applying__or_and_winning_usg_grants.pdf

Applying for (and winning!)

USG Grants Presented by:

Natalie Donahue, Chief of evaluation (ECA)

Training Objectives

Learn where to find USG funding opportunities, including those most relevant to you Learn how to organize yourself to write a successful technical proposal Understand how USG decides to fund proposals Be able to spot proposal strengths and areas for improvement (interactive exercise)

What this training is not about:

Non-USG funding

Funding Opportunities Where can you find the money?

Funding Opportunities

Grants.gov Many of the State Department’s open grant competitions are found at www.grants.gov You can search grants.gov for open grant opportunities from all U.S. government agencies and bureaus (State Department - NEA, ECA, DRL, INL, etc.; USAID, and more) You can also set up automatic email alerts for grant opportunities

Local US Embassy Website Annual State Department Alumni Engagement Innovation Fund (AEIF) grant competition at alumni.state.gov Middle East Partnership Initiative (MEPI) local grants program are also found on www.grants.gov http://www.grants.gov/ http://www.grants.gov/

Grant Announcements Have Many Names…

NOFO – Notice of Funding Opportunity RFP – Request for Proposals RFA – Request for Applications SOI – Statement of Interest

All of these are ways that the USG is asking for you to apply for money!

Grants.gov

Local Embassy Website

A Few Tips

Work together Combine efforts on a joint proposal, which can make your proposal a better investment for funders.

Some grant opportunities are for individuals, but more are for organizations or teams.

Consider working with an existing NGO rather than recreating the wheel.

Include a letter of interest from them in your proposal

Show that you’ve done your research We don’t want to duplicate effort – fill a need that is not already being met; know what others are working on in your proposed area

Start small You may start with a large desire (i.e. improving the status of women in MENA), but your proposal should be focused and realistic.

Frequently Asked Questions Q: Does my proposal have to be in English?

A: For direct proposals to the U.S. Government, yes.

For subawards from USG grantees, sometimes no.

Make sure to budget for bilingual staff with needed language skills, in your proposal.

Q: What if there is no U.S. embassy in my country?

A: There are typically some offerings even if there is no U.S. embassy in country. Speak to MEPI or see handout for details.

Upcoming Opportunities

Annual MEPI Local Grants Competition will be announced on grants.gov by the end of November

The AIEF alumni grants competition is usually announced in February Follow embassies on social media, check their websites

Websites on US Foreign Assistance

Foreignassistance.gov Usaspending.gov

Proposals How to write a successful proposal (It’s all about being organized. And logical!)

Proposals - Where To Start?

Read the announcement carefully Create a proposal outline Make a checklist Assign roles and responsibilities Make a calendar

Reading the Announcement

If you do not follow the instructions carefully (deadline, page length, required pieces), your proposal may be disqualified

Read it twice Read once to make sure you understand everything, to ask questions, and to think about whether or not your project idea is a good fit.

Read the second time to highlight the important language in the solicitation

Organize the Outline

What does the evaluation criteria state are the most important elements?

Organize your outline in this way – make it easy for the funder to match your proposal to the evaluation criteria Fill in the outline with key terms/important language from the NOFO Pay attention to the page limits – where the evaluation criteria is highest, you want to dedicate more pages

Formatting is important as well!

Be sure to format the report with any specified guidelines (12-point font, font type, margin size, etc.)

Remember: Your proposal needs to be responsive to the solicitation.*Funders fund THEIR needs, not YOUR needs*

Your Checklist

Many great proposals are not funded because we do not receive ALL of the paperwork Your list should include

All documents requested in the solicitation Page references from the solicitation Due dates Who is responsible Status of the deliverable (is it in draft form? Completed?)

Roles and Responsibilities

Ask for some assistance from:

A mentor Former grant winner Alumni of the program Partners (other NGOs you are working with) Friends/family

Your Calendar

Due dates for each of the items on your list Work backwards from the due date Write name of responsible person and provide THEM with the calendar as well – they need to know their role far in advance.

Provide yourself with enough time!

Two reviews of each major deliverable:

Proposal Budget Budget Narrative

Now It’s Time to Write the Proposal

Let’s begin by thinking about common issues:

Good ideas that do not match the funding priorities

Ex: Supporting entrepreneurship in rural areas. Make sure your proposal speaks clearly to those priorities

If your interests and the funders’ interests are different, they are probably not the best funder for you

Projects are unrealistic Think about the budget and the timeline

Not following the application guidelines This should not happen as you have your list!

Putting it All Together

Let’s check before proposal submission:

Is your proposal responsive to what the solicitation (grant announcement) outlined?

Do you have all of the required documents?

Are you sending the correct version of the documents?

A Few Other Tips

Work together Combine efforts on a joint proposal, which can make your proposal a better investment for funders.

Some grant opportunities are for individuals, but more are for organizations or teams. Consider working with an existing NGO rather than recreating the wheel.

Include a letter of interest from them in your proposal

Show that you’ve done your research We don’t want to duplicate effort – fill a need that is not already being met; know what others are working on in your proposed area

Start small You may start with a large desire (i.e. improving the status of women in MENA), but your proposal should be focused and realistic.

GOOD LUCK!!!

The Bureau of Educational and

Cultural Affairs’ (ECA)’s Evaluation

Division has been at the forefront of the Department of State’s monitoring and evaluation (M&E) efforts since its creation in 1999.

Throughout its 20 years, the

Evaluation Division has built a robust M&E system to ensure that

ECA program staff and senior leadership benefit from timely performance data that they can utilize for evidence-based decision-making.