approved Emergency Purchase Extension 5 approval DOC B 48317~1.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr, Suite 300

Vendor: Global Tel Link Corporation

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Court

Requesting Agency: DOC - Corrections Division: Fiscal Services/Sourcing

Extension Justification BidBuy Reference #: B-48317

Amount of original contract: $ 90,000

Actual or Estimated: Estimated

Original BidBuy Reference #: 23-426DOC-CENTO-P-48468

Original Emergency Term Start Date:Dec 24, 2022 Original Emergency Term End Date: Mar 23, 2023

Expected Extension Start Date: Jul 1, 2025 Expected Extension End Date: Aug 31, 2025

Amount of extension contract: $ 60,000 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

BEP goal calculation was 0%

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date see attachment

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Prior to the declaration of this emergency, the Department of Corrections (DOC) was utilizing two contracts to cover both telephone services and communication services via tablets. The tablet contract expired in FY21 and prior to expiration DOC had taken steps to enter in to a participation agreement with a NASPO contract holder. Due to unforeseen circumstances, this contract had to be terminated. It was at this time that DOC declared an emergency to ensure continuation of services to individuals in custody. At this time, the installation by the new vendor has occurred at all facilities. However, the transfer of data is still pending. Emergency contract is to allow additional time for transfer of data only.

2. What is the scope of work of the initial emergency contract? Please detail below:

The existing emergency contract is in place to prevent or minimize serious disruption in critical State services by providing DOC and Individuals In Custody access to Video Visitation, Personal Entertainment, Learning Opportunities, and grievance processes.

Emergency Purchase Extension Approval v.25.2 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr, Suite 300

Vendor: Global Tel Link Corporation

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Court

Requesting Agency: DOC - Corrections Division: Fiscal Services/Sourcing

The contract encompasses hardware and services to both provide and maintain the access points for these services.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

4. Provide justification for extending the original emergency contract:

DOC has entered in to a contract agreement via participation agreement with a NASPO contract holder for supply and maintenance of the products and services covered under this emergency contract. The participation agreement allows for a six

(6) month implementation period. This additional two (2) month extension request will allow time for the transfer of data only.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

This contract will allow for the transfer of data. Elimination of the emergency will occur once the data has been completely transfered to DOC.

6. Explain why the need cannot be met through a competitive procurement process.

A competitive procurement would likely require the same implementation timeline that the current participation agreement requires. Exploring this option would result in the loss of service to individuals in custody.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status:

Contract is executed and implementation in process.

8. What is the effect of a denial of this extension request?

All data compiled will not be available by DOC. The data transfer needs to be completed.

Emergency Purchase Extension Approval v.25.2 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr, Suite 300

Vendor: Global Tel Link Corporation

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Court

Requesting Agency: DOC - Corrections Division: Fiscal Services/Sourcing

BidBuy Reference #: B-48317

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Jun 18, 2025

SPO Signature

SPO Signature: Date: June 18, 2025

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Jun 18, 2025

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 25.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364