Appendix01_N4019221Q3001_SOW.pdf

Statement of Work Latrine and Portable Toilet Maintenance Services, 94th Task Force Talon, Andersen Air Force Base, Guam N4019221Q3001 March 3, 2021

1.0 Description of Services. The contractor shall provide all tools, parts, equipment, materials, transportation, personnel, labor, supervision, and management necessary to perform Latrine and Portable Toilet Maintenance Services for three (3) latrine trailers and four (4) portable toilets belonging to 94th Task Force Talon on Northwest Field, Guam in accordance with this Statement of Work (SOW). The maintenance service shall consist of the following:

Firm Fixed Price (FFP) Items:

a. Deliver sufficient gallons of non-potable water to North West Field, inspect all seals and connections, disinfect, and remove any accumulated waste inside the water tank.

b. Dispose of all waste from the latrine trailers and portable toilets, and maintain, clean and disinfect the interior twice a week. Refill toilet paper and paper towels as needed.

c. Ensure all equipment provided is in working order to include unscheduled maintenance and/or repairs of twelve (12) clogged pipes and leaks, three (3) electrical components (all), and three (3) individual A/C unit service and repair.

Indefinite Delivery Indefinite Quantity (IDIQ) Items:

d. Ensure all equipment provided is in working order; provide unscheduled maintenance and/or repairs of clogged pipes and leaks, electrical components (all), and A/C unit service and repair.

Period of Performance:

The Government intends award a Firm- Fixed Price, Indefinite Delivery Indefinite Quantity (FFP/IDIQ) Service Contract with the following line items and performance periods:

CLIN 0001/Base Period FFP: 12 Months CLIN 0002/Base Period IDIQ: 12 Months CLIN 0003/First Option Period FFP: 12 Months CLIN 0004/First Option Period IDIQ: 12 Months CLIN 0005/Second Option Period FFP: 12 Months CLIN 0006/Second Option Period IDIQ: 12 Months CLIN 0007/Third Option Period FFP: 12 Months CLIN 0008/Third Option Period IDIQ: 12 Months CLIN 0009/Fourth Option Period FFP: 12 Months CLIN 0010/Fourth Option Period IDIQ: 12 Months

Appendix 01

Latrine and Portable Toilet Maintenance Services, Northwest Field, Guam

1.1. Quantities of Latrines. The service required are for a total of three (3) latrine trailers and four (4) portable toilets for the duration of the contract

1.2. Requested Service Days: Tuesday and Friday between 8:00 a.m. - 5:00 p.m. If the requested service day lands on a federal holiday, the Contractor shall service the following workday.

1.3. Maintenance Schedule. The contractor shall develop and submit a preventive maintenance schedule to the Contracting Officer (KO) for acceptance, to include all the services listed in section 1.0 of this SOW, prior to contract start date. The contractor shall submit an updated schedule when changes are necessary, prior to implementing the changes.

1.4. Repair Service Calls. Service calls can only be made from a designated Government Point of Contact (POC). The contractor shall respond to repair service calls by performing onsite diagnosis services and completing all necessary repairs to return the latrines to operational condition. The Government POC will designate the repair category (routine or emergency) when placing service calls, which will determined required response and repair times. The contractor shall determine the cause of the latrine malfunction and provide the estimated repair time to the Government POC. Any extended repairs that render the latrines inoperable shall be reported immediately to the Government. Note: All timelines are negotiable if circumstances do not allow for repair times to be met (i.e. parts required need to be ordered).

1.5. Routine Calls. The contractor shall respond to routine repair calls within 6 hours after notification during normal business hours and within 12 hours after notification outside of normal business hours. Telephone contact is sufficient to meet this requirement. This requirement quantifies within normal business hours. Routine, emergency maintenance and repair includes all Electronic Security System equipment as specified in 1.0 and 2.0 of the Statement of Work and does not include replacement of major component parts. The Government is responsible for the purchase of replacement equipment or major component parts thereof

1.6. Emergency Calls. The contractor shall respond to emergency repair calls within 4 hours after notification during normal business hours, or within 4 hours of the next business day.

1.7. Contract Manager(s). The contractor shall designate a primary contract manager (CM), and an alternate, whom will be responsible for contractor-performed services. Upon contract award, the contractor shall submit the names and telephone numbers of the primary and alternate CM, in writing, to the KO within 10 days of award. The CM shall have full authority to act for the contractor on all matters relating to daily execution of the contract.

The CM must be available during normal working hours to respond to Government service calls.

1.8. Latrine Availability. The latrines will be available to the contractor during the hours of

8:00 a.m. - 5:00 p.m., Monday through Friday, except Federal Holidays and AAFB down days, to perform maintenance and repair services. To preclude scheduling conflicts the contractor shall adhere to the approved maintenance schedule indicated in section 1.3.

1.9. Contractor Arrival and Departure. The contractor shall document the arrival and departure times, and performed maintenance and/or repair services once they are complete.

The document shall be submitted to the Government POC by the following workday.

