Appendix I - NBRS 2024 AV Requirements.docx
DOCX document 20 KB Posted
- Solicitation number
- NBRS-2024-Q-0001
About this file
This document outlines audiovisual requirements for the 2024 National Blue Ribbon Schools Awards Ceremony. The U.S. Department of Education requires hotel guest room accommodations, meeting space, and audiovisual equipment for the ceremony scheduled for November 13-15, 2024 in the Washington D.C. metropolitan area, including Maryland and Virginia. Hotels must be able to block at least 600 sleeping rooms and provide meeting space that can accommodate 1,000 to 1,200 attendees. Audiovisual needs for the main plenary room and up to five breakout sessions are specified. Clarification questions are due by March 5, 2024 and quotes for the hotel contract are due by March 11, 2024. The Department will make an award decision as soon as possible thereafter.
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Other files
| File | Type | Posted |
|---|---|---|
| NBRS 2024 Hotel Contract RFQ Q and A.docx | DOCX document | |
| RFQ NBRS 2024 Final.docx | DOCX document | |
| Appendix II - RFQ Price Quote Worksheet.xlsx | XLSX spreadsheet |
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Text version
Solicitation No.: NBRS-2024-Q-0001 Appendix I – A/V Requirements
| Date - Wednesday |
| Start Time |
| End Time |
| Event Name |
| Function |
| Set Up |
| Wednesday |
| 8:00 AM |
| 11:59 PM |
| Plenary Room - Set up |
| A/V Set up |
| Dual Projectors w/ 2 Screens |
•1 I-Mag Camera Package •2 Laptop Computers •Program-Out Confidence Monitor •Video Switcher w/ Pic-in-Pic Capabilities •1 Wireless Cue •1 Audio Adapter/Device for Music •Podium with Gooseneck Microphone •1 Wireless Lav Microphone •1 Wireless Handheld Microphone •Audio Mixer (only sufficient to accommodate mic counts and mixing requirements for live stream) •Front Truss Stage Lighting •15 LED Stage Lights •1 Wired Internet Line w/ No Authentication (live streaming) •1 Video Output (live streaming) •1 Audio Output w/ Mic Sound Only (no music - live streaming) •Wifi •1 Stage Manager | Add Additional Labor as Necessary for Review
| Date - Thursday |
| Start Time |
| End Time |
| Event Name |
| Function |
| Set Up |
| 7:00 AM |
| 10:30 AM |
| Networking Café (9:00AM - 10:30AM) |
| Breakout |
| 2 projection packages (one for each end of the room to project two separate presentations). |
2 Wireless Handheld Table Microphones 1 Audio Mixer (only sufficient to accommodate mic count)
| 24-hour hold |
| 7:00 AM |
| 11:59 PM |
| Plenary Room - General Session |
| General Session |
| Dual Projectors w/ 2 Screens |
•1 I-Mag Camera Package •2 Laptop Computers •Program-Out Confidence Monitor •Video Switcher w/ Pic-in-Pic Capabilities •1 Wireless Cue •1 Audio Adapter/Device for Music •Podium with Gooseneck Microphone •1 Wireless Lav Microphone •1 Wireless Handheld Microphone •Audio Mixer (only sufficient to accommodate mic counts and mixing requirements for live stream) •Front Truss Stage Lighting •15 LED Stage Lights •1 Wired Internet Line w/ No Authentication (live streaming) •1 Video Output (live streaming) •1 Audio Output w/ Mic Sound Only (no music - live streaming) •Wifi •1 Stage Manager | Add Additional Labor as Necessary for Review
| 7:00 AM |
| 5:00 PM |
| Breakout 1 |
| Breakout |
| 1 Projection Package |
1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 3 Wireless Handheld Table Microphones 1 Audio Mixer (only sufficient to accommodate mic count)
| 7:00 AM |
| 5:00 PM |
| Breakout 2 |
| Breakout |
| 1 Projection Package |
1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 3 Wireless Handheld Table Microphones 1 Audio Mixer (only sufficient to accommodate mic count)
| 7:30 AM |
| 5:00 PM |
| Breakout 3 |
| Breakout |
| 1 Projection Package |
1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 3 Wireless Handheld Table Microphones 1 Audio Mixer (only sufficient to accommodate mic count)
| 7:30 AM |
| 5:00 PM |
| Breakout 4 |
| Breakout |
| 1 Projection Package |
1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 3 Wireless Handheld Table Microphones 1 Audio Mixer (only sufficient to accommodate mic count)
| 7:30 AM |
| 5:00 PM |
| Breakout 5 |
| Breakout |
| 1 Projection Package |
1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 3 Wireless Handheld Table Microphones 1 Audio Mixer (only sufficient to accommodate mic count)
| 1:00 PM |
| 5:00 PM |
| Special Session |
| Meeting |
| 1 Projection Package |
1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 2 Wireless Handheld Table Microphones 1 Microphone w/Floor Stand 1 Audio Mixer (only sufficient to accommodate mic count)
| Date - Friday |
| Start Time |
| End Time |
| Event Name |
| Function |
| A/V Requirements |
| Friday |
| 8:30 AM |
| 9:45 AM |
| Bell Award Panel (8:30AM - 9:45AM) |
| Meeting |
| Dual Projection Package w/ Screens |
1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 2 Wireless Handheld Table Microphones 1 Lav Mic 1 Audio Mixer (only sufficient to accommodate mic count)
| Friday |
| 10:00 AM |
| 11:15 AM |
| National Teacher of the Year |
| Meeting |
| Dual Projection Package w/ Screens |
1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 2 Wireless Handheld Table Microphones 1 Lav Mic 1 Audio Mixer (only sufficient to accommodate mic count)
| Friday |
| 11:30 AM |
| 5:00 PM |
| Plenary Room - Award Luncheon & Ceremony |
| Lunch Working |
| Dual Projectors w/ 2 Screens |
•1 I-Mag Camera Package •2 Laptop Computers •Program-Out Confidence Monitor •Video Switcher w/ Pic-in-Pic Capabilities •1 Wireless Cue •1 Audio Adapter/Device for Music •Podium with Gooseneck Microphone •1 Wireless Lav Microphone •1 Wireless Handheld Microphone •Front Truss Stage Lighting •15 LED Stage Lights •1 Wired Internet Line w/ No Authentication (live streaming) •1 Video Output (live streaming) •1 Audio Output w/ Mic Sound Only (no music - live streaming) •Wifi •1 Stage Manager | Add Additional Labor as Necessary for Review
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