Appexdix_2_-_Price_form_instruction__for_new_vendors_.pdf
PDF 110 KB Posted
- Attached to
- QAEXCA29SB Excavating in Queen Anne's County
- Solicitation number
- BPM056789
- Issued by
- Queen Anne's County, Maryland
About this file
This is a Price Form Instructions document issued by the State of Maryland, effective July 2024, establishing standardized guidelines for bidder and offeror submissions in response to Invitations for Bid (IFB) and Requests for Proposal (RFP). The instructions apply to the excavating services contract opportunity in Queen Anne's County, which seeks labor hours for excavator equipment operation. The contract specifies equipment requirements of an 18-ton minimum weight excavator with 18-foot minimum reach and 24-inch-wide scoop bucket, operated by one individual per labor hour. This is designated as a small business reserve opportunity with restrictions prohibiting subcontracting and equipment rental; bidders must own and operate their own excavation equipment to perform the required work.
All pricing submissions must follow strict formatting and calculation requirements, with unit and extended prices entered in dollars and cents with clear decimal points, rounded to the nearest cent. Bidders must complete all editable fields on the Price Form without alteration, and all prices must be fully loaded to include labor, profit, overhead, general operating expenses, and all other costs necessary to perform the contract work. Pricing is contingent upon no other factors or conditions, and any corrections made prior to submission must be initialed and dated or resubmitted through the eMMA system. Failure to adhere to these instructions may result in the bid being determined non-responsive or the proposal being deemed not reasonably susceptible for award. Sample amounts used for price calculations are typically estimates for evaluation purposes only, and unless stated otherwise, minimum or maximum unit quantities or usage levels are not guaranteed under the contract.
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Text version
Appendix 2. Price Form Instructions Effective Date: July 2024
Appendix 2. Price Form Instructions
Each Bidder/Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Bid may be determined to be not responsive or the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Bidder/Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB/RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this IFB/RFP which are proposed to be provided at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the Price Form by the Bidder/Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Bids/Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Bid not responsive or the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Bidder/Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Bidder/Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Bid/Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the IFB/RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor.
J) Unless indicated elsewhere in the IFB/RFP, sample amounts used for calculations on the Price Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB/RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive or the Proposal being determined not reasonably susceptible of being selected for award.
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