1.10. Consumables and Non-Warranty Replacement Parts. The contractor shall restock the toilet paper and paper towels for the daily usage of the latrines and portable toilets in accordance with Section 1.b.

2.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.1. Government Furnished Facilities. None

2.2. Government Furnished Materials and Equipment. None

2.4. Government Furnished Services. None

2.5. Debris Removal. The contractor shall be responsible for the removal of any debris or waste that results from the operation of the latrines and portable toilet maintenance services.

3.0. GENERAL INFORMATION

3.1. Contractor Personnel Qualifications.

Qualified Certified Technicians. The contractor shall ensure only fully qualified certified technician(s) perform transport and disposal of waste water and nonhazardous waste, preventive maintenance and repairs to the latrines and portable toilets. The contractor shall provide proof of technician qualifications upon Government request.

Qualified Equipment. The contractor shall have necessary equipment to adequately perform the required services. The contractor shall have equipment type and number available for inspection upon request Government request.

Permit/Registration/Certification Requirements. The contract shall provide a copy of permits/registration/certification needed to transport and dispose of wastewater and nonhazardous waste in accordance with the current U.S. Environmental Protection Agency (EPA), Federal and Local requirements.

Security Requirements. The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

Access to Installation. All Contractor personnel shall obtain access to the installation by participating in the Defense Biometric Identification System (DBIDS). Cost for obtaining passes through the DBIDS program is the responsibility of the contractor. All Contractor personnel shall obtain access to the installation by obtaining passes from the Visitor Control Center in Andersen Air Force Base, Guam.

DBIDS Program (Defense Biometric Identification System). The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

Access and Escort Arrangements for Secured Area. The Contractor shall make all arrangements through the appropriate office necessary to obtain access to the secured work area, and when necessary, arrange for them to be opened and closed by the controlling authority. The Contractor may need to make arrangements for Government escort into secured areas requiring escort. The Contracting Officer will provide information on applicable areas and the appropriate point of contact. The Contractor may experience delays while waiting for escorts. The Government estimates the wait period can be up to fifteen (15) minutes. The Contractor shall notify the Government POC and appropriate point of contract if an escort is not available after fifteen (15) minutes and access to accomplish the work is denied. Unscheduled requirements, e.g., trouble calls, may require a longer wait for an escort.

3.2. Replacement Parts. The contractor shall only use new genuine replacement parts and materials that conform to the original equipment manufacturer’s specifications, of equal or better quality, unless otherwise approved by the Contracting Officer or a designated representative.

Rebuilt assemblies/subassemblies may be used if the item meets the manufacturer’s specifications for reconditioning and the item is standard to industry practice, and carries the same warranty as a new assembly or subassembly. The contractor shall dispose of all used parts at a site outside of AAFB.

3.3. Maintenance and Repair Records. The Government will provide access to all previous latrine service records. The contractor shall maintain all maintenance and repair records for contractor-provided services and make them available to the Government. Records of cleaning and maintenance issues must be provided quarterly to the Government POC.

3.4. Warranties. None

3.5. Maintenance/Repair Delays. If the contractor is unable to perform maintenance or repairs due to circumstances beyond their control (e.g. awaiting parts), the contractor shall notify the Government POC of the delay and provide the estimated downtime and estimated repair date.

Burden of prove lies with the contractor to demonstrate, through preponderance of evidence, that delays are not caused by the contractor or sub-contractor. Latrine downtime shall be kept to an absolute minimum. If maintenance or repairs cannot be completed by the estimated date, the contractor shall provide a new estimated maintenance or repair date.

3.6. Safety. The Contractor shall comply with all applicable laws and safety regulations.

Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.

3.7. Safety Equipment and Clothing. The contractor shall provide contractor employees with all safety equipment and clothing necessary/required to perform maintenance and repair services, at no additional cost to the Government. These item(s) shall meet all Federal and OSHA safety guidelines.

3.8. Normal Duty Hours/Observed Federal Holidays.

Task Force Talon normal working hours are from 08:00 a.m. – 5:00 p.m. local Guam time, five days per week, Monday through Friday, except observed Federal holidays.

Observed Federal Holidays:

New Year's Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington's Birthday Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day

3.9. Continuation of Essential DoD Contractor Services During Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis, as defined in the Department of Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services.

3.10. SECURITY REQUIREMENTS

4.0. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles.

4.1. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires;

e.g. terminated for cause, retirement, etc.

4.2. Traffic Laws. Contractor employees shall comply with all base traffic regulations.

Contractor employees are subject to random vehicle speed control checks. Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. Seat belt use is mandatory for all vehicle occupants. The use of cell phones is strictly prohibited while driving on AAFB, except hands-free cell phones.

4.3. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on AAFB.

4.4. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.5. Reporting Requirements. Contractor personnel shall report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

4.6. Physical Security. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.7. Emergency Services. There are no emergency services available on AAFB, therefore the contractor must dial 911 for emergencies. If the contractor calls 911 from a base phone, tell the 911 operator that the call is being placed from AAFB.

4.8. Military Exercises. There will be no compensation for any delays resulting from re-entry procedures due to exercises.

END OF STATEMENT OF WORK