For historical reference, the initial emergency was established to ensure continuation of tablet services for individuals in custody while a long-term contract solution was developed. Subsequent extensions (2 through 4) maintained services across the GTL network for individuals in custody.

At the time of Extension 5, the emergency was specifically requested to allow for the transfer of data from the GTL server system into the custody of the Department of Corrections. However, the vendor did not complete the services during Extension 5.

During that the Extension 5 emergency term, GTL was unable to develop a viable method to collect, securely store, and effectively transfer the data from their systems. This, Extension 6, requests is necessary to provide GTL with sufficient time to finalize the data consolidation and establish an approved method of storage and transfer. No other services will be provided by GTL. The transfer will be made to a server approved by the Department of Innovation and Technology (DoIT), after which the data will be available for IDOC’s full use.